Grease Trap Cleaning and Maintenance Services and Used Cooking Oil Recycling Services at Edwards AFB and the Air Force Research Laboratory (AFRL)
*****Notice to Vendor(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this Request for Quote (RFQ) until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. *****
(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The simplified Acquisition Procedures (FAR 13) will be used for this requirement. Hereafter, this notice shall be titled "Solicitation."
(ii) Solicitation Number: FA930121Q0004. This solicitation is issued as an RFQ to offerors.
(iii) This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2021-05, effective 10 March 2021; and DPN 20210224, effective 24 February 2021.
(iv) Full and Open Competition.
(v) Description of items to be acquired: Grease Trap Cleaning and Maintenance Services and Used Cooking Oil Recycling Services at Edwards AFB and the Air Force Research Laboratory (AFRL)
(vi) Location of service performance: Edwards AFB, CA 93524
(vii) Contract Line Item Number (CLIN) Nomenclature and Contract Structure: The following represent the CLIN structure for this contract, where "X" indicates the variety of the base period (i.e. 0001, 0002, etc.) vs. year two (i.e. 1001, 1002, etc) vs. year three (i.e. 2001, 2002, etc.), and so forth.
The CLINs/quantities below, as also identified within the model contract, represent an anticipated quantity for each item. However, the Government reserves the right to order all, some, or none of each item solely based upon its needs.
X001 – Routine Scheduled Services/Maintenance - QTY 12 - Each
X002 - Emergency Services - QTY 1 - Each
X003 - Over and Above Repairs - QTY 1- Each
Contract Type: The anticipated contract type is an Indefinite Delivery Indefinite Quantity (IDIQ) contract with Task Orders placed based upon the Government’s needs
(viii) The provision at 52.212-1 "Instructions to Offerors -- Commercial" applies to this acquisition. Offers are due by 30 APR 2021 at 11:00 AM Pacific Standard Time (PST) via electronic mail to Thomas Prothro at thomas.prothro@us.af.mil and Joshua Vasquez at joshua.vasquez.5@us.af.mil.
(a) Addendum to the provision at FAR 52.212-1 "Instructions to Offerors -- Commercial":
(1) Proposal Volumes - Each offeror is to provide 3 separate standalone volumes (Technical, Past Performance, and Price).
- Technical Volume: The offeror’s Technical Volume shall contain:
- Copies of the applicable certifications and permits needed to perform the tasks outlined within the PWS (Kern County Environmental Health Division Grease Pumper Permit).
- Past Performance Volume: The offeror's Past Performance Volume shall contain contact information/references for a maximum of 5 previous (or on-going) contracts they performed upon. Each of the previous contracts referenced shall have a brief description of the services provided, length of the contract, dollar amount, and contact information (name, phone and email). The Government may utilize this to obtain information on offeror's performance on the contracts specified. Information provided on recent or current contracts shall show what offerors consider most relevant in demonstrating their ability to perform this proposed effort.
- Price Volume: The offerors Price Volume shall consist of filling in applicable sections of the Solicitation (Standard Form 1449). Offerors shall complete all portions of SF 1449 blocks 12, 17a, 30a, 30b and 30c. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. Additionally, offerors shall fill in the Unit Price and Amount sections for CLINs 0001 thru 4003 (beginning on page 3 of the Model Contract/Solicitation).
For CLINs X002 fill in the $___ per gal and $___ per hour fields in the description.
For CLINs X003, no price shall be entered; $5,000 will be the set value.
(2) Cover Letter - offerors are to provide a cover letter with all required information specified within the provision at FAR 52.212-1(b)(1) thru (11) as applicable. If a section does not apply to an offeror, simply state "N/A." Additionally, offerors are permitted to provide additional information on your company that you deem relevant to this acquisition. Lastly, offerors are to provide their CAGE Code within the cover letter.
(3) Page Limitations - Offerors cover letter shall be no more than 3 pages in length. The Technical Volume has no page limitation. The Past Performance Volume shall be no more than 4 pages in length. Lastly, the Price Volume has no page limitation.
(4) Page/Font Size - Although proposals are to be submitted electronically, the page size should be structured to print on a normal 8.5 X 11 inch sheet of paper. Margins shall be no less than 1 inch on all sides. Please use Times New Roman font size 12 or larger. Pages shall be numbered sequentially by volume.
(5) Electronic files must be in Adobe (.pdf) or Microsoft Word Version 2016 or earlier. Excel files (if used) must be in Excel 2016 or earlier format.
(End of Addendum)
(ix) Interchanges
Interchanges are written or oral interactions between the Contracting Officer and Vendor(s), after the receipt of quotations that are undertaken with the intent to address any aspect of the quotations. Interchanges may be conducted with all, some, or none of the vendors.
The Contracting Officer may issue Interchange Notices which are written notification to the Vendor for the purposes of making clear certain aspects of their quotations, to resolve minor or clerical mistakes, or in support of Interchanges.
The Contracting Officer may keep an Interchange Record of oral interchanges when an interchange notice is not used.
(x) The provision at FAR 52.212-2 "Evaluation -- Commercial Items" applies to this acquisition.
(a) Addendum to the provision at FAR 52.212-2 "Evaluation -- Commercial Items": The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
(1) Technical capability of the item offered to meet the Government requirement
(2) Past performance
(3) Price
In the integrated assessment, upon which the award assessment will be made, Past Performance is of more importance than Price when being evaluated. Technical factor will be rated as Acceptable or Unacceptable.
(b) BASIS FOR CONTRACT AWARD: This is a competitive best value simplified acquisition using Best Value in which competing offerors’ past and present performance history will be evaluated as more important than price. By submission of its offer in accordance with the instructions provided in provision FAR 52.212-1 "Instructions to Offerors" the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, the model contract, and technical requirements, in addition to those identified as evaluation factors. All technically acceptable offers will be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:
(1) Technical Acceptability (Step 1) - Quotes must be rated as technically acceptable to be eligible for award. In order to be deemed technically acceptable, the following evaluation criteria must be met: Supply copies of current relevant Kern County Environment Health Department Grease Pumper Permit. An offeror will be deemed Unacceptable if current permit is not provided as specified herein.
(2) Price Evaluation (Step 2) - Next, offerors will be ranked according to overall price. Included as part of the price evaluation is a review for price reasonableness.
An offeror's proposed Total Price will be determined by:
CLIN X001: multiplying the Quantity by the Unit Price for each CLIN (identified in the Price Volume, pages 3-6 of the Model Contract/Solicitation) to confirm the Amount for each CLIN.
CLIN X002: The total evaluated price for these CLINs will be: (the price per gal x 5,000) + (the price per hour x 8)
CLIN X003: The amount for these CLINs will be set by the Government at $5,000 and will not be part of the Price Evaluation.
The sum of CLINs X001 and X002 totals shall be the Total Price for evaluation purposes. Offerors whose total evaluated price is unreasonable, or unaffordable (not within any budgetary information included in the solicitation) may be considered unacceptable and may be rejected on that basis. To reiterate for reasonableness the total evaluated price will be evaluated. All offers will be evaluated in accordance with FAR 52.219-4.
(3) Past Performance (Step 3) - The Government will seek recent and relevant performance information on the lowest priced, technically acceptable offeror based on (1) the past efforts provided by the offeror, and (2) data independently obtained from other Government and commercial sources in order to determine the offeror’s Past Performance rating, which is comprised of two criteria: Recency and Relevancy. Relevant present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires. The Government reserves the right to seek information on higher priced offerors if none of the lower priced offerors receive a "Very Recent and Very Relevant" Past Performance rating. The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the offeror's ability to supply the services that meet users' needs, based on the offeror's demonstrated record of performance. The assessment process will result in an overall Past Performance rating of “Not relevant”, “Recent and Relevant”, and “Very Recent and Very relevant” basis based up on receiving references provided within the Past Performance Volume.
- “Not relevant” - no past performance information provided; past performance information received for service contracts of a type deemed not relevant or similar in nature to this solicitation; past performance information received for service contracts completed more than 3 years ago.
- “Recent and Relevant” - Past performance information received for service contracts of a type deemed relevant or similar in nature to this solicitation; such as grease trap cleaning, used cooking oil collection, septic pumping, car wash sump cleaning, or related services completed within the last three years.
- “Very Recent and Very Relevant” - Past performance information received for service contracts for as grease trap cleaning and used cooking oil collection services currently on-going or completed within the last year.
If the offeror with the lowest proposed price who is evaluated as technically acceptable and is judged to have "Very Recent and Very Relevant" past performance rating is determined to be responsible, that offer represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.
If the offeror with the lowest proposed price who is evaluated as technically acceptable is not judged to have a "Very Recent and Very Relevant" past performance rating, the next lowest priced offer will be evaluated and the process will continue (in order by price) until an offeror is judged to have a "Very Recent and Very Relevant" past performance rating or until all offerors are evaluated. If no offerors are deemed to have a rating of "Very Recent and Very Relevant" past performance rating, the award shall be made to the lowest priced, technically acceptable offeror with a "Recent and Relevant" past performance rating.
Only one award will be made under this solicitation. Award will be conducted under the provisions of FAR Part 12, Commercial Items, and FAR 13, Simplified Acquisition Procedures. Submit only written offers via e-mail; oral offers will not be accepted. All offerors must be registered with the System for Award Management (SAM).
(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of Addendum)
(xi) Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer, or have a completed copy with their SAM.gov registration. If completed via SAM.gov, please state so within the Cover Letter.
Offerors shall include a completed copy of the provision at FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, with its offer.
(xii) The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition with the following changes: Paragraph (c) of this clause is tailored as follows: “Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government..”
(xiii) All applicable FAR, DFARS, and AFFARS clauses and provisions are contained in the model contract solicitation.
(xiv) Defense Priorities and Allocation System (DPAS): N/A
(xv) Proposal Submission Information: All questions or comments must be sent to Thomas Prothro at thomas.prothro@us.af.mil and Joshua Vasquez at joshua.vasquez.5@us.af.mil no later than 16 APR 2021 at 11:00 AM PST. Offerors quotes are due by 30 APR 2021 at 11:00 AM PST via electronic mail to Mr. Prothro and Mr. Vasquez.
FA930121Q0004 Department of the Air Force Materiel Command Test Center
3/16/21, 6:07 PM