1 Agency Wide Physical Security Assessment SOW FINAL .pdf

USIBWC AGENCY-WIDE PHYSICAL

SECURITY ASSESSMENT (2021)

Statement of Work

International Boundary and Water Commission United States and Mexico

United States Section

STATEMENT OF WORK (SOW)

FOR AGENCY-WIDE PHYSICAL

I. BACKGROUND

The Risk Management Process for Federal Facilities: An Interagency Security Committee Standard (November 2016/2nd Edition) defines the criteria and processes that those responsible for a facility's security should use in determining its security level. This standard provides an integrated, single source of physical security countermeasures and guidance on countermeasure customization for all nonmilitary federal facilities.

In accordance with Interagency Security Committee (ISC) standards, all federal facilities must have a designated Facility Security Level (FSL) and must conduct Physical Security Assessments (PSA) periodically. As part of the PSA, the baseline security measures and achievable security measures along with recommended physical and procedural security measures must be determined.

II. SUMMARY

The United States Section of the International Boundary and Water Commission (USIBWC) requires a complete technical PSA for each of its facilities including but not limited to, all USIBWC building offices, field offices, locations, water and wastewater treatment plants, hydraulic dams and associated structures. The assessments will be used to evaluate all the physical security controls and systems in place at the locations identified in this work statement and determine the economic feasibility of installing security systems or upgrading current systems to effectively protect the facilities for employee safety, facility security, theft prevention, vandalism of property and assets, and the prevention of terrorism. The research shall be conducted by an independent Contractor to evaluate needs, identify security vulnerabilities, develop countermeasures, and recommend security safeguards through the use of industry-best practice procedural and physical enhancements (i.e., Physical Access Control Systems (PACS), Intrusion Detection System (IDS), and Closed-Circuit Television (CCTV), and procedures). The PSAs will be in accordance with Interagency Security Committee (ISC) standards.

III. FACILITY LOCATIONS

1. The South Bay International Wastewater Treatment Plant (SBIWTP) is located at 2995

Clearwater Way, San Ysidro, California 92154. The SBIWTP provides wastewater treatment for sewage from the City of Tijuana, Baja California, Mexico. The treated water or effluent is discharged into the Pacific Ocean via an ocean outfall. The main facility is the workplace for twenty-six (26) workers, of which approximately four (4) are federal employees with the remainder being Contractor employees. There is no security guard service currently operating at the facility. This facility has several buildings/structures within a single perimeter.

2. The Yuma Field Office is located at 2995 S. Pacific Avenue, Yuma, Arizona 85365- 3510. The Yuma Field Office manages, plans, and administers the operation and maintenance of an extensive system of river gauges along the lower Colorado River for the purpose of securing water accounting data required to meet treaty and domestic requirements. The 1944 Water Treaty between the two countries includes a requirement that the U.S. deliver to Mexico a specified quantity of water from the Colorado River every year. Ensuring delivery of this water is a key responsibility of the Yuma office. This facility shares a building with another Federal agency.

3. The Nogales International Wastewater Treatment Plant (NIWTP) is located at 865 Rio Rico Industrial Park, Rio Rico, Arizona 85648-4063. The Nogales Wastewater Treatment Plant (NIWTP) is adjacent and westerly of the Santa Cruz River/Nogales Wash confluence, about ten miles north of Nogales, Arizona. It treats a daily average dry weather flow of approximately fifteen million gallons, of which approximately eighty per cent is from Mexico. This facility has several buildings/structures within a single perimeter.

4. The Las Cruces Field Office is located at 504 S Miranda, Las Cruces, NM 88001. The Las Cruces Field Office is responsible for the Upper Rio Grande Canalization Project.

This includes water monitoring, levee maintenance and repair, and field construction projects. This facility has several buildings/structures within a single perimeter.

5. The IBWC Headquarters building is locate at 4191 N. Mesa, El Paso, Texas 79902.

The IBWC Headquarters building is the primary agency management facility located in El Paso, Texas. The building is leased through GSA. There is contract security provided during duty hours. This is a single three-story building within the perimeter of the property.

6. The American Dam/Carlos Marin Field Office is located at 2616 W Paisano Drive, El Paso, TX 79922. The American Dam/Carlos Marin Field Office is a diversion dam located in El Paso, Texas, around 3.5 miles from the business center and about 140 feet above the point of the beginning of the Western Land Boundary, between the U.S.

and Mexico. This facility has several buildings/structures within a single perimeter.

7. The Fort Hancock/Zack Dominguez Field Office is located at Google Earth Coordinates 31°16'28.61"N, 105° 51'18.77"W. The Field Office sits along the border fence in Fort Hancock next to the Border Patrol Station and the Port of Entry. The Port of Entry is to the south and the Border Patrol Station is to the east of the facility. The Fort Hancock/Zack Dominguez Field Office is responsible for the Rectification Project and a portion of the Boundary Preservation Project. This facility has several buildings/structures within a single perimeter.

8. The Presidio Field Office is located at 110 South Dod Avenue, Presidio, Texas 79845- 0848. The Presidio Field Office is responsible for performing maintenance activities including but not limited to the following: levee maintenance such as mowing, widening levee bases, filling and repairing washouts, stabilizing, shaping, road grading and surfacing; floodway mowing operations for vegetation to insure that the floodways are capable of handling the design flow capacities; stabilization of river banks; grading and removal of sediment at arroyo mouths and sediment removal within the pilot channel. This facility has several buildings/structures within a single perimeter.

9. The Amistad Dam and Field Office is located at 670 Texas Spur 349, Del Rio, TX 78840. Amistad Dam consists of an earthen embankment dam, spillway, Power Plant, Operations and Maintenance Yard, Administration building, Hydrological Lab, and Housing area. A Customs and Border Protection (CPB) Entry Control Point (ECP) also operates within the boundaries of the Amistad Dam. The dam structure extends into Mexico.

10. The Falcon Dam and Field Office is located 30 miles southeast of Zapata, TX and 80 miles southeast of Laredo, TX and is 150 miles above the mouth of the Rio Grande.

Falcon Dam consists of an earthen embankment dam, spillway, Power Plant and Falcon Village. The facility is located approximately 30 miles southeast of Zapata and about 80 miles southeast of Laredo, Texas. The Falcon Village compound contains the Field Office Headquarters, Operations and Maintenance Yard, the Hydrological Lab and family housing for field office personnel. In addition to IBWC employees Falcon Village Housing has been leased to other federal law enforcement agencies and residents of the local community. Falcon Village is also used as an operating base for Federal and State Law Enforcement personnel conducting narcotic and human trafficking interdiction operations. A Customs and Border Protection (CPB) Entry Control Point (ECP) also operates within the boundaries of the Falcon Dam. The dam structure extends into Mexico.

11. The Mercedes Field Office is located at 325 Golf Course Road, Mercedes, Texas 78570-9677. The Mercedes Field Office is responsible for providing a high degree of protection against Rio Grande floods for the lands and the population on both sides of the river. This facility has several buildings/structures within a single perimeter.

12. The Anzalduas Dam is located on Anzalduas Dam Road, Mission, Texas 78572. The Anzalduas Dam is a diversion dam located in Hidalgo County, Texas, approximately 11 river miles upstream between Hidalgo, Texas and Reynosa, Tamaulipas.

Construction of this dam began in April 1956 and became fully operational in April of 1960. The purpose of Anzalduas Dam is to divert the U.S. Share of floodwaters to its interior floodway. It also enables the diversion of waters to Mexico's main irrigation canal. This facility has several buildings/structures within a single perimeter and extends into Mexico.

13. The Retamal Dam is located at Google coordinates 26°03'07.39"N, 98° 02'05.09"W.

The Retamal Dam is a diversion dam located 16 miles southeast of the City of McAllen, Texas. Construction on the Mexican portion of this dam began in November of 1971, and the U.S. portion was completed in May 1975. This diversion dam serves two flood control purposes. It enables Mexico to divert its share of floodwaters to its interior floodway and it also limits flood flows at Brownsville-Matamoros to the safe capacity of the Rio Grande. This is s single structure with one outlying small building.

The dam structure extends into Mexico.

All of the field offices are situated completely in the United States. American Dam is completely located in the United States. Amistad Dam, Falcon Dam, Anzalduas Dam, and Retamal Dams span the International boundary into Mexico. Although these dams span the boundary between the United States and Mexico the work herein described is wholly in the United States.

Each facility has different working hours. The Contractor will have full access to all facilities under this work statement but will be escorted by agency personnel in certain areas due to sensitivity. The Contractor will be required to coordinate with the Contracting Officer’s Representative and Area Operations Managers (AOM) prior to conducting the assessment of each facility.

Each facility has various levels of protection/security measures in place. Some facilities have Physical Access Control Systems (PACS), Intrusion Detection Systems (IDS), Closed Circuit Television Systems (CCTV), fencing, lighting, and other security measures. The systems are managed by the CCURE 9000 Security Management System

(SMS).

IV. APPLICABLE CODES, RULES, AND REGULATIONS

Contractor must ensure that the most recent version of the policies listed below are used and referenced.

1. Federal Information Processing Standard (FIPS) Publication 201

2. Federal Information Security Management Act of 2014 (FISMA)

3. Homeland Security Presidential Directive-12 (HSPD-12), Policy for a Common

Identification Standard for Federal Employees

4. Interagency Security Committee (ISC), Risk Management Process for Federal Facilities, 2016

5. Interagency Security Committee (ISC), Risk Management Process for Federal Facilities-Appendix A DBT, 2020 (FOUO)

6. Interagency Security Committee (ISC), Risk Management Process for Federal Facilities-Appendix B Countermeasures, 2020 (FOUO)

V. WORK REQUIREMENTS

1. Contractor will conduct a comprehensive Physical Security Assessment (PSA) and physical security plan for each facility. This includes cost estimates and design drawings for the plan.

2. Contractor will conduct interviews with local and federal law enforcement, fire/EMS, Emergency Management officials, facility management and other interested parties as necessary to determine potential threats to the local facilities.

3. As part of the PSA, Contractor will conduct a Facility Security Level (FSL) determination for each facility. The FSL Determination directs the Contractor to a set of baseline standards that may be customized to address site-specific conditions. It serves as the basis for implementing protective measures under other ISC standards.

Contractor will ensure that ISC FSL Determination Matrix is used for each facility. The Matrix format will be provided by the USIBWC. The factor listed below are used to make the FSL determination:

A. Mission Criticality-The value of a facility to the Federal Government is based largely on the mission of the facility, particularly as it may relate to National Essential Functions (NEF).

B. Symbolism-The symbolism of the facility is based on both its attractiveness as a target and the consequences of an event. The symbolic value is first based on external appearances or well-known/publicized operations within the facility that indicate it is a U.S. Government facility. Symbolism is also important because of the potential negative psychological impact of an undesirable event occurring at a prominent Federal facility.

C. Facility Population- Facility population factor is based on the peak total number of personnel in government space, including employees, onsite contract employees, and visitors. This number should not include such transient influxes in population as an occasional conference (or similar event), unless the facility is intended for use in such a manner (such as a conference center) and the population is part of normal business.

D. Facility Size-The facility size factor is based on the square footage of all federally-occupied space in the facility, including cases where an agency with real property authority controls some other amount of space in the facility.

E. Threat to Tenant Agencies-The next factor in the FSL calculation is the “Threat to

Tenant Agencies,” which includes the following considerations:

1) Nature of Federal tenant’s contact with the public: Is the Federal tenant’s interaction with the public typically adversarial in nature?

2) Nature of the Federal tenant’s mission at the facility: Is the Federal tenant’s mission at this facility controversial in nature and does it draw the attention of any type of credible threat?

3) Past and/or current credible threats to the Federal tenant(s) at the facility: What is the history of and/or are there current credible threats to the Federal tenant(s)?

4) Past and/or current credible threats to any of the tenants in the facility that pose a threat to the Federal tenant(s): What is the history of and/or are there current credible threats to non-Federal tenants and do those threats affect the security of Federal tenants?

5) Crime statistics: Based on local, county, state, and/or Federal crime statistics, is this facility located in a high, moderate, or low crime area?

4. Contractor will evaluate and present the current protective measures and recommended protective measures for each facility in accordance with the ISC Risk Management Process guidelines. The objective of this risk management process is to identify an achievable Level of Protection (LOP) commensurate with—or as close as possible to—the level of risk without exceeding the level of risk. The integration of Appendix B: Countermeasures is predicated on an FSL designation. Once an FSL is determined, the Contractor will use the decision-making process resulting in either:

A. The application of the baseline LOP applicable to the facility’s FSL; or

B. The application of a customized LOP to address facility-specific conditions.

5. Integration of Countermeasures. Integration of countermeasures to the risk management process ensures the use of a comprehensive approach to meeting Federal facility security needs in today’s threat environment and the scope of security countermeasures is commensurate with the risk posed to a facility.

A. Identify Baseline Level of Protection (LOP). Each FSL corresponds to a level of risk that relates directly to an LOP and associated set of baseline security measures.

B. Identify and Assess Risk. The risks to a facility must first be identified and assessed in order to determine if the baseline LOP is sufficient or if customization is required.

C. Determine the Achievable Level of Protection. Variations in the nature of mission, location, and physical configuration of a facility may create unique risks or risks that are relatively higher or lower in some cases than at other facilities with the same FSL. The baseline LOP may not address those risks appropriately. It may provide too little protection (e.g., the baseline LOP is medium, but the assessed risk to larceny is very high), thus leaving an unmitigated risk. Conversely, it may provide more protection than is necessary (e.g., the baseline LOP is medium, but the assessed risk to armed robbery is very low), resulting in the expenditure of resources where they are not needed. This might reduce the availability of resources that could be applied elsewhere.

D. Contractor will ensure that the Baseline and Achievable LOPs are depicted in the same format as provided in the ISC Risk Management Process, Appendix B.

6. Site Security Criteria. When developing the PSA for each facility, the Contractor will consider and evaluate several components of a comprehensive security plan. The Contractor will also review Appendix A: Design-Basis Threat Criteria (FOUO) established by the Interagency Security Committee and assign a risk factor for each threat. The following list of tables, found in Appendix B: Countermeasures (FOUO) identifies the security measures to be applied as part of the baseline LOP or a achievable/customized LOP:

A. Site—including the site perimeter, site access, exterior areas and assets, and parking;

B. Structure—including structural hardening, façade, windows, and building systems;

C. Facility Entrances—including employee and visitor pedestrian entrances and exits, loading docks, and other openings in the building envelope;

D. Interior—including space planning and security of specific interior spaces;

E. Security Systems—including intrusion-detection, access control, and CCTV camera systems; and

F. Security Operations, Procedures, and Administration—including planning, guard force operations, management and decision making, and mail handling and receiving.

7. Physical Security Assessment Reports. The Contractor will prepare a PSA Report at the end of each site assessment. Each PSA Report shall contain the information listed below in the format outlined below:

A. Site Information

B. Site Description

C. Methodology

D. Approach

E. Facility Security Level Determination

F. Assessment Information & Findings, including Baseline and Achievable LOPs

G. Site Security

H. Structure Security

I. Facility Entrance Security

J. Interior Security

K. Security Systems

L. Security Operations, Procedures, and Administration

M. Physical Security Assessment Report: One printed, bound copy and an electronic version in both Word and PDF formats

8. Facility Security Plan. Contractor will develop the facility security plan and provide the plan when submitting the draft PSA Report for each facility. Since most facilities already have security systems in place, the Contractor will evaluate those systems to determine if improvements or additions are needed. The facility security plan will contain at a minimum, the items listed below:

A. Physical Security Components.

1. Perimeter fencing and gates

2. Doors and locks

3. Barriers (active and passive)

4. Elevators and stairwells

5. Windows and openings

6. Signage

7. Lighting

8. Emergency power generation

9. Utility tunnels, exhaust ducts, maintenance areas/rooms, culverts, etc.

B. Intrusion Detection Systems (IDS).

1. Door sensors

2. Glass-break sensors

3. Motion sensors

4. Other types of sensors (microwave, fiberoptic line, etc.)

5. Keypads

6. Connectivity to internal and external monitoring

C. Closed Circuit Television (CCTV).

1. DVR capability

2. Integration with IDS (coverage od areas with sensors)

3. Camera Day and night capability

4. Camera Survivability (enclosures, height, environmental considerations)

5. Camera Location

6. Camera Orientation

7. Field of view

8. Range

9. Picture quality

10. Type

a) Fixed

b) Pan, Tilt, Zoom

D. Physical Access Control Systems (PACS).

1. Security Management System

2. Card Readers

3. Electronic locks

4. Electronic strikes

5. Access control to USIBWC LAN rooms (Identify who has access to LAN

Rooms-Logical and physical)

10. Facility Security Plan Drawings. The Contractor will develop drawings in AutoCAD 2018 format. The drawings shall be provided in AutoCAD format and PDF format.

The drawings will include at a minimum, the items listed below. The drawings are based on the recommended security system components and will be depicted on the drawings. At a minimum, the drawings will depict:

A. Physical Security Components.

1. Perimeter fencing and gates

2. Barriers (active and passive)

3. Lighting

4. Emergency power generators

B. Intrusion Detection Systems (IDS).

1. Door sensors

2. Glass-break sensors

3. Motion sensors

4. Other types of sensors (microwave, fiberoptic line, etc.)

5. Keypads

C. Closed Circuit Television (CCTV).

1. Camera Location

2. Camera Orientation

3. Type

a) Fixed

b) Pan, Tilt, Zoom

D. Physical Access Control Systems (PACS).

1. Security Management System

2. Card Readers

3. Electronic locks

4. Electronic strikes

11. Security Measure Cost Estimates. The Contractor will develop detailed cost estimates for any recommendations (labor and equipment). The cost estimate will be provided in Microsoft Excel format to include number of items, manufacturer, model, cost, etc.

Contractor will provide the manufacturer data sheets for each recommended item.

Contractor will include all cost associated with the recommended installation of security measures to include, travel overhead, labor, etc.

12. All materials relating to the PSAs and security plans of the facilities are considered For Official Use Only (FOUO)/Highly Sensitive. These materials are considered the property of the USIBWC and will not be shared with other entities without the express written consent of the USIBWC.

VI. WORKPLAN REQUIREMENTS

1. Research of the Facilities.

A. The Contractor shall research the project sites to become familiar with existing site conditions, including the site location and size, and review of the specific SOW requirements. Contractors must sign a non-disclosure agreement prior to being granted access to USIBWC facilities.

B. The workplan consisting of first draft and final workplans, and other supplemental reports, and any other documents as needed for the comprehensive Physical Security Assessments shall comply with the following:

1) The workplan shall meet all applicable requirements as recommended in this

SOW. The plan shall comply with all applicable codes, standards, and regulations.

2) The workplan shall follow ISC standards in respect to format and content. The workplan shall outline the plan for reports for each item outlined in this SOW.

3) The workplan shall include product data sheets for all equipment to be installed under this Contract.

4) The workplan shall include product maintenance requirements and annual opinion of probable costs.

5) The workplan shall include all survey control maps/data required for future installation of the recommendations within the reports.

6) Drawings shall be provided in AutoCAD 2018 and shall be geo-referenced for each site/facility.

7) The Contractor shall prepare a workplan report for each facility to include the basis for the installation, existing conditions within the project limits, survey information compiled for the project, datum information for the drawings, product data sheets, product maintenance requirements and yearly estimated costs, designs to include drawings and details as required, and any other data found to be pertinent by the Contractor.

2. Site Investigation and Design Data Research: The Contractor shall perform field reconnaissance, surveys, and site investigations as required to complete the installation project. The Contractor shall be required to make his own field investigations to verify dimensions and other information shown on USIBWC furnished reference drawings. The Contractor is responsible for all travel, reproduction costs, permitting costs, and work required to obtain engineering information and design data for the accomplishment of the Contract documents of the project in accordance with requirements of this SOW.

3. The COR shall be kept informed of all coordination efforts and communications with outside agencies and shall be provided with design comments and any pertinent documentation, and approval letters for each review submittal to all regulatory agencies.

VII. QC REQUIREMENTS

1. Quality Control Plan Requirements: The Contractor is responsible for accuracy and completeness of the plans and related documents prepared under this Contract and shall provide QC measures defined in this SOW.

2. The Contractor shall prepare a Quality Control (QC) Plan. The QC Plan must be compliance confirmed by USIBWC prior to Contract execution. No activities may proceed until the Contractor’s Quality Control Plan has been compliance confirmed in writing by USIBWC. The plan shall detail how the Contractor will provide quality control (QC) for the workplan, actual conduct of the assessments, and report writing elements of the project. Contractor will exercise management control to ensure that work conforms to the Contract requirements.

3. The Contractor QC Plan shall include a description of the quality control organization, including the number of full-time equivalent employees with specific quality control responsibilities and including a chart showing lines of authority and reporting responsibilities. The persons and organizations performing quality control functions shall have sufficient authority and organizational autonomy to identify quality problems, and to initiate, recommend, and verify implementation of solutions. All key personnel performing Quality Control functions shall be exclusively designated to such and shall not be assigned to perform conflicting duties.

4. The USIBWC reserves the right to require the Contractor to make changes in the quality control staff, including removal of personnel, as necessary, to obtain the quality specified.

5. Acceptance of the Work by the project QC Manager does not mean the USIBWC accepts the Work.

6. Control of Phases of Work: Prior to the start of any single facility PSA the Contractor shall hold a meeting to ensure that all project personnel have a thorough understanding of work to be done. The meeting shall include discussions relating to what will be accomplished, by whom it will be performed, and where, when, and how the work will be done. These meetings are to ensure that all parties have the same understanding of the PSA intent, have the appropriate plans and any special details, and are aware of safety regulations and procedures that need to be followed.

7. Notification of Noncompliance: The USIBWC will notify the Contractor of any detected noncompliance with the foregoing requirements. The Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the worksite, shall be deemed sufficient for the purpose of notification.

8. Contractor Responsibilities: The Contractor shall be responsible for the quality of the actual assessment and PSA reports incorporated into the project. The Contractor’s Quality Control measures are to ensure that PSA reports are of acceptable quality.

VIII. DELIVERABLES

Items

Workplan for Physical Security Assessment (PSA) Draft PSA for each facility Final PSA for each facility Conformed final PSA for each facility Security Plan (Security measures to be implemented) Draft Security Plan Drawings Final Security Plan Drawings QC Plan for PSAs Project Schedule Security System Component spreadsheet (Excel Format)) Security Measure Cost Estimates for each facility Submittals Specification Sheets for security components Daily Reports Record Drawings Agenda and minutes of each meeting Monthly Update Report

1. Contractor will provide one (1) Digital copy and 1 Hard copy of each of the above stated deliverables. All digital deliverables shall be provided in the respective native format required (Word, Excel, AutoCAD) and pdf format.

2. All digital deliverables will be submitted through an established, secure USIBWC file sharing resource (SharePoint). USIBWC personnel will coordinate with the contractor to establish only the necessary level of access to the file sharing source. Only a limited amount of personnel will be allowed to access the site to upload documents.

3. Unless otherwise noted, the number of copies specified above refers to hard copies for First Draft, Final Draft, and Conformed final submittals. One set of the hard copies specified above shall be delivered directly to the SSD in El Paso, Texas. All drawing deliverables shall be provided in standard U.S. engineering drawing sizes as follows:

A. Any required drawing deliverables of the first draft workplan, and second draft workplan shall be in ANSI B (11" × 17").

B. Drawing deliverables of the final draft and conformed final shall be provided stated above.

4. All reports, meeting notes, etc. shall be submitted in MS-Word formatted documents.

All schedules shall be submitted as MS-Project formatted files. All record drawings shall be submitted as AutoCAD formatted files and as Adobe Acrobat PDF files. All manufacturers’ data shall be submitted as MS-Word or PDF files. All Contract drawings shall be well prepared and complete in accordance with the best professional practice to show clearly and concisely the type and extent of work recommended to be performed. The drawings shall be drawn to appropriate scales and dimensioned completely and accurately. Extensive explanatory notes on the drawings should be held to a minimum. Standard building material indications and symbols for architectural items and for mechanical and electrical equipment shall be used to the greatest extent possible.

5. The Contractor shall submit electronic copies of each draft and final submittal, and one electronic copy of the conformed final submittal to the SSD Office in El Paso, Texas.

6. All written reports shall be printed on paper containing 30% post-consumer fiber (30

PC).

7. Each submittal shall include the Contractor’s written response to all USIBWC comments generated during the review of all conceptual and draft deliverables. In addition, the Contractor shall provide marked-up copies of the draft deliverables (all deliverables that required revisions) showing all changes made on the first draft, and second draft deliverables after USIBWC comments. A meeting between the USIBWC and the Contractor shall be conducted after the Contractor receives and reviews USIBWC’s comments on the first and second draft deliverables, if concurrence is not reached on comments.

8. All deliverables shall be submitted to the Security Services Division. 4191 N. Mesa, El Paso, TX.

IX. PAYMENTS

1. The USIBWC shall make interim payments on a performance basis and made in accordance with the negotiated milestones/events payment schedule as agreed by the USIBWC and the Contractor. Payments will be made based on the first draft workplan, final workplan, final Physical Security Assessments of each facility, and final summary report of the entire project. The outlined milestone/event schedule shall be negotiated with the Contractor during negotiations. Below are the milestones for the project:

A. Submission and acceptance of first draft workplan is considered 5% of the overall project.

B. Submission and acceptance of the final draft workplan considered 10% of the overall project.

C. Submission and acceptance of the final SBIWTP Physical Security Assessment is considered 5% of the overall project.

D. Submission and acceptance of the final Yuma Field Office Physical Security Assessment is considered 5% of the overall project.

E. Submission and acceptance of the final NIWTP Physical Security Assessment is

F. Submission and acceptance of the final Las Cruces Field Office Physical Security

G. Submission and acceptance of the final American Dam Physical Security

H. Submission and acceptance of the final Fort Hancock Field Office Physical Security Assessment is considered 5% of the overall project.

I. Submission and acceptance of the final Presidio Physical Security Assessment is

J. Submission and acceptance of the final Amistad Dam Physical Security Assessment is considered 10% of the overall project.

K. Submission and acceptance of the final Falcon Dam Physical Security Assessment is considered 10% of the overall project.

L. Submission and acceptance of the final Mercedes Field Office Physical Security

M. Submission and acceptance of the final Anzalduas Dam Physical Security

N. Submission and acceptance of the final Retamal Dam Physical Security

O. Submission and acceptance of the final project report for the entire Physical Security Assessment is considered 15% of the overall project.

2. As the project activity progresses, the Contractor will be paid the value based on the percentage of associated milestones achieved. The Contractor’s profit and overhead cost shall be distributed among cost-loaded items.

3. The Contractor shall submit an electronic copy of their invoice to the Invoice Processing Platform (IPP). Information concerning IPP will be provided at time of award.

4. The USIBWC AOM and the Contractor's representative for the assessment shall meet prior to the Contractor's submittal of their invoice and discuss milestones achieved. It is expected that the AOM and the Contractor will reach concurrence on the milestones completed. In addition, The Chief Security Officer (CSO) will review the milestones and invoice prior to submission.

X. PROGRESS SCHEDULE

The Contractor shall prepare a Progress Schedule for this project which shall reflect completion of all work (measurable milestones) under this Contract and shall include allotted time for related design activities within the allotted assessment period. This schedule shall be prepared using the Critical Path Method (CPM). The Progress Schedule is required to assure adequate planning and execution of the work and to assist the USIBWC in appraising the reasonableness of the proposed schedule. The Contractor shall update the schedule on a monthly basis to reflect actual work completed and submit with the monthly payment invoice. If the project falls behind schedule, the Contractor shall submit a Recovery Schedule that indicates how the Contractor plans to finish the work within the Period of Performance.

XI. ACCESS TO IBWC SITES AND FACILITIES

1. The Contractor shall coordinate all site activities with the COR and each AOM, who will arrange for clearance and access to the site and facilities involved.

2. Contractors will be working at some locations south of the Customs and Border Protection (CBP) Port of Entry (POE). Each contractor employee will be required to submit a photo and fill out a Commission Card request form. This card will be issued to vetted contractor employee to be used to cross the POE. These personnel will never have to travel into Mexico to complete work in accordance with this SOW. However, the card is required to traverse the POE line. The cards will be surrendered upon completion of the work. Final payment will be held until all Commission Cards have been returned to the USIBWC.

3. Some facilities do not operate on Friday and coordination should be made to ensure that the work can still be completed without access on Fridays.

XII. CONTRACTOR USE OF PERMISES

The Contractor shall limit their use of the premises to the work indicated, so as to allow for USIBWC occupancy and use.

1. Use of the Site: Confine operations at the site to the areas permitted under the

Contract. Portions of the site beyond areas on which work is indicated are not to be disturbed. Contractor will coordinate with the AOM at each location to identify specific areas that may be restricted from the assessment.

2. Contractor will have to repair any damages caused by Contractor’s operations. Take all precautions necessary to protect the building/facilities and its occupants during the assessment periods. The Contractor shall protect all USIBWC infrastructure and property. The Contractor at no cost to the USIBWC shall repair any damage to USIBWC property attributable to Contractor operations. The Contractor shall protect all installed and existing materials from the time the assessment starts to the time the assessment is complete. Contractor shall abide by all safety and security rules, regulations, and directives.

XIII. USIBWC OCCUPANCY

The USIBWC will occupy each facility and the existing buildings during the entire period of the project. Cooperate fully with the USIBWC personnel during the assessments to minimize conflicts and to facilitate USIBWC usage. It should be noted that personnel will not be available on weekends or holidays, and the assessments will not be performed on those days. Contractor will coordinate with each site directly to verify working hours and days.

XIV. PERIOD OF PERFORMANCE

1. Kickoff Meetings: The Contractor shall schedule Kickoff Meetings within ten (10) days of Notice to Proceed (NTP). The Contractor shall conduct the Kickoff Meeting within fourteen (14) calendar days of NTP.

2. First Draft Workplans.

A. The Contractor shall submit First draft workplan deliverable within forty-five (45) calendar days of issuance of the NTP. These deliverables shall include the draft workplan proposed schedule for PSA to conduct at each facility.

B. The USIBWC will review the first draft workplan deliverables and provide comments within fourteen (14) calendar days of receipt.

C. The Contractor shall incorporate and address all the USIBWC's comments. If there are any comments that the Contractor is not in agreement with, then the Contractor shall notify the USIBWC and resolve all issues before submission of the second draft deliverable.

3. Final and Conformed Final Workplan.

A. The Contractor shall submit the 100% final deliverables to the USIBWC within seven (7) calendar days after receipt of the USIBWC's First draft comments.

B. All changes between the final submittals and the First draft submittals shall be highlighted to aid in review by USIBWC.

C. The USIBWC will review the final workplan deliverable and provide comments within seven (14) calendar days.

D. The Contractor shall incorporate and address all the USIBWC's final comments. If there are any comments that the Contractor is not in agreement with, then the Contractor shall notify the USIBWC and resolve all issues before submission of any revisions to the final deliverables.

E. Once USIBWC accepts the final draft the Contractor shall submit the conformed final deliverables to the USIBWC within seven (7) calendar days. The conformed final deliverables shall include all revisions.

4. Within thirty (30) calendar days after leaving a site, the Contractor shall provide an initial DRAFT report to include drawings, Facility Security Level (FSL), Level of Protection (LOP), recommended security measures, etc. for that facility to the USIBWC Security Services Division (SSD) for review and comment. The government will review and comment on the DRAFT report within thirty (30) days and provide the comments to the Contractor. Within fourteen (14) calendar days upon receipt of the Contracting Officer’s Representative’s comments, all final changes will be incorporated by the Contractor. The Contractor will have thirty (30) days to present the final report for that facility to the USIBWC SSD. The Contractor will submit one (1) hard copy report and one (1) digital copy of the report. The Contractor will coordinate Video Teleconferences with the SSD and other USIBWC personnel to present the final report for each facility once complete.

5. The Contractor will also coordinate a visit to the USIBWC’s Headquarters, where a presentation, FINAL report and overview of the entire assessment project after all assessments are complete.

6. The Contractor will have a 14-month period in which to complete the assessments for all of the identified facilities. The start time for this requirement begins immediately upon issuance of the Notice to Proceed (NTP).

7. The Contractor will ensure that the assessment of each facility is spaced out appropriately throughout the 14-month period of performance. The Contractor may run concurrent assessments if necessary, to meet the timeline. However, the Contractor will have to request and coordinate this with the SSD and get approval to do so for each instance.

8. The Contractor will submit a schedule depicting the Contractor’s plan for conducting all of the assessments to the USIBWC 30 days prior to the first facility assessment.

The Contractor will submit an updated schedule monthly to the SSD.

XV. IBWC FURNISHED INFORMATION AND MATERIAL

The following information and materials will be furnished to the Contractor by the USIBWC for the execution of the project work:

1. Project security drawings (for facilities that have security systems in place). A non-disclosure agreement must be signed prior to the release of these drawings.

2. USIBWC Commissioner Cards (for crossing the Ports of Entry)

3. Utility Maps of the project site (electrical, sewer, water, and gas) for use as reference, if available. The Contractor shall be required to make their own field investigations to verify dimensions and other information shown on USIBWC furnished reference drawings.

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