1 FTE - SharePoint Engineer/Developer/Web Developer
Added: Apr 17, 2015 4:21 pm This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Acquisition of Commercial Items. This announcement constitutes the only solicitation; a written solicitation will not be issued. The Solicitation number is N00244-14-T-0142. The incorporated provisions and clauses are those in effect tough FAR FAC 2005-81, Effective 10 Apr 2014 and DFARS Change Notice 20150406. This solicitation is issued as a Total Small Business Set-Aside. NAICS Code 541511, and business size is $27.5 M. The Government anticipates awarding a Firm-Fixed Price contract for 12 Months of services for 1 FTE - SharePoint Engineer/Developer/Web Developer in accordance with attached Performance Work Statement (PWS). CLIN 0001 – SharePoint Administrator PERIOD OF PERFORMANCE: One year past the date of award. PLACE OF PERFORMANCE: Naval Hospital Twentynine Palms 1145 Sturgis Rd, Twentynine Palms, CA 92278 Method of Payment: Wide Area Work Flow (WAWF) to pay invoices. The following documents for this procurement are included as attachments: Document 1_Performance Work Statement Document 2_Past Performance Information Form Document 3_Quality Assurance Surveillance Plan ALL QUESTIONS ARE TO BE SUBMITTED VIA EMAIL to alan.gonzales@navy.mil and received no later than 09:00 AM PDT on 30 March 2015. Questions received after this date and time may not allow for ample time to respond, and Offerors cannot be guaranteed a response will be issued. THE FOLLOWING PROVISIONS AND CLAUSES ARE APPLICABLE AND ARE HEREBY INCORPORATED INTO THE SOLICITATION BY REFERENCE AND BY FULL TEXT. THE FULL TEXT OF THE CLAUSES/PROVISIONS FROM THE FAR AND DFARS CAN BE ACCESSED VIA THE INTERNET USING THE FOLLOWING WEB-SITE ADDRESS: https://acquisition.gov/far/index.html and www.acq.osd.mil/dpap/dars/dfarspgi/current/ It is the responsibility of the interested contractors to obtain copies of the necessary provisions and clauses that are required as a part of this solicitation. Required clauses/provisions that are not submitted may render a quote not to be accepted by the Government. The following provisions and clauses are applicable: 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERICAL ITEMS (JUN 2008) 1.0 GENERAL PROPOSAL INSTRUCTIONS The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation in accordance with FAR 15.101-2 Lowest Price Technically Acceptable Source Selection Process, price and other factors considered. Offerors shall prepare a quote as set forth below. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired. Failure of a quote to comply with these instructions may be grounds for exclusion of the quote from further consideration. Quote shall include the following information: 1. Technical Capability 2. Past Performance 3. Pricing In addition the contractor shall provide the following: Completed Certifications and Representations (unless current ORCA information is adequate). Completed Certification under FAR Clause 52.222-48 Each of the parts shall be separate and complete in itself so that evaluation of one may be accomplished independently from evaluation of the other. Submit offers via NECO or email to Alan Gonzales who can be reached via email at alan.gonzales@navy.mil. It is the contractors responsibility to confirm receipt of proposal. Each Offeror must submit an offer (quote) in accordance with the instructions herein. When evaluating an Offeror, the Government will consider how well the Offeror complied with both the letter and spirit of these instructions. The Government will consider any failure on the part of an Offeror to comply with the letter and spirit of these instructions to be an indication of the type of conduct it can expect during contract performance. Therefore, Offerors are encouraged to contact the Contract Specialist at alan.gonzales@navy.mil to request an explanation of any aspect of these instructions. Clarity and completeness of the quote are of the utmost importance. The quote must be written in a practical, clear, and concise manner. It must use quantitative terms whenever possible and must avoid qualitative adjectives to the maximum extent possible. Quotes must be internally consistent or the quotes will be considered unrealistic and may be considered unacceptable. At the discretion of the Contracting Officer, the Government intends to evaluate quotes and award a contract without discussions with offerors. Each initial offer should, therefore contain the Offeror’s best terms from both a price and technical standpoint. Alternate quotes are not authorized and will be rejected. The quote shall present evidence of the Offeror’s understanding of the requirements and their interrelationships. The quote shall demonstrate the Offeror’s familiarity with the detailed aspects of the requirements, and shall clearly show that the Offeror correctly interpreted all of the requirements. Responses must adequately address specific solicitation requirements. Statements such as the Offeror understands, and the Offeror shall/can comply, along with responses that parapase the RFP, are inadequate. The use of pases such as standard practices (with a specific Government reference or industry reference) is unacceptable. Quotes submitted in response to this solicitation shall contain the information specified within this provision. Offerors are cautioned to not simply restate the Performance Work Statement in their technical proposal. At the Government’s discretion, the Contractor’s quote may be incorporated into the final award document. GENERAL INSTRUCTIONS. The award resulting from this solicitation will be a Firm Fixed Price (FFP) purchase order. It will be awarded as a competitive procurement under FAR Part 13 and consist of a 12 month period. This solicitation is set aside to small businesses. Proposals by other contractors will NOT be considered. The nature of this purchase order is for specified services to provide information technology support services for MARINE AIR GROUND TASK FORCE TRAINING COMMAND (MAGTFTC) Twentynine Palms, CA. As such, it is an essential element of successful contract performance that the Offeror receiving the contract be able to perform in the area. Proposals must be submitted via NECO. Proposals that do not comply may be considered unacceptable and may render the Offeror ineligible for award. All proposals must fully-comply with these instructions and address all solicitation requirements to be eligible for award. As such, proposals that take exception to any term or condition of this solicitation, propose any additional term or condition, or omit any required information, may not be considered for award. Alternate proposals are not authorized and will be rejected. Each initial offer should contain the Offerors best terms from a price and technical standpoint. It is the Offeror’s responsibility to ensure that there are no discrepancies presented within the information contained in its offer. Potential Offerors are hereby notified that in the event there are discrepancies within the information received by the Government, or in comparison to Government information provided in the solicitation, the Government reserves the right to apply its judgment to resolve such discrepancies during the evaluation of the proposals without conducting discussions. At the Government’s discretion, the Contractor’s proposal may be incorporated into the final purchase order, either in whole or in part. All questions related to the solicitation must be submitted directly via email at alan.gonzales@navy.mil. The Government will make every attempt to answer all questions in a timely manner. All questions must be submitted by 9:00 AM PDT 30 April 2015. Questions submitted after this date and time may not allow for ample time to respond, and Offerors cannot be guaranteed a response will be issued. Proposal Format and Content: All offers must be submitted in tee (3) volumes as follows: Volume I -Technical Capabilities and Experience (Do Not Include Pricing Info) Volume II - Past Performance (Do Not Include Pricing Info) Volume III – Price Please limit technical proposal to fifteen (15) pages. Resumes should not exceed two (2) pages. Past performance shall not exceed nine (9) pages. Electronic copies of all offers are to be submitted via e-mail to. All copies must be able to be printed out single-sided, on either an 8.5” by 11” paper or 11’ by 17’ paper for diagrams, charts, or graphic materials. Type size 10, Times New Roman font. Pages of each volume must be numbered consecutively. All offers must be received by 2 September 2014 at 9:00 AM PDT. This posted closing date and time applies to all electronic copy submissions. Each volume must include the following information: Cover Sheet – The cover sheet shall include: • Title • Volume Name (Technical, Past Performance, or Price) • Volume Number • Name and address of the offeror, point-of-contact (POC), title, telephone number, fax number, email address, Taxpayer Identification Number (TIN), Data Universal Numbering System (DUNS), Commercial and Government Entity (CAGE) code. • Table of Contents – The table of contents shall provide enough detail to easily locate all important elements of the proposal. 2.0 Specific Volume Instructions Volume I –Technical Capabilities and Experience Volume I of the written proposal is the Technical Volume and shall consist of the following sections: Technical Capabilities and Experience. No cost or pricing information shall be included in any part of the Technical Volume. The Government requires the information described below in order to evaluate the offeror’s ability to perform. Failure to adequately address any of the required information may constitute a “material omission,” precluding further consideration for award. The Offeror’s Technical Proposal (Volume I) should be organized in a manner to permit evaluation of each of the factors and subfactors and with respect to their relative importance specified in this solicitation, Section M – Evaluation Factors for Award. Offerors must demonstrate the ability to meet all of the requirements set forth in the solicitation. Technical Capability will consist of tee (3) sub-factors: 1. Technical Approach 2. Resumes 3. Mangement/Staffing Sub-Factor (1) Technical Approach. The offeror shall provide details regarding the specific technical and analytical methods that would be used to provide the services as defined in the PWS. The technical approach should demonstrate that the Offeror can accomplish the specified work in a technically competent, timely, cost effective manner with a minimum of risk to the Government. The narrative should provide a complete analysis of the performance requirements and explain the processes, and best practices the Offeror will use to meet each requirement stated in the PWS. The technical approach shall not be a restatement of the information contained in the PWS. Sub-Factor (2) Resumes This section shall include a list of 1 key personnel clearly identified whom the Offeror proposes to assign to the contract. Resumes shall be included for the one key personnel: SharePoint Engineer/Developer/Web Developer. The list shall also identify the labor category to which each individual is assigned and the degree of involvement (full time or part time and percentage). The list shall further identify which personnel are currently on the Offerors payroll, which are currently on a proposed subcontractors payroll, and which have been offered and have accepted employment contingent on award of this Purchase Order (prime and subcontractor). For each person proposed who is not currently on the contractor or subcontractors payroll, the Offeror shall provide a signed Letter of Intent with the individuals resume. The Navy will rate the quality of personnel proposed for the 1 key position. Quality of the personnel proposed will be determined by the Navy’s evaluation of resumes submitted in terms of the merit of the individual’s qualifications and any relevant information obtained from review of Government Past Performance reports. This information will be compared to solicitation requirements. Resumes should not exceed two pages in length. Resumes shall be grouped by labor category. Each resume shall provide the following information: --Name; --Present place of employment (if contingent hire, so note); --Security clearance; --Proposed labor category; --Experience and educational background; --Unique skills, specific experience, and accomplishments that are directly applicable to the PWS; and --Proposed application of the individual to the contract effort (i.e., full time or part time). Educational information must include as a minimum: degree, major, college, date degree awarded, applicable military schools or courses, program related experience. Qualifications and experience of each individual should be appropriate to the proposed labor category. Required years of program related experience must be clearly shown in the resume and may be satisfied by concurrent experience. Qualifications for required personnel categories are provided below and must be specifically addressed in individual resumes. If the Offeror proposed personnel from a different labor category as listed below (for both key and non-key), or by a different title, a cross reference list is required to be provided in the Offeror’s proposal justifying the submission. The justification should clearly state the basis for the deviation and rationale supporting the deviation. a. SharePoint Engineer/Developer/Web Developer; Key Personnel Security Clearance: Secret” level clearance at the time of awards. Minimum Experience Requirements: See Section 7 of the PWS. Sub-Factor (2) Mangement/Staffing Plan. Management/Staffing Plan will describe how the Offeror will assign personnel to meet the PWS requirements. Management/Staffing Plan will address the following areas: Reporting chain of command; Methods for overall supervision and immediate supervision at the work areas, to include the ability to staff/manage fluctuating manning requirements for the data historian; how positions and skill-sets, will support tasks identified in PWS. Volume II – Past Performance Offerors shall submit a maximum of 3 past performance references. Past Performance shall be evaluated based on the submission of past performance data supplied by the Offeror, the Government’s verification of that data (including information separately provided), and review of any other pertinent information. Offerors shall contact their past performance references and request that each reference complete a “Past Performance Information Form” provided as attachment (2). Completed Past Performance Information Form shall be included in Volume II of the Contractor’s proposal. Past Performance reference submissions received after the proposal due date and time will NOT be considered. The past performance information shall consist of no more than 6 pages total. The Government shall evaluate the Offeror’s past performance performed within the past five years which is similar in scope, magnitude, and complexity to that detailed in the Performance Work Statement. Offerors who present similar contracts should provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation. Offerors may submit performance data regarding current contract performance as long as a minimum of one year of performance has been completed as of the closing date of this solicitation. The offeror may also submit information regarding relevant contracts performed by any subcontractors and teaming partners who will perform under this contract. In such a case, the offeror must also clearly indicate the percentage of work that the subcontractor will perform under the contract and the work effort. Past performance will be evaluated as a teaming effort. If the Offeror possesses no relevant past performance, it must affirmatively state this fact in the Past Performance Information Form. Each Offeror shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. If the Offeror does neither of the foregoing, the proposal may not be eligible for award. Volume III – Price. Offerors shall provide sufficiently detailed information to ensure a fair and reasonable determination of the proposed offer. Price analysis will be evaluated in accordance with FAR 15.404-1(b). All price spreadsheets must be in excel format and not in .pdf or read-only format. The use of macro commands is neither desired nor encouraged. Contractor price spreadsheets are to be included in one work file to alleviate the need to combine, add, or transfer data from different work files. Excel files should include equations used for calculations. There is no page limit for price information. For purposes of the evaluation of price reasonableness, Labor and Travel Other Direct Costs (ODCs) shall be clearly broken out as separately identifiable items. A summary of the total price proposal shall also be provided. The Offeror shall provide a single summary spreadsheet that supports the total amount of all CLINs listed in Section B. The contractor shall provide a list of all labor categories being proposed and the associated total quantity of hours; a cross-reference table if the contractor’s internal labor categories do not match the categories provided in the solicitation; the details as to the basis of labor rates proposed (i.e. actual rates, wage rate determinations, bid level rates). Where a proposed price is based on a percentage of another price, an explanation must be provided, describing clearly the percentage used and the base to which it is applied. If the Offeror utilized additional spreadsheets to build CLIN pricing, these spreadsheets should be submitted as part of the Offeror’s worksheet. Table L-1. Labor Hours – Historical Average (Labor Category – Hours) SharePoint Engineer/Developer/Web Developer – 1920 Hours PRICING Pricing shall include detailed price breakdown with all supporting documentation. The pricing information shall support the technical offer. Evaluation Criteria: The award resulting from this solicitation will be a Firm Fixed Price (FFP) Purchase Order. The Purchase Order will consist of a one-year, 12 month period. The government plans to award the purchase order on the basis of a competitive Lowest Price Technically Acceptable (LPTA) procurement. To be eligible for award, the Offeror must fully comply with the instructions and sufficiently address all solicitation requirements. As such, offers that take exception to any term or condition of this solicitation, propose any additional term or condition, or omit any required information, may not be considered for award. Alternate proposals are NOT authorized and will be rejected. To be considered eligible for award, each Offeror must submit a single proposal that contains a complete and accurate response to the requirements of this solicitation. The Government will accept only one offer. No multiple awards will be made. Any inconsistency, within the price proposal or between the technical or price proposals, should be fully explained, or it may be considered a discrepancy within the offer and a risk in the Offeror’s ability to perform, which will lower the evaluation rating. The proposal(s) shall be in the format prescribed by, and shall contain a response to each of the areas identified in Section L entitled Instructions for Preparation of Proposals. Offers will be evaluated on each of the following evaluation factors in descending order of importance: Factor I - Technical Capabilities Factor II - Past Performance Factor III - Price Factor I, Technical Capabilities and Factor II Past Performance when combined are equal to Factor III Price. The subfactors in Technical Capabilities are each weighted equally. Factor I - Technical Capability, will be evaluated based on two (2) subfactors. 1. Technical Approach 2. Management/Staffing Plan Factor I Technical Capability Grading Criteria: TECHNICAL CAPABILITY TO PERFORM, Factor I, represents MINIMUM acceptable criteria. Offerors’ technical information will be used to determine whether the services proposed meet the specifications included in this solicitation. Services offered, as provided in Offerors’ technical information, will be evaluated as technically acceptable or technically unacceptable. Offers which are determined to be technically unacceptable will not be considered further for award. The narrative description of each grade follows, as appropriate for Factor I, Technical Capability.   Technical. The term “technical,” as used herein, refers to non-price factors other than past performance. The purpose of the technical factor is to assess whether the offeror’s proposal will satisfy the Government’s minimum requirements. The Technical Evaluation Team shall evaluate the offeror’s proposal against these requirements as defined in the Performance Work Statement to determine whether the proposal is acceptable or unacceptable, using the ratings and descriptions outlined in Table M-1. TABLE M-1 COMBINED TECHNICAL/RISK RATING Rating Description Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unacceptable. Factor II: Past Performance Ratings: The past performance evaluation rating is an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. The Past Performance Evaluation will evaluate whether the offeror’s present/past performance is relevant or not relevant to the effort to be acquired. The criteria to establish what is recent and relevant shall be unique to each source selection. Therefore, the solicitation shall establish the criteria for recency and relevancy in relation to the specific requirement being procured. In establishing what is relevant for the acquisition, consideration should be given to what aspects of an offeror’s contract history would give the most confidence that the offeror will satisfy the current procurement. In addition, the Past Performance Evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offeror’s past performance on past contracts; rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts. Sources of Past Performance Information for Evaluation are as follows: • Past performance information may be provided by the offeror, as solicited. • Past performance information may be obtained from questionnaires tailored to the circumstances of the acquisition. • Past performance information shall be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency. The evaluation team will review this past performance information and determine the quality and usefulness as it applies to performance competence assessment. The Past Performance Evaluation will consist of one rating. Past performance will be rated on an “acceptable” or “unacceptable” basis using the ratings in Table M-2. TABLE M-2 PAST PERFORMANCE RATING Rating Definition Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.) Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort. Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.” Factor III – Price Price analysis will be used to determine the total evaluated price to support the selection of the lowest priced, technically acceptable offeror. The Offerors proposed price will be evaluated in accordance with FAR Part 15.404-1(b) price analysis procedures. The following FAR provision and clauses are applicable to this procurement: 52.204-2, Security Requirements 52.204-7, System for Award Management; 52.204-9, Personal Identity Verification of Contractor Personnel; 52.212-1, Instructions to Offerors - Commercial Items; 52.212-2, Evaluation 52.212-3 and its ALT I, Offeror Representations and Certifications - Commercial Items; Quoters are reminded to include a completed copy of 52.212-3 and its ALT I with quotes. 52.212-4, Contract Terms and Conditions - Commercial Items. 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving 52.217-5, Evaluation of Options 52.217-9, Option to Extend the Term of the Contract 52.219-6, Notice of Total Small Business Set-Aside 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Reps and Certs 52.233-2, Service of Protest 52.237-2, Protection of Government Buildings, Equipment, and Vegetation 52.252-2, Clauses Incorporated by Reference All clauses shall be incorporated by reference in the order. Additional contract terms and conditions applicable to this procurement are: 252.201-7000, Contracting Officer’s Representative 252.203-7000, Requirements Relating to Compensation of Former DOD Officials 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7011, Alternative Line Item Structure 252.204-7012, Safeguarding of Unclassified Controlled Technical Information 252.209-7001, Disclosure of Ownership…Terrorist Country. 252.209-7004, Subcontracting with Firms that are Owned or Controlled by the Government of a Terrorist Country 252.215-7008, Only One Offer 252.232-7003, Electronic Submission of Payment Requests 252.232-7006, Wide Area Workflow Payment Instructions 252.232-7010, Levies on Contract Payments 252.239-7017, Notice of Supply Chain Risk 252.239-7018, Supply Chain Risk UNIT PRICES (OCT 2001) Contractor unit prices, when incorporated into a Government contract, will be released under the Freedom of Information Act (FOIA) without further notice to the contractor submitter. If the Contractor takes issue with the release, it should submit its proposal data with the appropriate legends and explain in detail why such data cannot be released as a public record under the Freedom of Information Act. End of Clauses/Provisions. This announcement will close at 9:00 AM PDT 2 September 2014. Submit offers via NECO or email to Alan Gonzales who can be reached via email at alan.gonzales@navy.mil. All responsible sources may submit a quote which shall be considered by the agency. This procurement is for Electronic and Information Technology (EIT). Effective June 25, 2001, the Federal government implemented Section 508 of the Rehabilitation Act of 1973, Amendments of 1998 (29 U.S.C. S 794(d)). Section 508 requires that the federal government only acquire electronic and information technology goods and services that provide for access by persons with disabilities. Therefore, to the extent supplies and services are available in the commercial marketplace, the contractor is required to meet the relevant accessibility standards contained in 36 C.F.R. Part 1194 (Subpart B). For further information see http://www.section508.gov. System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/
N0024415T0102 Department of the Navy Naval Supply Systems Command
4/17/15, 4:21 PM