1.05 PWS_Redacted.pdf

PERFORSANCE WORK STATESENT

PERFORMANCE WORK STATEMENT

FOR THE MONITORING/MAINTENANCE OF AN INTRUSION DETECTION/ACCESS

CONTROL/FIRE SYSTEMS

AT THE NAVAL OPERATIONAL SUPPORT CENTERS

1. Description of Services / Introduction:

a. To provide continuous (when armed) monitoring and maintenance services/repairs of the 33 Intrusion Detection System (IDS) / Access Control (some) / Fire (some) Alarm Systems at the 27 Naval Operational Support Centers (NOSC) throughout the Navy Region Southeast (NRSE) Area of Responsibility. Specific locations are identified in Section 8. Report to local law enforcement, or as otherwise coordinated and arranged for, any and all alarm notifications.

Provide as arranged detailed inspections and testing of the alarm systems to ensure full functionality.

b. To provide repair services or upgrades to the covered systems identified above in the event of a malfunction, which either it was not already included in the contract price, or it’s for a new system installation. This will be invoiced and charged on a separate Contract Line-Item Number (CLIN). Approval from the Navy Region Southeast Force Protection Program Primary Point of Contact (N34 Management Analyst) will be a pre-requisite before any work is to be performed. This will be an estimated base-line amount of $25,000.00 in each period of performance.

2. Purpose:

To ensure that NOSC facilities, both exterior and critical interior spaces, as currently installed, are protected against intrusions by unauthorized personnel.

3. Specific Task Explanation:

The contractor will provide Signal Receiving and Notification Service for all 33 IDS/Access Control (some)/Fire (some) Alarm Systems and, in the event that an alarm (burglar or fire) signal registers at their Central Monitoring Station, (manned 24 hours a day, 7 days a week) they shall contact the Customer’s premises by telephone to verify that the alarm is not false. Failing to contact the Customer promptly or questioning the nature of the response received upon such contact, the Contractor shall notify the appropriate Police or Fire Department and the Designated Government Representative

(DGR).

All systems are currently fully operational. Any system component requiring to be changed, modified, or otherwise replaced due to incompatibility with the Contractor’s system will be the sole responsibility of the Contractor and at no cost to the Customer (government).

If maintenance services are requested/ordered, the Contractor will, during the period ordered, provide when requested ordinary maintenance, repair or replacement of the equipment due to normal wear and tear. The Contractor will bear the expense of such maintenance, repair or replacement for the specified maintenance charge. The expense of all extraordinary maintenance, repair or replacement due to alterations in the Customer’s facilities, alterations of the covered equipment made at the request of the Customer, or made necessary by the changes in the facilities, damage to the premises or to the covered equipment, or to any cause beyond the control of the Contractor shall be borne by the Customer. Maintenance Services shall be performed by the Contractor during normal working hours of 8:00 AS to 4:00 PS, Sonday through Friday, except holidays, unless otherwise mutually agreed in advance by the Contractor and Customer. All work will be done on site.

Inspections and testing of the alarm systems to ensure full functionality will be conducted annually by the Contractor and will be performed during normal working hours of 8:00 AM to 4:00 PM, Monday through Friday, except holidays, unless otherwise mutually agreed in advance by the Contractor and Customer. All work will be done on site.

If it is identified that components under service or repair require replacement and is not considered to be covered, a cost estimate will be provided at no charge. At no time will the Contractor make any unauthorized repair work without first obtaining proper financial approval from the Customer.

4. Key Personnel and Specific Skills Sets Required:

Work will be performed by one (1) or more technically qualified technicians on site. Technicians must be capable of performing troubleshooting, diagnostics and repair to all mechanical and/or electronic components of the IDS/Access Control (some)/Fire (some) Alarm Systems. These systems include power source and supply, electronic communications circuitry, various types of sensors, operator’s computer console, and any other currently installed components.

5. Period of Performance:

The period of performance shall be for a 12-month Base Period and Two (2), 12-Sonth, Option Periods. The period of performance shall read as follows:

Base Period: 1 October 2024 – 30 September 2025 Option Period 1: 1 October 2025 – 30 September 2026 Option Period 2: 1 October 2026 – 30 September 2027

6. FEDERAL GOVERNMENT HOLIDAYS (Outline any exceptions to the Government holidays.)

a. New Year’s Day 1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February

Memorial Day Last Monday of Say Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

b. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday.

This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

c. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, the Contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked, unless stipulated otherwise. This provision does not preclude reimbursement for authorized overtime work if applicable.

d. When the Department of Defense grants excused absence to its employees, the Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled and shall be guided by the instructions issued by the Contracting Officer (KO) or the Designated Government Representative (DGR). Changes in employee work schedules shall comply with the terms and conditions of the contract, to include payment provisions.

e. If Government personnel are furloughed, the Contractor shall contact the KO or the DGR to receive direction. It is the Government’s decision as to whether the contract price/cost will be affected as a result of Government shutdown and/or furloughed Government employees. In the event of a government shutdown or furloughed Government employee(s) impacts contract price/cost, a negotiated settlement will be reached as deemed appropriate by the KO.

7. Inclement Weather:

The contractor shall perform services as scheduled including during periods of inclement weather unless specific approval to delay is requested by the contractor and approved by the DGR. Such approval will normally be granted only in cases of particular severe weather, such as hurricanes or tornados, etc. The contractor shall not request additional cost for schedule changes due to inclement weather.

8. Place of Performance:

Work under this contract will be accomplished at the following NOSC locations: Amarillo, TX; Augusta, GA; Austin, TX; Bessemer, AL; Chattanooga, TN; Columbus, GA; Corpus Christi, TX; El Paso, TX; Greenville, SC; Kansas City, SO;

Knoxville, TN; Little Rock, AR; Meridian, SS; (Siami) Hialeah, FL; Oklahoma City, OK; Orlando, FL; San Antonio, TX; (Shreveport) Bossier City, LA; Springfield, SO; (St. Louis) Bridgeton, SO; (Tulsa) Broken Arrow, OK; West Palm Beach, FL; and Wichita, KS.

9. Hours of Operations:

The Customer’s hours of operation are between 0800 and 1600 local time, Monday through Friday. If the Contractor requires working outside of these hours, they must coordinate with the Customer representative to ensure access is available.

10. Type of Contract:

The Government will award a Firm Fixed Price Contract.

11. Quality Control:

Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government in accordance with (IAW) the terms and conditions contained in Federal Acquisition Regulation (FAR) Subpart 52.212-4 entitled, “Contract Terms and Conditions - Commercial Items” and applicable sub-clauses pertaining to quality control.

12. Corrective Actions:

If at any time, it is determined by the KO that the quality control system, personnel, instructions, controls, tests, or records are not providing results that conform to contract requirements, action shall be taken by the Contractor to correct the deficiency. If a Contract Deficiency Report (CDR) is issued, the Contractor shall develop a Corrective Action Plan (CAP) that identifies the root cause, Corrective Action (CA) for the root cause, CA for the specific non-conformance and CA to the root cause to prevent recurrence and a corrective action including the timeline for completion.

13. Access and General Protection Security:

Contractor and all associated subcontractor-Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, Department of the Navy (DoN) and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

14. Contractor Personnel Security Requirements:

See Reference A

15. Personnel:

For purposes of this paragraph, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or subcontractor. The Contractor shall staff this effort with trained, competent and capable employee(s) for the discipline they are assigned to. Contractor personnel shall present a clean, neat and professional appearance. The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Navy. All Contractor personnel shall comply with installation security and access procedures and the Contractor’s final Safety Plan.

16. Authorization to Work:

Contractor’s personnel shall either be a United States Citizen or authorized to work in the United States or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card. If Contractor person is not a US Citizen, they must submit a foreign national visit request through the State Department and their embassy.

This process can take up to 60 days.

17. Speaking, Reading, and Understanding English:

Contractor shall hire and staff personnel who can communicate with Government representatives and where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee’s duties. Contractor’s employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

18. Identification of Contractor Employees:

The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the KO prior to the contract performance date and updated as needed to reflect Contractor and subcontractor personnel changes.

19. Non-Personal Service Statement:

Contractor management will ensure that employees properly comply with the performance work standards outlined in this performance work statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in this project may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

20. Personnel Compliance:

The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off -limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the Contractor shall comply with the more stringent of the directives or instructions.

21. Smoking/Drug/Alcohol Policy:

The contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal statues, laws, and regulations to implement a Drug Free Workplace Program (DFWP) as well as work force requirements and local command policies.

22. Personnel Conduct:

The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform the work specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times. The contractor shall ensure that personnel present a professional appearance. Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

23. Contractor Advertising:

The Contractor shall not place or display advertising of any kind on Government property.

24. Government Furnished Equipment, Material, and Services:

No government furnished equipment, materials or services are provided for the execution of services.

25. Supervision of Contractor Employees:

The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

26. Personnel Removal:

Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the contractor from the responsibility for the work defined in this performance work statement. The contractor is expected to provide support services despite personnel removal or other unforeseen condition(s). Should replacement become necessary, the government reserves the right to review all resumes of proposed candidates.

• Removal by Installation Commander: The Installation Commander may, at his/her discretion, bar an individual from the installation under the authority of 18 U.S.C. 1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

• Removal Requested by Designated Government Representative (DGR): The DGR may require the contractor to remove am employee working under this contract for reasons of misconduct or security violations.

Contractor employees shall be subject to dismissal from the premises upon determination by the DGR that such action is necessary in the interest of the Government.

• Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by solitary Police if it is determined that the employee’s presences on the installation may be contrary to good order, discipline, or installation security and safety.

• Removal for Unsatisfactory Performance: The government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

27. Interaction With Other Activities:

Government and contractor personnel will be working in common areas during working hours. Contractor performance shall not interfere with Government work in the area where any service or maintenance work is being performed. In the event the contractor believes that Government and other contractor personnel are interfering with the performance of the tasks described in this PWS, the contractor shall notify the Designated Government Representative immediately. The contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the KO or Designated Government Representative to stop work. Failure by the contractor to notify the Designated Government Representative and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions. Other Government contractor’s may be performing required services in areas that interrelate with the requirements of this contract. The Government will facilitate initial contact between contractor’s performing other contracts and this contract. The contractor shall provide all further required coordination between other contractors for any task specified in this contract that relates to or impacts on any other contracted work.

28. Safety:

The Contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required herein which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and Designated Government Representative within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

29. Designated Government Representative:

This acquisition is technically complex, and, for that reason, it does require a Contracting Officer Representative (COR). The COR will report to the Contracting Officer that all products and/or services from the contractor have been delivered and accepted. The Contracting Officer Representative for this contract is

The DGR monitors all technical aspects of the contract. The DGR is authorized to perform the following functions:

Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. The DGR is not authorized to change any of the terms and conditions of the resulting contract. The Contractor shall coordinate and obtain prior approval from the DGR for all delivery, truck loading and unloading, the positioning and use of any heavy equipment, commencing any work, and all other issues. The DGR is responsible for the scheduling and coordination of all work to be accomplished as required per this specification.

30. Enterprise-wide Contractor Manpower Reporting Application (EMCRA)

(a) DoD contracting activities awarding or administering contracts shall incorporate the following Enterprise-wide Contractor Manpower Reporting Application (ECSRA) standard language into all contracts which include services, provided the organization that is receiving or benefiting from the contracted service is a Department of Defense organization, including reimbursable appropriated funding sources from non-DoD executive agencies where warehouse is the executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment.

(2) X, Lease/Rental of Facilities.

(3) Y, Construction of Structures and Facilities.

(4) S, Utilities ONLY.

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

31. Defense Biometric Identification System (DBIDS):

The Defense Biometric Identification System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at

DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To improve management and force protection at Navy installations, the Navy is transitioning from using the Navy Commercial Access Control System (NCACS) to the Defense Biometric Identification System (DBIDS) for Contractors and vendors requiring access to an installation at no cost to them. The transition will begin 17 April 2017 and individuals will have up to 180 days to obtain the permanent card. After August 14, 2017, NCACs cards will no longer be accepted.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

NCACS cardholders will have 120 days from April 17, 2017, to obtain a temporary DBIDS paper pass. After the applicant obtains their DBIDS paper pass, they will have an additional 180 days to obtain an actual DBIDS card at no cost. Those requesting new access onto installations will receive the DBIDS card at the same time they are initially approved for access. After August 14, 2017, NCACS cards will no longer be accepted for installation access.

Additional information is available at https://www.cnic.navy.mil/om/dbids.html.

NRC ADDRESSESES

NAVY INFORMATION OPERATIONS COMMAND – BRIDGETON

10810 LAMBERT INTERNATIONAL BLVD.

BRIDGETON, MO 63044

2 SYSTESS

NAVAL RESERVE CENTER – SHREVEPORT 1440 SWAN

LAKE ROAD

BOSSIER CITY, LA 71111-5334

NAVAL RESERVE CENTER – AMARILLO 2500 TEE

ANCHOR BLVD

AMARILLO, TX 79104

NAVAL RESERVE CENTER – AUGUSTA 2869 CENTRAL

AVE

AUGUSTA, GA 30909

NAVAL RESERVE CENTER – AUSTIN 4601 FAIRVIEW

DRIVE

AUSTIN, TX 78731

2 SYSTEMS

NAVAL RESERVE CENTER – BESSEMER 1001 4TH AVE SW

BESSEMER, AL 35022

NAVAL RESERVE CENTER – CHATTANOOGA 4051

ASNICOLA HIGHWAY

CHATTANOOGA, TN 37406

2 SYSTEMS

NAVAL RESERVE CENTER – COLUMBUS 414 4TH ST

COLUMBUS, GA 31901

NAVAL RESERVE CENTER – CORPUS CHRISTI 1430 DISSIT DR

CORPUS CHRISTI, TX 78419

NAVAL RESERVE CENTER – EL PASO 4810 E.

POLLARD

EL PASO, TX 79930 2

SYSTEMS

NAVAL RESERVE CENTER – GREENVILLE 669

PERIMETER RD

GREENVILLE, SC 29605

NAVAL RESERVE CENTER – KANSAS CITY 3100 EMANUEL

CLEAVER II BLVD.

KANSAS CITY, SO 64130

NAVAL RESERVE CENTER – KNOXVILLE 2101 ALCOA

HIGHWAY

KNOXVILLE, TN 37920

NAVAL RESERVE CENTER – LITTLE ROCK NAVOPSPTCEN/61970/1330

8001 CASP ROBINSON RD

N. LITTLE ROCK, AR 72118

NAVAL RESERVE CENTER – MERIDAN 434

ROSENBAUS AVE

MERIDIAN, MS 39309

NAVAL RESERVE CENTER – MIAMI 18650 NW 62ND

AVE

HIALEAH, FL 33015

NAVAL RESERVE CENTER – OKLAHOMA 5316 S.

DOUGLAS BLVD

OKLAHOMA CITY, OK 73150

NAVAL RESERVE CENTER – ORLANDO 9500-

ARMED FORCES RESERVE DRIVE

ORLANDO, FL 32827

NAVAL RESERVE CENTER – SAN ANTONIO 3837 BINZ

ENGLESAN RD

SAN ANTONIO, TX 78219

NAVAL RESERVE CENTER – SPRINGFIELD 1110 N.

FREMONT AVE.

SPRINGFIELD, SO 65802

NAVAL RESERVE CENTER – ST. LOUIS 10810

LAMBERT INTERNATIONAL BLVD. BRIDGETON,

SO 63044

2 SYSTEMS

NAVAL RESERVE CENTER – TULSA 26401 EAST

101ST ST

BROKEN ARROW, OK 74014

NAVAL RESERVE CENTER – WEST PALM BEACH 1227 MARINE

DR

WEST PALM BEACH, FL 33409

NAVAL RESERVE CENTER – WICHITA 3026

GEORGE WASHINGTON BLVD

WICHITA, KS 67210

2 SYSTEMS

Reference A

Contractor Personnel Security Requirements.

1 All personnel performing on this contract will be U.S. citizens. CNIC requires all Contractor personnel working on the Federally controlled facility to have at a minimum, an initiated National Agency Check with Written Inquiries (NACI=T1) or NACI equivalent and favorable completion of a Federal Bureau of Investigation (FBI) fingerprint check.

2 In accordance with Department of Defense (DoD) Regulation 5200.2-R, Personnel Security Programs, all DoD Contractor personnel who have access to Federally controlled information systems must be assigned to positions which are designated at one of three information technology (IT) levels, each requiring a certain level of investigation and clearance, as follows:

a. Critical Sensitive=IT-I for an IT position requiring a single scope background investigation (SSBI=T5) or SSBI equivalent. This designation encompasses privileged user accounts for networks and systems encompassed under this PWS, often referred to as “administrator” or “sys admin” accounts.

b. Non-Critical Sensitive =IT-II for an IT position requiring a National Agency check with Law and Credit (NACLC=T3) or NACLC equivalent; and

c. Non-Sensitive=IT-III for an IT position requiring a T1 or equivalent.

Note: ALNAV 005/16 implemented the tiered investigation system renaming NACI to T1, NACLC to T3, and SSBI to T5.

3 Previously completed security investigations may be accepted by the Government in lieu of new investigations if determined by the CNIC Personnel Security Office to be essentially equivalent in scope to the contract requirements. The length of time elapsed since the previous investigation will also be considered in determining whether a new investigation is warranted, as outlined in SECNAV M-5510.30, Exhibit 5A. To assist the Government in making this determination, the Contractor must provide the following information to the respective Personnel Security Office immediately upon receipt of the contract. This information must be provided for each Contractor employee who will perform work on a Federally controlled facility and/or will require access to Federally controlled information systems:

a. Full name, with middle name, as applicable, with social security number.

b. Citizenship status with date and place of birth.

c. Proof of the individual’s favorably adjudicated background investigation or T1, consisting of identification of the type of investigation performed, date of the favorable adjudication, name of the agency that made the favorable adjudication, and name of the agency that performed the investigation.

d. Company name, address, phone and fax numbers with email address.

e. Location of on-site workstation or phone number if off-site (if known by the time of award); and

f. Delivery order or contract number and expiration date; and name of the Contracting Officer.

4 The Contracting Officer will ensure that the Contractor is notified as soon as a determination is made by the assigned or cognizant CNIC Personnel Security Office regarding acceptance of the previous investigation and clearance level.

a. If a new investigation is deemed necessary, the Contractor and Contracting Officer will be notified by the respective CNIC Personnel Security Office after appropriate checks in DoD databases have been made.

b. If the Contractor employee requires access to classified information and currently does not have the appropriate clearance level and/or an active security clearance, the Personnel Security Office will relay this information to the Contractor and Contracting Officer for further action. Investigations for Contractor employees requiring access to classified information must be initiated by the Contractor Facility Security Officer (FSO).

c. It is the Contractor’s responsibility to ensure that adequate information is provided, and that each Contractor employee completes the appropriate paperwork, as required either by the Contracting Officer or the Personnel

Security Office, in order to begin the investigation process for the required clearance level.

5 The Contractor is responsible for ensuring that each Contractor employee assigned to the position has the appropriate security clearance level.

6 The Contractor shall submit each request for IT access and investigation through the Contracting Officer to the assigned or cognizant Personnel Security Office. Requests shall include the following information and/or documentation:

a. Standard Form (SF) 85, Questionnaire for Non-Sensitive Positions, or the SF 86, Questionnaire for National Security Positions (see note below).

b. Proof of citizenship (i.e., an original or a certified copy of a birth certificate, passport, or naturalization certificate); and

c. Form FD-258, Fingerprint Card

Note: to (12.2.6) (a) above: An investigation request is facilitated through use of the SF 85 or the SF 86. These forms with instructions as well as the Optional Form (OF) 306, Declaration for Federal Employment, which is required with submission of the SF85 or SF 86, are available at the Office of Personnel Management’s (OPM) system called Electronic –Questionnaires for Investigations Processing (e-QIP). Hard copies of the SF85 and SF86 are available at OPM’s website, http://www.opm.gov, but hard copies of the forms are not accepted.)

7 Required documentations, listed above in paragraphs (6) (a) through (c), must be provided by the Contractor as directed by the Contracting Officer to the cognizant Personnel Security Office at the time of fingerprinting or prior to the Personnel Security Office releasing the investigation to OPM.

8 Upon completion of the T1, T3, T5, or other sufficient, appropriate investigation, the results of the investigation will be forwarded by OPM to the appropriate adjudication facility for eligibility determination or the CNIC Personnel Security Office for review and determination regarding the applicant’s suitability to occupy an unescorted entry position in performance of the contract. Contractor personnel shall not commence work on this effort until the investigation has been favorably adjudicated or the Contractor employee has been waived into the position pending completion of adjudication. The Personnel Security Office will ensure that results of investigations will be sent by OPM to the Department of Defense, Consolidated Adjudications Facility (DoD CAF) or Personnel Security Office.

9 A waiver for IT level positions to allow assignment of an individual Contractor employee to commence work prior to completion of the investigation may be granted in emergency situations when it is determined that a delay would be harmful to national security. A request for waiver will be considered only after the Government is in receipt of the individual Contractor employee’s completed forms, the background investigation has been initiated and favorable FBI fingerprint check has been conducted. The request for a waiver must be approved at the Flag/SES level. The cognizant Personnel Security Office reserves the right to determine whether a waiver request will be forwarded for processing. The individual Contractor employee for which the waiver is being requested may not be assigned to a position or physically work at the Federally controlled facility and/or be granted access to Federally-controlled information systems, until the waiver has been approved.

10 The requirements of this clause apply to the prime Contractor and any subcontractors the prime Contractor may employ during the course of this contract, as well as any temporary employees that may be hired by the Contractor. The Government retains the right to request removal of Contractor personnel, regardless of prior clearance or adjudication status whose actions, while assigned to this contract, who are determined by the Contracting Officer to conflict with the interests of the Government. If such removal occurs, the Contractor shall assign qualified personnel, with the required investigation, to any vacancy.

11 All Contractor personnel who are granted access to Government and/or Federally controlled information systems shall observe all local automated information system (AIS) security policies and procedures. Violations of local AIS security policy, such as password sharing, performing personal work, file access violations, or browsing files outside the scope of the contract, will result in removal of the Contractor employee from Government property and referral to the Contractor for appropriate disciplinary action.

Actions taken by the Contractor in response to a violation will be evaluated and will be reflected in the Contractor’s performance assessment for use in making future source selection decisions. In addition, based on the nature and extent of any violations of AIS security policy, the Government will consider whether it needs to pursue any other actions under the contract such as a possible termination.

a. The Contractor may also be required to obtain a Common Access Card (CAC) or Installation Access Badge for each Contractor employee in accordance with procedures established by CNIC. When a CAC is required, the Contracting Officer will ensure that the Contractor follows the requirements of Homeland Security Presidential Directive 12 and any other CAC-related requirements in the contract. The Contractor shall provide, on a monthly basis, a listing of all personnel working under the contract that have CACs.

12 Contractor personnel must additionally receive operations security (OPSEC) and information security (INFOSEC) awareness training. The CNIC annual OPSEC refresher training and CNIC annual INFOSEC training will satisfy these requirements and are available through the CNIC Security Office.

13 When a Contractor employee who has been granted a clearance is removed from the contract, the Contractor shall provide an appropriately trained substitute who has met or will meet the investigative requirements of this clause. The substitute may not begin work on the contract without written documentation, signed by the Contracting Officer, stating that the new Contractor employee has met one of the criteria set forth in paragraphs (c), (d), or (i) of this clause, (i.e., acceptance of a previously completed security investigation, satisfactory completion of a new investigation, or a waiver allowing work to begin pending completion of an investigation). Contractor individual employees removed from this contract as a result of a violation of local AIS security policy are removed for the duration of the contract.

14 The following shall be completed for every employee of the Government Contractor working on this contract upon contract expiration. Additionally, the Contractor shall notify the contracting officer immediately in writing whenever a Contractor employee working on this contract resigns, is reassigned, is terminated or no longer requires admittance to the Federally controlled facility or access to Federally controlled information systems. When the Contractor employee departs, the Contractor will relay departure information to the cognizant Personnel Security Office and the Trusted Agent (TA) that entered the individual into the Trusted Associated Sponsorship System (TASS), so appropriate databases can be updated. The Contractor will ensure each departed employee has completed the CNIC C3P Ashore Out-Processing Checklist, when applicable, for the necessary security briefing, has returned any Government-furnished equipment, returned the DoD CAC and any location-specific badge, returned any DoD or DON vehicle decal, and requested deletion of local area network account with a prepared Department of Defense (DD) Form 2875. The Contractor will be responsible for any costs involved for failure to complete the out-processing, including recovery of Government property and investigation involved.

15 These Contractor security requirements do not excuse the Contractor from meeting the delivery schedule/performance requirements set forth in the contract, or waive the delivery schedule/performance requirements in any way. The Contractor shall meet the required delivery schedule/performance requirements unless the contracting officer grants a waiver or extension.

16 The Contractor shall not bill for personnel, who are not working on the contract while that Contractor employee’s clearance investigation is pending.