032-1 RFQ attachment - Specifications.docx

SPECIFICATIONS

Fourier-Transform Infrared Spectrometer (FTIR) System

1. BACKGROUND

The Fire Research Division (FRD) in the Engineering Laboratory (EL) at the National Institute of Standards and Technology (NIST) provides measurements observed in fire and combustion experiments to enhance the standards and practice of the U.S. firefighter services and other fire-related organizations. The research conducted by the Fire Technology Group (FTG) in FRD requires versatile instrumentation to measure a wide range of analytes, including emerging contaminants of concern (i.e., per- and polyfluoroalkyl substances and polycyclic aromatic hydrocarbons) to high concentrations of potentially harmful combustion products (i.e., carbon monoxide, oxygen, unburned hydrocarbons).

1. OBJECTIVE/PURPOSE

The objective of this requirement is to obtain a device that measures various analytes in different applications, which is crucial to understanding the physics of fire and accessing the risk fire presents across multiple scales (e.g., full-scale room burns, benchtop experiments). One tool of use is a Fourier-Transform Infrared Spectrometer (FTIR) System used to measure concentrations of a large number of analytes in real-time, providing a deeper characterization of the environment of interest. FTIR Spectroscopy is a spectroscopic technique in which the vibrational modes of the molecules comprising a material of interest are interrogated using infrared radiation. The FTIR provides information about the molecular structure of the material of interest.

The purpose of this requirement is to obtain a Fourier-Transform Infrared Spectrometer (FTIR) System, with software, in accordance with the minimum specifications described herein.

3. SPECIFICATIONS

The Contractor shall provide an FTIR System, and software, meeting the minimum specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental or prototype equipment will not be considered. “Gray market” components not authorized for sale in the U.S. by the proposer are not acceptable.

MINIMUM SPECIFICATIONS:

ITEM 0001: Fourier-Transform Infrared Spectrometer (FTIR) System, quantity one (1) 1.1: The Fourier-Transform Infrared Spectrometer (FTIR) System must include an optical path length cell of at least 2 m with a total internal volume of no more than 250 mL.

1.2: The system must be capable of meeting detection limits and concentration ranges described in the following Table 1.

Table 1. List of analytes for FTIR System

1.3: The gas cell must be heatable over 180 C.

1.4: The system must have a wave number precision better than 0.05 cm-1.

1.5: The FTIR system must include liquid nitrogen cooled Mercury-Cadmium-Telluride (MCT) IR Detector Module.

1.6: The system’s liquid nitrogen cooled MCT IR Detector must be able to be cooled for up to 6 hours without the need to replenish the liquid nitrogen reservoir.

1.7: The FTIR system must have a scan rate of 4 Hz minimum.

1.8: The FTIR system must include internal temperature and pressure sensors capable of measuring internal temperatures ranging from 0 to 200 C or greater and internal pressures from 0 to 1 bar or greater. The temperature and pressure readings must be accessible to the user via digital display during operation.

1.9: The FTIR system must include a purge system.

1.10: The system must include a gas sampling sub-system. The gas sampling sub-system must be able to analyze gas samples while maintaining a temperature greater than 110 C. The gas sampling sub-system must include a pump capable of operating at high temperatures and humidity. The gas sampling sub-system must be able to filter out particulates (<2 um) while maintaining the sampling line temperature above 110 C. The gas sampling sub-system must include two interchangeable heated sampling lines of 1 m and 10 m lengths. The temperature of the gas sampling line must be able to be controlled by its user.

1.11: The FTIR system shall include a computer, monitor, instrument control, and operation software to perform simultaneous control and data acquisition of the spectral scans. Software must include a reference library that includes listed analytes shown in Table 1 and that are capable of identifying and quantifying acquired spectra data. The computer used for instrument control and data acquisition shall be provided by the contractor and shall be new original equipment manufacturer (OEM) equipment, with a Microsoft Windows 10 operating system or better, and a network interface card. The system shall include an i5 processor or faster, at least 8GB RAM, a minimum of four USB ports, and a 512GB SSD, or greater. The computer system shall also consist of at least one monitor. The computer system and monitor shall not consist of any refurbished materials. Data reporting (e.g., integrated peak areas and mass spectra) shall be capable of export to Microsoft Excel for subsequent processing. The computer must include software capable of control and communicating with all components of the FTIR system, executing all data acquisition, and performing quantitative and qualitive analysis. The contractor shall provide at least one (1) electronic copy in PDF format of the operations and maintenance manual covering proper operation, routine maintenance, and troubleshooting for the instrument and controlling software as part of the delivery.

4. DELIVERY: Shipping is the contractor’s responsibility. Delivery shall be FOB destination and shall occur no later than 90 days after award. However, delivery shall not take place until the contractor coordinates with the designated TPOC and Contracting Officer. Prior to shipment, the Contractor must ensure NISTs campus is open and accepting deliveries.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

Delivery shall be made to the NIST Shipping and Receiving address identified below. The delivery will then be directed to the equipment’s final destination, also identified below.

NIST Shipping & Receiving:

100 Bureau Drive Building 301 Gaithersburg, MD 20899-0001

NIST Final Equipment Destination:

100 Bureau Drive Building 224 Room A248 Gaithersburg, MD 20899-1640

5. INSTALLATION: The Contractor shall install the equipment in Building 224 at NIST in Gaithersburg, MD. Installation shall take place during normal business hours, between 8:30 am and 5:00 pm Eastern Time, Monday through Friday except Federal Holidays, and shall be coordinated with the NIST Technical Point of Contact (TPOC) prior to scheduling. Installation shall occur within 30 calendar days after delivery of equipment. The Contractor shall demonstrate immediately following installation that all performance standards in accordance with this Specifications document have been met and that the system has been properly installed and is fully operational,

6. TRAINING: The Contractor shall provide training at NIST for up to five (5) NIST personnel covering normal operation, troubleshooting, and routine maintenance. The training shall include instruction on the development of software recipes for quantification of target analytes in the presence of a 2% H2O and 2% CO2 background. Training shall be provided during normal business hours, between 8:30am and 5:00pm Eastern Time, Monday through Friday, except Federal Holidays, and shall be coordinated with the NIST TPOC to ensure maximum availability of NIST personnel. Training shall occur on the same day as installation, or within 14 calendar days after installation.

7. INSPECTION AND ACCEPTANCE: The Government will verify operation of the FTIR system within 10 business days after installation and training have been completed. In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated in. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Inspection of the FTIR system will include testing the normal motion and operational functionality of the system. The FTIR system will be tested for conformance to the requirements described herein and all OEM specifications. If the FTIR system fully meets all specifications, the instrument will be accepted.

The place of acceptance shall be:

National Institute of Standards and Technology 100 Bureau Drive Building 224 Room A248 Gaithersburg, MD 20899

8. WARRANTY: The contractor shall provide a standard commercial warranty, in accordance with the Original Equipment Manufacturer (OEM) specifications, for all equipment for a minimum period of one year after acceptance. All hardware of the system and software shall be covered. The warranty shall cover all parts, labor, and travel. Only new OEM certified parts shall be used in the repair and maintenance of the instrument. The warranty shall commence upon acceptance of the FTIR system by the government. . During the warranty period, the Contractor shall provide telephone support during normal business hours, and on-site service and replacement of any defective equipment or software. Telephone calls made after hours shall be returned by the Contractor not later than the next business day.

9. OTHER CONSIDERATIONS:

SITE ACCESS AND SECURITY REQUIREMENTS:

NIST is a Federal facility and access is controlled at all entrances to the campus. Only Government employees may grant access to non-Government employees. All non-Government employees must be registered with security prior to site access. Non-Government employees, including those with Visitor Passes (Yellow Badges), must be escorted by Government employees at all times. The Contractor shall notify the TPOC a minimum of 48 hours prior to site access. Contractor shall provide the TPOC with first and last names, country of citizenship, and whether the individual has a permanent resident card, (a.k.a. Green Card), of all personnel requiring site access. If any individuals are here on a work visa, they must complete a NIST 1260 form and return to the COR.

Please refer to the following web site for additional Visitor Information http://www.nist.gov/public_affairs/visitor/ Automobile & Personnel Access:

Contractor personnel arriving in cars on their first day must check in at the visitor center to receive a temporary paper badge prior to proceeding to the project site. Hours of operation of the visitor center are 6:00 AM to 5:00 PM EST. Once in possession of a valid NIST badge, workers may enter via the Main Gate and proceed to the project site. Note that all automobiles are subject to a random inspection.

Trucks:

All Trucks are to enter NIST via the gate located at approximately 705 Quince Orchard Rd. Gaithersburg, MD 20899, between 6:00 AM and 4:30 PM daily. No deliveries will be allowed after 4:30 pm. “Trucks” include such vehicles as pick-ups with storage compartments, delivery trucks, delivery vans, and tractor center. Trucks arriving at NIST shall be inspected at the Truck Inspection area near Building 301. Any truck which exits NIST will have to be re-inspected upon re-entry. A vehicle dashboard placard will be placed within the truck. Placards change daily.

NIST Truck Inspection Stations hours are:

6:00 AM -4:30 PM at Truck Inspection area near building 301 Equipment Safety Requirements:

Contractor equipment on the NIST campus may not be left in emergency response locations, or other locations pertinent to general safety such as crosswalks, next to campus perimeter fences, areas which may block traffic or exits, etc. Prior to the contract’s start of performance, the Contractor shall furnish a list of equipment that is expected to be left on NIST’s campus during the installation process. The list shall be discussed with the NIST Office of Security to determine locations which meet security requirements and are reasonable for the work to be performed.