002 01 33 23 Shop Dwgs Data and Samples.doc

01 33 23

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

1‑1.

Refer to Articles titled SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FAR 52.236‑21) and, SPECIAL NOTES (VAAR 852.236-91).

1‑2.

For the purposes of this contract, samples, test reports, certificates, and manufacturers' literature and data shall also be subject to the previously referenced requirements. The following text refers to all items collectively as SUBMITTALS.

1‑3.

Submit for approval, all of the items specifically mentioned under the separate sections of the specification, with information sufficient to evidence full compliance with contract requirements. Materials, fabricated articles and the like to be installed in permanent work shall equal those of approved submittals. After an item has been approved, no change in brand or make will be permitted unless:

A.

Satisfactory written evidence is presented to, and approved by Contracting Officer, that manufacturer cannot make scheduled delivery of approved item or;

B.

Item delivered has been rejected and substitution of a suitable item is an urgent necessity or;

C.

Other conditions become apparent which indicates approval of such substitute item to be in best interest of the Government.

1‑4.

Forward submittals in sufficient time to permit proper consideration and approval action by Government. Time submission to assure adequate lead time for procurement of contract ‑ required items. Delays attributable to untimely and rejected submittals will not serve as a basis for extending contract time for completion.

1‑5.

Submittals will be reviewed for compliance with contract requirements by VA, and action thereon will be taken by Contracting Officer’s Technical Representative (COTR) on behalf of the Contracting Officer.

1‑6.

Contractor shall assign a sequential submittal numbering system which shall include the specification number. Contractor, in any subsequent correspondence, shall refer to this file and identification number to expedite replies relative to previously approved or disapproved submittals. Revised and resubmitted submittals shall bear the same number as the original submittal, except shall have the letter “r” followed by the sequential amount of corresponding re-submittals. Each submittal shall have its own submittal sheet. Multiple submittals shall not be combined on a single submittal sheet. Multiple submittals may be transmitted at one time and the contractor is required to transmit related same-section submittals together, however, only related submittals contained in one specification per submittal page will be allowed. If submittals are not in the same specification section they may not be listed on the same submittal form.

1‑7.

The Government reserves the right to require additional submittals, whether or not particularly mentioned in this contract. If additional submittals beyond those required by the contract are furnished pursuant to request therefor by Contracting Officer, adjustment in contract price and time will be made in accordance with Articles titled CHANGES (FAR 52.243‑4) and CHANGES ‑ SUPPLEMENT (VAAR 852.236‑88) of the GENERAL CONDITIONS.

1‑8.

Schedules called for in specifications and shown on shop drawings shall be submitted for use and information of Department of Veterans Affairs. However, the Contractor shall assume responsibility for coordinating and verifying schedules. The Contracting Officer and COTR assumes no responsibility for checking schedules or layout drawings for exact sizes, exact numbers and detailed positioning of items.

1‑9.

Submittals must be submitted by Contractor only and shipped prepaid. Contracting Officer assumes no responsibility for checking quantities or exact numbers included in such submittals.

A.

Submit samples directly to the Contracting Officer. Submit shop drawings, schedules, manufacturers' literature and data, and certificates with a minimum number of five, except where a greater number is specified. This means that the contractor will receive one copy back, so if the contractor needs additional returned, he shall submit additional required number for review to A/E.

B.

Submittals will receive consideration only when covered by a transmittal letter signed by Contractor. Letter shall be sent via first class mail and shall contain the list of items, name of Medical Center, name of Contractor, contract number, applicable specification paragraph numbers, applicable drawing numbers (and other information required for exact identification of location for each item), manufacturer and brand, ASTM or Federal Specification Number (if any) and such additional information as may be required by specifications for particular item being furnished. In addition, catalogs shall be marked to indicate specific items submitted for approval.

1.

A copy of letter must be enclosed with items, and any items received without identification letter will be considered "unclaimed goods" and held for a limited time only.

2.

Each sample, certificate, manufacturers' literature and data shall be labeled to indicate the name and location of the Medical Center, name of Contractor, manufacturer, brand, contract number and ASTM or Federal Specification Number as applicable and location(s) on project.

3.

Required certificates shall be signed by an authorized representative of manufacturer or supplier of material, and by Contractor.

C.

If submittal samples have been disapproved, resubmit new samples as soon as possible after notification of disapproval. Such new samples shall be marked "Resubmitted Sample" in addition to containing other previously specified information required on label and in transmittal letter.

D.

Approved samples will be kept on file by the COTR at the site until completion of contract, at which time such samples will be delivered to Contractor as Contractor's property. Where noted in technical sections of specifications, approved samples in good condition may be used in their proper locations in contract work. At completion of contract, samples that are not approved will be returned to Contractor only upon request and at Contractor's expense. Such request should be made prior to completion of the contract. Disapproved samples that are not requested for return by Contractor will be discarded after completion of contract.

E.

Submittal drawings (shop, erection or setting drawings) and schedules, required for work of various trades, shall be checked before submission by technically qualified employees of Contractor for accuracy, completeness and compliance with contract requirements. These drawings and schedules shall be stamped and signed by Contractor certifying to such check.

1.

For each drawing required, submit one legible photographic paper or vellum reproducible.

2.

Reproducible shall be full size.

3.

Each drawing shall have marked thereon, proper descriptive title, including Medical Center location, project number, manufacturer's number, reference to contract drawing number, detail Section Number, and Specification Section Number.

4.

A space 120 mm by 125 mm (4‑3/4 by 5 inches) shall be reserved on each drawing to accommodate approval or disapproval stamp.

5.

Submit drawings, ROLLED WITHIN A MAILING TUBE, fully protected for shipment.

6.

One reproducible print of approved or disapproved shop drawings will be forwarded to Contractor.

7.

When work is directly related and involves more than one trade, shop drawings shall be submitted to VA under one cover.

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