ISO 9001-14001:2015 and OHSAS 18001:2007 Re-Assessment Audits, Registration, and Surveillance Audit Services
Added: Feb 08, 2018 4:44 pm The Army Contracting Command - Letterkenny Contracting Office (CCAM-ALK) is issuing this Sources Sought/Request for Information as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for. The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform a combined audit for ISO 9001:2015, ISO 14001:2015, and OHSAS 18001:2007 Re-Assessment Audit, Registration, and Surveillance Audits Services as defined in the Attached PWS, except as specified in Paragraph 3.0 as Government Furnished. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541614, SUPPORT- MANAGEMENT, AUDITING : PROCESS, PHYSICAL DISTRIBUTION, AND LOGISTICS.There is no solicitation at this time. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. Contractor should not provide any pricing information. The sole purpose of this request is to locate qualified, experienced, and interested potential sources.If your organization has the potential capacity to perform these contract services, please provide the following information:1) Business name, mailing address, email address, website address, Point of Contact (POC), telephone number2) Business size, any socioeconomic status (i.e. HUB Zone,8(a) Veteran-Owned, Women-Owned, etc.), company Cage Code and DUNS number, type of ownership for the organization3) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements4) The NAICS code(s) and PSCs/FSCs your company usually performs under Government contracts5) Past performance with government agencies.The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.Based on the responses to this sources sought/market research, this requirement may be set-aside for small businesses or procured tough full and open competition, and multiple awards may be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.Contractors are required to be registered in the System for Award Management (SAM) and Wide Area Work Flow (WAWF) in order to be awarded government contracts. Submission Instructions: Interested parties who consider themselves qualified to provide the llisted services are invited to submit a response to this Sources Sought by 22 FEB 18 by 4:00 P.M.Eastern Standard Time. The response/statement of capabilities must be complete and sufficiently detailed to allow the Government to determine the contractor's qualifications. All responses under this Sources Sought must be emailed to Kevin Duffy, at kevin.a.duffy4.civ@mail.mil .If you have any questions concerning this opportunity please contact: Kevin Duffy at kevin.a.duffy4.civ@mail.mil . APPENDIX 1: Requirement(s)PERFORMANCE WORK STATEMENT (PWS) FOR Combined ISO 9001:2015, ISO 14001:2015, and OHSAS 18001:2007 Re-Assessment Audit, Registration, and Surveillance Audits Services1.0 General:1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials,supervision, quality control and other items and non-personal services necessary toperform a combined audit for ISO 9001:2015, ISO 14001:2015, and OHSAS18001:2007 Re-Assessment Audit, Registration, and Surveillance Audits Services asdefined in this PWS, except as specified in Paragraph 3.0 as Government Furnished.The contractor shall perform to the standards in this contract.1.2 Background: Letterkenny Army Depot (LEAD) is a Maintenance Repair andOverhaul (MRO) depot and is currently registered to the ISO 9001, ISO 14001, andOHSAS 18001 Standards and is due for the ISO 9001:2015 certification in April 2019.1.3 Period of Performance (PoP): The Period of Performance shall be one Base Yearof 12 months and four 12-month option years for each Re-assessment Audit,Registration, and Surveillance Audits. The Period of Performance reads as follows:1.3.1 Base Year: 01 August 2018 to 31 July 20191.3.2 Option Year One: 01 August 2019 to 31 July 20201.3.3 Option Year Two: 01 August 2020 to 31 July 20211.3.4 Option Year Tee: 01 August 2021 to 31 July 20221.3.5 Option Year Four: 01 August 2022 to 31July 20231.4 General Information:1.4.1 Recognized Holidays: The following are recognized US holidays. The contractorshall not perform services on these days:1.4.1.1 New Year's Day: January 1st1.4.1.2 Martin Luther King, Jr.'s Birthday: Third Monday in January1.4.1.3 President's Day: Third Monday in February1.4.1.4 Memorial Day: Last Monday in May1.4.1.5 Independence Day: July 4th1.4.1.6 Labor Day: First Monday in September1.4.1.7 Columbus Day: First Monday in October1.4.1.8 Veteran's Day: November 11th1.4.1.9 Thanksgiving Day: Third Thursday in November1.4.1.10 Cistmas Day: Third Thursday in December1.4.2 Place and Performance of Services: The contractor shall have access to allfacilities during the certification visit, with an escort in secure areas. LEAD's normalworking hours are Monday-Friday, 0600-1530, for the first week in the pay period, andMonday-Thursday, 0600-1530, for the second week in the pay period, but the contractorshall have access to LEAD no matter the shift in order to complete the audits (except onrecognized US holidays or when the Government facility/installation is closed due tolocal or national emergencies, administrative closings, or similar Government-directedfacility/installation closings). The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when theGovernment facility/installation is not closed for the above reasons. When hiringpersonnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.1.4.3 Security Requirements: Contractor and all associated sub-contractor's employeesshall comply with applicable installation, facility and area commander installation/facilityaccess and local security policies and procedures (provided by governmentrepresentative). The contractor shall also provide all information required forbackground checks to meet installation access requirements to be accomplished byinstallation Provost Marshal Office, Director of Emergency Services or Security Office.Contractor workforce shall comply with all personal identity verification requirements asdirected by DOD, HQDA and/or local policy. Should the Force Protection Condition(FPCON) change, the Government may require changes in contractor security mattersor processes. Performance of work will require limited access to classified informationor equipment. DD 254, DoD Contractor Security Classification Specification, is notrequired.1.4.3.1 Physical Security: The contractor shall safeguard all Government propertyprovided for contractor use. At the close of each work period, Government facilities,equipment and materials shall be secured.1.4.3.2 AT Level 1 Awareness Training: All contractor employees, to includedsubcontractor employees, requiring access to Army Installations, facilities, andcontrolled access areas shall complete AT Level 1 awareness training within 30calendar days after contract start date and within 30 calendar days of new employeescommencing performance. The contractor shall submit certificates of completion foreach affected contractor employee and subcontractor employee, to the COR or to thecontracting officer, if a COR is not assigned, within 15 calendar days after completion oftraining. AT level 1 awareness training is available on the Letterkenny Army Depothomepage - www.lead.army.mil.1.4.3.3 iWATCH Training: The contractor and all associated sub-contractors with anarea of performance within an Army-controlled installation, facilities or area shall brief allemployees on the local iWATCH program. This local developed training will be used toinform employees of the types of behavior to watch for and instruct employees to reportsuspicious activity to the COR or contracting officer. This training shall be completedwithin 30 calendar days of contract award and within 30 calendar days of newemployees commencing performance. The contractor shall report completion for eachaffected contractor employee and subcontractor employee, to the COR or to thecontracting officer, if a COR is not assigned, within 15 calendar days after completion oftraining. iWATCH training is available on the Letterkenny Army Depot homepage -www.lead.army.mil.1.4.3.4 OPSEC Training: Per AR 530-1, Operations Security, new contractor employeesand associated sub-contractor employees shall complete Level I OPSEC training within30 calendar days of their reporting for duty and annually thereafter. The contractor shallsubmit certificates of completion for each affected contractor employee andsubcontractor employee, to the COR or to the contracting officer, if a COR is notassigned, within 15 calendar days after completion of training. Level 1 OPSEC trainingis available on the Letterkenny Army Depot homepage - www.lead.army.mil.1.4.4 Conservation of Utilities: The contractor shall instruct employees in utilitiesconservation practices. The contractor shall operate under conditions that preclude thewaste of utilities, which include turning off the water faucets or valves after using therequired amount.1.4.5 Post Award Conference/Periodic Progress Meetings: The contractor agrees toattend any post award conference convened by the Contracting Officer in accordancewith Federal Acquisition Regulations Subpart 42.5. The Contracting Officer, ContractingOfficer's Representative (COR), and other Government personnel, as appropriate, maymeet periodically with the contractor to review the contactor's performance. At thesemeetings, the Contacting Officer will apprise the contractor of how the Governmentviews the contractor's performance and the contractor shall apprise the Government ofproblems, if any, being experienced The contractor shall resolve outstanding issuesraised by the Government. Contractor attendance at these meetings shall be at noadditional cost to the Government.1.4.6 Contract Manager (CM): The contactor shall provide a CM who shall ensureperformance under this contract. The name of this person, and an alternate who shallact for the contractor when the CM is absent, shall be designated in writing to the KO.The CM or alternate shall have full authority to act for the contractor on all contractmatters relating to daily operation of this contract.1.4.7 Identification of Contractor Employees: All contact personnel attending meetings,answering Government telephones and working in other situations where theircontractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or thatcontractor participation is appropriately disclosed.1.4.8 Organizational Conflicts of Interest (OCI): The contractor and subcontractorpersonnel performing work under this contract may receive, have access to orparticipate in the development of proprietary or source selection information (e.g., costor pricing information, budget information or analyses, specifications or workstatements, etc.) or perform evaluation services which may create a current orsubsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KOimmediately whenever it becomes aware that such access or participation may result inany actual or potential OCI and shall promptly submit a plan to the KO to avoid ormitigate any such OCI. The contractor's mitigation plan will be determined to beacceptable solely at the discretion of the KO and in the event the KO unilaterallydetermines that any such OCI cannot be satisfactorily avoided or mitigated, the KO mayaffect other remedies as he or she deems necessary, including prohibiting thecontractor from participation in subsequent contracted requirements which may beaffected by the OCI.2.0 Definitions and Acronyms:2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specificsupplies or service to the government. The term used in this contract refers to theprime.2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into,administer, and or terminate contracts, and make related determinations and findings onbehalf of the government. Note: The only individual who can legally bind thegovernment.2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of theU.S. Government designated by the KO to monitor contractor performance. Suchappointment shall be in writing and shall state the scope of authority and limitations.This individual has authority to provide technical direction to the Contractor as long asthat direction is within the scope of the contract, does not constitute a change, and hasno funding implications. This individual does NOT have authority to change the termsand conditions of the contract.2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard ofperformance associated with the Performance Work Statement.2.1.5 DELIVERABLE. Anything that can be physically delivered and includes nonmanufactured things such as meeting minutes or reports.2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selectionprocess and that may be required to be used in the performance of a contract by theKey Personnel listed in the PWS. When key personnel are used as an evaluation factorin best value procurement, an offer can be rejected if it does not have a firmcommitment from the persons that are listed in the proposal.2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Governmentproperty.2.1.8 QUALITY ASSURANCE. The government procedures to verify that servicesbeing performed by the Contractor are performed according to acceptable standards.2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized writtendocument specifying the surveillance methodology to be used for surveillance ofcontractor performance.2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor toassure that the quality of an end product or service shall meet contract requirements.2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor.The Government does not have privity of contract with the subcontractor.2.1.12 WORK DAY. The number of hours per day the Contractor provides services inaccordance with the contract.2.1.13 WORK WEEK. Monday tough Friday, unless specified otherwise.2.2 ACRONYMS:AFARS Army Federal Acquisition Regulation SupplementAR Army RegulationCFR Code of Federal RegulationsCONUS Continental United States (excludes Alaska and Hawaii)COR Contracting Officer RepresentativeCOTS Commercial-Off-the-ShelfDA Department of the ArmyDD250 Department of Defense Form 250 (Receiving Report)DD254 Department of Defense Contract Security Requirement ListDFARS Defense Federal Acquisition Regulation SupplementDOD Department of DefenseFAR Federal Acquisition RegulationKO Contracting OfficerOCI Organizational Conflict of InterestODC Other Direct CostsPIPO Phase In/Phase OutPOC Point of ContactPRS Performance Requirements SummaryPWS Performance Work StatementQA Quality AssuranceQAP Quality Assurance ProgramQASP Quality Assurance Surveillance PlanQC Quality ControlQCP Quality Control ProgramTE Technical Exhibit3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):The Government will provide the facilities, equipment, materials, and/or services listedbelow:3.1 Facilities: The Government will furnish the necessary workspace for the contractorto perform the audits. The contractor will not have access to the LEAD network, copier,and fax machines.3.2 Utilities: All utilities in the facility will be available for the contactor's use in theperformance of this contract.3.3 Personal Protective Equipment (PPE). The Government will provide the contractoreye protection and hearing protection while working on site.4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):4.1 General: Except for those items specifically stated to be Government-Furnished inParagraph 3.0, the contractor shall furnish everything required to perform these servicesas indicated in Paragraph 1.1.4.2. The contractor shall provide its own computer equipment which is subject to acontrolled inventory while on site.4.3 The contractor shall provide steel-toed foot protection for its employees and ensureemployees comply with requirements to wear PPE.5.0 Requirements: The contractor shall:5.1 Ensure, upon successful completion of the necessary audits,registration/certification of the Quality Management System of LEAD as ISO 9001:2015,ISO 14001:2015, and OHSAS 18001:2007 compliant in accordance with ANSI-ANABaccreditation requirements.5.2 Perform a document review of LEAD's Quality System Manual (QSM) and thevarious Quality System Procedures (QSPs) and Environmental Management SystemProcedures to ensure LEAD's documented systems meets the requirements of therespective standards.5.3 Conduct all audits to ensure there is no lapse in certification/registrations for ISO9001:2015, ISO 14001:2015, and OHSAS 18001:2007.5.4 Provide registration/certification/re-assessment audits and/orsurveillance/maintenance audits to be conducted, as scheduled by LEAD, to maintainISO and OHSAS registration tough the end of the contract.5.5 Coordinate with the Contracting Officer's Representative (COR) the specificschedule for each of these audits. The number of Audit Days for each audit shall meet,at a minimum, the ANSI-ANAB or RvA (whichever applies) minimum auditrequirements.5.6 Provide an Audit Plan at least 21 days prior to each audit to allow coordination withthe COR to schedule dates, times, and functional areas to be audited.5.7 Provide an audit report within 10 days after each audit is completed.5.8 Notify, upon an initial or re-registration audit, the COR of the decision whether toregister/certify or not. If the decision is to register, the contractor shall provide aregistration/certification document.5.9 Communicate all audit results during and after an audit and respond to LEAD'sresponses to any nonconformance. The contractor shall report its review results ofnonconformities responses to the COR.5.10 Ensure that within 30 days of completion of the audit, the assessment results areuploaded in an online database.5.11 CONTRACTOR MANPOWER REPORTING (CMR): The Office of the AssistantSecretary of the Army (Manpower & Reserve Affairs) operates and maintains a secureArmy data collection site where the Contractor shall report ALL Contractor manpower(including subcontractor manpower) required for performance of this contract. Thecontractor shall completely fill in all the information in the format using the following webaddress https://Contractormanpower.army.pentagon.mil. The required informationincludes: (1) Contracting Office, KO, Contracting Officer's Technical Representative(COTR) or also known as the Contracting Officer's Representative (COR); (2) Contractnumber, including task and delivery order number; (3) Beginning and ending datescovered by reporting period; (4) Contractor's name, address, phone number, e-mailaddress, identity of Contractor employee entering data; (5) Estimated direct labor hours(including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period(including sub-Contractors); (7) Total payments (including sub-Contractors); (8)Predominant Federal Service Code (FSC) reflecting services provided by Contractor(and separate predominant FSC for each sub-Contractor if different); (9) Estimateddata collection cost; (10) Organizational title associated with the Unit IdentificationCode (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsiblefor providing the Contractor with its UIC for the purposes of reporting this information);(11) Locations where Contractor and sub-Contractors perform the work (specified byzip code in the United States and nearest city, country, when in an overseas location,using standardized nomenclature provided on website); (12) Presence of deploymentor contingency contract language; and (13) Number of Contractor and sub-Contractoremployees deployed in theater this reporting period (by country). As part of itssubmission, the Contractor shall provide the estimated total cost (if any) incurred tocomply with this reporting requirement. Reporting period shall be the period ofperformance not to exceed 12 months ending September 30 of each government fiscalyear and must be reported by 31 October of each calendar year. Contractors may usea direct XML data transfer to the database server or fill in the fields on the website. TheXML direct transfer is a format for transferring files from a Contractor's system to thesecure website without the need for separate data entries for each required dataelement at the website. The specific formats for the XML direct transfer may bedownloaded from the website.6.0 Applicable Publications: Publications applicable to this PWS are listed below:Publication (Chapter /Page) Date of Publication Mandatory or Advisory WebsiteANSI-ANAB (ANSIASQ National Accreditation Board) 2017 Mandatory www.anab.org/LEAD-R 385-1 Safety and Occupational Health Program ;LEAD-P 385-4 Requirements for Security, Safety, and Fire Prevention for ContractorsPerforming Work on LEAD 2017 Mandatory Copies may be obtained from LEADDirectorate of Contracting, Bldg. 27.0 Statement of Compliance7.1 Each Bidder must fully complete the attached Statement of Compliance. Failure tocomplete the Statement of Compliance can result in a bidder not being considered foraward of this project.7.2 If the Bidder is unable to meet the required specification for any paragraph, theBidder needs to mark "Non-comply" and the reason they are unable to comply.Alternatives to the specified requirement should be described in sufficient detail to allowthe government to determine if the alternative meets the performance intent of thespecification.7.3 Indication that the Bidder complies with a listed paragraph means that the Bidderunderstands and intends to comply with that paragraph and its sub-paragraphs. If theBidder feels that any paragraph in the specification is unclear or needs to be revised,this needs to be covered with the Contracting Officer and resolved prior to submittingthe Statement of Compliance. Any revisions to the SOW and/or Statement ofCompliance will be coordinated tough the Contract Officer's representative so that allparties involved in the bidding process are notified in a timely manner.7.4 Sub-paragraphs are included in this Statement of Compliance when the governmentfeels that the contents of that sub-paragraph merit specific compliance certification.Omission of certain paragraph's or sub-paragraphs from this Statement does not meanthat compliance with the requirement is optional.TECHNICAL EXHIBIT 1PERFORMANCE REQUIREMENTS SUMMARYDesiredOutcomesRequiredServicePerformance StandardAcceptableQualityLevel(AQL)Monitoring MethodIncentives/DisincentivesFor Meeting or NotMeeting thePerformance StandardsDocumentReviewReview theQSM,QSPsand otherdocumentsforcompliancewithrequirementsParagraph5.2 of thisPWS100%Compliancevisual Incentive: Contractorwill receive payment forcompletion of work.Disincentive: Nopayment until workcompletedCertificationassessmentAudit (NoLapse)CertificationandregistrationParagraph5.3 of thisPWS100%ComplianceVisualSite VisitIncentive: Contractorwill receive payment forcompletion of work.Disincentive: Nopayment until auditcompleted.AnnualSurveillance/re-assessmentAuditsSurveillanceAudit todetermineLEADscontinuedcompliancewith thestandards.Paragraph5.4 of thisPWS100%ComplianceVisualSite VisitIncentive: Contractorwill receive payment forcompletion of work.Disincentive: Nopayment until auditcompleted.TECHNICAL EXHIBIT 2Deliverables ScheduleDeliverable Frequency Number ofCopiesMedium/FormatSubmit To5.6 - Audit Plan At least 21 daysprior to each audit1 Hard Copy COR5.7 - AuditReport10 days aftercompletion of eachaudit1 Hard Copy COR5.10 - DatabaseUpdateWithin 30 days ofcompletion of theauditN/A ElectronicSubmissionWebsiteTECHNICAL EXHIBIT 3OFFEROR'S STATEMENT OF COMPLANCEParagraph#Description Comply Non-ComplyRationale for Non-Compliance /Alternative5.1The contractor shall provideregistration/certification IAWANSI-ANAB accreditationrequirements.5.2.The contractor shall perform adocument review to ensurecontinued compliance to thestandards.5.3The contractor shall conductaudits to ensure there is nolapse in ISO and OHSAScertifications.5.4The contractor shall conduct reassessmentand surveillanceaudits for ISO 9001:2015, ISO14001:2015, and OHSAS18001:2007.5.5The contractor shall coordinatethe schedule with the COR andprovide the necessary numberof audit days to comply withANSI-ANAB or RvA, whicheverapplies.5.6The contractor shall provide anAudit Plan at least 21 days foreach type of audit.Paragraph#Description Comply Non-ComplyRationale for Non-Compliance /Alternative5.7The contractor shall provide anAudit Report within 10 daysafter each type of audit.5.8The contractor shall notify theCOR with the decision tocontinue certification/registrationor reasons for notrecommending continuedcertification/registration.5.9 The contractor shallcommunicate all audit resultsduring and after audit.5.10 The contractor shall within 30days of audit completion upload W911N2-18-R-0005 Department of the Army Materiel Command Contracting Command Redstone Arsenal
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