Request for Proposal "Disaster Debris Management Removal and

Disposal Services" Contact: Jackie Skinner Phone 409-283-3652

Email: jskinner.aud@co.tyler.tx.us

County of Tyler, Texas

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REQUEST FOR PROPOSAL

Tyler County is currently seeking Bid Proposals for the following:

ID# 09172026DM

Disaster Debris Removal for Tyler County

Tyler County is implementing Electronic Bidding to make bidding easier and more convenient.

The website to register is:

tylercountyebid.ionwave.net

Sealed bids will be received electronically on the website stated above until 8:30 a.m. October

13, 2026, at which time and place all bids received will be opened during the regularly scheduled

Commissioner’s Court meeting at 10:00 a.m. Bids will be awarded on November 9, 2026, at

10:00 a.m. in Commissioner’s Court. All bidders must be registered with the System Award

Management (SAM) at www.sam.gov. Proof must be enclosed with the bid.

FACSIMILES SHALL NOT BE ACCEPTED.

Product specifications may be obtained by contacting the Tyler County Auditor’s Office at 409-

283-3652 between the hours of 7:30 a.m. and 5:00 p.m. Monday – Thursday.

The County reserves the right to award by unit cost or lump sum discounted.

Tyler County reserves the right to reject any or all bids and to waive formalities and technicalities to negotiate sale.

The Commissioner’s Court reserves the right to award a contract to a qualified local bidder within three percent of the lowest bid.

JACKIE SKINNER

COUNTY AUDITOR

TYLER COUNTY, TEXAS

https://tylercountyebid.ionwave.net/Login.aspx

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THE County of Tyler appreciates your time and effort in preparing a proposal. Please note that all proposals must be received electronically by the deadline shown. Proposals received after the deadline will not be considered for award, and shall be returned unopened. Opening is scheduled at Tyler County Courthouse, Commissioner’s Court Room in the courthouse 1st floor Woodville, Texas as listed above. You are invited to attend. Proposals will be declared responsive or non-responsive at that time, but will not be open to public review until evaluations are completed.

THE County of Tyler is aware of the time and effort you expend in preparing and submitting bids and proposals to the County. Please let us know of any requirements causing you difficulty in responding. We want to make the process as easy and convenient as possible so that all responsible vendors can compete for the County's business.

SECTION I - INFORMATION & INSTRUCTIONS

1.0 SUBMISSION REQUIREMENTS:

1.1 The complete original proposal must be submitted electronically and received in accordance with the instructions detailed in the cover. All proposals shall be marked Disaster and/or Storm Recovery Services. Proposers shall file all required documents necessary to support their proposal and include them with their proposal.

1.2 Proposal Format: Proposals shall include the following information at a minimum:

a) Proposal Document - This request for Proposal Document signed by a responsible party (Form A).

b) Description of Capabilities - Detailed description of capabilities as requested.

c) Fee Schedule - Fees per instructions in Section III.

d) Debris Management Experience - Relative information on Provider’s response to a specific local disaster.

e) Firm Qualifications- Description of vendor’s staff, locations of staff, staff capabilities, and roles.

f) References - References including county and/or municipal agencies and/or local businesses with contact names and description of the work.

g) Affidavit and Questionnaire – Attached: Member Contact Information, BID Affidavit, Conflict of Interest Questionnaire, Blocked Persons Affirmation

h) Insurance – Minimum Insurance qualifications listed below.

i) Financial Capability – Bonding and Credit credentials as listed below.

j) NIMS Compliance - Employee training and operations.

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k) Additional Recovery Services – Fees and services per instruction in Section 4.29

l) Technical Services – Consulting firm in addressing crisis and emergency management support.

m) Attachments - Attachment 1, Attachment 2 and Attachment 3

1.3 Addenda: Proposers will be notified in writing of any change in the specifications contained in this RFP. It is the sole responsibility of the Proposer to assure that they have received the entire Request for Proposal and any addenda.

1.5 Clarifications: No verbal or written information which is obtained other than through this RFP or its addenda shall be binding on the County of Tyler. No employee of the County of Tyler, other than the person designated herein, is authorized to interpret any portion of this RFP or give information as to the requirements of the RFP in addition to that contained in or amended to this RFP document.

1.4 Accepting and Rejecting Proposals. The County of Tyler reserves the right to reject any and all proposals, to waive any and all formalities and to accept any proposal considered to be advantageous to the County. In the case of ambiguity or lack of clearness, the County reserves the right to construe a proposal in a manner most advantageous to the County, or to reject such proposal. The contract may be awarded either to the lowest responsible Proposer or to the Proposer that provides goods or services at the best value for the County.

1.5 Request for Additional Information: Prior to the final selection, proposers may be required to submit additional information or make oral presentations which the County may deem necessary to further evaluate the proposer's qualifications.

1.6 Denial of Reimbursement: The County of Tyler will not reimburse proposers for any costs associated with the preparation and submittal of any proposal, or for any travel and/or per diem costs that are incurred.

1.7 Gratuity Prohibition: Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the County of Tyler for the purpose of influencing consideration of this proposal.

1.8 Right of Withdrawal: A proposal may not be withdrawn before the expiration of ninety (90) days from the proposal due date.

1.9 Right of Negotiation: The County of Tyler reserves the right to negotiate with the selected proposer the exact terms and conditions of the contract.

1.10 Exceptions to the RFP: Proposers may find instances where they must take exception with certain requirements or specifications of the RFP. All exceptions shall be clearly

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Identified and written explanations shall include the scope of the exceptions, the ramifications of the exceptions for the County of Tyler and a description of the advantage to be gained or disadvantages to be incurred by the County as a result of these exceptions.

1.11 Indemnification: Proposer, at its own expense and without exception, shall indemnify, defend and pay all damages, costs, expenses, including attorney fees, and otherwise hold harmless the County of Tyler, its employees, and agents, from any liability of any nature or kind in regard to the delivery of these services.

1.14 Rights to Submitted Material: All proposals, responses, inquiries, or correspondence relating to or in reference to this RFP, and all reports, charts, and other documentation submitted by proposers shall become the property of the County of Tyler when received. Any material that is to be considered as confidential in nature must be clearly marked as such and will be treated as confidential by the County to the extent allowable in the Open Records Act.

1.15 Basis of Award: Proposals will be evaluated according to the following criteria:

1. Company Experience on Similar Sized Projects – 10%

2. Staff Qualifications and Emergency Planning/Response Experience - 20 %

3. NIMS adoption and compliance in employee training and operations – 10 %

4. Project Understanding and Approach - 10 %

5. Management Systems/Reporting Systems/Training Manual – 20 %

6. Cost of Services Proposed - 30 %

1.16 Contacts: Proposers must submit proposals in accordance with the instructions contained in this RFP. Questions regarding this request for proposal should be directed to:

County of Tyler, Jackie Skinner 409-283-3652

1.17 Contract: The contract between the County of Tyler and the contractor shall consist of (1) the Request for Proposal (RFP) and any amendments thereto, and (2) the proposal submitted by the contractor in response to the RFP, including any resultant negotiation. In the event of a conflict in language between the two documents referenced above, the provisions and requirements set forth and/or referenced in the RFP shall govern. However, the County of Tyler reserves the right to clarify any contractual relationship in writing with the concurrence of the proposer, and such written clarification shall govern in case of conflict with the applicable requirements stated in the RFP or the service provider’s proposal. In all other matters not affected by the written clarifications, if any, the RFP shall govern.

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1.18 Contract Term: The contract term shall begin upon award at County of Tyler Council approval and shall continue for five (5) years. Further, County of Tyler reserves the right to renew the contract for one additional two year period. Such renewal shall be subject to the terms and conditions herein contained and shall be effective only if evidenced in writing. Renewal shall be subject to approval by County of Tyler Commissioners each period. Once renewal option is exhausted, the contract must be rebid. County of Tyler retains the right to reject any and all solicitations or to request new solicitations at any time if in the best interest of County of Tyler.

1.19 Termination of Contract: The County of Tyler may cancel the contract at any time for breach of contractual obligations by providing the provider with a written notice of such cancellation. Should the County of Tyler exercise its right to cancel the contract for such reasons, the cancellation shall become effective on the date as specified in the notice of cancellation sent to the provider.

1.20 Compliance with Laws: In connection with the furnishing of supplies or performance of work under the contract, the provider agrees to comply with the Fair Labor Standard Act, Equal Opportunity Employment Act, and all other applicable Federal and State laws, regulations, and executive orders to the extent that the same may be applicable and further agrees to insert the foregoing provision in all subcontracts awarded hereunder.

1.21 Use of Local Resources As per the Robert T. Stafford Act and FEMA regulations, Proposer will be able to use his/her own subcontractor resources to meet the obligations of the contract. It is expected that the Awarded Contractor will utilize at least 30% of local subcontractors from resources located within the disaster area, including but not limited to, procuring supplies and equipment, awarding subcontracts, and employing workmen.

1.22 Response to Emergency Contractor must have representative within the County limits of Tyler County within 24 hours after the eye of the storm has passed or other within 24 hours of any natural disaster where cleanup efforts are needed. Contractor must make contact with County of Tyler representative within 48 hours of expected impact of storm.

1.23 Independent Contractor. The parties intend that Proposer, in performing services under this contract, shall act as an independent contractor and shall have control of the work and the manner in which it is performed. The Proposer shall be free to contract for similar services to be performed for other persons, firms or corporations and Proposer is not to be considered an agent or employee of the County of Tyler and is not entitled to participate in any employee benefits of the County of Tyler. Further, the County of Tyler shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers’ Compensation Insurance except with respect to the employees of the County.

1.24 Place of Performance, Applicable Law and Venue. This contract is performable in Tyler County, Texas, and shall be governed by the laws of the State of Texas (excluding conflict of laws rules if the application of such rules would require the application of the laws of a different

Request for Proposal Page 6 state or nation). Venue for any action hereunder, at law or in equity, shall be in a court of competent jurisdiction located in Tyler County, Texas.

1.25 Waiver of Interest. The Proposer selected by the County of Tyler shall waive all rights to interest on retainage as called for in Section 2252(2), Government Code, and shall execute a waiver of these rights simultaneously with the execution of the contract.

1.26 Accepting and Rejecting Proposals. The County of Tyler reserves the right to reject any and all proposals, to waive any and all formalities and to accept any proposal considered to be advantageous to the County. In the case of ambiguity or lack of clearness, the County reserves the right to construe a proposal in a manner most advantageous to the County, or to reject such proposal. The contract may be awarded either to the lowest responsible Proposer or to the Proposer that provides goods or services at the best value for the County.

1.27 Warranty of Authority If any of the undersigned is acting on behalf of a partnership, corporation or other entity recognized by the law of the State of Texas, such person hereby REPRESENTS, WARRANTS, and COVENANTS that such person has the authority to do so, and that this instrument is binding upon such partnership, corporation or other entity according to its terms.

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Section 2: Financial Responsibilities & Capabilities

2.1 INSURANCE

The proposer receiving the award and all subcontractors will obtain or possess the following insurance coverage’s, and will provide Certificates of Insurance to the County to verify such coverage.

1. Workers' Compensation - The vendor shall provide coverage for its employees with statutory workers' compensation limits, and no less than $1,000,000.00 for Employers' Liability. Said coverage shall include a waiver of subrogation in favor of the County of Tyler and its agents, employees and officials.

2. Commercial General Liability - The vendor shall provide coverage for all operations including, but not limited to Contractual, Products and Completed Operations, and Personal Injury. The limits shall be not less than $1,000,000.00, per occurrence, with a $2,000,000.00 aggregate.

3. Business Automobile Liability - The vendor shall provide coverage for all owned, non-owned and hired vehicles with limits of not less than $1,000,000.00, per occurrence, Combined Single Limits (CSL) or its equivalent.

4. Professional Liability (Errors & Omissions) - The vendor shall provide coverage for all claims arising out of the services performed with limits not less than $1,000,000.00 per claim. The aggregate limit shall either apply separately to this contract or shall be as least twice the required per claim limit.

2.2 BONDING AND OBLIGATIONS

The Contractor shall provide a payment and performance bond seven to ten days following activation of contract. Payment and performance bonds, individually, must be submitted for contracts over $100,000.

Section 3: OVERVIEW OF SCOPE OF WORK RATE SCHEDULE ITEMS

Under this contract, work shall consist of clearing and removing any and all “eligible” debris as defined by Federal Emergency Management Agency (FEMA) Publication 325, all applicable State and Federal Disaster Specific Guidance’s and policies, and as directed by the County of Tyler. Work will include 1) examining debris to determine whether or not debris is eligible, burnable or non-burnable, 2) loading the debris, 3) hauling debris to approved Temporary Debris Storage and Reduction Sites (TDSRS) or landfill(s), 4) reducing the debris, 5) hauling the debris to an approved disposal facility, and 6) dumping the debris at the dumpsite or landfill.

Debris not defined as eligible by FEMA Publication 325 or State or Federal DSGs or policies will not be loaded, hauled, or dumped under this contract unless written instructions are given to the Contractor by the County of Tyler. It shall be the Contractors responsibility to load, transport, reduce, and properly dispose of any and all disaster generated debris which is the result of the event under which the Contractor was issued a notice to proceed, unless otherwise directed by the County of Tyler, in writing. This includes, but is not limited to:

1. Vegetative Debris

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a. Damaged and disturbed trees, tree limbs, bushes, shrubs, brush, untreated lumber and wood products.

b. Remains of standing trees which are clearly damaged beyond salvage.

2. Construction and Demolition (C&D) Debris

a. Building materials, including wood structural members, concrete blocks, window glass, structural siding, and roofing materials including shingles or metal roofing panels.

b. Household debris, consisting of damaged furniture and appliances, flooring materials, and the like.

c. Treated timber, plastic, rubber products, sheet rock, cloth items, and carpeting materials.

d. Metal debris, consisting of various thicknesses of corrugated metal and other thin sheet metal products.

Description of Designated Area

3.1.1 The designated area for debris removal is bounded by County of Tyler limits and includes all public rights-of-way, easements, parks, debris staging areas within the areas of the entity.

Roadways in municipalities within the County of Tyler’s limits may assign debris removal responsibilities to the Proposer. Debris removal performed on these municipal roadways will be performed as identified by the County of Tyler. The County of Tyler may also authorize the Proposer to perform debris removal on NON-County of Tyler roadways or other areas as directed in writing by the County of Tyler.

3.1.2 All debris identified by the County of Tyler shall be removed. The Contractor shall make up to two complete passes through the County of Tyler’s limits, removing all debris along each street Right-of-Way (“ROW”). It is at the County of Tyler’s discretion to require a third pass to be performed by the Contractor. Partial removal of debris piles is strictly prohibited. The Contractor shall not move from one designated work area to another designated work area without prior approval from the County of Tyler or its representative. Any eligible debris, such as fallen trees, which extends onto the ROW from private property shall be cut at the point where it enters the ROW, and that part of the debris which lies within the ROW shall be removed. The Contractor shall not enter onto private property during the performance of this contract unless specifically authorized by the County of Tyler, in writing.

3.1.3 Contractor shall deliver debris to disposal sites that have been permitted to receive storm generated debris and adhere to all State, Local, and Federal regulations.

3.1.4 Debris shall be reasonably compacted into the hauling vehicle. No limbs shall be allowed to protrude more than 6" beyond the sides of the truck bed. Any debris extending above the top of the bed shall be secured in place so as to prevent it from falling off. Measures must be taken to avoid the blowing of debris out of the hauling vehicle during transport to the disposal site.

3.1.5 All debris will be mechanically loaded. Hauling vehicles that are hand loaded or that require mechanical assistance for dumping will not be permitted to dump at TDSRS, unless approved in advance by the County of Tyler.

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3.1.6 Loose leaves and small debris in excess of one bushel basket shall be removed within the designated area. No debris shall be left on the road surface. No single piece of debris larger than 6 inches in any dimension shall be left on site. Hand crews and rakes will be required.

3.1.7 Contractor will provide an on-site Project Manager to the County of Tyler. The Project Manager shall provide a telephone number to the County of Tyler with which he or she can be reached for the duration of the project. The Project Manager will be expected to have daily meetings with County of Tyler representatives. Daily meeting topics will include, but not limited to, volume of debris collected, completion progress, LOCAL coordination, and damage repairs.

Frequency of meetings may be adjusted by the County of Tyler. Proposer Project Manager must be available 24 hours-day, or as required by the County of Tyler.

3.1.8 The County of Tyler may provide the Contractor with Temporary Debris Storage and Reduction Sites (TDSRS). The Contractor will be responsible for returning the TDSRS to its original condition, abiding by all State and Federal environmental regulatory requirements.

1. TDSRS location to be determined within the County of Tyler.

2. Once TDSRS locations are determined, the Contractor will be provided with address, GPS coordinates, and estimated acreage.

3. Based on the severity of the disaster, the County of Tyler may task the Contractor with locating additional sites available as TDSRS.

4. The County of Tyler does not warrant or guarantee the availability or use of any dump sites. The Contractor must coordinate directly with owners of all final disposal sites. All final disposal sites must be approved, in writing, by the County of Tyler.

The Contractor will remain legally responsible for the handling, reduction, and final haul-out and disposal of all reduced and unreduced debris. TDSRS operations and remediation must comply with all Local, State, and Federal safety and environmental standards. Contractor reduction, handling, disposal, and remediation operations must be approved, in writing, by the County of Tyler.

5. Payment for disposal costs such as tipping fees incurred by the Contractor at permitted disposal facilities, or other County of Tyler approved sites that meet Local, State, and Federal Regulations for disposal will be made at the cost incurred by the Contractor. The Contractor must furnish a copy of the invoice received by the disposal facility, all scale or load tickets issued by the disposal facility, and proof of Contractor payment to the disposal facility.

3.1.9 The Contractor shall conduct the work so as not to interfere with the disaster response and recovery activities of Federal, State, tribal and local governments or agencies, or of any public utilities.

3.1.10 The County of Tyler reserves the right to inspect the TDSRS, verify quantities, and review operations at any time.

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Section 4: SCOPE OF WORK

4.1 Emergency Road Clearance

Under this contract, work shall consist of all labor, equipment, fuel, and miscellaneous costs necessary to clear and remove debris from County of Tyler roadways, and waterways, to make them passable immediately following a declared disaster event. All roadways designated by the County of Tyler shall be clear and passable within (70) seventy working hours of the issuance of a notice to proceed from the County of Tyler to conduct emergency roadway clearance work.

This may include roadways in municipalities within the County of Tyler. Clearance of these roadways will be performed as identified by the County of Tyler.

4.2 ROW Vegetative Debris Removal

Under this contract, work shall consist of all labor, equipment, fuel, and miscellaneous costs to pick up and transport vegetative debris existing in the County of Tyler ROW to a County of Tyler approved TDSRS or other designated disposal facility.

1. Vegetative debris existing in the County of Tyler ROW is defined as debris resulting from a hurricane or other natural or man-made disaster which has been or will be placed along public rights-of-way, easements, County of Tyler parks, alleys, County of Tyler debris staging areas, and other areas as designated by the County of Tyler.

2. For the purposes of this contract, vegetative debris which is piled in immediate close proximity to the actual legal street right-of-way, and which is accessible from the right-of-way line with loading equipment (i.e. not behind a fence or other physical obstacle) will be deemed to be on the right-of-way, and is to be removed.

3. Removal of vegetative debris existing in the County of Tyler will be performed as identified by the County of Tyler.

4. Entry onto private property for the removal of vegetative hazards will only be permitted when directed by the County of Tyler or its authorized representative.

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4.3 ROW C&D Debris Removal

Under this contract, work shall consist of all labor, equipment, fuel, and miscellaneous costs to pick up and transport Construction and Demolition (“C&D”) debris existing in the County of Tyler ROW to a County of Tyler approved TDSRS or other designated disposal facility.

1. C&D debris existing in the County of Tyler ROW is defined as debris resulting from a hurricane or other natural disaster which has been or will be placed along public rights-of-way, easements, County of Tyler parks, alleys, and County of Tyler debris staging areas.

2. For the purposes of this contract, C&D debris which is piled in immediate close proximity to the actual legal street right-of-way, and which is accessible from the right-of-way line with loading equipment (i.e. not behind a fence or other physical obstacle) will be deemed to be on the right-of-way, and is to be removed.

3. Removal of C&D debris existing in the County of Tyler ROW will be performed as identified by the County of Tyler.

4.4 Demolition, Removal, and Transport of Structures

Under this contract, work shall consist of all labor, equipment, fuel, and miscellaneous costs necessary to demolish structures on private property within the jurisdictional limits of the County of Tyler. Further, debris generated from the demolition of structures, as well as scattered C&D debris on private property, will be transported to a County of Tyler approved TDSRS or other designated disposal facility.

1. Removal and transportation of demolished structures and scattered C&D debris on private property will be performed as identified by the County of Tyler.

2. Entry onto private property will only be permitted when directed by the County of Tyler.

The County of Tyler will provide specific Right of Entry (ROE) legal and operational procedures.

3. Contractor is required to strictly adhere to any and all Local, State, and Federal regulatory requirements for the demolition of structures.

4.5 Temporary Debris Storage and Reduction Site (TDSRS) - Management and Operations necessary to manage and operate TDSRS for the acceptance, management, segregation, and staging of disaster related debris. TDSRS layout and ingress and egress plan must be approved by the County of Tyler

1. The management of TDSRS includes assistance in obtaining necessary Local, State, and Federal Permits and operating in accordance with all Local, State, and Federal regulatory agencies.

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2. Debris at the TDSRS will be clearly segregated and managed according to the separately priced collection operations outlined in section 4, “Overview of Work of Scope Rate Schedule Items.”

3. Contractor is responsible for providing TDSRS traffic control.

4. Contractor is responsible for providing TDSRS dust control.

5. Contractor is responsible for providing 24-hour site security

6. Contractor shall provide a tower from which the County of Tyler or its authorized representative can make volumetric load calls. The tower provided by the Contractor will at a minimum meet the specifications provided in the Debris Site Tower Specifications of this procurement

7. Contractor is responsible for operating the TDSRS in accordance with Occupational

Health and Safety Administration (“OSHA”) guidelines

8. Upon completion of haul-out activities, Contractor shall remediate the site to pre-disaster condition at their own expense, abiding by all State and Federal environmental regulatory requirements, and obtain a written release from the County of Tyler or its authorized representative.

9. Contractor is responsible to provide in proposal the rates for haul to TDSRS in increments of 0-15 miles, 16-31 miles and 32-60 miles.

4.6 Grinding (Reduction of Storm Generated Debris)

necessary to reduce storm generated debris by grinding. Reduction methods are at the discretion of the County of Tyler. Grinding must be approved by the County of Tyler prior to commencement of reduction activities.

1. All un-reduced storm debris must be staged separately at the TDSRS.

2. Proposer must obtain approval to reduce C&D debris from County of Tyler. If approved for reduction by County of Tyler, C&D debris must be reduced via grinding in order for the County of Tyler to compensate the Contractor for reduction. Incineration or mauling of C&D are not acceptable methods of C&D reduction.

4.7 Incineration (Reduction of Storm Generated Debris)

necessary to reduce storm generated debris by incineration. Reduction methods (controlled open-air incineration and air curtain burning) are at the discretion of the County of Tyler.

Incineration must be approved by the County of Tyler prior to commencement of reduction activities. All un-reduced storm debris must be staged separately at the TDSRS.

4.8 Haul-Out of Reduced Debris to Final Disposal Site

Request for Proposal Page 13 necessary to pick up and transport reduced material existing at a County of Tyler approved TDSRS to a final disposal facility.

All un-reduced storm debris must be transported to a final disposal facility separately from reduced debris.

4.9 Final Disposal Sites

In Tyler County, there is not a county owned landfill. The county will reach out to TCEQ to get sites within the county designated as approved sites. If the sites become filled, the awarded contractor is required to submit a price per mile for any miles traveled greater than estimated range

Final disposal sites distance from the TDSRS and associated tipping fees should be provided to the County of Tyler prior to conducting final disposal.

4.10 Removal of Hazardous Leaning Trees and Hanging Limbs

necessary to remove all hazardous trees (12) twelve inches or greater in diameter, measured

(3) three feet from the base of the tree or chest height and hanging limbs (2) two inches or greater in diameter existing in the County of Tyler ROW. Further, debris generated from the removal of hazardous trees and hanging limbs (2) two inches or greater existing in the County of Tyler ROW will be placed in the safest possible location on the ROW and subsequently removed in accordance with 4.2 under the terms, conditions, and procedure described in “ROW Vegetative Debris Removal.” Hazardous leaning trees less than (12) inches in diameter, measured (3) three feet from the base of the tree or at chest height, will be flush cut, loaded, and removed in accordance with 4.2. The County of Tyler will not compensate the Contractor for leaning trees less than (12) twelve inches in diameter on a unit rate basis.

1. Removal and transportation of hazardous trees (12) twelve inches or greater in diameter and hanging limbs (2) two inches or greater in diameter existing in the County of Tyler ROW and private property will be performed as identified by the County of Tyler. All disaster specific eligibility guidelines regarding size and diameter of leaning trees will be communicated to the Contractor, in writing, by the County of Tyler. In order for leaning or hazardous trees to be removed and eligible for reimbursement, the tree must satisfy a minimum of (1) one of the following requirements:

a. The tree is leaning in excess of 30 degrees in a direction that poses an immediate threat to public health, welfare, and safety.

b. The tree is dead, twisted, or mangled as a direct result of the storm and an Arborist can attest to the fact that the tree will die, and potentially create a falling hazard to the public.

4.11 Removal of Hazardous Stumps

Request for Proposal Page 14 necessary to remove all hazardous uprooted stumps (24) twenty-four inches or greater in diameter, measured (24) twenty-four inches from the base of the tree existing in the County of Tyler ROW. Further, debris generated from the removal of uprooted stumps existing in the County of Tyler ROW will be placed in the safest possible location on the ROW and subsequently removed in accordance with 4.2 under the terms, conditions, and procedure described in “ROW Vegetative Debris Removal.” Stumps measured (24) twenty-four inches from the base of the tree and less than (24) twenty-four inches in diameter will be considered normal vegetative debris and removed in accordance with 4.2. The County of Tyler will not compensate hazardous stumps less than (24) twenty-four inches in diameter on a unit rate basis and instead will be considered normal vegetative debris. The diameter of stumps less than

(24) inches will be converted into a cubic yardage volume based on the published FEMA stump conversion table (See Attachment III – FEMA Stump Conversion Table) and removed under the terms and conditions of 4.2.

1. Removal and transportation of hazardous uprooted stumps existing in the County of Tyler ROW and private property will be performed as identified by the County of Tyler.

All disaster specific eligibility guidelines regarding size and diameter of hazardous stumps will be communicated to the Contractor, in writing, by the County of Tyler. In order for hazardous stumps to be removed and eligible for reimbursement, the stump must satisfy the following requirement:

a. Over 50% of the tree crown is damaged or broken and heartwood is exposed.

Tree stumps that are not attached to the ground will be considered normal vegetative debris and subject to removal under the terms and conditions of 4.2. The cubic yard volume of the unattached stump will be based off of the diameter conversion using the published FEMA stump conversion table (See Attachment III – FEMA Stump Conversion Table)

The County of Tyler or its representative will measure and certify all stumps before removal.

4.12 Household Hazardous Waste Removal, Transport, and Disposal

Under this contract, work shall consist of all labor, equipment, fuel, and miscellaneous costs necessary for the removal, transportation, and disposal of Household Hazardous Waste (HHW) as defined by FEMA 325 Public Assistance Debris Management Guide.

1. The removal, transportation, and disposal of HHW includes obtaining all necessary Local, State, and Federal Handling Permits and operating in accordance with all Local, State, and Federal regulatory agencies.

4.13 Electronic Waste

necessary for the removal, transportation, and disposal of Electronic Hazardous Waste (EHW) as defined by FEMA 325 Public Assistance Debris Management Guide.

1. The removal, transportation, and disposal of EHW includes obtaining all necessary

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4.14 Abandoned Vehicle Removal

Under this contract, work shall consist of the removal and haul out of abandoned vehicles in areas identified and approved by the County of Tyler. The removed vehicles will be hauled to a County of Tyler approved staging area and subsequently disposed of by the appropriate regulatory agency. The definition of abandon vehicle shall apply to motor vehicles, recreational vehicles, recreational watercraft and other applicable definitions of vehicle as defined by FEMA 325 Public Assistance Debris Management Guide.

1. The removal, transportation, and disposal required for Abandoned Vehicle Removal includes obtaining all necessary Local, State, and Federal Handling Permits and operating in accordance with all Local, State, and Federal regulatory agencies.

4.15 Animal Carcass Removal and Disposal

necessary for the removal, transportation, and disposal of animal carcasses as defined by FEMA 325 Public Assistance Debris Management Guide. The carcasses will be hauled to a County of Tyler approved staging area and subsequently disposed of by the appropriate regulatory agency

1. The removal, transportation, and disposal of Animal Carcasses includes obtaining all necessary Local, State, and Federal Handling Permits and operating in accordance with all Local, State, and Federal regulatory agencies.

2. Animal carcass removal and disposal shall follow within accordance with FEMA 325 along with coordination with County of Tyler Public Health Official representative and detail documentation of the approval, removal, and disposal.

4.16 ROW White Goods Debris Removal

Under this contract, work shall consist of all labor, equipment, fuel and miscellaneous costs associated with the removal, transportation, and disposal of White Goods. White Goods containing refrigerants will be hauled to a County of Tyler approved staging area where certified technicians will remove the refrigerants. Under this contract, the contractor will be responsible for locating and contracting services from certified technicians.

1. The removal, transportation, and disposal of White Goods includes obtaining all necessary Local, State, and Federal Handling Permits and operating in accordance with all Local, State, and Federal regulatory agencies

4.17 Freon Removal

Under this contract, work shall consist of the removal and disposal of refrigerants from items containing Freon in areas identified and approved by the County of Tyler. The Freon containing items will be hauled to a County of Tyler approved staging area under the terms and conditions of 4.16 and subsequently the Freon will be removed and disposed of by a certified technician before the unit is recycled or disposed.

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1. The removal, transportation and disposal of Freon includes obtaining all necessary

State, and Federal regulatory agencies

4.18 Asbestos Removal

Under this contract, work shall consist of all labor, equipment, fuel and miscellaneous costs associated with the removal, transportation, and disposal of Asbestos.

1. The removal, transportation, and disposal of Asbestos includes obtaining all necessary

4.19 Use of Local Resources

As per the Robert T. Stafford Act and FEMA regulations, Proposer will be able to use his/her own subcontractor resources to meet the obligations of the contract. It is expected that the Awarded Contractor will utilize at least 30% of subcontractors from resources located within the disaster area, including but not limited to, procuring supplies and equipment, awarding subcontracts, and employing workmen.

4.20 Working Hours

Sunday through Saturday, the Contract hours shall only be during daylight hours or as otherwise directed by the County of Tyler. No work outside these hours shall be allowed unless approved in advance by the County of Tyler.

4.21 Debris Site Tower Specifications

4.21.1 The Contractor shall provide a minimum of one tower at each dumpsite for the use of County of Tyler representatives during their inspection of dumping operations. If ingress and egress of a TDSRS is of significant distance that the County of Tyler or its representative are unable to verify the entering and exiting trucks, then the Contractor may be required to provide a second tower. The inspection platform of the tower shall be constructed at a minimum height of 10 feet from surrounding grade to finish floor level, have a minimum (8) eight feet by (8) eight feet of usable floor area, be covered by a roof with (2) two feet overhangs on all sides, and be provided with appropriate railings and a stairway. Platform shall be enclosed, starting from platform floor level and extending up (4) four feet on all (4) four sides. The expense incurred by the Contractor for the construction of towers is an overhead expense contemplated as part of the Proposer’s compensation under the terms and conditions of section 4.5.

4.21.2 The Contractor shall provide a minimum of one portable toilet at each dumpsite for the use of County of Tyler representatives during their inspection of dumping operations. The toilet shall be provided prior to start of any dumping operations and kept in a sanitary condition by the Contractor throughout the duration of dumping operations. The expense incurred by the Contractor for the operation of portable toilets is an overhead expense contemplated as part of the Contractor’s compensation under the terms and conditions of section 4.5.

4.21.3 Care shall be taken to place tower at a sufficient distance away from any reduction operations. If necessary, dumping operations may be temporarily suspended by the County of Tyler due to unsuitable conditions at the tower.

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4.22 Equipment

4.22.1 All trucks and other equipment must be in compliance with all applicable Federal, State, tribal, and local rules and regulations. Any truck used to haul debris must be capable of rapidly dumping its load without the assistance of other equipment, be equipped with a tailgate that will effectively contain the debris during transport and permit the truck to be filled to capacity.

4.22.2 Sideboards or other extensions to the bed are allowable provided they meet all applicable rules and regulations, cover the front and both sides, and are constructed in a manner to withstand severe operating conditions. The sideboards are to be constructed of (2) two inch by (6) six inch boards or greater and not to extend more than (2) two feet above the metal bedsides. In order to ensure compliance, equipment will be inspected by authorized County of Tyler representatives prior to its use by the Contractor.

4.22.3 Trucks or equipment designated for use under this contract shall not be used for any other work during the working hours of this contract. The Contractor shall not solicit work from private citizens or others to be performed in the designated work area during the period of this contract. Under no circumstances will the Proposer mix debris hauled for others with debris hauled under this contract.

4.22.4 Equipment used under this contract shall be rubber tired and sized properly to fit loading conditions. Excessive size equipment (100 CY and up) and non-rubber-tired equipment must be approved for use on the road by the County of Tyler.

4.22.5 Hand loaded vehicles are prohibited unless pre-authorized, in writing, by the County of Tyler, following the event. All hand-loaded vehicles will receive an automatic 50% deduction for lack of compaction.

4.23 Safety Officer: The debris removal services contractor shall have a safety officer assigned to a project in any activating county to ensure work site conditions and equipment are safe and operable and that all workers are performing all activities in a safe manner. The safety officer may be the contractor’s project manager, but he or she shall be able to dedicate the appropriate time to issues of safety as deemed necessary by the activating county to ensure safe work conditions and practices in all work areas. The safety officer shall be available in person to designated county personnel at any time work during the project. The activating county may require the contractor to appoint a new safety officer if the county determines the contractor is not adequately addressing safety concerns. The activating county may also cease work of the contractor if it determines safety concerns are not being addressed in a timely and sufficient manner.

4.24 Traffic Control

4.24.1 The Contractor shall provide, erect and maintain all necessary barricades, suitable and sufficient lights, danger signals, signs and other traffic control devices at all Contractor work areas.

4.24.2 Contractor shall provide qualified flag personnel where necessary to direct the traffic and shall take all necessary precautions for the protection of the work, and the safety of the public.

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4.24.3 Highways, streets or parts of the work closed to through traffic shall be protected by effective barricades, and obstructions shall be illuminated during the hours from sunset to sunrise. Suitable warning signs shall be provided to properly control and direct traffic.

4.24.4 All barricades, warning signs, lights, temporary signals, other protective devices, flag persons and signaling devices shall conform to the minimum requirements as set out in the Manual on Uniform Traffic Control Devices for Streets and Highways, Part VI, prepared by the National Joint Committee on Uniform Traffic Control Devices and current at the time bids are received.

4.24.5 The expenses incurred by the Contractor for items 4.22.1 to 4.22.3 are compensated under the terms and conditions of section 4.5.

4.25 Damage To Public Or Private Property

4.25.1 Contractor is responsible for all damage, injury, or loss to any property.

4.25.2 Contractor shall restore all disturbed areas to their original condition, including re-grading, use of rye grass and permanent grass, and any other means determined to be necessary.

4.25.3 Contractor failure to restore damage to public or private property to the satisfaction of the County of Tyler will result in the County of Tyler withholding retainage money in an amount sufficient to make necessary repairs.

4.26 Existing Utilities

4.26.1 Some trees and debris which are to be removed under this contract may be blocked or entangled with overhead power, telephone, and television cables. In this case, it shall be Contractor's responsibility to coordinate directly with the utility owners to arrange for the removal of the debris without damage to the overhead and underground utility lines. Contractor shall pay all such costs to the utility company for any adjustments

4.26.2 Contractor shall make the necessary repairs or pay all costs incurred to repair damaged utilities, as determined by the affected utility company. Repairs to all municipal and privately owned water and sewer facilities shall be made by the Contractor.

4.27 Environmental Protection

4.27.1 All chemicals of whatever nature used during project construction or furnished for project operation must be state and federally certified. Their use and disposal of all residues shall be in strict compliance with instructions.

4.27.2 The Contractor shall, at its own expense, ensure that noise and dust pollution is minimized to comply with all Local and State regulations and the approval of the County of Tyler. Contractor shall comply in a timely manner with all directions of the County of Tyler regarding the use of a water truck or other approved dust abatement measures.

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4.27.3 The Contractor shall comply with all Laws, Rules, Regulations and Ordinances regarding environmental protection.

4.28 Documentation and Measurement

4.28.1 The County of Tyler may contract services with a debris monitoring company to act as its representative. Prior to beginning any work, the County of Tyler, or its representative, shall clearly number each truck hauling debris or piece of equipment loading debris. All vehicles must be certified by the County of Tyler, or its representative, prior to debris collection. If a vehicle is working under multiple contracts or for multiple communities, it must be re-certified by an authorized County of Tyler representative each time it returns to work from other contracts or communities.

4.28.2 Contractor is responsible for ensuring that all subcontractors maintain a valid driver’s licenses and equipment legally fit for travel on the road.

4.28.3 The Contractor shall designate one project manager. The representative shall provide a telephone number to the County of Tyler with which he or she can be reached throughout the duration of the project

4.28.4 “Load tickets” will be provided by the County of Tyler or its representative for recording volumes of debris removal.

1. Each ticket shall be of a type that consists of one original and four carbon-copy duplicates.

2. Load tickets will be issued by an authorized representative of the County of Tyler or its representative at the loading site. The County of Tyler representative will keep one copy of the ticket, and give four copies to the vehicle operator. Upon arrival at the dumpsite, the vehicle operator will give the four copies to the County of Tyler representative at the dumpsite. Trucks with less than full capacities will be adjusted down by visual inspection.

This determination will be made by the County of Tyler representative present at the dumpsite. The County of Tyler representative will validate, enter the estimated debris quantity, and sign the tickets. The County of Tyler will keep the original copy and the three remaining duplicate copies will be returned to the vehicle operator for the Contractor’s records.

3. The Contractor shall give written notice of the location for work scheduled 24 hours in advance.

4.29 County of Tyler Responsibilities

County of Tyler responsibilities will vary depending on County of Tyler’s needs and resources.

The County of Tyler, at a minimum, will be responsible for the following:

1. Coordination of collection activities with Contractor

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2. Identifying suitable temporary debris storage and reduction site activities

3. Promotion of debris management activities

4. Educational materials

5. Submittal of post-collection TDSRS data reports to TCEQ

6. Recruitment and coordination of volunteers

7. Coordination with local police, fire, EMS and other appropriate agencies

8. Provision of emergency contact information

4.30 Response to Emergency

Contractor must have a representative within the County limits of Tyler County within 24 hours after the eye of the storm has passed or other within 24 hours of any natural disaster where cleanup efforts are needed. Contractor must make contact with County of Tyler representative within 48 hours of expected impact of storm.

4.31 Additional Disaster and/or Storm Recovery Services

Contractor shall include a price for any and all additional services that are available such as:

Emergency delivery of potable water, ice, and food Temporary sanitation, showers, kitchens Command Center, satellite communication, phones, internet Emergency power generators…