1-BP 472-2026-086210.pdf

N O T I C E T O C O N T R A C T O R S

Notice is hereby given that sealed proposals for constructing 2026 Sidewalk Maintenance will be received

(electronically) in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A.M., FRIDAY December 12, 2025, at which time the bids will be opened publicly and read aloud and tabulated by the Board of Bids and Contracts for consideration by the City Council.

Bids received after said time will be returned unopened. Proposals are to be submitted through the City’s

Procurement Portal (wichita.gov/procurementportal).

NOTE: BIDDER SHALL AFFIX THE FOLLOWING PROJECT NUMBER TO THE BID ENVELOPE OR

FILE ATTACHMENT 472-2026-086210

ATTENTION ALL BIDDERS: A BID BOND IN THE AMOUNT OF FIVE PERCENT (5%) OF THE

TOTAL BID OR AN ANNUAL BID BOND IS REQUIRED PRIOR TO BID OPENING. SEE SECTION 102.3

OF THE CITY OF WICHITA STANDARD SPECIFICATIONS FOR FURTHER INFORMATION.

BIDDERS ARE ADVISED TO CONTACT THE OFFICE OF THE CITY ENGINEER (316-268-4501)

SHOULD THEY HAVE ANY QUESTIONS OR CONCERNS ABOUT THE PLANS, SPECIAL OR

SUPPLEMENTAL PROVISIONS, MINORITY STATUS, OR THE PROPER PREPARATION OF THE BID

DOCUMENT.

THE BID FORM SHALL BE PREPARED USING PRICES PER BID ITEMS, UNLESS OTHERWISE NOTED

PERFORMANCE BOND FORMS, included in the bid package are to be used, in the amount of one hundred percent (100%) of the contract must be furnished by the successful vendor.

A LABOR & MATERIAL PAYMENT BOND FORMS, included in the bid package are to be used, running to the State of Kansas in a sum of not less than the total of the contract, must be furnished by the successful vendor.

If a Bonfire (“Procurement Portal”) registration for system access has not been completed, please visit wichita.gov/purchasing for assistance. On the Purchasing website, a video tutorial (Bonfire Registration Video) walkthrough and registration resources are available to help in the completion of the registration process. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316- 268-4636.

Vendors are encouraged to complete bidder registration by visiting the City of Wichita’s eProcurement Portal at wichita.gov/procurementportal, then follow the link to the Bonfire vendor registration page to register your company.

Please check our website, wichita.gov/purchasing for upcoming registration opportunities, training dates & locations, and information as it is updated in the near future.

https://wichita.bonfirehub.com/ https://www.wichita.gov/purchasing mailto:purchasing@wichita.gov https://wichita.gov/procurementportal

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure;

Provide conditions for living well.

City of Wichita 1 RFB #250359

SPECIAL PROVISION TO CITY OF WICHITA, KANSAS

STANDARD SPECIFICATIONS

2026 Sidewalk Maintenance

(north of 63rd Street South, east of 151st Street West) 472-2026-086210 40111125-E5079

The City of Wichita's Standard Specifications are required provisions for the furnishing of all materials and doing all work to complete the above referenced project, and are hereby made a part of these provisions as if fully set forth herein. Said Standard Specifications shall control except as modified by the following Special Provisions. The Standard Specifications are on file in the City Engineer's Office, available for purchase from ARC (316-264-9344) for the construction of City projects, or can be found online at wichita.gov/630/Standard-Specifications. **Electronic plan sheets for this project will only be available in the ARC Document Solutions plan room for the City of Wichita projects, which is located at https://customer.e-arc.com/arcEOC/ARCPlanRoom.aspx. The following Special Provisions shall be applicable to this project:

The Contractor shall read and fully comprehend every aspect of the contract provisions included in this bid proposal, prior to submitting a bid for the project. Any questions prior to bid submittal should be directed to Lee Carmichael P.E., City Assistant Traffic Engineer, at (316) 268-4501 or lcarmichael@wichita.gov.

THIS IS NOT A STATE/FEDERAL AID CONTRACT.

PROJECT SPECIFIC

1. Scope of Contract. The work will be geographically diverse; condemned sections may be considerable distances from each other, with portions being only a few or one panel(s). Generally, work will be assigned once a month.

2. Start Date. The work order on this project shall be issued within 30 days of award date and at Engineer’s approval.

The non-availability of material shall not prevent working days from being assessed.

3. Working Days. The Contractor will be provided a list of addresses to repair at the beginning of this contract. Partial work lists are expected to consist of 2,000 to 20,000 square feet of repairs. The work must be completed within five

(5) working days per 3,500 square feet. Work must be started within ten (10) business days after receipt of the list.

Working days shall not be adjusted on the basis that the locations are geographically far apart or only single panels of sidewalk on opposite sides of town. Liquidated damages of $150.00 will be assessed for each day the Contractor goes over the allocated days per individual list.

4. Basis of Award. The contract for this project shall be awarded on the basis of the lowest responsive and responsible bid, provided the bid is within the Engineer's estimate. The City reserves the right to reject any and all bids. If the low bidder is under the Engineer's estimate, the contract may be awarded for any amount above the bid, up to the Engineer's estimate.

5. Basis of Payment. Payment for the bid items will be as measured quantity amount based on the bid quantities and unit prices in the bid proposal.

Bids submitted may not be withdrawn for a period of 60 days following the opening of this Request for Bid. Prices MUST also be free of duties, federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material on the proposal.

6. Unit Prices/Quantity of Work. This is a unit price contract for the following specified unit prices. The quantities are estimates only and are not a guarantee of any quantity amounts; the City reserves the right to adjust the quantities as necessary to meet the demands of this project. Actual quantities of work to be completed in this contract may vary significantly from the quantities shown on the bid form. The list of locations shown at the beginning of the project is neither final nor exact, but will instead be developed and refined as the project progresses, with https://www.wichita.gov/630/Standard-Specifications https://customer.e-arc.com/arcEOC/ARCPlanRoom.aspx mailto:lcarmichael@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure;

City of Wichita 2 RFB #250359 locations being removed or added at the discretion of the Engineer, including any lists that have already been submitted to the Contractor. Though new locations may be added, total expenditures will not exceed the total contract amount.

7. Extra Work. Extra work above the contract amount shall not be started before a written agreement between the Contractor and the City has been executed stipulating that the work shall be paid for at the stated unit price or lump sum. Work performed above the contract amount without a properly executed change order shall be entirely at the Contractor’s risk. The Contractor shall share responsibility for tracking quantities and budgeted funds available in the project with the Engineer and shall give written notice of agreement or disagreement of work quantity performed on a weekly basis.

8. Subcontractors. The Contractor shall submit a list of potential subcontractors with the bid. If no subcontractors are to be utilized, the Contractor shall so indicate in the space provided on the bid form.

9. Conduct. The Contractor and its employees shall not use private restrooms on-site or use or borrow water, tools, or anything else from property owners. The Contractor shall minimize excessive noise as much as possible (no equipment without mufflers, loud music playing, etc.) and shall adhere to the City’s Noise Ordinance Sec. 7.41.010.

10. Multiple Contractors. When separate contracts are bid for work within the limits of any one project area, each Contractor shall conduct their work so as not to interfere with or hinder the timely progress or completion of the work being performed by other Contractors. In this regard, Contractors working within the same project area shall cooperate with each other to the maximum extent possible, in accordance with the spirit of the plans and specifications, and shall arrange their work, perform their work in proper sequence, and place dispose of materials being used in order to avoid delaying each other in the performance of their respective work responsibilities. The Construction Engineer, or their authorized representatives on the project, shall have the right to direct cooperation between the separate Contractors.

11. Cancellation of Contract. The contract shall be in effect until the budgeted funds are depleted, except that the Contract will be subject to cancellation upon ten (10) days written notice by the City of Wichita.

12. Duration of Contract. The City may provide locations for work until funds have been depleted, which may occur before or after December 31, of the year of bidding.

13. City Inspection. The City will mark or otherwise designate the locations where the work is to be done and shall provide the Contractor with a list of locations. The Contractor must be careful to repair/replace only the marked work that is on the list provided. Adjacent sidewalk or chipped pavement damaged by the Contractor while removing marked locations shall be taken out and replaced at the Contractor’s expense. Any damage to streets and curb by equipment while making sidewalk repairs will also be replaced at the Contractor’s expense.

Inspection shall be provided for all locations between 8:00 A.M. and 2:30 P.M., Monday through Friday, except holidays observed by the City. Work inspected by 2:30 P.M. may be poured back the same day or the following day.

Any forms set after 2:30 P.M. will not be inspected until the following morning. The Contractor shall give the Inspector(s) a minimum two-hour notice prior to pouring concrete or placing asphalt. Excavated work to be inspected shall include forms set and in place, holes clean, graded and compacted. No debris shall be swept into the hole.

The Contractor shall notify the Inspector(s) by 3:00 P.M. the day before to give notice where they will perform work the following day. Failure to provide the information by the required timeframe will result in the Contractor not being allowed to work the following day and will still be charged a working day. Also, the Contractor and Inspector(s) shall mutually agree upon non-working days due to poor weather conditions each morning.

The City Inspector shall be notified immediately if changes are made in the order of work.

A list of all addresses completed and ready for final inspection shall be e-mailed to the Inspector(s). The Inspector(s) will not check locations for final acceptance unless they are on the final acceptance list. The Contractor shall reimburse the City liquidated damages in the amount of $150.00 for each address in which the City Inspector(s) must make more than one trip to inspect locations found not ready for final acceptance. This will include forms being removed, backfill and seeding, irrigation and any other disturbances being repaired, and final clean up.

When the inspector arrives, the site should be completely finished without any remaining items to complete.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure;

City of Wichita 3 RFB #250359

A punch list will be provided to the Contractor where defects are found. All punch list items shall be completed within 48 hours after receipt of list by Contractor. The Contractor shall reimburse the City liquidated damages in the amount of $150.00 per calendar day for each address not completed within 48 hours.

14. Construction Operations. The Contractor's construction operations shall be such that will minimize inconvenience to individual residents living in the project area. The Contractor will be required to make special access provisions for any disabled residents within the project area whose normal access would otherwise be impaired. The Contractor shall also be responsible for visually surveying a twenty (20) foot radius around the area to be excavated and notifying the Inspector of potential conflicts, such as drip watering system, irrigation system and previous damage to private or public property.

The Contractor's and subcontractors' work force shall be full crews as required for full production for current operations under construction. The Contractor shall call Kansas-One-Call prior to excavation for locations of buried utility lines.

Notification to Property Owners. The Contractor shall be responsible for notifying property owners adjacent to construction that they will be performing work under contract with the City. The notification shall be given to the property owners a minimum of 48 hours and a maximum of 7 days in advance through the use of door hangers.

In addition to a brief description of work to be done, the notification shall contain a telephone number and address for contacting the Contractor. It is also recommended that the CONTRACTOR ask property owners with irrigation systems to mark or flag their sprinkler heads.

The Contractor shall be available by telephone to answer citizen’s questions and address citizen’s complaints during week-day work hours from 8:00 a.m. to 5:00 p.m. The week-day work hours shall be clearly stated on the door hanger.

The Contractor shall be responsible to provide construction information to citizens beginning on the work order date up to completion of the project. Failure to respond to citizen concerns will be considered a breach of Contract and be subject to conditions as stated in Section 108.7 in the City of Wichita Standard Specifications. A copy of the notice shall be approved by the Engineer prior to use.

The City Street Inspector has the right to stop work on any construction site. Failure to stop work immediately when the City Street Inspector has told the Contractor or the Contractor’s employees or subcontractors to stop shall be billed at a non-prorated rate of $150/hour.

Contractor shall be responsible for any damages to private property. Any Claims for Damages received by the City resulting from work performed by the Contractor will be denied by the City and referred to the Contractor for resolution and/or payment.

15. Approved Materials List. A list of materials approved for use on City of Wichita construction projects can be found on the City website at https://www.wichita.gov/630/Standard-Specifications. All approved materials shall conform to the appropriate requirements set forth in the Standard Specifications, and shall have been previously approved by the Material Review Board (MRB). Information on obtaining approval for new materials through the MRB is available on the website.

16. Scope of Work. The work on this project consists of removing and replacing sidewalk and pavement as required to complete items of work with wheelchair ramps being constructed as directed by the Engineer.

Construction not conforming to Americans with Disabilities Act (ADA) requirements shall be removed and replaced at the Contractor’s expense.

a. Trees, shrubbery, and landscaping. All work shall be performed in such a manner so as to protect shrubs, trees and landscaping not scheduled for removal. Roots shall be removed to provide 2” clearance below bottom of sidewalk and drives unless otherwise directed by the Engineer. Tree roots shall be cut and removed by one of the following methods; axe, saw, or grinding machine. Contractor shall remove roots in a method so as to not damage the remaining tree, especially the trunk. Root removal by method of ripping/prying/tearing roots from sidewalk area back toward the trunk of the tree while the root is still attached to the tree is prohibited. Damage caused to the trunk or other parts of the tree, aside from the tree root itself being removed in a proper manner, will result in liquidated damages of $500 assessed per tree that is damaged.

https://www.wichita.gov/630/Standard-Specifications

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure;

City of Wichita 4 RFB #250359

Roots removed shall be stacked by the tree. The Contractor shall provide addresses of root removal for inspection of the tree(s) before the sidewalk is replaced. The City Inspector will notify Forestry for determination of the health and safety of the tree.

b. Earthwork. Earthwork required to facilitate construction of wheelchair ramps and sidewalk shall be considered subsidiary to the various pay items of work. The Contractor will be required to furnish suitable borrow material as required for new construction and backfill for such construction. Price bid for sidewalk repair/construction or wheelchair ramp construction shall include the costs of all work required, including removal and replacement.

c. Fill for sidewalk. When fill is needed to increase the final grade of the reconstructed sidewalk, the first three (3) inches of fill shall be considered subsidiary to the bid item for sidewalk. Any required fill beyond three (3) inches will be paid for by the line item “Compacted Soil Fill (95% Standard Density)(Contr. Furnished)”.

d. Wheel Chair Ramps. The cost of all work required for Construction of Wheelchair ramps shall be included in the unit price bid for “WCR Const. w/Det. Warn.” (Wheelchair Ramp Construction with Detectable Warning).

Wheelchair ramp construction shall include all costs for removing and reconstructing existing pavement, combined curb and gutter and sidewalk, compaction of subgrade, installation of approved detectable warning pavers, grading adjacent area to a mowable slope and site restoration. It is the Contractor’s responsibility to ensure conformance.

For pay purposes, a wheelchair ramp will be considered as 30 square feet, regardless of size. Any construction beyond the first 30 square feet shall be paid as 4" sidewalk construction or 4" sidewalk repair, as applicable.

Detectable warning pavers shall be installed to the same width as the sidewalk.

The Contractor shall perform asphalt repairs along the high edge of the wheelchair ramp in the same manner as for curb and gutter repair as shown in the City’s Standard Specifications. One-foot minimum asphalt repairs are mandatory on all locations where wheelchair ramps abut asphalt pavement and shall be subsidiary to wheelchair ramp construction. Brick paver replacement where wheelchair ramps abut brick streets shall be subsidiary to wheelchair ramp construction.

Note: Sidewalk replacement adjacent to alleys not requiring detectable warnings shall be paid for as sidewalk repair. All concrete sawing shall be incidental to other bid items.

e. Partial Depth Asphalt Repairs. The Contractor shall perform partial-depth repairs as directed by the Engineer.

Work consists of milling 2” of asphalt pavement thickness then laying 2” of City SC-1 hot mix and shall be paid for by the ton of asphalt. Asphalt shall be compacted to 95% density.

f. Curb Drains. Curb drains shall be installed as directed by the Engineer. Curb drains shall be Deeter Foundry, Inc. Storm Water Curb Opening 2449-6 or 2449-8, or approved equal.

g. Concrete Finishing Specification Requirements. The Contractor shall submit a concrete mix design for approval at the pre-construction meeting. The concrete mix design, placement and finishing shall be in compliance with Section 407 of the City of Wichita Standard Specifications.

Walk surface shall be sound and level. Unless directed otherwise, all walk and ramp surfaces shall receive a light broom finish. All concrete work shall have a light broom finish over a steel trowel finish with broom marks parallel with the adjacent street for approaches and perpendicular to the street for sidewalks, paving patches, and curbs. Sides of sidewalk shall be formed for the full depth of the pavement being replaced.

The Contractor shall keep a wheelbarrow on site while concrete is being delivered. Concrete trucks will not be allowed to drive over the curb or driveways for any reason. There shall be no sidewalk holes open in excess of 48 hours. All repairs made in driveways shall be poured the same day as removed unless otherwise approved by the Engineer. The Contractor shall reimburse the City Liquidated Damages in the amount of $150 per calendar day per address for open sidewalk holes not poured within 48 hours.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure;

City of Wichita 5 RFB #250359

Stamping - Every pour of concrete, except concrete base, shall be stamped with the Contractor's name and the four-digit year of construction. Contractor's name and year shall be in letters and numbers 1½ inches high formed at each end of the pour. Concrete not stamped shall be removed and replaced at the Contractor’s expense. Only original stamps with correct dates and names are allowed.

Joints - Contraction joints in curb or curb and gutter may be either tooled or sawed. The tooling or sawing shall be of an adequate depth to establish a plane of weakness for cracking, and in no case shall the depth be less than 1¼-inch. Joints in sidewalks and driveways shall be tooled planes of weakness. All longitudinal and contraction joints in concrete pavement shall be sawed joints conforming to current City standards. All expansion joints shall conform to current City standards, which includes that the expansion joints must be full depth.

Locations of all joints shall conform to the locations of such joints in the existing pavements. All sawed joints and expansion joints installed in street pavement shall be sealed with the specified hot pour joint sealant in accordance with Sub-section 406.3 in the Standard Specifications.

Time Allowance for Placement of Concrete. Maximum time allowed between batching and discharge is as follows:

air temperature < 75°F 1.5 hours air temperature > 75°F 1.0 hour concrete temperature > 90°F 45 minutes

17. Damaged Work. Newly placed concrete that has been defaced or damaged shall be removed and replaced at the Contractor's expense. Rework shall be done as quickly as possible.

18. Surface Storm Water. The Contractor will be required to incorporate provisions in his construction operation to mitigate the nuisance and inconvenience of ponded surface storm water caused by the construction of the project. Such provisions will include the pumping of such ponded storm water to existing storm sewer inlets or existing street gutters, which provide a positive outlet for drainage from the project area when deemed necessary by the Engineer.

19. Project Erosion Control Requirements. The Contractor will be required to practice ‘Good Housekeeping’ at all times.

Any dirt or mud tracked off the Contractor’s construction site onto paved public or private streets, or ditches or discharges of same into lakes, ponds, ditches or storm sewers shall be cleaned up within 24 hours. Contractor may be liable for fines as indicated in Ordinance #44-123. Contractor will be required to comply with all sections of Ord. #44-

123. Existing BMP’s shall be restored. Copies of the ordinance are available in the Storm Water Management Office.

20. Sprinkler Repair. The Contractor shall be responsible for contacting property owners prior to doing any work and requesting that any and all sprinkler heads in the area be marked in some manner by the property owner. The Contractor shall take care to protect any marked sprinkler heads, and any damage done to a marked sprinkler system shall be repaired immediately by the Contractor with costs being incidental to other pay items. The Contractor shall be responsible for repairing damage to sprinkler systems, whether marked or not. Sprinkler system repairs shall be done within seven (7) days by qualified personnel. Sprinklers not repaired within seven (7) days may be repaired by the property owner with any costs being reimbursed by the Contractor upon receipt of expenses.

21. Utility Adjustments. The Contractor shall adjust and repair any water meter boxes and water or gas valve boxes, regardless of the original condition. The cost of such adjustment shall be considered incidental to other items of work.

The Contractor may contact the appropriate utility companies for adjustment.

22. Water and Gas Valve Box Casting Adjustments. In the event that water and gas valve boxes conflict with wheelchair and sidewalk construction, the boxes shall be adjusted to match the new surface. Water and gas valve box casting adjustments shall conform to the same requirements as specified for new castings, except when approved by the Engineer, an adjustment ring may be used to preclude the need to remove and reconstruct pavement to facilitate such adjustments. Such adjustment rings shall be approved by the Engineer and must be provided as a one-piece unit providing the necessary height adjustment required to position the valve box cover at an elevation which will match the elevation of the surface of the proposed overlay. Adjustment rings shall be heavy duty rings capable of supporting maximum legal truck weights. Adjustment of water and gas valve boxes shall not be paid for directly but shall be considered subsidiary to the bid items of work.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure;

City of Wichita 6 RFB #250359

23. Utility Leaks. If the Contractor excavates concrete or other pavement and discovers a utility leak, the Contractor shall notify the City and the proper utility company immediately.

24. Traffic Control Signing. Construction traffic control signing will not be paid for directly and this cost shall be considered subsidiary to other pay items of work. The Contractor shall reimburse the City for liquidated damages in the amount of $150 per calendar day for each day that construction traffic control signing does not meet the minimum requirements as directed by the Engineer. At the Engineer’s direction, broken, faded or substandard barricades and signs shall be removed from the project.

Barricades shall not be placed in the street unless work is actually in progress. Work zone tapers shall not be left in the street overnight unless there is work which needs to be protected. Tapers left in the street shall consist of Type II barricades with lights or reflective barrels. Warning signs shall be laid down at the end of each work day unless barricades must remain in the street overnight to protect work area. Barricades shall remain in place until cure time and backfilling are complete. TRAFFIC CONTROL SHALL NOT BE OMITTED UNLESS REQUIRED FOR SAFETY. The Contractor shall remove barricades immediately upon proper curing in accordance with Section 400 of the Standard Specifications or as directed by the Engineer. Signs, cones, barricades, or any other traffic control devices become the property of the City of Wichita if left out when work is not being performed and the devices are not needed for safety.

On arterial and collector streets, traffic control needs to be set up and maintained according to MUTCD standards and all traffic control devices shall have enough reflectivity to be seen in the dark by motorists. All traffic devices not adhering to this shall be removed and replaced within 2 hours of notification. On residential streets, the neighborhood needs to be notified of the scope of the project and there should be traffic signs warning drivers of the uneven pavement in the road & slow down signs while construction takes place.

Pedestrian detours: sidewalk closed barricades type 2 or 3 must be put in place at the end of the workday if the partially repaired sidewalk is to be left overnight. Pedestrian detour signs are to be used at the cross streets of any in-progress sidewalk repairs left overnight. Forms are to be left in until restoration is complete. The brick for wheelchair ramps must be replaced before the removal of sidewalk closed barricades. Contractor and any sub-contractors must abide by this section. Contractor shall reimburse the City for liquidated damages in the amount of $150 per calendar day that pedestrian detour signing does not meet the minimum requirements described herein.

25. Site Restoration. The Contractor shall promptly and correctly restore areas damaged or disturbed by construction activities within ten (10) working days of pour and in accordance with the most recent revision of Administrative Regulation 6.5 (See City of Wichita Standard Specifications, Part 900).

Restoration shall include, but not be limited to, cleanup and disposal of materials and debris, rake up rubble of any size, re-grading to a mowable slope, backfilling with soil suitable for growth of vegetation, and replacement of lawn/turf damaged or disturbed from construction. Lawn/turf restoration may include, but not be limited to soil preparation, seeding, mulch and/or re-sodding. Disturbed areas shall be restored to original or better condition using techniques and material which will provide for complete restoration. Restoration of lawn/turf shall be scheduled as soon as possible depending upon the appropriate time relative to grass species and, where required, upon availability of sod. At times, work may require that restoration efforts take place outside the City’s approved sodding/seeding season. In such cases, the Contractor shall complete all other restoration efforts at the time of construction and return at the beginning of the next approved season to complete sodding/seeding of the area.

All work should be performed in such a manner so as to protect shrubs, trees and sod not scheduled to be removed.

The Contractor shall work with property owners to ensure that cleanup and restoration work is performed to the reasonable satisfaction of the property owner. However, such agreement shall not relieve the Contractor from provisions and expectations of the contracted work to be performed.

Restoration of lawn/turf areas shall not be paid for directly, but shall be considered subsidiary to other items of work.

Concrete trucks shall not clean out in the streets, alleys, etc. The Contractor shall be responsible for cleanup of such wash outs. Rubble and debris shall be removed from the street and the parking at the end of each day’s removal operation. The Contractor shall reimburse the City Liquidated Damages in the amount of $150 per calendar day for debris left over 24 hours.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure;

City of Wichita 7 RFB #250359

26. Deadline for Questions. For comments that affect bid items and/or quantities: Noon Tuesday prior to bid opening.

For questions and comments requiring clarification only: Noon Wednesday prior to bid opening. This is necessary so appropriate changes and responses can be completed before bidding.

The tentative schedule will apply to this RFB and may change according to with the City’s needs or unforeseen circumstances. All dates and times will be in Central Standard Time (CST; CDT) and can be confirmed through the Purchasing Office located at 455 N. Main 12th Floor Wichita, KS 67202 by calling (316) 268-4636, or by contacting the buyer listed on the solicitation document directly. Questions of a substantive nature will be reviewed and answered in written form as an addendum and posted to the City’s Procurement Portal at wichita.gov/procurementportal.

VF/kb

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure;

City of Wichita 8 RFB #250359

BID TERMS

Bid Submission Sealed Request for Bid (RFB) will be received in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas 67202, prior to 10:00 O'CLOCK A.M., Friday, DECEMBER 12, 2025. Bids may be submitted on our website at (wichita.gov/procurementportal) using a secure login/password.

Electronic submissions are requested. Bids are to be submitted through the City’s Procurement Portal (wichita.gov/procurementportal). Respondents are responsible for checking the City’s Procurement Portal and acknowledging any addenda electronically as a part of the Procurement Portal submission’s electronic acknowledgment for all stipulated response forms and addendum acknowledgments.

If you haven't already completed a Bonfire registration for system access, please visit wichita.gov/purchasing for assistance. On the Purchasing website's page, you can find a video tutorial (Bonfire Registration Video) walkthrough and registration resources to help in the completion of the registration process. If you need further assistance, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

All bids, including supporting documentation/manuals, shall become the property of the City.

Evaluation Criteria

Bid Award will be based on the Lowest and Best Total Net Bid from a Responsible and Responsive vendor.

The City, through its Board of Bids and Contracts, reserves the right to accept or reject any or all bids and any part of parts of any bid and to waive formalities therein to determine which is lowest and best bid. Any bid which is incomplete, conditional, obscure, or which contains additions not called for or irregularities of any kind, may be rejected. All bids are awarded subject to a check of the computations shown on the "Request For Formal Bid" form. In the event of a discrepancy in the extension(s) or total for the item(s), the unit cost shall prevail.

The City, through its Purchasing Manager, reserves the right to accept or reject any or all submittals and any part or parts of any submittal, and to waive formalities therein to determine which is the most beneficial bid.

Minimum Respondent Qualifications This section lists the criteria to be considered in evaluating the responsiveness of firms interested in providing the goods and/or service(s) specified in this Request for Bid. Firms should meet or exceed these qualifications to be considered for award. Any exceptions to the requirements listed should be clearly detailed in the proposer’s response. Bidders shall:

1. Have a minimum of 3 years’ experience in providing similar services specified in this RFB.

2. Understanding of industry standards and best practices.

3. Have experience in providing goods and/or services of comparable size and complexity to that being requested.

4. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term, federal, state and local laws, statutes, ordinances, rules and regulations. All laws of the State of Kansas, whether substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are applicable to public contracts in the city shall be followed with respect to the contract.

5. Registration with the Kanas Secretary of State’s Office before contract execution.

6. Municipal government experience is desired; however, the City will make the final determination based on responses received and the evaluation process.

7. Have the capacity to acquire all bonds, escrows or insurances as outlined in the terms of this RFB.

8. Provide project supervision (as required) and quality control procedures.

9. Have appropriate material, equipment and labor to perform specified services.

10. Park only in designated areas and display parking permit (if provided).

11. Wear company uniform or ID badge for identification purposes.

https://wichita.bonfirehub.com/ https://wichita.bonfirehub.com/ mailto:purchasing@wichita.gov

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure;

City of Wichita 9 RFB #250359

12. Project must meet local, state, and federal guidelines as applicable.

13. Exceptions to any part of this document clearly delineated and detailed.

14. Responses that do not include all required forms/items may be deemed non-responsive.

Bid Requirements

1. Completed Procurement Portal (wichita.gov/procurementportal) submission.

2. Bids submitted may not be withdrawn for a period of 60 days following the opening of this Request for Bid.

Prices MUST also be free of duties and federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material on the proposal.

3. Pricing for all stipulated Item(s) and/or Group(s) requirements. Bidders who do not submit pricing for all items when stipulated may be deemed nonresponsive when not adhering to:

a. Lowest and Best Total Net Bid from a Responsible and Responsive Vendor.

Debriefing

The City of Wichita encourages solicitation respondents to learn, grow, and improve their competitiveness for City procurement opportunities.

In the event of an unsuccessful solicitation response, solicitation respondents may request a debriefing regarding the selection process from the project manager and the buyer/purchasing representative identified in the solicitation document. The City of Wichita Purchasing Office may be directly contacted at (316) 268-4636 for assistance regarding the debriefing process.

Challenges and Protests

Challenges

A challenge is defined as a written objection by any party interested in responding to either a bid or proposal (collectively referred to as solicitations), when that party wishes to have the City consider an addition, substitution or modification to the specifications stated in the outstanding solicitation.

The written challenge of the solicitation specifications must be filed with the Purchasing Manager located on the

12th Floor, Finance Department at City Hall, 455 N Main, Wichita, KS 67202, telephone number (316)268-4636, at least five (5) business days before the solicitation opening due date and time as listed on the solicitation documents. Any challenge to solicitation specifications received after the five (5) business days deadline will not be considered by the City. The Purchasing Manager will acknowledge receipt of the challenge. The written challenge is to include the name, address, email address and telephone number of the interested party, identification of the solicitation number and project title, a detailed statement of the reasons for the challenge, supporting evidence or documentation to substantiate any arguments, and the form of relief requested, e.g. the proposed addition, substitution or modification to the specifications. The Purchasing Manager will investigate the written challenge and any evidence or documentation submitted with the challenge.

In the event of a timely challenge of the solicitation specifications to the Purchasing Manager, the affected pending solicitation shall not proceed further until the challenge is resolved by Purchasing Manager decision. The Purchasing Manager will issue a written decision, which will be posted on the City’s Procurement Portal, wichita.gov/procurementportal, for viewing by all interested parties. The decision rendered by the Purchasing Manager will be final.

Protests

A protest is defined as a written objection to a proposed award, or the award of a contract, with the intention of receiving a remedial result. In order to be considered valid, a protest must 1) come from an actual bidder or proposer for the contract, 2) who claims to be the rightful award recipient, 3) whose economic interest may be affected substantially and directly by the award of a contract or by the failure to award a contract. Suppliers or subcontractors to a bidder or proposer cannot file a valid protest. A valid protest can only be filed by a bidder or proposer which can show that it would be awarded the contract if the protest were successful. Therefore, all conditions numbered 1 through 3 listed above in this paragraph must be met.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure;

City of Wichita 10 RFB #250359

The written protest for bids must be filed with the Contract Compliance Officer located on the 12th Floor, Finance

Department, City Hall, 455 N Main, Wichita, KS 67202, prior to 9:00 a.m. of the Tuesday immediately following the posting of the notice of intent to award on the City’s Purchasing Bid Results site wichita.gov/purchasing. Failure of a protestor to file a written protest related to the award of a contract prior to the 9:00 a.m., Tuesday deadline will invalidate that protest and cause it not to be considered.

The written protest for proposals must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS 67202, prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of award. Failure of a protestor to file a written protest related to the award of a contract prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

The Contract Compliance Officer will acknowledge receipt of the written protest. The written protest is to include the name, address, email address and telephone number of the protestor, identification of the solicitation number or contract number and project title, a detailed statement of the reasons for the protest which justify the relief sought, supporting evidence or documentation to substantiate any arguments, and a concise statement of the form of relief requested (e.g.

reconsideration of the offer). All the above required information must be included in the protest at its submission. Untimely protests will be returned unopened. Incomplete protests will be rejected without consideration.

In the event of a valid, timely protest, the City shall not proceed with the execution of the contract until all City administrative remedies have been exhausted or waived, or until a determination is made that a contract award is required to protect the interests of the City.

The decision of the Contract Compliance Officer, based on review of the written protest and information available from City sources, will be rendered within ten (10) business days after receipt of protest, will recite the reasons for the decision, and be provided to the protestor by email or written notification.

The protestor may seek reconsideration of the decision of the Contract Compliance Officer’s decision in writing to the Internal Auditor on the 13th Floor, City Manager Office, City Hall, 455 N Main, Wichita, KS 67202, prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of decision. Failure of a protestor to file a written reconsideration request related to the Contract Compliance decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered. The Internal Auditor decision will be issued by email or written notification, within ten (10) business days after receiving the written reconsideration, unless this time for a response is extended in writing and agreeable by both parties.

The Internal Auditor’s decision will be final, unless the protestor seeks a hearing before the City Council, by written request filed with the City Clerk, located on the 13th Floor, City Hall, 455 N Main, Wichita, KS 67202, prior to 5:00 p.m.

on the third business days after issuance of the Internal Auditor written decision. Failure of a protestor to file a written reconsideration request related to the internal Auditor’s decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

If there is a timely written reconsideration request, the protestor may seek reconsideration of the decision of the Internal Auditor by means of a hearing before the City Council. This hearing must be in aid of the City Council’s legislative authority to approve contracts for goods, services, and public improvements on behalf of the City, and does not imply any due process right of the protestor in an unawarded, unexecuted contract. The hearing must be scheduled as soon as practicable according to the City Council’s calendar. The hearing must be granted only upon such facts and issues as are presented in writing to the City Clerk for submission to City Council at or before noon on the Thursday preceding the scheduled hearing. No documents or other evidence must be accepted at the hearing. The protesting party must have available no more than 20 minutes for presentation of argument, followed by no more than 20 minutes of argument presented by City staff. The City Council may deliberate in executive session to seek the assistance of the City Attorney, but must deliver its decision from the bench during the City Council meeting.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure;

City of Wichita 11 RFB #250359

If a written protest is made against any proposed award or the award of a contract that relies in part on federal funding, then the Contract Compliance Officer must notify the Granting Authority in writing with all information regarding the protest. A protestor must exhaust all administrative remedies with the City of Wichita before pursuing a protest with the Granting Authority. Protestors are put on notice that according to federal regulations, certain determinations made at the local level are not subject to appeal to the Granting Authority. If a review is granted by the Granting Authority, it will be limited to:

1. the City of Wichita’s failure to have or follow its protest procedures, or its failure to review a complaint or protest; or

2. violations of Federal law or regulations.

The Contract Compliance Officer will provide notice to the Granting Authority Regional Office or Headquarters Office of any request for reconsideration before the City Council, and also provide notice of the decision rendered by the City Council, or any alternative resolution reached.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure;

City of Wichita 12 RFB #250359

LIABILITY INSURANCE SPECIFICATIONS

The Successful Bidder will be required to furnish a Certificate of Insurance (prior to the Purchase Order, Agreement, or Contract being issued) with the following minimum coverage:

1. Commercial General Liability

Covering premises---operations, xcu hazards, Product/Completed Operations, Broad Form Property Damage and Contractual Liability with minimum limits as follows:

Bodily Injury Liability $1,000,000 Each Occurrence $2,000,000 Annual Aggregate

Property Damage Liability $1,000,000 Each Occurrence $2,000,000 Annual Aggregate

Or

Bodily Injury and Property Damage $1,000,000 Each Occurrence Liability (Combined Single Limit) $2,000,000 Annual Aggregate

2. Comprehensive Automobile Liability All Owned, Non-Owned, and Hired vehicles with minimum limits as follows:

Bodily Injury Liability $1,000,000 Each Occurrence Property Damage Liability $1,000,000 Each Occurrence

Or

Bodily Injury and Property Damage Liability (Combined Single Limit) $1,000,000 Each Occurrence

3. Workers' Compensation to meet Statutory requirements.

4. Employers Liability $1,000,000 Each Accident $1,000,000 Occupational Disease $2,000,000 Annual Aggregate The following additional coverages will apply when selected:

Required: YES___ NO _X__

5. Professional Liability (Claims made basis) $1,000,000 Each Claim $1,000,000 Annual Aggregate Required: YES___ NO _X__

6. Pollution Liability $1,000,000 Each Claim $1,000,000 Annual Aggregate Required: YES___ NO _X__

7. Umbrella Liability $1,000,000 Each Claim $1,000,000 Annual Aggregate

The City of Wichita shall be added as primary and non-contributory additional insured to the general commercial and automobile liability coverages. The policy shall also provide coverage for contractor’s/vendor’s contractual obligations created in the Agreement. Coverage shall be the greater of the requirements stated here or the contractor’s existing policy and contractor shall provide a Certificate of Insurance evidencing such coverages prior to beginning of services under this Agreement.

The Certificate of Insurance must be submitted within ten (10) days after notification of award to the City of Wichita Purchasing Manager, City Hall, 12th Floor, 455 North Main, Wichita, Kansas, 67202-1694.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure;

City of Wichita 13 RFB #250359

GENERAL SPECIFICATIONS

BID FORMS

All bids MUST be electronically submitted and acknowledged (Yes/No) by an officer or employee authorized to submit and bind the bidder to the terms of the solicitation and bidder. Any exceptions, to the specifications, terms and/or other conditions concerning the bid, must be noted in the “bid" submitted to be considered.

The "bid" is to be submitted electronically through the City’s Procurement Portal (wichita.gov/procurementportal) using a secure login/password. Vendors are requested to submit current literature or brochures relating to their bid.

LICENSE

Vendors bidding on commodities or services for the City of Wichita must be currently licensed by the City of Wichita or the State of Kansas, where applicable, before a purchase order or…