MILITARY ITEMS
Competitive Synopsis/Solicitation This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 & part 13 under solicitation number FA7000-18-Q-0017. This solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2005-101, effective 20 Jul 2018. The associated North American Industry Classification System (NAICS) is 314999 with a small business size standard of 750 employees. It is anticipated that a Blanket Purchase Agreement (BPA) will be established with more than one vendor. This acquisition is a 100% small business set-aside. All responsible small business sources may submit a quote, which if received timely, will be considered by the 10th Contracting Squadron, USAF Academy (USAFA). The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock. Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1 listed below. It is the quoter's responsibility to ensure their quote meets all the requirements identified herein. I. DESCRIPTION OF REQUIREMENTS The USAFA requires the military uniform items and accessories listed below on an annual basis. The estimated annual quantities are between 1,000 to 4,000 each. Any BPAs established will be for a five-year period. A detailed description of each item is included as Attachment #1 to this solicitation. Product Descriptions (PD) for items unique to USAFA cadets are attached to this solicitation. 1. Officer Insignia, OCP (subdued/hook and loop) 2. Officer Insignia, OCP (subdued/sew-on) 3. Officer Insignia (metal) 4. U.S. Insignia (metal) 5. Bowtie, Mess Dress, Men's 6. Neck Tab, Mess Dress, Women's 7. Prop & Wing Insignia (Gold) 8. Prop & Wing Insignia (Silver) 9. Tie Bar, USAFA, Hap Arnold 10. Cufflinks and Studs 11. Cummerbund, Mess Dress, Men's 12. Cummerbund, Mess Dress, Women's 13. Boot Bands, Elastic 14. Suspenders, White (button ends) 15. Shirt Stays 16. Insignia, Service Cap, USAFA Cadet (Eagle): 17. Shoulder Marks, Officer, 2ndLT, Men's 18. Shoulder Marks, Officer, 2nd LT, Women's 19. Shoulder Boards, 2nd LT, Men's 20. Shoulder Boards, 2nd LT, Women's 21. Rank, Cadet, Pin-On 22. Embroidered Shoulder Boards, USAFA Cadet, Men's 23. Embroidered Shoulder Boards, USAFA Cadet, Women's 24. Embroidered Shoulder Marks, USAFA Cadet, Men's 25. Embroidered Shoulder Marks, USAFA Cadet, Women's 26. Gloves, White, Cadet Delivery. Delivery terms are FOB: Destination. All items ordered will be delivered to the follwing address: 10 MSG LGRMC - FX7000 10MSG/LGRI MITCHELL HALL ANNEX, BLDG 2351 USAF ACADEMY, CO 80840 II. SOLICITATION INSTRUCTIONS 1. In all instances toughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "purchase order". 2. The provision at FAR 52.212-1, Instructions to Offerors-Commercial (Jan 2017), and the addenda listed below applies to this acquisition. ADDENDA TO FAR 52.212-1: a. Submission of offers. FAR 52.212-1(b) is amended to include the following: (1) Submit signed and dated quotes via e-mail to: Sharon Scheetz at sharon.scheetz@us.af.mil, phone (719) 333-8927 and Shaun Bright at shaun.bright@us.af.mil, phone (719) 333-3600 (2) Quotes must be submitted by 31 Aug 2018, 4:00 p.m. Mountain Standard Time. b. Late submissions. FAR 52.212-1(f) is amended as follows: (1) Offerors are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due. (2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the contracting officer determines that accepting the late quotation would not unduly delay the acquisition. (3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. c. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 5 days prior to closing. Answers will be compiled and posted electronically to the Federal Business Opportunities website: https://www.fbo.gov. Questions may be emailed to the point of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number. d. Quotation preparation instructions: (1) General Instructions. The quoter shall include with their quoted price list the following: contact name, address, e-mail, and telephone number of the offeror; unit price; delivery terms; delivery schedule/lead time; and CAGE code, DUNS number, size of business. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. (2) Specific Instructions. Quotes shall consist of two parts, as identified below. (a) PRICE QUOTATION. Submit the price quote in accordance with the price list structure attached to this solicitation (Attachment #2). Price quotes must be firm-fixed price. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. These items will be purchased with the Government Purchase Card (GPC), so prices should include any applicable merchant or administrative processing fees for credit card payments. (b) CONTRACT DOCUMENTATION. (i) Quoters must include a completed copy of the provision at FAR 52.212-3, Offerors Representations and Certifications (Nov 2017), Alt I (Oct 2014) with their quote or a statement that their Representation and Certification was completed in the System of Award Management (SAM) (https://www.sam.gov). Quoters may request an electronic copy of this provisions by contacting Sharon Scheetz at sharon.scheetz@us.af.mil . (ii) Quotes must include a completed copy of the following provisions that require fill-in text (identified in section III of this solicitation): DFARS 252.225-7000, Buy American--Balance of Payments Program Certificate--Basic (Nov 2014) (Attachment #11) (iii) Quoters must identify their Institute of Heraldy certification number (i.e. "hallmark number"), as outlined in United States Code (18 USC 704) and the Code of Federal Regulations (32 CFR 507). Quoters that do not have a valid certification number issued by the Institute of Heraldy will not be considered. (iv) If applicable, provide a written statement that the quote incorporates all amendments to the solicitation. 3. The provision at FAR 52.212-2, Evaluation-Commercial Items (Oct 2014), and the addenda listed below applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Price and Past Performance. ADDENDA TO FAR 52.212-2: BASIS FOR OFFER. This is a competitive acquisition in accordance with FAR part 12 and part 13. The Government will submit offers to establish a Blanket Purchase Agreement (BPA) with vendors that can supply at least 80% of the items identified in the solicitation. The Government will establish no more than four BPAs with vendors for administrative effeciency. Quotes will be evaluated as described below. (i) Solicitation Requirements. All quotes submitted will be reviewed for completeness to determine if they contain all information requested in the addenda to FAR 52.212-1. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. (ii) Price Evaluation. The price evaluation will document the reasonableness of the quoted price. Any discounts identified in the quote will be included in the evaluation of the price. No advantage will accrue to a vendor who submits a quote for an unreasonably low price. The lowest priced quotes may not necessarily be selected. Failure to submit quotes for at least 80% of the items identified in the solicitation may cause the vendor's quote to be considered non-responsive and excluded from the evaluation. (iii) Past Performance Evaluation. The past performance evaluation will be based on the contracting officer's knowledge of and previous experience with the supplies being acquired and in accordance with DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (Mar 2018). A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS under the PSC of the items being purchased. (iv) Best Value Decision. The contracting officer shall evaluate quotes considering price and past performance information. The contracting officer will submit up to four offers to establish BPAs with the vendors whose quotes represent the best value to the Government. 4. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Jan 2017), and the addenda listed below applies to this acquisition. ADDENDA TO FAR 52.212-4: Text in paragraph (c) is deleted and replaced with the following: (c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)). The following explanatory notes are supplemented to the clause as follows: (w) Explanatory notes. (1) BAR CODES. (i) An adhesive label of regular commercial quality, reflecting the Cadet Issue Division stock number, size and a brief description, compatible with the Government's UPC Code 39 system, shall be affixed to each package and on each shipping carton. If it should become necessary to mix sizes within the shipping carton, barcode labels for each size shall be affixed to that shipping carton. The barcode labels shall all be placed in the same place on each box, without exception. (ii) A sample bar code is attached (Attachment #10). (ii) The Cadet Issue Division stock numbers for all items are listed in attachment #1 and #2. (2) PACKAGING AND MARKING. (i) The items shall be packaged in a manner that shall afford adequate protection against deterioration and damage during shipment to the USAF Academy for immediate use. Any addition to any special marking required by the contract or order to the interior and exterior packages shall be marked in accordance with MIL-STD-129. Shipping carton(s) shall be marked to indicate the the BPA number, and contractor's name, and the stock number. Each carton shall be - MARKED FOR: FX7000 and each carton shall have the shipping address. (ii) A packing list shall be included and clearly identify the total contents of the shipment, and shall break down the contents of each pallet. (3) HOURS OF DELIVERY. Delivery of items under this contract shall be accomplished between the hours of 7:30 A.M. and 3:30 P.M., Monday tough Friday, except as otherwise specified in the contract. No deliveries are to be made on Saturdays, Sundays or Federal Legal holidays, as shown below: New Year's Day - 1 January Martin Luther King's Birthday - Third Monday in January Washington's Birthday (President's Day) - Third Monday in February Memorial Day - Last Monday in May American Independence Day - 4 July Labor Day - First Monday in September Columbus Day - Second Monday in October Veterans Day - 11 November Thanksgiving Day - Fourth Thursday in November Cistmas Day - 25 December In the event a holiday falls on Saturday, the preceding Friday is observed as the holiday. If a holiday falls on a Sunday, the following Monday is observed as the holiday. (end of addendum) III. TERMS AND CONDITIONS (1) Description of Agreement. The supplier shall furnish the supplies described in the attached price list if and when requested by the Contracting Officer (or the authorized representative(s) of the Contracting Officer) during the effective period: 1 October 2018 tough 30 September 2023 and within an aggregate amount not to exceed: $24,999.00 per call and $475,000 maximum over the effective period of the agreement. Requests for supplies or services will be made orally. This Blanket Purchase Agreement (BPA) is considered complete and no additional calls are authorized when its stated time period expires. (i) Supplies or services to be furnished: Cadet military uniforms items and accessories, as identified on the attached price list. (ii) Price Lists: The supplier shall furnish firm-fixed price lists periodically as required by the Contracting Officer that are subject to his/her approval. The Contracting Officer will approve only those items on the price list for which he/she has determined that prices are fair and reasonable. As a minimum, price lists shall contain an effective date and an expiration date, a description of the supplies or services to be furnished, the unit price, and any discounts (excluding prompt payment discounts), minimum order amount, and minimum order quantity. The contractor may submit a revised price list as required but no more than quarterly with the Contracting Officer's approval. The Government does not expect regular increases but will allow reasonable price increases. If an effective date is not reflected on the price list furnished by the supplier, the effective date shall be the date the Contracting Officer approves the price list. If an expiration date is not reflected on the price list furnished by the supplier, the price list shall remain effective after approval by the Contracting Officer until a new price list is approved by the Contracting Officer. In no case shall a price list be effective until it is approved by the Contracting Officer. If the price list furnished by the supplier does not reflect a minimum order quantity or minimum order amount, the supplier agrees to furnish items called for by authorized personnel in the quantity called for at the approved unit prices reflected on the price list. For supplies, the price list shall also reflect the manufacturer of the item, manufacturer's model and/or part number, and the supplier's part model and/or part number if applicable. If an item is disapproved on the price list for any reason, the Contracting Officer will so indicate by lining tough the item, writing or stamping deleted or disapproved across the item or by some other means that clearly indicates that the item has been disapproved. The supplier shall only accept calls for items contained on the current price list that has been approved by the Contracting Officer. The Government will not be liable for payment of any item, service, etc. invoiced by the vendor that does not appear on the current approved price list. Nor shall the contractor charge prices higher than those on the current approved price list. Additionally, the Government will not agree to pay any fee that is greater than those fees charged to the general public. The contractor shall warrant that the prices offered to the Government shall be as low as or lower than those charged to the contractor's most favored customer, for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment. The contractor agrees to make "special offers" available to the Government on the same basis as they may make to their most favored customers. (2) Extent of Obligation. The Government is obligated only to the extent of authorized purchases actually made under this Blanket Purchase Agreement. (3) Purchase Limitation. Each individual purchase made under this Blanket Purchase Agreement shall not exceed the single call limit specified in the letter designating personnel authorized to place calls against the Blanket Purchase Agreement without the express verbal or written authorization of the Contracting Officer. (4) Individuals Authorized to Purchase under this BPA. If individuals other than the Contracting Officer are authorized to place calls against this Blanket Purchase Agreement, the Contracting Officer will provide the supplier with a list of these individuals. The list will identify each individual's name, organization, telephone number and the monetary limit for each call to be placed. (5) Delivery Tickets. Delivery tickets or sales slips shall accompany all supplies or services furnished under this Blanket Purchase Agreement and shall contain the following minimum information: (i) Name of Supplier. (ii) Blanket Purchase Agreement Number. (iii) Date of Purchase. (iv) Purchase or Call Number. (v) Itemized list of Supplies or Services furnished. (vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information). (vii) Date of delivery or shipment. (6) Invoices. (i) An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets. (ii) Invoicing and payment(s) shall be made in accordance with Air Force Instruction (AFI) 64-117, Air Force Purchase Card Program. The Contractor agrees to accept a Government Purchase Card (GPC) as a means of payment for deliveries. (7) Cancellation of the Blanket Purchase Agreement. Either party may cancel this Blanket Purchase Agreement, or any part hereof, for its sole convenience, upon thirty (30) days prior written notification. IV. FEDERAL ACQUISITION REGULATION (FAR) CLAUSES The contracting officer has determined the following clauses to be necessary for this acquisition. The full text of each clause can be viewed at http://farsite.hill.af.mil/vmfara.htm (FAR) and http://farsite.hill.af.mil/vmdfara.htm (DFARS). 1. The following FAR clauses are incorporated by reference: Clause number Title 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.204-23 Prohibition on Contracting for Hardware, Software, and (Jul 2018) Services Developed or provided by Kaspersky Lab and other Covered Entities 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations (Nov 2015) 52.212-4 Contract Terms and Conditions--Commercial Items (Jan 2017) 52.212-5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders-Commercial Items (Deviation 2013-O0019) (Jan 2018) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) 52.219-28 Post-Award Small Business Program Rerepresentation (Jul 2013) 52.222-3 Convict Labor (Jun 2003) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (Jan 2018) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-26 Equal Opportunity (Sep 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014) 52.222-50 Combating Trafficking in Persons (Mar 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) 52.225-13 Restriction on Certain Foreign Purchases (Jun 2008) 52.232-33 Payment by Electronic Funds Transfer--System for Award Management (Jul 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law For Breach Of Contract Claim (Oct 2004) 2. The following DFARS clauses are incorporated by reference: Clause number Title 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May 2016) 252.225-7001 Buy American And Balance Of Payments Program-- Basic (Dec 2017) 252.232-7010 Levies on Contract Payments (Dec 2006) 252.244-7000 Subcontracts for Commercial Items and Commercial Components (DoD Contracts) (Jun 2013) 252.247-7023 Transportation of Supplies by Sea (Apr 2014) 3. The following clauses are provided in full text: AFFARS 5352.201-9101 OMBUDSMAN (JUN 2016) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the Center/MAJCOM/DRU or AFISRA ombudsmen, James Anderson 8110 Industrial Drive, Ste 103 USAFA, CO 80840 Telephone number 719-333-2074 FAX 719-333-2379 email: james.anderson.72@us.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU or AFISRA level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2397, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) V. ATTACHMENTS Attachment #1, Items and Descriptions Attachment #2, Price List Attachment #3, 2nd Lt Officer Insignia - MIL-DTL-14639/30B, dated 13 January 2015 Attachment #4, Prop & Wing Insignia (Silver and or Gold), USAFA PD 3575, dated 15 September 2010 Attachment #5, White Suspenders - USAFA PD 195, dated 19 January 2016 Attachment #6, Eagle Service Cap Insignia - USAFA PD 15665, dated 1 September 2015 Attachment #7 Cadet Pin-on Rank, USAFA PD 3000, dated 12 April 2008 Attachment #8, 2nd Lt AF Mess Dress Shoulder Boards - B-3-119 - B-121, dated 11 Decmber 1984 Attachment #9, USAFA Cadet Embroidered Shoulder Boards - USAFA LOE, dated 14 February 2011and USAFA CU 16572, dated 15 August 2008 Attachment #10, USAFA Cadet Embroidered Shoulder Marks, USAFA LOE, dated 25 June 2013 August 2008 and 16570 LOE Boards, dated 14 February 2011 Attachment #11, White Gloves, USAFA PD 176, dated 13 January 2016 Attachment #12, Sample bar code, 1 Page Attachment #13 - BAA Certificate.
FA700018Q0017 Department of the Air Force Headquarters Air Force Academy
8/20/18, 5:08 PM