1.11 APPROVED J & A.pdf

8/3/23, 7:17 AM NAVSUP Procurement Tracker Tool https://my.navsup.navy.mil/apps/ops$protrack.request?p_request_id=20548 1/2

USE OF OTHER THAN FULL AND OPEN COMPETITION SAP

1. Identification of Agency and Contracting Activity

NAVSUP FLCJ

2. Nature and/or Description of the Action Being Approved

3. Description of Supplies/Services to Meet the Agency's Needs Including Estimated Value

Defense Maritime Solutions, Inc (Quote # SO23-45459 attached) in support of maintenance repair work item 243-12-001, Port and Starboard Stern Tube Shaft Seal; overhaul

QTY Nomenclature Part Number

2 EA DDG-51 MX9 MAJOR O/H KIT US71598, US72113

These parts are required by 17 Aug 2024 to support USS FARRAGUT DDG-99 Maintenance Availability SSP: SERM-031-23.

Estimated Dollar Value:

FY/Option/Ordering Period OM&N OPN RDT&E

0.00 0.00 0.00

Subtotals

0.00 0.00 0.00

Total 0.00

4. Statutory Authority Permitting Other Than Full and Open Competition

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

J&A #:

Is the requested material or service represents the minimum requirements of the Government Estimated Dollar?

Select Statutory Authority Select 2nd Statutory Authority

Additional Information Regarding Statutory Authority if Applicable

Procurement Request/Solicitation/Purchase Order Number:

N4002A23RC695FS

Control Number:

I. Background

II. DESCRIPTION OF ITEM OR SERVICE

Provide a description of the item or service required, to include its intended use, the name of the required source or brand name, the estimated cost/price, and the required delivery date/period of performance

SHAFT SEAL ASSEMBLY// USS FARRAGUT//3142-K206

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED ON THE FOLLOWING:

A. ONLY ONE RESPONSIBLE SOURCE Yes

1. Restrictive Rights No The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. Exclusive Licensing Agreements Yes The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

OR

Identify the distributor(s)/authorized technical representative(s) for the item or service. Provide evidence of the exclusive licensing agreement as an attachment to this document. NOTE: If there is more than one distributor/authorized technical representative for an OEM part, then Part B, BRAND NAME SOLE SOURCE, is applicable, and Part A, ONLY ONE RESPONSIBLE SOURCE, should be left blank

This request is an unusual and compelling urgency request. Defense Maritime Systems is the Authorized Service and Material provider for the MX-9 Shaft Seals and associated parts the Original Equipment Manufacturer (OEM). The use of OEM material is required to ensure the warranty on the work performed and equipment is maintained.

1. Date on which the requirement was first identified: 01 June 23

2. Required delivery date/period of performance: 17 Aug 23

3. Explanation of why delivery/commencement of services by the date mentioned above is required.

Not having thee required material by target date will cause work stoppage, significantly impacting Maintenance Availability.

4. If appropriate, include any additional pertinent information.

Work Item attached: 243-12-001 Port and Starboard Stern Tube Shaft Seal; overhaul

3. Other Reasons No Provide details on mission impact if requirement is not solicited from only one source

Preparing Solicitation

8/3/23, 7:17 AM NAVSUP Procurement Tracker Tool https://my.navsup.navy.mil/apps/ops$protrack.request?p_request_id=20548 2/2

B. BRAND NAME No

Item required must be a brand name product, or feature of a product, particular to one manufacturer. Discuss why you are precluding consideration of a product manufactured by another company. Describe how the particular brand name, product, or feature is essential to the Government's requirements and why a "brand name or equal" purchase description cannot be used (see FAR 11.104). Describe how market research indicates other companies' similar products or products lacking the particular feature do not meet, or cannot be modified to meet, the agency's needs

C. UNUSUAL AND COMPELLING URGENCY Yes

The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

Discuss why you are precluding consideration of a product manufactured by another company. Describe how the particular brand name, product, or feature is essential to the Government's requirements and why a "brand name or equal" purchase description cannot be used (see FAR 11.1014). Describe how market research indicates other companies similar products and products lacking the particular feature do not meet, or cannot be modified to meet, the agency's need.

1. Date on which the requirement was first identified:

06/01/2023

2. Required delivery date/period of performance: to08/17/2023 08/17/2023

3. Explanation of why delivery/commencement of services by the date mentioned above is required: Explain the impact to the mission if the date above is not met, any special circumstances or conditions that exist which validate the requirement as "urgent," estimated production lead time for the item, etc.

4. If appropriate, include any additional pertinent information:

CERTIFICATIONS/APPROVALS:

TECHNICAL CERTIFICATION

Technical Cognizance

WONG.APRIL JOYCE.DELACRUZ.1516158448 April Joyce Wong 904-270-5126-()3391 08/02/2023

Requirements Cognizance

Signature Name Phone Date

CONTRACTING OFFICER CERTIFICATION

Contracting Officer's Signature

APONTE.JAVIER.ALESIG.1182002115 Javier Aponte 904-542-1136 08/02/2023

LEVEL ABOVE CERTIFICATION

Level Above the Contracting Officer

Signature Name Phone Date

LEGAL SUFFICIENCY REVIEW

Legal Sufficiency Review

Signature Name Phone Date

CONTRACTING ACTIVITY COMPETITION ADVOCATE REVIEW

Contracting Activity Approval

Signature Name Phone Date

HEAD OF CONTRACTING ACTIVITY APPROVAL

HCA Approval

Signature Name Phone Date timothy.merkerson Highlight timothy.merkerson Highlight timothy.merkerson Highlight timothy.merkerson Highlight timothy.merkerson Highlight timothy.merkerson Highlight timothy.merkerson Highlight timothy.merkerson Highlight timothy.merkerson Highlight timothy.merkerson Highlight