Laundry Service for Philadelphia's Corporal Michael J Crescenz VA Medical Center Firm Fixed Price 5 year ID-IQ Tiered Evaluation of SDVOSB, VOSB & Small Business
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24419Q0636 Posted Date: August 6, 2019 Original Response Date: August 23, 2019 Current Response Date: August 23, 2019 Product or Service Code: S209 Set Aside: Tiered Evaluation of SDVOSB, VOSB & Small Business NAICS Code: 812332 Industrial Launderers Contracting Office Address The Department of Veterans Affairs Network Contracting Office 4 Lebanon VA Medical Center 1700 South Lincoln Ave Lebanon, PA 17042 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The Government reserves the right to make no award from this solicitation. This solicitation is a request for quotations (RFQ). The government anticipates awarding a firm-fixed price purchase order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101. The associated North American Industrial Classification System (NAICS) code for this procurement is 812332 Industrial Launderers, with a small business size standard of $38.5 Million. This solicitation is unrestricted full and open competition. The Department of Veterans Affairs, Network Contracting Office 4, Lebanon VA Medical Center, 1700 South Lincoln Ave, Lebanon PA 17042 is soliciting quotations for a Tiered Evaluation of SDVOSB, VOSB & Small Business to Laundry Service at the VISN04 facility listed below. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information along with any other documents necessary to support the requirements below. All interested companies shall provide quotation(s) for the following: Attachment 1: Statement of Work Attachment 2: Price Quote Contract Line Item Number (CLIN) Table Attachment 3: Wage and Determination 15-4233 (Rev.-14) Attachment 4: Solicitation Clauses Attachment 5: Solicitation Provisions Attachment 6: Solicitation Notice of Tiered Evaluations Price Schedule: The contractor must provide a price quote for each CLIN delineated in Attachment 1 to be considered for award. Technical Evaluation: The technical quote must include a description of the contractor s business process. This includes a breakdown of what work the company is performing as well as what work any subcontractors are performing, including the percentage of work performed by each company included in the process. If subcontractors are utilized, a detailed description of how quality is managed must be included. Additionally, the location of each laundry facility must be included. For all companies anticipating using subcontractors to complete the requirement, certification to the appropriate applicable subcontracting clause must be included in the submitted quote. Evaluation of Quotes: This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127. Tiered Evaluations Including Small Business Concerns: This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBzone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited. The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. The Government will evaluate price, technical capability, and past performance. Specific quote requirements are detailed in attached FAR 52.212-1 Instructions to Offerors Commercial Items . Following receipt of quotes, the Government will perform an evaluation using a comparative evaluation of the services quoted in accordance with FAR 13.106-2(b)(3). The Government will compare quotes to one another to select the quote that best benefits the Government by fulfilling the requirement. Additional information pertaining to Comparative Evaluation: What Comparative Evaluation is: It is the direct comparison of one quotation/offer with another in a uniform and fair manner to determine which quote/offer provides the Government what it needs, where and when as identified in the RFQ It is an assessment of which response is the best as a whole Once one quotation/offer is found acceptable, it is compared side by side to the remaining ones, and the best one is chosen What Comparative Evaluation is not: It does not assign a rating using a color, numerical, or other rating methodology It does not require additional evaluation to determine if minimal advantage is worth a minimal or normal price difference, but not prohibited It is not a low price technically acceptable (LPTA) or trade-off process Contractors may submit more than one quote; however, contractors are strongly encouraged to submit their best technical solutions and prices in response to this request for quote. Once the Government determines there is/are a contractor(s) that can provide a service that meet(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues. Clauses: The clauses for this solicitation are found in Attachment 4: Solicitation Clauses. The Clauses provide additional information regarding the requirements for quote submission and evaluation. See Attachment 4: Solicitation Clauses The full text of FAR and VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html and http://www.va.gov/oal/library/vaar/index.asp. Provisions: The provisions for this solicitation are found in Attachment 5: Solicitation Provisions. The Provisions provide additional information regarding the requirements for quote submission and evaluation. See Attachment 5: Solicitation Provisions The full text of FAR and VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html and http://www.va.gov/oal/library/vaar/index.asp. This is an open-market combined synopsis/solicitation for services as defined herein.  The government intends to award a firm fixed price Base plus four (4) option years contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. All quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Offeror shall list exception(s) and rationale for the exception(s). All quotations shall be sent via email to Bradley Fasnacht, Contract Specialist, at Bradley.Fasnacht2@va.gov . Submission shall be received not later than 11:00AM EST on August 23, 2019. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only e-mailed quotes will be accepted. It is the responsibility of the vendor to ensure the Government s timely receipt of their quote. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Bradley Fasnacht, Bradley.Fasnacht2@va.gov no later than 11:00 AM EST on August 9, 2019. Contractor shall comply with all applicable wage & hour laws and is responsible for the correct wage titles. The following Wage Determination is applicable and attached. It can also be obtained online at: https://www.wdol.gov/ Wage Determination No: 15-4233 (Rev.-14) Philadelphia County, Pennsylvania.
36C24419Q0636 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4
8/6/19, 9:40 AM Sources Sought Laundry Services Philadelphia VAMC
Sources Sought This notice is published in accordance with Federal Acquisition Part (FAR) Part 10, Market Research and FAR Part 15, Exchanges with Industry before Receipt of Proposal. This notice serves as a Sources Sought in support of market research and/or planning purposes only and does not constitute a solicitation. This notice is not a confirmation that the Government will contract for the items or services contained in the sources sought, nor is any commitment on the part of the Government to award a contract implied. This notice does NOT constitute an Invitation to Bid, a Request for Proposal, or a Request for Quote. The Government shall not pay and/or reimburse respondents and/or associates for any costs incurred to submit the requested information. All information received in response to this sources sought that is marked proprietary will be handled accordingly. In accordance with FAR 15.201(c), response to this sources sought is not offers and cannot be accepted by the Government to form a binding contract. The purpose of this is to seek capable and responsible sources interested in performing this service. Responses will assist the Government with developing its acquisition strategy to include socio-economic set-asides. If you believe there are ambiguities in the draft SOW, please identify them. Note that the Government will not answer questions about this requirement at this time. Please answer the questions below, send your brief capability narrative and draft SOW feedback, if ambiguities exist, to me at Donald.Butler3@va.gov not later than 1100 AM E.S.T. 5/10/19. If you are interested, please e-mail: 1. Company Name. 2. Person of Contact (including telephone number and email address). 3. Socio-economic status (SDVOSB, VOSB, Woman-Owned, Other etc.). 4. Do you currently hold a government contract? a. Contract Number? b. Type of contract? c. With whom (GSA, SEWP, etc. )? i. If GSA what Schedule and SIN? 5. Can your company provide the service listed at the Philadelphia VA Medical Center? a. If yes, please confirm performance would be in compliance with the Limitations on Subcontracting 13 CFR 125.6 and VAAR 852.219-10. 6. What NAIC and PSC code do you use for this service? 7. How do you invoice for this service, including rates? 8. What Certifications, State and Federal, if any must you have to perform this service? Please submit any other information you may feel important or relevant to Donald Butler at donald.butler3@va.gov by 11:00 AM EST 5/10/2019. Statement of Work (Laundry Contract Specific Tasks) General The Contractor shall accept for processing all soiled linen, uniforms, patient clothing, mops, etc. After processing all items are to be finished and delivered to the Medical Center in accordance with the term outlined below. Workmanship- . All workmanship shall be in accordance with practices/guidelines established and accepted industry standards. It is intended that services shall include all processes necessary for the laundering and finishing of the articles even though every step involved is not specifically mentioned. All work shall be performed under sanitary conditions as specified by the Joint Commission (JC). Physical separation, through the presence of a barrier wall and the use of pass-through equipment is required to maintain positive air pressure in the clean section relative to a negative air pressure in the soiled section. In no case shall clean and soiled linen share the same physical space. The Contractor Laundry Plant layout/design incorporates a design for asepsis whereby clean linen neither comes into contact with soiled linens nor shares the same physical space, thus avoiding cross-contamination and/or reintroduction of bacteria once processed. The Contractor Laundry Plant shall be open to inspection of sanitary conditions by Medical Center representatives. After processing, laundered articles shall be in serviceable and sanitary condition, meeting established quality and performance requirement standards Scheduling Contractor will assure timely pick up of Soiled Linen to be processed. Clean linen will be provided and available for delivery Monday through Saturday weekly. Exceptions In the event of Federal Holidays, inclement weather, and other uncontrollable or unforeseeable conditions, should an alternate schedule be required, Contract will coordinate alternates with the Medical Center. Transportation Specific Tasks - The tasks which shall be the basis for the work performed are: Trucks linen carts to be cleaned with approved sanitizing agents. Trucks is loaded and ready for transport, Medical Center personnel will lock and seal each truck box utilizing provided padlock and numbered seal. Medical Center personnel will verify that each truck received is padlocked. Any deviation will be reported immediately Medical Center. Packaging- All items returned to or requested by Medical Center shall be neatly folded, counted and stacked in linen carts as follows: 6.1.1. Flatwork items that must be conditioned, ironed and folded 6.1.1.1 Apron, cook 6.1.1.2 Pillowcases, regular 6.1.1.3 Pillowcases, surgical 6.1.1.4 Sheets, poly/cotton, bed 6.1.1.5 Tablecloth 6.1.1.6 Towel, kitchen 6.1.1.7 Towel, huck 6.1.1.8 Items that must be finished and placed on hangers 6.1.1.9 Patient personal clothing 9shirt/pants) identified/separated by ward/unit 7.1.1.1 Shirt, uniform 7.1.1.2 Trouser, uniform 7.1.1.3 Smock, knee length, long coats 7.1.1.4 Coveralls 7.1.1.5 Coat, short 7.1.1.6 Pantsuit, top 7.1.1.7 Pantsuit, bottom 7.1.1.8 Scrubs used as a uniform 7.1.1.9 Dress 8.1.1.1 Top 8.1.1.2 Bottom 8.1.1.3 Warm up Jackets 8.1.1.4 Item that must be tumbled dried and folded 8.1.1.5 Bathrobe 8.1.1.6 Blankets, bath 8.1.1.7 Blanket, Bedspread 8.1.1.8 Cover, mattress 8.1.1.9 Curtains, shower 9.1.1.1 Curtains, cubicle 9.1.1.2 Gown, operating 9.1.1.3 Gown, Patient 9.1.1.4 Gown, isolation 9.1.1.5 Pads, absorbent 9.1.1.6 Pads, mattress 9.1.1.7 Pajamas 9.1.1.8 Coat 9.1.1.9 Trousers 10.1.1 Towel, bath 10.1.2 Washcloths 10.1.3 Bibs 10.1.4 Surgical Scrubs A. tops, B. bottoms 10.1.5 Items that must be cleaned, dried and returned in bulk a. Mops, wet b. Mops, dust 10.1.6 Items that must be dried and placed in laundry bags Fitted sheets Linen bags Rags 10.1.7 Items that must be finished folded, identified by patient name/number, if any, and put in protective packaging. 10.1.8 Patient s Personal Clothing, which is not on hangers, Identified/Separated by wards/unit A. Small B. medium 10.1.9 Packaging: 11.1.1 Linen is packaged in bulk by items according to quotes and established arrangement 11.1.2 Items finished and placed on hangers are returned in carts with a coat bar. They are placed on the hanger so identification number and size is showing, if any. 11.1.3 Additional Guidance- To eliminate the need for separate listing of items that are received infrequently, the items Miscellaneous: small, medium, large is shown at the end of each lot. This should be interpreted as follows: 11.1.4 Laundry: Small: An item requiring the approximate time, effort and cost to process as a pillow case. Medium: An item requiring the approximate time, effort and cost to process a sheet or spread. Large: An item requiring the approximate time, effort and cost to process as a blanket. 11.1.5 Applicable Regulation, Manuals, Specifications and Technical Exhibits Document applicable to the PWS are listed below. These documents are mandatory. At the start of the contract the Government shall provide one copy of all mandatory regulations, manuals and specifications listed below to the Contractor. Supplements and amendments thereto, shall be updated and shall be considered to be in full force and effective immediately upon receipt by the Contractor. The policies and procedures of mandatory directives shall be adhered to at all times. It is the Contractor s responsibility to ensure that all mandatory publications are posted and up to date: Security Clearance or Access Controls Facility Policies concerning fire/disaster programs Parking Infection Control Manual Facility Policy on Laundry, Line, Uniform, Management 11.1.6 Technical Exhibits: Annual Workload Information 11.1.7 The workload stated in the following of schedule of service is approximately, based on the volume handled FY15, and no way is to be construed as a guarantee by the government as to work that will be processes under contract. In regard, the workload is subject to changes resulting from many factors, i.e. hospital admissions, weather, mission changes, product changes (new light fabrics) etc. 11.1.8 VAMC Annual Total Soiled Poundage Process Annual 1323300.00 x 10% = 1455630 Including the following: Uniforms- 58,118 Mops -299 Patient Clothing 156,444 General Linen 1,108,439 General Linen Quotes (5 days daily Delivery) Flat Sheet Fitted Sheet Pillowcase Bed Pad Bedspread/thermal Blanket Washcloth Hand Towel, white Male Pajama, 5x large Male Pajama, 4x large Male Pajama, 3xlarge Male Pajama, 2xlarge Male Pajama, x-large Male Pajama, large Male Pajama, Medium Male Pajama, Small Male Pajama, Trouser 5X Male Pajama, Trouser 4X Male Pajama, Trouser 3X Male Pajama, Trouser 2X Male Pajama, Trouser x- large Male Pajama, Trouser large Male Pajama, Trouser, medium Male Pajama, Trouser, small Male Robe, x large Male Robe, large Male Robe, medium Male Robe, x small Male Robe, x large Male Robe, 2x large Male Robe, 3x large Male Robe,4 x large Gown, Patient Isolation Gowns BIB Blanket , Bath Female PJ s (small -3xl) Female Robes Bath (small -3xl) Socks, Non Skid Employee Uniforms Quota (72 hours turn around) Shirts Smocks T-Shirts Polo Shirts Doctor Coats Lab Coats Dresses Trousers Culottees Coveralls Jackets Bibs Glovers Patient Personal Clothing (72 hours turnaround) Shirts Polo Shirts T-shirts S=Sweaters Jackets Trouser Shorts Skirts Dresser Housecoats Pajamas SweatPants Underwear Bras/Panties Socks Slippers Glover/Mittens Scarves Handkerchiefs
36C24419Q0636 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4
4/30/19, 3:59 PM