Synopsis_Solicitation.pdf

502d Contracting Squadron Combined Synopsis/Solicitation

0822F2MTME4108A Laptop Cabinets JBSA-Fort Sam Houston, Texas 78234

28 August 2014

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as applicable, and as supplemented with additional information included in this notice. This solicitation is issued as Request for Quote (RFQ) for Brand Name items and non Brand Name items. The North American Industrial Classification Systems (NAICS) of 337215 (Showcase, Partition, Shelving, and Locker Manufacturing), with a size standard of 500 employees is applicable to this solicitation. This announcement constitutes the only solicitation; a written solicitation will not be issued.

This document incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC), Number 2005-76-Correction, effective 25 July 2014, and DFARS Publication Notice 20140805, (Effective 05 August 2014). This requirement meets the definition of a commercial service IAW FAR Part 2.101. This RFQ will be conducted as commercial simplified acquisition in accordance with FAR Part 13.1, Procedures. This solicitation, for commercial items, is issued in accordance with the additional information included in this notice.

This solicitation is for the purchase and delivery of Snagless Patch Cords, Cisco Catalyst (Brand Name) Switch, Velcro Hook & Loop Wire Ties, and Datamation Systems for Medical Education and Training Campus at Fort Sam Houston, Texas.

Please see attached Statement of Need (SON) dated 22 August 2014 for an extended description of the requested services.

Unless otherwise specified, all items quoted are to be new, unused and not remanufactured in any way. In the table below brand names are for the purpose of describing and establishing salient characteristics desired. The unit price and the extended price shall be included in the tables below:

BRAND NAME ITEM REQUIRED IN THE TABLE BELOW

CLIN Salient Characteristics

QTY Unit Unit Price

Extended Price

0001 Cisco Catalyst 2960-48TT 48 port Switch (WS-C2960-48TT-L), (Certified New)

28 Ea

NON BRAND NAME ITEMS

ALL INTERESTED PARTIES MUST BE REGISTERED IN THE SYSTEM FOR

AWARD MANAGEMENT (SAM) DATABASE if you are not registered, you may request an application at (866) 606-8220 or through the SAM website at http://www.sam.gov.

Please provide the following information:

• DUNS number:

• Cage Code:

• Federal Tax ID:

• Email Address:

• Phone Number:

• Fax Number:

• Name of person quoting (signature if faxing):

Delivery Date: 30 Days After Contract Award

FOB: Destination Inspection and Acceptance: Destination

Primary Point of Contact:

Elizabeth N. Martinez Contract Specialist Telephone: (210) 221-3113, Email Address: elizabeth.n.martinez19.civ@mail.mil

Alternate Point of Contact:

April J. Kreps Contracting Officer Telephone: (210) 295-4929 Email Address: april.j.kreps.civ@mail.mil

The following provisions and clauses are applicable to this RFQ and can be viewed through Internet access at the Federal Acquisition Regulation (FAR) site, http://farsite.hill.af.mil

CLIN Salient Characteristics

QTY Unit Unit Price

Extended Price

0001 RJ45-RJ45 CAT6 Snagless Patch Cords, 7’ 840 Ea

Velcro hook & loop wire ties (25QTY) Specifications are listed on SON, table 6-deliverables, item 2.3

8 Ea

(28) (Datamation Systems DS-NSC-30).

Specifications are listed on SON, table 6-deliverables, item 2.4

28 Ea

Total http://www.sam.gov/ mailto:derrick.j.johnson2.civ@mail.mil http://farsite.hill.af.mil/

FAR 52.212-1, Instructions to the Offerors-Commercial Items.

FAR 52.212-2, Evaluation--Commercial Items, applies to this acquisition. The Government will award a contract resulting from this solicitation on the basis of a ‘Lowest Price Technically Acceptable' (LPTA) approach. The following factors shall be used to evaluate offers: price and technical acceptability. Technical acceptability will be evaluated on a pass or fail basis by determining whether the proposed contractor meets all requirements listed under the description of agreement. The Government intends to evaluate offers and make award to the Lowest Price Technically Acceptable (LPTA) offeror without discussions; however, this does not preclude the Government from having discussions if it is in the best interest of the Government to do so.

ADDENDUM TO FAR 52.212-1, Instructions to Offerors - Commercial Items

1. Solicitation: This Requirement is solicited and awarded as a commercial item under procedures of FAR Part 12, “Acquisition of Commercial Items,” and under FAR Part 13.

“Simplified Acquisition Procedures.”

2. Solicitation Questions: Questions will be accepted until 4:00 PM, Friday, 05 September 2014, Central Standard Time. Questions shall be in writing and sent via e-mail to:

elizabeth.n.martinez19.civ@mail.mil.

3. Quote Requirements: All quotes are due no later than 10:00AM, Thursday, 11 September

2014, Central Standard Time, to: elizabeth.n.martinez19.civ@mail.mil.

(End of Addendum to 52.212-1)

FAR 52.203-7, Anti-Kickback Procedures (May 2014) FAR 52.204-7, System for Award Management (Jul 2013) FAR 52.204-13, System for Award Management Maintenance (Jul 2013) FAR 52.211-17, Delivery of Excess Quantities (Sep 1989) FAR 52.212-4, Contract Terms and Conditions – Commercial Items (May 2014) FAR 52.219-1 Small Business Program Representations (Apr 2012) FAR 52.219-6, Notice of Total Small Business Set Aside (Nov 2011) FAR 52.219-28, Post Award Small Business Program Representation (Jul 2013) FAR 52.222-3, Convict Labor (June 2003) FAR 52.222-21, Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-25 Affirmative Action Compliance (Apr 1989) FAR 52.225-1 Buy American—Supplies (May 2014) FAR 52.232-1 Payments (Apr 1984) FAR 52.232-33, Payment by Electronic Funds Transfer (Jul 2013) FAR 52.232-36, Payment by Third Party (May 2014) FAR 52.233-1 Disputes (May 2014) FAR 52.246-2 Inspection of Supplies -- Fixed-Price (Aug 1996) FAR 52.247-34, FOB Destination (Nov 1991) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P556_79520 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P784_112599 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_232.htm#P1084_199112

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011) DFARS 252.203-7001 Prohibition on Persons Convicted of Fraud or Other Defense Contract-Related Felonies (Dec 2008) DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013) DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Jun 2012) DFARS 252.232-7010, Levies on Contract Payments (Dec 2006) AFFARS 5352.242-9000, Contractor Access to Air Force Installations (Nov 2012)

FAR 52.211-6 Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer;

and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

FAR 52.212-3 Alt l, Offeror Representations and Certifications – Commercial Items (May 2014); the offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://sam.gov. If the offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall complete paragraphs (c) through (m) of this provision.

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, (Deviation 2013-O0019) (Jan 2014).

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the

Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L.

110- 252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C.

637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) http://sam.gov/ exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495).

Flow down required in accordance with paragraph (1) of FAR clause 52.222- 17.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.)

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.)

(xii) 52.222-54, Employment Eligibility Verification (Jul 2012).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

http://farsite.hill.af.mil

52.252-5 -- Authorized Deviations in Provisions (Apr 1984)

Whenever any FAR or supplemental provision is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the provision when it is used without deviation, include regulation name for any supplemental provision, except that the contracting officer shall insert “(Deviation)” after the date of the provision.

ADDITIONAL INFORMATION ON INDEMNIFICATION REQUESTS UNDER

CONTRACTS FOR A QUALIFIED ANTI-TERRORISM TECHNOLOGY (Jul 2013)

a. General Information. (1) This contract provides for the delivery of a product, service, technology, or other matter that has been or could be designated by the Department of Homeland Security (DHS) as a Qualified Anti-Terrorism Technology (QATT) under the Support Anti- Terrorism by Fostering Effective Technologies (SAFETY) Act, 6 U.S.C. 441-444. The SAFETY Act defines a QATT as "any product, equipment, service (including support services), device, or technology (including information technology) designed, developed, modified, or procured for the specific purpose of preventing, detecting, identifying, or deterring acts of terrorism or limiting the harm such acts might otherwise cause." The statute provides sellers of QATTs with significant legal protections against third-party products liability lawsuits.

(2) The SAFETY Act is administered by DHS. The DHS regulations implementing this statute are found at 68 Federal Register 59684 (October 16, 2003) and 6 CFR 25.1-25.9. Additional information about the SAFETY Act is found on the DHS internet site at:

https://www.safetyact.gov. Offerors are encouraged to contact the DHS for additional information about this program, and, in appropriate cases, to submit an application to the DHS requesting that their product, service, or technology be designated as a QATT.

(3) Eligibility for a SAFETY Act designation does not preclude the granting of indemnification under Public Law 85-804. The SAFETY Act's liability protections, however, were designed to substantially reduce the need for the United States to provide indemnification to the sellers of anti-terrorism technologies.

(4) Executive Order (E.O.) 10789, governing the indemnification process, has been amended to require all Federal agencies, including the Department of the Army, to follow certain procedures to ensure that the potential applicability of the SAFETY Act is considered before any http://farsite.hill.af.mil/ https://www.safetyact.gov/ indemnification is granted for an anti-terrorism technology. Section 25(a) of E.O. 10789 provides that indemnification may not be approved with respect to any matter that has been or could be designated by the Secretary of Homeland Security as a QATT, unless, after consideration of the authority provided by the SAFETY Act, there has been a determination that indemnification is necessary for the timely and effective conduct of Unites States military or intelligence activities.

b. Contents of Indemnification Requests. In addition to providing the information required by Federal Acquisition Regulation 50.403-1, contractors are encouraged to fully explain why indemnification is necessary for the timely and effective conduct of United States military or intelligence activities, in view of the protections available under the SAFETY Act.

(End of Clause)

AFFARS 5352.201-9101 OMBUDSMAN (April 2014)

a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact Mr.

David E. Jones, HQ AETC/A7K 2035 First Street West Ste 1, Randolph AFB, TX 78150-4304,

(210) 652-7907, fax (210) 652-8344, david.jones9@randolph.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number

(703) 588-1067.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

WAWF Electronic Invoicing Instructions

All payments are to be paid via the Internet through the Wide Area Work Flow (WAWF) system.

WAWF may be accessed at https://wawf.eb.mil. WAWF training may be accessed online at https://wawf.eb.mil/ http://www.wawftraining.com. Payment information may be accessed using the DFAS website at https://www.dfas.mil. Your purchase order/contract number of invoice will be required to inquire on the status of your payment.

(END OF CLAUSE)

http://www.wawftraining.com/ https://www.dfas.mil/