1 D_SIR 693KA9-25-R-00011_24 FINAL.pdf

Federal Aviation Administration (FAA) 800 Independence Avenue SW, Washington, DC 20591

See Section L.4

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER RATING

UNDER DPAS (15 CFR 7900)

PAGE OF PAGES

1 122

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

693KA9-25-R-00011

4. RESERVED 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

N/A

7. ISSUED BY CODE AAQ460-AFN 8. ADDRESS OFFER TO (If other than item 7)

9. See Section L for proposal submittal instructions.

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L of Submittals, AMS 3.2.2.3-14. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

9-AFN-AWA-AAQ460-Contracting- Team@faa.gov

AREA CODE

NUMBER

EXT.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTIO

N

PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM 1 I CONTRACT CLAUSES 31-70

B SUPPLIES OR SERVICES AND PRICES/COSTS 2-5 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT 6-9 J LIST OF ATTACHMENTS 71

D PACKAGING AND MARKING 10 PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE 11

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS 72-87

F DELIVERIES OR PERFORMANCE 12-13

G CONTRACT ADMINISTRATION DATA 14-21 L INSTRS., CONDS., AND NOTICES TO OFFERORS 88-102

H SPECIAL CONTRACT REQUIREMENTS 22-30 M EVALUATION FACTORS FOR AWARD 103-111

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at AMS 3.2.2.3-2, Minimum Offer Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, AMS 3.3.1-6)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. RESERVED 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

FAA 4400-81 (01/23)

DRAFT

AST Advanced Safety Analysis Support SIR No. 693KA9-25-R-00011

Section B - Supplies or Services and Price/Cost

PART I - SECTION B

SUPPLIES/SERVICES & PRICE/COST

B.1 GENERAL

The purpose of this Indefinite Delivery Indefinite Quantity contract is to procure advanced flight safety and system safety support for the Federal Aviation Administration’s (FAA’s) Office of Commercial Space Transportation (AST) in carrying out its public safety responsibilities. This support requires knowledge of the commercial space transportation industry, commercial space transportation regulations, the ability to conduct quantitative and qualitative analyses of risks associated with commercial space transportation, the ability to conduct research on advanced modeling concepts and computational tools, and the ability to support AST’s responsibilities in the development of safety requirements and guidance for the commercial space transportation industry. The Contractor must provide all management, supervision, labor, facilities, equipment, material supplies, and services (except as may be expressly set forth in this contract as furnished by the Government) and otherwise do all things necessary for, or incident to, the performance of the requirements set forth in Section C of this contract, as incrementally requested and authorized in the form of individually issued Task Orders (TOs).

B.2 BASE AND OPTION PERIODS

The term of this contract includes a one (1) year base period and four (4) one-year option periods for a total of up to five (5) years. TOs may be issued at any time during the base and/or option periods. The performance periods will be specified in the TOs and may include option periods which extend the TO up to twelve (12) months beyond the expiration date of this contract.

B.3 INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) CONTRACT

(a) This contract is an IDIQ contract. Work under this contract will be ordered by placing TO awards against this contract using the ordering procedures described in Section G, Contract Administration Data.

(b) The types of TOs issued against this contract may include Fixed Price and Time-and-Material types of contracts as defined in AMS T3.2.4 -Types of Contracts.

(c) Task Orders may include options as defined in AMS T3.2.4 - Types of Contracts 9: Options.

B.4 MAXIMUM CONTRACT LIMITATION

The maximum cumulative dollar ceiling value of all contracts awarded under this SIR is $TBD.

B.5 GUARANTEED MINIMUM QUANTITY OF WORK

The Government guarantees that it will order at least $25,000 of work (the “Minimum Guaranteed Value”) during the term of this contract (the “Minimum Order Guarantee”). The Government has fully met the Minimum Guarantee once the aggregate dollar value of the TOs placed on this contract equals or exceeds the Minimum Guaranteed Value. The Government is not obligated to order above the minimum amount established for this contract.

Section B - Supplies or Services and Price/Cost

B.6 CLIN STRUCTURE

The following section provides the Pricing/CLIN structure for this contract. Services performed under all CLINs in this Section must be in accordance with Section C, Statement of Work.

Base Year – CLIN 0001

CLIN 0001 Services - Base Period SCLIN 0001A – Labor Services Per Individual Task Order

Requirements SCLIN 0001B – Travel Support SCLIN 0001C – Materials/Other Direct Costs

Option Year 1 – CLIN 1001

CLIN 1001 Services - Option Period One SCLIN 1001A – Labor Services Per Individual Task Order

Requirements SCLIN 1001B – Travel Support SCLIN 1001C – Materials/Other Direct

Option Year 2 – CLIN 2001

CLIN 2001 Services - Base Period SCLIN 2001A – Labor Services Per Individual Task Order

Requirements SCLIN 2001B – Travel Support SCLIN 2001C – Materials/Other Direct

Option Year 3 – CLIN 3001

CLIN 3001 Services - Base Period SCLIN 3001A – Labor Services Per Individual Task Order

Requirements SCLIN 3001B – Travel Support SCLIN 3001C – Materials/Other Direct

Option Year 4 – CLIN 4001

CLIN 4001 Services - Base Period SCLIN 4001A – Labor Services Per Individual Task Order

SCLIN 4001B – Travel Support Requirements SCLIN 4001C – Materials/Other Direct

B.7 CONTRACT PRICING

The following section describes pricing requirements for Fixed-Price (FP) and Time and Materials (T&M) TOs. T&M TOs will be issued per AMS T3.2.4 6, Time and Material / Labor Hour Contracts. In addition, the FAA reserves the right to establish different pricing requirements for specific TOs.

B.7.1 Time-and-Materials (T&M) Pricing

(a) Billing Rates for T&M Task Orders Attachment J001, Labor Rate Tables, specifies the fixed hourly rate that the Contractor may charge under T&M TOs under this contract. All TOs issued on a T&M basis will be subject to the labor rates set forth in Attachment J001 - Labor Rate Tables. The labor rates in Attachment J001 reflect fully burdened hourly rates for each labor category and will apply to all labor hours regardless of whether the labor hour is expended by the Contractor or by one of its subcontractors. The labor rates in Attachment J001 are fully burdened and include direct labor and all indirect costs applicable, including fringe benefits, overhead, G&A, and profit. These fixed hourly rates will apply to the Prime Contractor and subcontractors. The Contractor may elect to propose lower hourly rates on a TO-by-TO basis.

(b) No Change to Rates if Subcontractors are Added or Deleted The fixed hourly labor rates, in Attachment J001, Labor Rate Tables, represent the billing hourly rates of the Contractor and all its subcontractors. The fixed hourly labor rates in Attachment J001 will not change after the contract award even if a subcontractor is removed by the Contractor or a new subcontractor is added by the Contractor to its team.

(c) Time and Material (T&M) TOs

1) For T&M type TOs, the quantity of hours ordered from each labor category will be specified as deliverable hours billable at the billing rates specified in Attachment J001, Labor Rate Tables, or as negotiated, if lower rates are proposed for the TO. Unless otherwise specified in the TO, the Contractor may deliver 70% to 130% of the hours specified for each labor category without a formal modification as long as the Contractor does not exceed the obligated funding for the TO.

2) Materials (including ODCs and Travel Costs) are cost reimbursable and will be estimated for each TO.

3) The cumulative total of all labor categories ordered plus materials/applicable indirect costs establishes the TO ceiling price.

4) Payment on Time and Material TOs is governed by AMS clause 3.3.1-5, Payments under Time and Materials and Labor-Hour Contracts.

(d) Materials (T&M TOs)

1) Materials are defined as:

a) Direct materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.

b) Subcontracts for supplies and incidental services for which there is no labor category specified in the contract.

c) Other Direct Costs (ODC) (e.g., incidental services for which there is no labor category specified in the contract, travel, computer usage charges, etc.); and,

d) Applicable indirect costs.

2) Indirect costs may be applied to materials in accordance with the Contractor’s established accounting practices.

(e) Travel (T&M TOs)

If authorized in the TO, the FAA will reimburse the Contractor for travel at actual direct costs in accordance with the limitations set forth in G.10 Travel Reimbursement. No profit is allowed for travel. Indirect costs may be applied to travel in accordance with the Contractor’s established accounting practices.

B.7.2 Fixed-Price (FP) TOs

For FP type TOs, the TO proposal instructions will detail how the FP prices will be established based upon the technical requirements, milestones (if applicable) and deliverables.

B.8 ADDITIONAL LABOR CATEGORIES

At any time and throughout the life of the contract, at the request of the Government, the Contractor may propose additional labor categories, rates and descriptions necessary to support requirements of this contract or a specific TO. These additional labor categories, rates, and descriptions will be negotiated on a case-by-case basis. The additional categories, rates and descriptions proposed, upon determination by the Government that they are necessary for the scope of the effort, and that the prices are fair and reasonable, may be incorporated into Attachment J001, Labor Rate Tables or incorporated into a specific TO.

(End of Section B)

SIR No. 693KA9-24-R-000xx

Section C – Description/Specifications/Work Statement

PART II - SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

AST SAFETY ENGINEERING SUPPORT CONTRACT

C.1.1 Background

By law (the provisions of 51 USC Subtitle V, Ch. 509; and regulations issued thereunder), the Department of Transportation, through AST, is responsible for the protection of public health and safety, the safety of property, and the national security and foreign policy interests of the United States during commercial space launch and reentry activities. AST satisfies these responsibilities by licensing and permitting commercial space launch and reentry vehicle operations, as well as launch and reentry site operations. AST implements legislation that allows the issuance of licenses, experimental permits, and safety approvals, as well as regulates associated safety systems, processes, services, and personnel. AST also supports the FAA’s Air Traffic Organization in management of airspace and its approval of amateur rocket activities.

C.1.2 Scope of Work

AST requires advanced flight safety and system safety support in the evaluation of applications for commercial launch and reentry licenses, commercial launch and reentry site licenses, permitted operations, safety approvals, and amateur rocket activities (under CFR Title 14, part 101). AST also requires support for regulatory development, training, tool development, and research on advanced modeling concepts and computational tools.

Quantitative and qualitative analysis of risk is a core element of the AST decision-making process. Understanding and modeling the possible outcomes associated with launch and reentry operations enables AST to make decisions regarding acceptable operational and mission approaches that affect public safety within the regulatory framework.

This support therefore requires significant knowledge of, and, where requested, expertise in, quantitative and qualitative safety analysis of launch and reentry, to include explosive safety, debris risk, toxic risk, distance focusing overpressure risk, hazard areas determination, maximum probable loss determination, flight safety systems, software safety, and system safety. This support also requires significant knowledge of, and, where requested, expertise in, space launch and reentry vehicle operations, current launch and reentry vehicle systems, launch and reentry range operations, and public safety issues associated with launch and reentry site operations, as implemented in accordance with U.S. Commercial Space Transportation regulations.

C.2.1 Contract/Program Management

a. The Government will conduct, and the Contractor will participate in a Kickoff Meeting. The Government plans to conduct this meeting ten (10) business days after contract award with a date, time, and location determined by and at the sole discretion of the Government. The purpose of the meeting is for the Parties to review the SOW requirements and ensure the Contractor has a clear understanding of the scope of work and deliverables.

b. The contractor must prepare a Project Management Status Report (PMSR) to provide a synopsis of the project's activity over the reporting period.

c. The contractor must conduct a quarterly Project Management review. This report will include a Performance and Cost Report, as an Attachment, to provide status and projected requirements of funds, man-hours and work completion.

d. The contractor must be responsible for management and control of all subcontractors/team members to ensure compliance with all contract requirements.

e. The contractor must implement a quality management system that ensures all activities are accomplished in accordance with contract requirements.

C.2.2 Operational Safety Support

a. The contractor must support AST in the evaluation and inspection of applicants/operators with respect to compliance with the safety-related regulations in 14 CFR Chapter III, at the FAA’s discretion. The technical subject areas for such support are as follows:

i. Systems Safety

1. Safety criteria and risk acceptance

2. Safety organization

3. Hazard identification

4. Lifecycle management

5. Configuration management

6. Records management

7. System safety analysis

8. Safety-critical hardware development (ground and flight), including flight termination systems

9. Safety-critical computing systems development, including automated flight safety systems

10. Safety-critical personnel requirements

11. Communication systems

12. Reliability and probability of failure analysis

13. Safety-critical procedures

14. Mishap and emergency response

15. Explosive siting

16. Human factors

17. Spaceflight participant safety

ii. Flight Safety Analysis

1. Trajectory analysis, including guided and unguided vehicles and launch and reentry

2. Flight abort, including rule development and simulation

3. Atmospheric modeling

4. Malfunction flight simulation

5. Explosion modeling

6. Survivability and breakup analysis

7. Debris propagation

8. Blast wave propagation

9. Toxic dispersion analysis

10. Population exposure analysis

11. Hazard area development

12. Consequence analysis from impact of objects, toxic substances, and blast waves on people, structures, and transportation modes

13. Risk metric evaluation

14. High consequence event protection

15. Financial responsibility evaluation

iii. Related Engineering Topics

1. Radio frequency management

2. Lightning hazard mitigation

3. Tracking systems

4. Protection of people and property on orbit

5. Collision avoidance

6. Environmental consequences

iv. Operational support

1. Publication, surveillance, control, and evacuation of planned impacts and hazard areas

2. Pre-flight procedures, including readiness

3. Post-flight data review

4. Post-flight reporting

5. Registration of space objects

6. Mishap investigation

b. The FAA requires and the Contractor must provide support, at the FAA’s discretion, for the following activities in the technical subject areas:

i. Reviewing engineering documents describing means of compliance with licensing requirements, including subject matter expert review

ii. Verifying and validating evidence of compliance with regulations, approved methods, and defined procedures

iii. Performing independent analyses

iv. Developing and providing training for FAA staff and industry

v. Developing job aids to improve operational efficiency and consistency

vi. Supporting regulation, guidance, and standards development

vii. Developing and packaging technical data for use by industry

viii. Administrative support for rulemaking and policy

ix. Support to draft policy statements

x. Technical support to draft Advisory Circulars

C.2.3 Research and Development

a. The contractor must perform both basic and applied research and development in support of AST’s statutory missions (1) to protect the public health and safety, the safety of property, and the national security and foreign policy interests of the United States during commercial launch and reentry activities, (2) to encourage, facilitate, and promote US commercial space transportation, and (3) to support the continuous improvement of the safety of launch and reentry vehicles designed to carry humans, including spaceport operations. Activities that would be considered “research” in this context include:

i. Analytic and computational model development

ii. Analytic and computational modeling.

iii. Testing, data collection, and analysis, including that to provide technical rationale in support of the development of regulations and regulatory documentation (e.g. guides and advisory circulars).

iv. Development of experiment test plans.

b. Activities that would be considered “development” in this context include:

i. Development of reference data, including geospatial data and historical data on past launch/reentry operations, useful to accomplish AST’s statutory mission, such as data to characterize the probability of failure of launch/reentry operations and the exposure of the public and critical assets to hazards posed by launch or reentry operations.

ii. Designing, implementing, and analyzing tests and measurements to obtain data relevant to the safety analysis and safety-critical systems of launch or reentry operations.

iii. Development of data, processes, automation tools, or methodologies to improve the accuracy, precision, or efficiency of the FAA in its licensing determinations of candidate systems.

iv. Specific research and development activities may include:

1. Research on advanced modeling concepts and computational tools for use in flight safety and system safety analyses and assessments, such as the modeling of debris generation, debris trajectories, aerothermal demise, aircraft vulnerability, ship vulnerability, critical asset vulnerability, probability of failure, explosion hazards, launch/reentry vehicle trajectories, toxic hazards, overpressure hazards, hazard areas, population and critical asset exposure, and maximum probable loss.

2. Research to support development of regulations and guidance for commercial launches and reentries, launch and reentry site operations, experimental permits, safety approvals, and amateur rocket activities.

C.3 Deliverables

Specific obligations of the Parties with respect to any of the support activities noted above and any corresponding deliverable requirements will be specified in individual Task Orders developed in accordance with this SIR.

(End of Section C)

SIR No. 693KA_-25-R-000xx

Part I – The Schedule Section D – Packaging and Marking

PART III - SECTION D

PACKAGING AND MARKING

D.1 PACKING AND PACKAGING

All deliverables under this contract must be preserved and packaged in accordance with the most economical and best commercial practices to assure delivery at the destination and to prevent deterioration and damage due to shipping, handling and storage hazards.

D.2 GENERAL MARKING

In addition to information provided with shipping instructions, all deliverables must be marked on the outside of the packaging with the following:

1. FAA contract number;

2. Contractor's name and address; and

3. List of contents.

D.3 TRANSMISSION OF DELIVERABLES

All deliverable items required by this contract will be shipped F.O.B. destination, within the consignee’s premises, with all mailing and transport expenses prepaid by the Contractor.

(End of Section D)

Section E – Inspection and Acceptance

PART IV - SECTION E

INSPECTION AND ACCEPTANCE

E.1 FAA AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE

(JULY 2019)

This screening information request (SIR) incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make the full text available, or Offeror’s and Contractors may obtain the full text via Internet at:

https://fast.faa.gov/contractclauses.cfm

The following contract clause or clauses pertinent to this section are hereby incorporated by reference:

3.10.4-4 Inspection of Services - Both Fixed-Price & Cost Reimbursement (April 1996) 3.10.4-5 Inspection - Time-and-Material and Labor-Hour (April 1996) 3.10.4-16 Responsibility for Supplies (April 1996)

E.2 INSPECTION AND ACCEPTANCE

(a) The CO, or his or her duly authorized representative, is authorized to perform inspection on behalf of the Government for the purpose of acceptance of all materials, data, or services to be provided. In this regard, the Contracting Officer’s Representative (COR) is an authorized representative of the CO. Final acceptance of all deliverables under this contract must be made by the CO or designee, in writing.

(b) Inspection, review or the anticipation of acceptance/approval of a deliverable item during the course of its preparation must not be construed as assurance of acceptance of the finished product.

(End of Section E)

Section F – Deliverables or Performance

PART V - SECTION F

DELIVERIES OR PERFORMANCE

F.1 FAA AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (JULY 2019)

This Screening Information Request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer (CO) will make the full text available, or Offerors and Contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm

The following contract clause or clauses pertinent to this section are hereby incorporated by

3.10.1-9 Stop-Work Order (October 1996) 3.10.1-11 Government Delay of Work (April 1996) 3.10.1-24 Notice of Delay (March 2009) 3.11-34 F.O.B. Destination (April 1999)

F.2 PERIOD OF PERFORMANCE

The period of performance for the base year will begin on the date of award or the effective date of the contract.

Base Year Date of Award through 12 months thereafter Option Year One 13th month through 24th month Option Year Two 25th month through 36th month Option Year Three 37th month through 48th month Option Year Four 49th month through 60th month

The contract period of performance is effective upon execution of the contract by the Contractor and the FAA CO. If the Government elects to exercise any of the available Option periods, written notification of the Government’s intent to exercise an option will be provided to the Contractor in accordance with the procedures in AMS 3.2.4-35 Option to Extend the Term of the Contract. The Government reserves the right to exercise an Option period unilaterally in accordance with Sections B and F of this contract and at rates and estimated values established in Section B.

F.4 TASK ORDERS PERFORMANCE PERIOD

TOs may be issued at any time during the base and/or option periods. The performance period will be specified in the TO and may include option periods which extend the TO up to twelve (12) months beyond the expiration date of this contract.

Section F – Deliverables or Performance

All orders issued during the effective date of the contract and not completed within that period must be completed by the Contractor within the time specified in the order. The rates prevailing immediately prior to contract expiration must apply to all such work. Any costs incurred prior to the beginning date or after the ending date of a TO will not be directly allowable without the written consent of the CO via contract modification.

F.5 DELIVERY

The services required under each individual TO must be delivered and received at destination within the time frame specified in each order.

F.6 PLACE OF PERFORMANCE

Place of performance will be at the contractor site. Any travel needs will be identified in individual task orders.

F.7 DELIVERABLES

(a) All applicable TO deliverables, their required delivery dates, destination of delivery, and schedule for completion of work to be performed will be specified in TOs issued under this contract, as applicable.

(b) For purposes of delivery, all deliverables must be made by 4:30 P.M. local time at destination, Monday through Friday, unless stated otherwise in the TO.

(c) All deliverables submitted in electronic format must be free of any known computer virus or defects. If a virus or defect is found, the initial deliverable will not be accepted. The replacement file must be provided within two (2) business days after notification of the presence of a virus.

(d) Each TO-level deliverable must be accompanied by a cover letter from the Contractor on Company letterhead. Multiple deliverables may be delivered with a single cover letter describing the contents of the complete package. All deliverables are to be submitted in electronic format to the Technical Customer, COR and designated Knowledge Services Network (KSN) site unless otherwise specified in a TO. The contractor will be provided access to the FAA’s KSN site after contract award.

(e) In the event the Contractor anticipates difficulty in complying with any contract-level delivery schedule, the Contractor must immediately provide written notice to the CO, Contracting Officer’s Representative (COR), and the Program Manager (PM). For any task order level deliverable, the Contractor must provide written notification immediately to the CO and COR. Each notification must give pertinent details, including the date by which the Contractor expects to make delivery, provided that this data must be informational only in character and that receipt thereof must not be construed as a waiver by the Government of any contract delivery schedule or any rights or remedies provided by law or under this contract.

(End of Section F)

Section G – Contract Administrative Data

PART VI - SECTION G

CONTRACT ADMINISTRATION DATA

G.1 FAA AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (JULY 2019)

This Screening Information Request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make the full text available, or Offerors and Contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm

The following contract clause or clauses pertinent to this section are hereby incorporated by

3.10.1-22 Contracting Officer’s Representative (April 2012)

G.2 CONTRACT ADMINISTRATION (FAA)

a. Contracting Officer:

FEDERAL AVIATION ADMINISTRATION

Attn: AAQ 460 800 Independence Avenue, S.W., Room Email: 9-AFN-AWA-AAQ460-Contracting-Team@faa.gov

b. Contracting Officer’s Representative

(COR):

FEDERAL AVIATION ADMINISTRATION

Attn: To be provided at time of award 800 Independence Avenue, S.W. Washington, DC 20591 Phone:

G.3 CONTRACTING OFFICER’S AUTHORITY

The CO assigned to this contract has responsibility for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the CO is the only individual who has the authority to enter into, administer, or terminate this contract. In addition, the CO is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, the said authority remains solely with the CO.

The Contractor must immediately notify the CO for clarification when a question arises regarding the authority of any person to act for the CO under the contract or when the Contractor receives direction that appears outside contract scope.

It is the responsibility of the Contractor to contact the CO immediately if there is even the appearance of any technical direction that is or may be outside the scope of the contract. Costs incurred that were not authorized by the CO and work outside the scope of the contract will be considered unallowable costs and will not be reimbursed by the Government.

G.4 CONTRACTING OFFICER’S REPRESENTATIVE

The COR is responsible for the technical administration of the contract and is the technical liaison with the Contractor. The COR is not authorized to change the scope of work or specifications in the contract, to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, delivery schedule, period of performance, or other terms and conditions of the contract.

The COR is responsible for monitoring progress and overall technical management of the work hereunder and must be contacted regarding questions or problems of a technical nature.

In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the Contractor and any person other than the CO be effective or binding upon the Government, unless a contract modification or letter of direction is executed by the CO prior to completion of this contract.

On all matters that pertain to contract terms, the Contractor will contact the CO. When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract, the Contractor must promptly notify the CO. The Contractor under such request must take no action unless and until the CO has issued a letter of direction or a contract modification.

G.5 CORRESPONDENCE PROCEDURES

To promote timely and effective contract administration, correspondence submitted under this contract (except invoices and deliverable items) must be subject to the following procedures:

(a) Technical correspondence of a routine nature must be addressed to the COR with an information copy of the correspondence to the CO listed in Section G.2.

(b) Other considerations including technical correspondence involving technical issues and correspondence proposing or otherwise involving waivers, deviations or modifications to the contract, must be addressed to the CO listed in Section G.2, with information copies to the

COR.

(c) All correspondence must include the contract number and a Task Order (TO) number (if appropriate).

G.6 ELECTRONIC COMMUNICATIONS

The Contractor must assure an electronic means for communicating with FAA personnel. The

Contractor must ensure that the communications are compatible with the FAA’s electronic mail system which is currently MS Outlook. The Contractor must also ensure that the Contractor’s electronic mail has the capability to receive and retrieve attachments.

All contract reports/deliverables, including invoices, must be made in electronic format with all linkages and interdependencies readily traceable.

G.7 ORDERING PROCEDURE

Performance under this contract must be subject to the ordering procedure discussed below.

(i) All work to be performed under this contract must be within the scope of the Statement of Work (SOW) contained in Section C and must not commence until so authorized by the CO under a specific Task Order (TO) issued under this contract. The Contractor must incur costs only in the performance of TOs issued in accordance with these ordering procedures.

No other costs are authorized under this contract without the express written consent of the Contracting Officer.

(ii) From time to time during the period of performance of this contract, the FAA CO will request proposals from the Contractor for proposed TOs.

(iii) The Contractor must submit, within fourteen (14) calendar days after receipt of each proposed TO document provided by the CO, a Contractor Technical and Pricing proposals on forms specified and/or provided by the Government. On an individual TO basis, the CO may allow for more or less time to submit the proposals. The Contractor’s proposals must include the following (as applicable & subject to the CO’s discretion to add additional task order submission requirements or waiver certain submission requirements for specific task orders):

(1) Contractor’s approach to accomplishing the proposed TO.

(2) Date of commencement of work, and any necessary revisions to the schedule of performance.

(3) Identification of any potential Organization Conflict of Interest (OCI); if no OCIs are identified, a certification that the Contractor is not aware of any potential OCI.

(4) Direct labor-hours, monthly, by applicable labor category, and total labor-hours, including those in (7) below, estimated to complete the task.

(5) Rationale for labor-hours, by applicable labor category, estimated in (4) above.

(6) The travel, material cost, and other direct cost estimate, including rationale for each.

(7) A price estimate for subcontractors and consultants that support the subcontractor and consultant labor-hours in (4) above.

(8) The total estimated price for completion of the TO, including price element breakdown of total estimated price.

(iv) The Contractor’s proposal is subject to the review of the Government and approval of the Contracting Officer. A TO will be issued by the Contracting Officer once an acceptable technical and pricing proposal has been provided to the Government.

(v) Once a TO is issued, the Contractor is not authorized to incur costs or expend level of effort (labor-hours) more than those established in the TO without written approval of the Contracting Officer. After a TO is issued, if any revision becomes necessary to the fixed price or not-to-exceed price of the task order, the Contractor must promptly submit to the Contracting Officer a revised proposal with explanatory notes. Revised proposals submitted by the Contractor are subject to the review and approval of the Contracting Officer.

(vi) All TOs will be issued in writing by the Contracting Officer to cover specific work assignments within the scope of the contract. The TOs will be issued on forms specified and provided by the Government. The TOs will be numbered. A revision to a TO will be identified by an alpha designation after the existing TO number, indicating the revision sequence. All TOs must contain the following information:

TO number.

FAA technical point-of-contact.

Period of performance.

Description of the work to be performed.

Fixed Price or Not-to-Exceed Price

Estimated labor hours/mix.

Anticipated Travel requirements.

Start and completion dates, with major milestones.

Deliverables with required delivery dates.

Personnel Security and Security requirements; and

List of Government Furnished Property, Equipment, and/or Information

(GFP/GFE/GFI).

G.8 BILLING INSTRUCTIONS

The Department of Transportation (DOT) uses the Delphi financial system located at the Enterprise Services Center (ESC) to process invoice payments for the FAA. DOT has implemented a program to automate the invoice payment process via Delphi’s e-Invoicing web-portal. The Delphi e-Invoicing web-portal is a real-time electronic invoicing tool that improves efficiency and data transparency by reducing the time between invoice submission and payment, and by providing suppliers with accurate invoice status reporting capabilities.

(a) Invoices must be submitted monthly in accordance with AMS 3.2.4-5, Allowable Cost and Payment (October 2019). Payment is subject to review, approval and certification by the CO and COR. In the event of questioned costs, the CO may withhold any or all invoice amounts until the Contractor provides all required data to the satisfaction of the CO. The payment will be made pursuant to FAA AMS 3.3.1-34 Payment by Electronic Funds

Transfer- System for Award Management.

(b) Compliance with these instructions will reduce correspondence and other causes for delay to a minimum and will thus promote prompt payments to the Contractor. Invoices must be submitted no more frequently than once per month unless prior written consent is obtained from the CO and supporting cost documentation is as described in this section or in the relevant task order.

(c) Invoices must be submitted in electronically via the Delphi e-Invoicing web-portal in accordance with AMS clause 3.3.1-40, Electronic Submission of Payment Requests (October 2024) . The instructions and information required to set-up a Delphi e-Invoicing web-portal account are below:

1. Please provide the following information to the ESC via:

9-AMC-FAA-iSupplier@faa.gov

a. Name

b. Email Address

c. Phone Number

2. Once verified, ESC will generate a new Delphi user account and email it to you.

3. Once you receive a user account in Delphi, you will be required to create a Login.gov account (https://login.gov/) using the same e-mail address provided to the ESC for the Delphi e-Invoicing web-portal account. An email containing instructions to complete this process will be sent to you once your Delphi account has been established.

4. When the login.gov account is established, you will use this account to access the Delphi e-Invoicing web-portal.

For changes to existing accounts or system issues (i.e. login issues) related to your Delphi account please contact the ESC Delphi Help Desk at (405) 954-3000; or (866) 641-3500. For additional Delphi user account creation, please provide the following information to ESC at: 9- AMC-FAA-iSupplier@faa.gov.

a. Name

b. Email Address

c. Phone Number

(d) Upon completion, termination, or expiration of the contract, the Contractor must submit a final voucher clearly marked “FINAL”. The final voucher must contain an itemized accounting of total contract costs that includes:

Certification that all contractual requirements have been satisfied; and Certification that all previous Contractor vouchers have been paid.

G.9 ALLOWABILITY AND PAYMENT OF SELECTED ITEMS OF COST UNDER

THIS CONTRACT

(a) Training: The Government will not allow costs, nor reimburse costs associated with the Contractor training employees in an effort to attain and/or maintain minimum personnel qualification requirements of the contract. Other training may be approved on a case-by-case basis within an approved TO. Attendance at workshops or symposiums is considered training for the purposes of this clause.

(b) General Purpose Office Equipment (GPOE) and Information Technology (IT): The cost of acquisition of GPOE and IT will not be allowable as direct charges to this contract. The Contractor is expected to have the necessary GPOE and IT required to perform the TOs issued under this contract. GPOE means equipment normally found in a business office such as desks, chairs, typewriters, calculators, file cabinets, etc. IT means any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, movement, control, display, switching, interchange, transmission, or reception of data or information. IT includes computers, ancillary equipment, software, firmware and similar products, services (including support services), and related resources.

(c) Only costs expended in support of specific approved and issued TOs are allowable under this contract. When specific TOs appropriately require purchase of material, equipment, hardware or software, said items will be called out in the TOs as being required in direct support of administration or performance of the TO.

G.10 TRAVEL REIMBURSEMENT

G.10.1 Reimbursement

The Contractor will only be reimbursed for travel expenses that are allocable, allowable, and reasonable. All Contractor travel must be identified in an approved TO (and approved in advance in writing by the CO). Except as otherwise provided herein, the Contractor must be reimbursed for travel on the basis of actual expenses incurred subject to the FAA Contract Cost Principles and AMS Clause 3.3.2-1, FAA Cost Principles, and subject to the following:

All travel whether it is within the continental United States or outside the continental United States, must be accomplished by commercial carrier, rail, privately-owned automobile or auto rental, and the cost paid by the Contractor. The Government will reimburse the Contractor in accordance with the FAA Contract Cost Principles for domestic transportation.

Reimbursable travel includes only that travel (commercial carrier, or private automobile or auto rental) performed from the Contractor’s facilities to the site of work, between worksites, and from the site of work to the Contractor’s facilities.

Travel within a Government installation where Government transportation is available, and travel performed for personal convenience, including daily travel to and from work, will not be reimbursed.

Relocation costs and travel costs incidental to relocation must be approved in advance by the FAA CO in order to be reimbursable under this contract.

The Contractor must use alternate airports where available and within a reasonable commuting distance if it will result in lower costs.

The Contractor must conduct a cost analysis prior to the start of travel to determine the overall most cost effective means of transportation.

G.10.2 Per-Diem

The Contractor will be reimbursed for the expense of meals, lodging, transportation between places of lodging or business and places where meals are taken, and any other miscellaneous travel and living expenses incurred in the performance of this contract at the per diem rate as set forth in the FAA Contract Cost Principles. Per Diem must be payable only when the Contractor’s employee is in an authorized travel status. The per diem rate must be established in accordance with the FAA Contract Cost Principles. Receipts are required for all Per Diem Expenses exceeding $75.00. If the Contractor can demonstrate to the FAA CO that copies of receipts can be made available upon request, the CO may waive the requirement to submit receipts over $75.

G.10.3 Contractor Travel

To the maximum extent practicable, and consistent with travel requirements, the Contractor must use the most economical transportation rates available.

G.11 RELEASE OF GOVERNMENT OBLIGATION

The Contractor, and each assignee under an assignment entered into under this contract, and in effect at the time of final payment under this contract, must execute and deliver, as a condition precedent to final payment under this contract, a release discharging the Government, its officers, agents, and employees of and from all liabilities, obligations, and claims arising out of or under this contract, subject only to the following exceptions:

Specified claims in stated amounts, or in estimated amounts if the amounts are not susceptible of exact statement by the Contractor; and

Claims, together with reasonable incidental expenses, based upon the liabilities of the Contractor to third parties arising out of performing this contract, that are not known to the Contractor on the date of the execution of the release, and of which the Contractor gives notice in writing to the CO not more than one (1) year after the date of the release or the date of any notice to the Contractor that the FAA is prepared to make final payment, whichever is earlier.

G.12 CONTRACTOR’S REMITTANCE ADDRESS

Contractor’s remittance address and banking information is contained in the Contractor’s System for Award Management (SAM) records. Contractor is responsible for maintaining the currency of this information.

G.13 ACCOUNTING AND APPROPRIATION DATA

Accounting and appropriation data is included in each individual TO.

G.14 REPORTS OF PROBLEMS

In addition to any TO reporting requirements, the Contractor must bring actual or potential problems to the attention of the CO and/or COR as soon as they are known. Oral reports must be followed by written narrative.

In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the Contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless a contract modification or letter of direction is executed by the Contracting Officer prior to completion of this contract.

On all matters that pertain to contract terms, the Contractor will contact the Contracting Officer. When the COR requests effort that may be outside the existing scope of the contract, the Contractor must promptly notify the Contracting Officer. The Contractor under such request will take no action unless and until the Contracting Officer has issued a letter of direction or a contract modification. (See also section G.2 above.)

G.15 ELECTRONIC COMMUNICATIONS

The Contractor must assure an electronic means for communicating with FAA personnel.

The Contractor must ensure that the communications are compatible with the FAA’s electronic mail system and software, which is Microsoft Outlook. The Contractor must also ensure that the Contractor’s electronic mail has the capability to receive and retrieve attachments.

G.16 INTERPRETATION OR MODIFICATION

No verbal statement by any person, and no written statement by anyone other than the Contracting Officer, or his/her authorized representative acting within the scope of his/her authority, will be interpreted as modifying or otherwise affecting the terms of this solicitation or any resulting contract. All requests for interpretation or modification will be made in writing to the Contracting Officer.

(End of Section G)

Section H – Special Contract Provisions

PART VII - SECTION H

SPECIAL CONTRACT PROVISIONS

H.1 FAA ACQUISITION MANAGEMENT SYSTEM CLAUSES

INCORPORATED IN FULL TEXT

3.1.9-1 Electronic Commerce and Signature (July 2020)

(a) The Electronic Signatures in Global and National Commerce Act (E-SIGN) establishes a legal equivalence between: (1) Contracts written on paper and contracts in electronic form; (2) Pen-and-ink signatures and electronic signatures; and (3) Other legally-required written records and the same information in electronic form.

(b) With the submission of an offer, the offeror acknowledges and accepts the utilization of electronic commerce as part of the requirements of this solicitation and the resultant contract.

(c) Certain documents may need to be provided or maintained in original form, such as large-scale drawings impractical to convert to electronic format or a document with a raised seal signifying authenticity. This clause does not change or affect any other requirements that a document must be in paper format to satisfy legal requirements such as for certain real estate transactions.

(d) The use of electronic signature technology is authorized under this solicitation and the resulting contract.

(e) Contractors must not digitally sign any documents with software that uses the Secure Hash

Algorithm 1 (SHA-1). All digitally signed documents and contracts sent to the FAA must use a SHA-256 or higher hash algorithm. This is based on the National Institute of Standards and Technology (NIST) Policy Statement on Hash Functions dated August 5, 2015. Further guidance on the use of SHA-256 is in NIST Special Publication (SP) 800-57 Part 1, section

5.6.2 as amended and SP 800-131A, Revision 1 dated November 6, 2015. Additional guidance on the use of SHA-3 is in NIST SP 800-185 as amended.

(f) Contractors do not have to update documents previously digitally signed using SHA-1 hash algorithms unless the document requires updating. The FAA and contractors may continue to use SHA-1 for the following applications: Verifying old digital signatures and time stamps, generating and verifying hash-based message authentication codes (HMACs), key derivation functions (KDFs), and random bit/number generation.

(End of Clause)

3.8.2-17 Key Personnel and Facilities (July 2019)

(a) The personnel and/or facilities as specified below are considered essential to the work being performed hereunder and may, with the consent of the contracting parties, be changed from time to time during the course of the…