1.04 Sole Source EOS Web Cloud 1300983368.pdf

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

Justification and Approval (J&A) under SAT

MEMORANDUM TO THE FILE

USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

Procurement Request/Solicitation/Purchase Order Number:

N6659622PR00002

Control Number:

1300983368

I. Background

II. DESCRIPTION OF ITEM OR SERVICE

Provide a description of the item or service required, to include its intended use, the name of the required source or brand name, the estimated cost/price, and the required delivery date/period of performance

NERP SDN N6659622PR00002. EOS Web Cloud Subscription, EOS Web is a web-based hosted integrated library automation system. It contains the following modules, OPAC, Cataloging, Circulation, Serials, and Acquisitions. System includes an online access of library cataloging functionality, manages print acquisition, circulation and patrol management, supports serial check-in, allows for a single search discovery service. Data Encryption supporting up to 256 bit encryption using the Federal Hosting SSL (Secure Sockets Layer)PoP is to be 1 year from award. Previously awarded contract number: N0018919PG010.PSC: R699 - Other Administrative Support ServicesTechnical POC is Cheryl Baker cheryl.i.baker.ctr@mail.mil /Finance POC:

Joe Rubino 860-694-2429 joseph.c.rubino7.civ@mail.milNOTE: This purchase requirements must be quoted to include all requirements listed or nothing. Vendors submitting an \'or equal\' quote must submit detailed item specifications for the \'or equal\' products to be reviewed by NSMRL Technical Point of Contact prior to award of contract.

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED ON THE FOLLOWING:

A. ONLY ONE RESPONSIBLE SOURCE Yes

1. Restrictive Rights Yes The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

Explain what rights are restricted, why the restrictive rights make the required item or service available from only one source, and why another company could not satisfy the Government's need.

In order to support the research activities at Naval Submarine Medical Research Lab (NSMRL), an integrated library system (ILS) is needed. The web-based hosted integrated library automation system, EOS Web, a product of SirsiDynix meets the following criteria for the NSMRL library:

1. Provides library cataloging functionality; provides for online public access of the library catalog; manages print acquisitions; provides for circulation and patrol management;

supports serials check-in; provides search functionality; provides hosting of the library catalog; provides a reports and analytical tool; supports web-based cataloging; allows for a single search discovery service (physical, electronic, and digital).

2. In-depth Training.

3. Use the highest encryption rate supported by the end user’s browser. Typically, that is 128-bit encryption but depending on the browser of the end user, it supports up to 256-bit.

Root certificates are encrypted at 2048-bit. EOS domain web servers have registered Networks Solutions Site Certificates installed and applied to the Virtual Directory paths of the Webs Sites and SaaS is NIST SP 800-53 accredited and ISO 27001 certified.

4. Hosted at EOS data center with high security transport layer encryption module running on VMWare technology.

5. Provides a 24/7/365 unlimited toll free help desk telephone and email support, electronic documentation, software feature and enhancement updates, data hosting, software and system diagnosticsSirsiDynix is the only known company to date.

SirsiDynix is the only known company to date that has developed a web-based product that has proved to fulfill the Government’s needs and supports the strict regulations. The company has tailored the data base to NSMRL’s specifications.

The integrated library system, EOS Web is specifically designed by SirsiDynix. The company does not have any subsidiaries, partnerships, and/or distributors that manufacture, market, and sell their product lines. EOS Web is proprietary to SirsiDynix, the company owns and maintains the intellectual property for the requested software.

2. Exclusive Licensing Agreements No The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

3. Other Reasons No Provide details on mission impact if requirement is not solicited from only one source

B. BRAND NAME No

C. UNUSUAL AND COMPELLING URGENCY No

IV. CERTIFICATIONS/APPROVALS:

A. Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Signature Name Phone Date

B. Certification/Approval. See FAR 13.501

Signature Name Phone Date

C. Level Above the Contracting Officer

Signature Name Phone DateN/A N/A N/A N/A

CARSON.JAY.DA

NIEL.1077774536

Digitally signed by

CARSON.JAY.DANIEL.10777745

Date: 2022.02.09 15:35:51 -05'00'

Jay Carson

Jennifer M. Vatousiou

860-694-5264

(860) 694-3207

2/9/22

2/9/22