Fire Fighter Uniform Service
Added: Dec 27, 2016 9:40 am STATEMENT OF WORK Fire Fighter Uniforms Service Contract 1. General: : The Contractor shall furnish all personnel, uniforms, cleaning services, to provide a full service uniform rental program for the Fort Stewart and Hunter Army Airfield Fire Department. 1.1 Location of Work Site: Site of work is located at five (5) Fire Stations at Fort Stewart and Hunter Army Airfield, Georgia. 1.2 Description of Equipment/Services: The Contractor shall furnish all personnel, uniforms, cleaning services, to provide a full service uniform rental program for the Fort Stewart and Hunter Army Airfield Fire Department. The supplies and services must be rendered no later than 180 days from award of contract. The contractor will report to the Fire Stations at both locations to conduct sizing for each and every Firefighter and Fire Officers. All work shall be accomplished between the hours of 8:00 a.m. tu 5:00 p.m. The rental contract includes: 1. All garments provided shall be NEW at the initiation of the contract. 2. Successful vendor must be capable of providing all services as outlined for all fire stations. Subcontracting services shall not be allowed. 1.2.1 Fitting and Sizing: Uniforms shall be provided that are properly fitted to each individual including any unusual or unique sizes necessary to insure comfortable wear. Each employee shall be individually measured by trying on sample uniforms provided by the contractor. Uniform fitting shall occur within thirty (30) days of contract award and within fourteen (14) days when new or additional employees are added. Size alterations or exchanges shall be made at any time different size garments are needed due to individual's weight change or other such conditions as may warrant a change to insure comfortable wear at no additional charge. 1.2.2. Uniform Quantities: Under the terms of this contract, uniforms for each employee shall be provided as follows: 1. Eight (8) Navy Blue Station Shirts per person for up to 78 Fire Fighting Personnel 2. Eight (8) Navy Blue Station Pants per person for up to 78 Fire Fighting Personnel 3. Eight (8) White Polo Shirts per person for up to 8 Operations Officers 4. Eleven (11) White Polo Shirts per person for up to 6 Fire Prevention Team Members 5. Two ( 2) White Polo Shirts per person for up to 3 Administrative Personnel 6. Two (2) Navy Job Shirts per person for up to 78 Fire Fighting Personnel 7. Two (2) Black Job Shirts per person for up to 17 Operations Personnel (Operations, Fire Prevention, and Administrative Personnel) 8. One (1) Light Blue Long Sleeve Dress Shirt per person for up to 78 Fire Fighting Personnel 9. One (1) Black Tie per person for up to 95 personnel (78- Fire Fighters, 8 Operations Officers, 6 Fire Prevention Team Members, and 3 Administrative Personnel) 10. One (1) Long Sleeve White Executive Dress Shirt per person for up to 17 Operations Personnel (Operations, Fire Prevention, and Administrative Personnel) 11. Two (2) Short Sleeve White Executive Dress Shirts per person for up to 14 Operations Personnel ( Operations and Fire Prevention) 12. Eleven (11) Short Sleeve White Executive Dress Shirts per person for up to 3Administrative Personnel 13. Eight (8) Black Pants per person for up to 8 Operations Personnel 14. Eleven (11) Black Pants per person for up to 9 Fire Prevention and Administrative Personnel 15. Six (6) Blue 100% Cotton TShirts per person for up to 95 personnel (Fire Fighters, Operations, Fire Prevention, and Administrative personnel) 16. One (1) Winter Jacket per person for up to 95 personnel ( Fire Fighters, Operations, Fire Prevention, and Administrative Personnel) 17. One (1) black belt per person for up to 95 personnel (Fire Fighters, Operations, Fire Prevention, and Administrative Personnel) All sizing must be completed per person by the contractor. The Fire Department will provided a name list of all personnel. The Fire Department will provide the uniform type for each person to the contractor before sizing is scheduled. 1.2.3. Uniform Delivery: The contractor shall pickup soiled laundry and deliver cleaned laundry once each week at each Fire and Emergency Services (F&ES) facility. Pickup and delivery shall occur on the same day and at the same approximate time each week and shall be coordinated with the Contracting Officer Technical Representative (COTR). The vendor shall be responsible for notifying each facility at least one week in advance of any change in schedule due to holidays. 1. Laundered garments shall be returned grouped according to individual employee, on clothes hangers and placed in polyethylene type bags. 2. Every garment must be bar-coded and must be electronically tracked in and out of each fire station facility. A hand-held scanning system should be used and a receipt of pickup and delivery must be left at the time of service. 1.2.4 Pick Up and Delivery: The contractor shall pickup soiled laundry and deliver cleaned laundry once each week at each Fire and Emergency Services (F&ES) facility. Pickup and delivery shall occur on the same day and at the same approximate time each week and shall be coordinated with the Contracting Officer Technical Representative (COTR). The vendor shall be responsible for notifying each facility at least one week in advance of any change in schedule due to holidays. 1.2.5 Cleaning and Laundering: 1. All garments shall be laundered and processed to be free of wrinkles prior to return to each fire station facility. 2. All uniforms will be pressed on a double buck press, cuff, collared and sleeved. Pants will be pressed and placed on strut hangers. 3. Laundering process shall be sufficient to remove soil, stains, and odors. Part of the cleaning process shall include an inspection of all garments to identify needed repairs. Any repair needs identified during the inspection process shall be remedied prior to return of the garment. 4. Garments are to be processed to ensure timely deliveries and a one day (24 hour) response time to any issues that may arise. 1.2.6 Maintenance and Repair: 1. The contractor shall keep all garments in good state of repair and in serviceable condition. 2. Repairs shall be made to all garments as identified tough inspection during the cleaning process or by notification by the fire department employee. 3. Repairs must be made using Fire Resistant tead and Fire Resistant fabric. 4. Sufficient quantities of "Repair Tags" shall be provided each facility to allow individual employees to communicate the need for repair or alteration. 5. Any repairs must meet NFPA 1975 standards and maintain acceptable appearance. 6. In the event a garment is deemed unusable (un-repairable or stained) by the Contracting Officer Technical Representative (COTR), said garment shall be replaced with a like-new garment of like size and material within seven (7) days. 1.2.7 New and Additional Employees: At any such time as new or additional employees are added to the Fort Stewart/ Hunter Army Airfield Fire Department, new uniforms shall be provided within fourteen (14) days from date of request for additional garments. 1.2.8 Lost or Stolen Garments: 1. The fire department shall be billed for lost or stolen garments while the said garments are in the possession of a member of the fire department. 2. The contractor shall replace, free of charge, lost or stolen garments while said garments are in the possession of the contractor. 1.2.9 Uniform Specifications: 1. Shirts: NFPA 1975, Navy Blue in color with 5 sewn-in military creases, epaulets, collar band and double-stitched front placket. Hidden snaps, pencil slot, badge tab, hook-and loop pocket closures and Melamine buttons. All emblems must be sewn on by the uniform provider (flag and company logo). Shirts must have extra-long tails and be permanently pressed tough an autoclaving process. Uniforms must also be certified to the NFPA 1975 station uniform standard. These must be available in mens and womens sizes. Embroidered employee name tag of like material to manufacture by the contractor and sewn above right breast pocket. 2. Pants: NFPA 1975, Navy Blue or black in color (based on employee position) with double stitched seams including zipper area which includes a solid brass zipper. An abundance of pockets including, large rear wallet pockets. Pants must be full cut for a roomy fit with permanent creases, and must be permanently pressed tough an autoclaving process. Pants must be certified to the NFPA 1975 station uniform standard. 3. Executive Shirts: White and Light Blue in color; Long Sleeve and Short Sleeve 4.25 oz. per sq/yd 65/35 Dacron Polyester/Cotton Duro Poplin, Shoulder straps cross stitched symmetrically for neater appearance, 7-button placket front, Lined finish on band and yoke made of same shirt material, Pleated pockets and scalloped pocket flaps with Velcro closures, 5 sewn-in creases - 2 in front, continuing tough the pocket and pocket flap, and 3 in back, Full badge sling, Hidden pencil compartment inside left breast pocket, Optional concealed zipper may be added on placket front styles. 4. Belt: 1- inch wide, 100% Leather, Black in color with Silver or Gold buckle based on employee position. 5. Polo Shirts: White in color, 3.8oz, Polyester/Cotton Blend, Flame resistant, short sleeve, double needle stitching, wrinkle resistant, Dress Style, Button up, Pencil/Pen Slot on Sleeve, wick moisture managed, tag free 6. Tie: Black in Color, Snap on 7. Job Shirt: Navy Blue and Black in Color, 1.2.10 Emblems, Patches, and Nametapes: 1. Emblems and patches are provided by fire department are the Organizational patch and American Flag. 2. Name Tapes are provided by the contractor and shall be of like color and fabric of the shirt. Name tape shall be 1-inch wide with embroidered 3⁄4-inch block letters employees first initial and last name embroidered in navy letters. Executive Shirts shall have no Name tapes. 3. Emblems, patches, and nametapes shall be affixed to garments by Nomex tead by the contractor prior to delivery of the initial issue. Glue and other adhesives will not be permitted under any circumstance. 1.3 Personnel: 1.3.1 Contracting Officers Representative (COR): The Government shall provide a COR. This individual shall be responsible for the overall management and coordination of this contract and shall act as a central point of contact with the Government. This individual shall be available for contact during periods when work is being performed. Work will be performed between the hours of 8:00 am and 5:00 p.m. 1.3.2 Other Personnel: The contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required. 1.3.3 Contractor Identification: The required identification badge such as a valid drivers license should be on hand and presented to the Main Gates at Fort Stewart and Hunter Army Airfield for entry on the Installations. 1.4 Fort Stewart/HAAF Particulars: 1.4.1 Facility: For Fiscal Year 2017, the Fort Stewart/ Hunter Army Airfield Fire and Emergency Services will operate at five (5) locations. We operate with a full staff of 95 personnel. Exact quantities to be provided at each location will be determined according to number of personnel assigned to each location. The facilities are located as follows: Fort Stewart Fire Stations Locations: Fire Station 1 Address: 1164W 15th Street BLDG 1850 Fort Stewart, GA 31314 Fire Station 3 Address: 119 Coe Ave BLDG 457 Fort Stewart, GA 31314 Fire Station 5 Address: 312 Lowe Circle BLDG 7703 Wright Army Airfield, GA 31314 Hunter Army Airfield Fire Stations Locations: Fire Station 2 Address: 228 S. Lightening Road BLDG 1295, Hunter Army Airfield, GA 31409 Fire Station 4, Address: 1973 N. Lightning Road BLDG 8059, Hunter Army Airfield, GA 31409 All references to locations of rooms, buildings or function are for informational purposes only. Such references do not necessarily indicate that these locations or functions designations will remain unchanged. Changes of functional designations or locations which affect this contract and which require permanent changes in staffing requirements, and/or revenues will be coordinated by the Contracting Officers Technical Representative (COTR) and Contracting Officer (CO) prior to initiation of such changes to assure adequate contractual coverage. 1.4.2 Site Investigation/Technical Inspection (TI): N/A 1.4.3 Special Conditions: 1.4.3.1 The Government will not be responsible for any and all rental costs for equipment necessary to perform service. C.1.4.3.2 Once the contract is awarded the Contractor will be required to coordinate and schedule a time with the Fort Stewart Fire Department Logistics Section ( POC: Latika McClain 912-767-7440) to deliver the training prop. 1.4.3.3 Interference with Government Operation: The Contractor and the Contractors employees shall perform all work in such a manner as to avoid interference with regularly scheduled Government operational activities. Schedules for work shall be approved by the COR or his authorized representative and must reflect the Contractors ability to have the work area prepared for Government business to be performed each workday. 1.4.4 Period of Performance: The Contract period will include a base year (1st year) and four (4) option years. Each option year will be negotiable before the start of the upcoming option year. The Period of Performance will be as follows: Base Year: 1 February 2017- 31 January 2017 Option 1: 1 February 2018- 31 January 2018 Option 2: 1 February 2019- 31 January 2019 Option 3: 1 February 2020- 31 January 2020 Option 4: 1 February 2021- 31 January 2021 1.4.5 Payment: Contractor will create receiving report and invoice as 2N1 Services in iRapt monthly. 1.5 Technical Inspection (T.I.): 1.5.1 Technical Inspection (T.I.) and Inspections: The Government has the option to inspect work in progress and areas completed to assure that all requirements of the contract are being met. The Government will monitor the Contractors performance under this contract by physical inspection, review of written reports/documentation, and validated customer complaints. The Governments elected inspection in no manner relieves the Contractor of the independent responsibility to meet the contract requirements and perform work in accordance with industry standards. 1.6 Work Area Access: The Contractors access to the worksites must be coordinated with the organizations designated COR due to this being a secured area. A Government Escort will be provided during performance of services in designated areas. 1.7 Hours of Operation: The Contractor is required to perform work during the hours 8:00 AM 5:00 PM, Monday tu Friday, Government holidays excluded, unless otherwise authorized by express written consent of the Contracting Officer. The Contractor shall identify their proposed hours of operation within the submission. Such submission, once accepted by the Government, becomes the official hours of operation authorized by the contract. 1.8 Circumstances to be reported: The Contractor or the Contractors employees shall report any circumstances of needed repair of the tools to Contracting Officers Representative. Unhealthy or hazardous conditions or interference with the work caused by Government employees shall be reported immediately to the Contracting Officer or his representative. 1.9 Local Rules and Regulations: The Contractors, subcontractors, suppliers and their employees shall be governed by local rules and installation regulations. No weapons or alcohol will be brought to the installation. Smoking will only be done in those areas designated for smoking. 1.10 Security Requirements: The Contractor and his employees shall be required to comply with pertinent Installation Regulations on security as prescribed in AR 380-5 which are in effect or may be put into effect during the course of performance of work under the contract. 1.11 Fire Regulations: The Contractor and his employee shall be required to comply with pertinent Installation Regulations on fire prevention as prescribed in AR 420-1. Which are in effect or may be put in effect during the performance of work under this contract. 1.12 Accident Prevention: 1.12.1 In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment, and to avoid work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Armys safety regulations and will also take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonably necessary for the purpose. 1.12.2 The Contractor shall maintain an accurate record of and will report to the Contracting Officer in the manner and on the forms prescribed by the Contracting Officer, exposure data and all accidents resulting in death, traumatic injury, occupational disease, and/or damage under this contract. 1.12.3 If the Contracting Officer notifies the Contractor of any noncompliance with foregoing provisions and the action to be taken, the Contractor shall, after receipt of notice, immediately correct the deficiencies. Such notice when delivered to the Contractor or his representative at the site or work shall be deemed sufficient for this purpose. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue a stop payment order on work performed under this contract until satisfactory corrective action has been taken. 1.12.4. Contractor must enter work data in the Contracting Manpower Reporting Application (CMRA) At https://cmra.army.mil/default.aspx?ReturnUrl=%2F. The data entered should contain number of employees, work location data, manpower hours, direct labor cost and so forth. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including Subcontractor manpower) required for performance of this contract. The required information includes (1) Contracting Office, Contracting Officer, Contracting Officers Technical Representative (COTR), also known as the Contracting Officer Representative (COR), (2) Contract Number, including task and delivery order number, (3) Beginning and ending dates covered by reporting period, (4) Contractors name, address, phone number, email address and the identity of Contractor employee entering data, (5) Estimated direct labor hours (including Subcontractors, if different), (6) Estimated direct labor dollars paid this reporting period (including Subcontractors), (7) Total payments (including Subcontractors), (8) Predominant Federal Several Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each Subcontractor, if different, (9) Estimated data collection costs, (10) Organization title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purpose of reporting this information), (11) Locations where Contractor and Subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website), (12) Presence of deployment or contingency contract language and (13) Number of Contractor and Subcontractor employees deployed in theater this reporting period (by country). As part of the submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by October 31 of each calendar year. Contractors shall use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractors system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. 1.13 SECURITY REQUIREMENTS: 1.13.1 Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. 1.13.2 All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level 1 Awareness Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at. 1.13.3 Access and General Protection/Security Policy and Procedures. Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. 1.13.4 Post-award conference or periodic progress meetings: The contractor agrees to attend any postaward conference convened by the contracting activity or contract administration office. These procedures are identified in FAR Subpart 42.5. The Contracting Officer, COR, and other government personnel, as appropriate, may meet periodically with the contractor to review the contractors performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractors performance, and the contractor shall apprise the government of any problems experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. 1.13.5 COR: The COR for this contract is the Fort Stewart General Supply Specialist, Latika McClain, located at 1164W 15th Street, Fort Stewart, Georgia 31314. The COR shall monitor all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, monitor contractors performance and notify both the Contracting Officer and contractor of any deficiencies; coordinate availability of government-furnished property; and provide site-entry for contractor personnel. A letter of designation will be issued to the COR, a copy of which will be sent to the contractor detailing the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the contract. 1.13.6 Contract Manager: The contractor shall manage the contract or shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor during absences shall be designated in writing and provided to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. 1.13.7 Identification of Contractor Employees: All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties shall be required to identify themselves as contractors to avoid creating an impression in the minds of members of the public that they are government officials. They shall also ensure all documents or reports produced by the contractor are suitably marked as contractor products or that contractor participation is appropriately disclosed. 1.13.8 Telephone Usage: Contractor employees shall not use Government telephones at the work site for personal reasons or make any toll or long distance calls. 1.2. General Information 1.2.1. Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements). 1.2.1.1. Quality Control Program: The Government is committed to a highly interactive relationship between quality control by the Contractor and quality assurance by the government recipient of services. This relationship shall be achieved tough an effective Prevention Based Quality Control Program dedicated to ensuring the best possible products and services to end users. 1.2.1.1.1. The Contractors quality program shall demonstrate its prevention-based outlook by meeting the objectives stated in the PWS toughout all areas of performance. The QCP shall be developed to specify the Contractors responsibility for management and quality control actions to meet the terms of the contract. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered nonconformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints 1.2.1.1.3. The Contractors QCP shall be incorporated into and become part of this contract after the plan has been accepted by the KO. Proposed changes made after KO acceptance shall be submitted in writing tough the COR to the KO for review and acceptance prior to implementing any revision. The Contractors QCP shall be maintained toughout the life of the contract and shall include the Contractors procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract. 1.2.1.2. Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) work days from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence. 1.2.1.3. Quality Assurance: The COR will evaluate the Contractors performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor has been made aware of the defective performance. 1.2.3. Recognized Federal Holidays: The Contractor shall not be required to perform services on recognized federal holidays. The recognized federal holidays include: New Years Day Labor Day Martin Luther King Jr.s Birthday Columbus Day Washingtons Day Veterans Day Memorial Day Thanksgiving Day Independence Day Cistmas Day 1.2.3.1. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The contractor shall work on the days the Government is scheduled to work. 1.2.3.2. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor will have the following options: 1.2.3.2.1. Reschedule the work so it is performed the following day unless the following day falls on a weekend. 1.2.3.2.2. Reschedule the work on any day that is mutually satisfactory. 1.2.4. Hours of Operation: The Contractor shall be responsible for providing services, between the hours of 08:00AM- 5:00PM Monday tough Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract. No overtime (OT) or compensatory time (CT) is authorized. Contractor personnel shall not exceed a 40 hour work week; flexible work schedule may be considered. 1.2.5. Place of Performance: IAW PARC Policy Alert 14-33, Homeland Security Presidential Directive 12 (HSPD-12) issued 31 Dec 13.)(If applicable) Contractor shall have routine access to Governmentcontrolled facilities. The work to be performed under this contract shall be accomplished at Fort Stewart/ Hunter Army Airfield Fire Department; Contractor facility; or government facilities. 1.2.5.1. Access and General Protection/Security Policy and Procedures: All Contractor personnel performing work under this contract shall comply with applicable installation, facility and area commander installation/facility access, local security policies and security procedures provided by the Security Manager Government representative. Contractor personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor personnel shall comply with all personal identity verification requirements as directed by Department of Defense (DoD), HQ Department of Army (DA) or local policies. Sponsoring organizations, activities, and persons will be responsible for monitoring contractor access by submitting a completed and approved DES Form 118 to the Installation All American VCC, detailing the contracted services to be performed, location of services, and duration of the contract. Contractors requesting access for less than one year may receive an AIE visitor card on a case by case basis, or a temporary vehicle pass for 90 days. Contractor cards will be issued for periods of one to tee years depending on the terms of their contract. AIE card expirations may be updated to reflect a new contract period by submitting an approved DES Form 118 to the All American VCC. Renewed short term passes must be re-processed at the All American VCC. In addition to the changes otherwise authorized by this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor and subcontractor security matters or processes. 1.3. Contracting Officer Representative (COR): The COR will be identified by separate letter of appointment. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assures that the Contractor performs the technical requirements of the contract; performs inspections necessary in connection with contract performance; maintains written and oral communications with the Contractor concerning technical aspects of the contract; issues written interpretations of technical requirements, including government drawings, designs, specifications; monitors Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinates availability of government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract. 1.3.1. Key Personnel: Key personnel shall not be added to or removed from the contract without express acknowledgement of the COR. Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO/COR within ten (10) work days of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 work days the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within ten (10) work days of the termination. 1.3.2 The follow are considered key personnel by the Government: The Contractor shall provide a Program Manager (PM) [include others if applicable] who shall be responsible for the performance of the work under this contract. The name of this person, and an Alternate PM (APM), who shall act for the Contractor when the PM is absent, shall be designated in writing to the KO at the post award conference [or state other time]. The PM or APM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or APM shall be available between the hours of 8:00 AM to 4:00 PM, Monday tough Friday, except federal holidays or when the government facility is closed for administrative reasons 1.4 Organizational Conflict of Interest: 1.4.1. Purpose. To aid in ensuring that: 1.4.1.2 The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition; 1.4.1.3. The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and 1.4.1.4. The Contractor does not obtain an unfair competitive advantage by virtue of its access to nonpublic or proprietary information belonging to others. 1.4.1.5. Definitions. 1.4.1.6. The term Contractor herein used in section 1.6.16., Organizational Conflict of Interest, means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) its parent organization, if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future. 1.4.1.7. The term "proprietary information" for purposes of section 1.6.16., Organizational Conflict of Interest, means any information considered so valuable by its owners that it is held secret by them and their licensees. Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary. 1.4.1.8. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive. 1.4.1.9. Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage. 1.4.1.11 Impaired Objectivity. This type of conflict may exist where a Contractors obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractors work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract. 1.4.1.12 Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract. 1.4.1.13. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, tough 9.505-4, Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the KO that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the KO will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the KO may impose constraints other than, or in addition to, the constraints listed below. 1.4.1.14 The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a subcontractor or consultant to a supplier of the system or any of its major components (FAR 9.505-1). 1.4.1.15 The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it will not be allowed to furnish these items, either as a prime Contractor, a subcontractor or as a consultant (FAR 9.505-2). 1.4.1.16. The Contractor agrees that it will neither evaluate nor advise the Government with regard to its own products or activities. The Contractor will objectively evaluate or advise the Government concerning products or activities of any prospective competitors (FAR 9.505-3). 1.5 Representations and Disclosures. 1.5.1 The Contractor represents that it has disclosed to the KO, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5. 1.5.2 The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the KO. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict. 1.5.3. Remedies and Waiver. 1.5.4 For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with section the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the KO may terminate this contract [for convenience, if such termination is deemed to be in the best interest of the Government. 1.5.5 The parties recognize that this clause has potential effects, which will survive the performance of this contract, and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the Contractor may at any time seek a waiver from the cognizant KO by submitting a full written description of the requested waiver and the reasons in support thereof (FAR 9.503). PART 2 DEFINITIONS & ACRONYMS 2. DEFINITIONS AND ACRONYMS: 2.1. DEFINITIONS: 2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime. 2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government. 2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. 2.1.4. CONTRACTOR PERSONNEL. Contractor and subcontractor employees performing working under this contract. 2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS). 2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports. 2.1.7. FACILITY CLEARANCE. A facility clearance (FCL) is an administrative determination that, from a national security standpoint, a facility is eligible for access to classified information at the same or lower classification category as the clearance being granted. The FCL may be granted at the Confidential, Secret, or Top Secret level. The FCL includes the execution of a Department of Defense Security Agreement (DD Form 441). Under the terms of the agreement, the Government agrees to issue the FCL and inform the Contractor as to the security classification of information to which the Contractor will have access. The Contractor, in turn, agrees to abide by the security requirements set forth in the National Industrial Security Program Operating Manual, commonly referred to as the NISPOM. 2.1.8. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). In the possession of or directly acquired by the Government and subsequently made available to the Contractor. 2.1.9. KEY PERSONNEL. Contractor employees who are critical for achieving PWS objectives. Key personnel shall meet position qualification and experience requirements indicated in the PWS. When key personnel qualifications are used as an evaluation factor in Best Value procurement, the Contracting Officer is the only one authorized to concur with key personnel replacement after award of the contract. When proposed key personnel resumes are used as an evaluation factor in best value procurement, a letter of commitment may be required from the individual whose resume is provided. 2.1.10. LOCAL TRAVEL: Any travel that is required to perform services IAW the PWS that is within a 50-mile radius of the place of performance. 2.1.11. 2.1.12. PERFORMANCE PREQUIREMENT SUMMARY (PRS). A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs. 2.1.13. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property. 2.1.14. PROPERTY ADMINISTRATOR (PA). The authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to government property in the possession of a Contractor. 2.1.15. PROPERTY MANAGEMENT SYSTEM. System established by the Contractor that is used to manage GFP/GFE in its possession to control, use, preserve, protect, repair, and maintain. 2.1.16. QUALITY ASSURANCE. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by the Government. 2.1.17. QUALITY ASSURANCE SURVEILLAND PLAN (QASP). The Governments organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance. 2.1.18. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements. 2.1.19. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have private of contract with the subcontractor. 2.1.20. WORK DAY. The length of time during a day in which the Contractor provides services, in accordance with the contract. Also referred to as Business Day. 2.1.21. WORK WEEK. Monday tough Friday, unless otherwise specified. 2.2. ACRONYMS: AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Form 254 DD1466 Building Pass DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase-In/Phase- Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES 3. GOVERNMENT FURNISHED ITEMS AND SERVICES: 3.1. Services: The Government will provide the work location for delivery of the uniforms. 3.2. Facilities: The Government will not provide a facility for the contractor. 3.3. Utilities: The Government will not provide utilities for the contractor. 3.4. Equipment: The Government will not provide equipment for the contractor. 3.5. Materials: The Government will not provide materials for the contractor. PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES 4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: 4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS. 4.2. Secret Facility Clearance: The Contractor will not need a Secret Facility Clearance 4.3. Materials: The Contractor shall provide the full service uniform rental needs necessary to meet the requirements under this PWS. 4.4. Equipment: The Contractor shall provide the full service uniform rental needs necessary to meet the requirements under this PWS. PART 5 SPECIFIC TASKS 5. Specific Tasks: 5.1. Basic Services. The Contractor shall furnish all personnel, uniforms, cleaning services, to provide a full service uniform rental program for the Fort Stewart and Hunter Army Airfield Fire Department. APPLICABLE PUBLICATIONS 6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): 6.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures. AR 25-2 Information Assurance AR 530-1 Operations Security (OPSEC) PART 7 TECHNICAL EXHIBIT LISTING 7. Technical Exhibit List: 7.1. Technical Exhibits: Technical Exhibit 1 Performance Requirements Summary Technical Exhibit 2 Deliverables Schedule Technical Exhibit 3 Site Locations Technical Exhibit 4 Government Furnished Property QASP TASK MATRIX Contract # (Uniform Service Contract) PWS TASK Contract Task TASK NAME PERFORMANCE STANDARD ACCEPTABLE QUALITY LEVEL SURVEILLANCE METHOD AND ASSESSMENT 1 Evaluate Uniforms Quality and Ensure all uniforms are delivered in the correct quantity Evaluation completed, inspection of all uniforms per person will be inspected No more than 10% of the uniforms should be inaccurate 100% Inspection 2 Pick Up and Delivery of Uniforms Uniforms should be picked up weekly from all 5 Stations No more than one station is required to be missed per week Random Sampling 3 Maintenance and Repair of Uniforms Evaluate uniforms to ensure maintenance and repair is done in a timely manner No more than 10% of the uniforms that are required to be repaired completed and returned on time. Random Sampling 5 Emblems and Nametags Evaluate uniforms to ensure all uniforms have the correct insignias and nameplates attached to them No more than 10% of the uniforms should have discrepancies. Random Sampling 6 Cleaning of the uniforms Evaluate uniforms to ensure all uniforms are cleaned and return weekly No more than 10% of the uniforms should have cleaning issues. Customer Input Acceptable surveillance methods include:  100 Percent Inspection With this method, performance is inspected/evaluated at each occurrence. This method is often costly but can be necessary due to health, safety and other considerations.  Random Sampling Random sampling works best when the number of instances of the services being performed is very large and a statistically valid sample can be obtained.  Periodic Inspection. This method, sometimes called planned sampling, consists planned sampling at specific dates or time intervals. It may be appropriate for tasks that occur infrequently, and where 100 percent inspection or random testing is not desired.  Customer Input. Although usually not a primary method, this is a valuable supplement to more systematic methods. For example, in a case where random sampling indicates unsatisfactory service, customer complaints can be used as substantiating evidence. In certain situations where customers can be relied upon to complain consistently when the quality of performance is poor, e.g., dining facilities, building services, customer surveys and customer complaints may be a primary surveillance method, and customer satisfaction an appropriate performance standard. In all cases, complaints should be documented, preferably on a standard form. W9124M17T0008 Department of the Army Materiel Command Mission and Installation Contracting Command Fort Stewart
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