02. Statement of Work.pdf

STATEMENT OF WORK

Commonwealth of Pennsylvania Department of Conservation and Natural Resources

Bureau of State Parks

SUPPLY & REPLENISH POTABLE WATER

LITTLE BUFFALO STATE PARK

PERRY COUNTY

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources (DCNR), Bureau of State Parks, requires the services of a vendor to provide a 5,000 minimum to 10,000 maximum gallon potable water tank on an as needed basis, per DEP regulations to supply potable water to the campground at Little Buffalo State Park, 1579 State Park Road, Newport, PA 17074, Perry County.

DCNR’s Facility Design & Construction engineers are in the process of obtaining a bulk water hauling permit through the Department of Environmental Protection (DEP). The awarded vendor cannot deliver water until such time as the permit is approved by DEP.

The tank must be onsite upon approval of bulk water hauling permit and remain on site through October 2025, at which time the campground is closed for the season. The campground reopens on April 3, 2026; therefore, the tank will need to be onsite by March 27, 2026.

Questions concerning the technical aspects of this bid and Statement of Work should be directed to Jim Eckert at (717)567-9255 or by email at jaeckert@pa.gov Questions regarding the bidding or contracting procedures should be addressed to Jenna English at (717)787-3278 or by email at Jenenglish@pa.gov.

II. SITE INSPECTION:

An optional pre-bid conference will be conducted prior to the bid opening. The pre-bid conference will be held Thursday, July 24, 2025, at 11:00am. Prospective bidders will meet at 1579 State Park Rd, Newport, PA 17074 to discuss job specifications and to tour the job site. All prospective bidders should sign-in to acknowledge attendance.

Contractors may not request an alternate date if unable to attend the scheduled pre-bid conference: all interested Contractors must attend on the noted date and time.

III. CONTRACT REQUIREMENTS:

The following are to be completed in the performance of this contract:

1. Delivery and set up of a potable water tank at Little Buffalo State Park Campground at designated location (see “Attachment A”) that will hold 5,000 gallons to 10,000 gallons. Must include labor, materials and any additional expenses for delivery and set up.

2. Tank will remain onsite during parks open season (April through October). The vendor will make arrangements with the park to remove the tank for the off season.

3. The vendor will be responsible for the initial and March tank deliveries, installations, and setup. The vendor will also be responsible for the tank pick-up/tear down at the end of the open season. The park will notify the vendor when the last day of potable water is needed, and the vendor will arrange tear down/pick-up of the tank within two weeks of that date.

4. Potable water delivery will be on an as needed basis to replenish the tank before it is depleted and/or chlorine residual drops too low. Bobby Williamson, Park Maintenance Supervisor will be point of contact and the park will notify the vendor at least 48- hours prior to depletion. Vendor will make delivery of water after notification within 24-48 hours.

5. DEP must approve the hauler, water source, storage tank and distribution system.

6. All work must be in conformance with PA DEP Title 25, Chapter 109. Equipment and materials provided must meet AWWA Standards and shall be NSF 60/61 approved.

IV. EQUIPMENT REQUIREMENTS:

Vendor will provide:

1. Truck/Tank (5,000-10,000-gallon capacity)

2. Booster Pump/VFD (40 psi, 10 gpm)

3. Hydropneumatic Tank (15-gal min.)

4. Necessary fittings, pressure gauges, and piping required for booster pump connection.

Park will provide:

1. 1” PEX Pipe Temporary Waterline

2. Temporary Hose Bibs

3. Highway Rated Utility Matting

4. Temporary Wood Frame and Concrete Footers

V. DELIVERY:

The location of the truck (5,000 to 10,000-gallon) tank will be set up at the Campground, located at 500 Black Hill Road, Newport, PA 17074. Please see Attachment A for the Park map outlining the Designated area for the truck/tank to be delivered.

The contractor will notify the Park Manager, Jim Eckert at (717)567-6545 or by email at jaeckert@pa.gov 48-hours prior to delivery of the tank.

VI. INSURANCE REQUIREMENTS:

The Contractor is required to have in place during the term of the Contract and any renewals or extensions thereof, the following types of insurance, issued by companies acceptable to the Commonwealth and authorized to conduct such business under the laws of the Commonwealth of Pennsylvania:

1. Workmen’s Compensation Insurance for all of the Contractor’s employees and those of any subcontractor, engaged in work at the site of the project as required by law.

2. Public Liability and Property Damage Insurance: To protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness of disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract, or the failure to perform under the Contract, whether such performance or non-performance be made by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other for designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance.

These certificates or policies shall name Commonwealth as an additional insured and shall contain a provision that the coverages afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s). Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

A copy of the insurance certificates must be emailed to Jenna English at jenenglish@pa.gov.

VII. CONTRACT TERM:

The contract will commence upon execution and receipt of a fully executed purchase order and terminate June 30, 2026.

Further, both parties may agree to renew this contract for up to four (4) additional, consecutive annual terms, with a final termination date of June 30, 2030, upon the same terms and conditions set forth in this contract. The Department, based on past Contractor performance, may negotiate an increase in the unit price(s) by a rate not to exceed 3%.

The Department will reach out to the Contractor no later than February 28th prior to the termination date to begin renewal discussions.

Once the renewal terms are mutually decided, the Contractor must provide written notification of the intent to renew, including any requested price increase(s), if desired, to the Department no later than March 31st prior to the termination date. The renewal notice must be mailed, or hand delivered to:

DCNR, Bureau of State Parks Attention: Park Management Little Buffalo State Park 1579 State Park Road Newport, PA 17074

VIII. BID AWARD:

Bidder must complete and return the following for award of bid:

A. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us, B. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

C. A properly executed Worker Protection and Investment Certification Form.

The unit price must include all labor, materials, equipment, tools, insurance, and all items necessary for completion of the project.

The bid will be awarded based on the lowest total sum on the bid.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

I. PAYMENT TERMS:

Payment will be made on a reimbursement basis for actual services performed. Invoices must be submitted monthly. Each invoice must be itemized with the date of service and description of services performed.

This contract will be paid by Automated Clearing House (ACH), commonly referred to as direct deposit. Contractor should review V.25 CONTRACT-016.2 Automated Clearing House (ACH) Payments of the Commonwealth’s Terms and Conditions for complete contractor’s responsibilities.

II. INVOICES:

Invoice format will be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

1. Emailed to the following for a Paperless Email Invoice Option: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

https://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx#.VnmrO6Mo6Uk.

2. Or mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

All invoices MUST be itemized and contain the purchase order number as well as your SAP Vendor Number. The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information will result in a delay of payment.

Vendors are reminded to not include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, must not be explicitly shown on an invoice.

III. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us. Faxed, emailed, or mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid for any reason whatsoever.

IV. BID RESULTS:

Bidder may obtain bid results by accessing PA - eMarketplace (state.pa.us). The bids will be posted as soon as practicable following the bid opening. The results are the apparent bidders, and all bids are under review until final award of a Fully Executed Purchase Order.