Real Estate Property Appraisal for the Office of Refugee Resettlement
COMBINED SYNOPSIS/SOLICITATION 75ACF122Q00006 Real Estate Property Appraisal for the Office of Refugee Resettlement The Administration for Children and Families (ACF) is requesting real estate property appraisal for the Glorieta Adventure Camp outside of Santa Fe, NM in accordance with the requirements within the attached Statement of Work. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13 Simplified Acquisition Procedures. This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated clauses are those in effect tough Federal Acquisition Circular (FAC) 2021-053 effective 10 June 2021. The associated North American Industrial Classification System (NAICS) code for this procurement is 531320 with a small business size standard of $8.0 M. This acquisition is being procured as a Small Business Set Aside. Responsible quoters shall provide pricing for the following: LINE ITEM No. Suplpies and Services QTY Amount 0001 1 $_____ Total $_____ Period of Performance: 45 days after date of purchase order award. EVALUATION CRITERIA AND BASIS FOR AWARD The Government intends to award a purchase order resulting from this solicitation to the responsible quoter whose quotation, conforming to the solicitation, is the lowest priced, technically acceptable (LPTA) quotation. Technically acceptable means that the Quoter provides a quotation that meets the requirements within the Statement of Work. Price will be evaluated for all quoters whose quotations are determined technically acceptable. Price will be evaluated to determine that total price is consistent with the technical portion of the quotation and is a fair and reasonable overall price to the Government. *The Government will evaluate the quotations only to the extent necessary to identify the lowest price technically acceptable quotation. If a quotation is determined to be not acceptable, the proposal will be removed from competition and no further evaluation will take place. REQUIRED SUBMISSIONS To be considered for award, the quoter shall submit a quotation which, at a minimum, includes the following: A technical quotation containing a detailed technical approach which clearly demonstrates the quoter’s ability to perform all requirements of the attached Statement of Work. The quoter may include any other information that is deemed necessary. The technical quotation will be evaluated in accordance with (IAW) the evaluation criteria established in the “EVALUATION CRITERIA AND BASIS FOR AWARD” section. The technical quotation is limited to ten (10) pages. Pages above the allowed limit will not be evaluated. The (redacted) past Yellowbook Appraisal mentioned below does not count towards the ten (10) pages. A Firm fixed price quotation that includes the total price for all the requirements of the Statement of Work including travel. The firm fixed price shall provide a breakout of the buildup to support the labor, materials, and the travel. The price quotation will be evaluated IAW the evaluation criteria established in the “EVALUATION CRITERIA AND BASIS FOR AWARD” section. The price quotation is limited to tee (3) pages. Pages above the allowed limit will not be evaluated. If the Quoter objects to any of the terms and conditions contained in this solicitation, the quoter shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:” [Quoter shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the Quoter to identify in their quote any exceptions to the terms and conditions of the solicitation. If the quoter does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor’s acceptance of the Government’s terms and conditions for inclusion into the resultant purchase order. The Government reserves the right to reject exceptions/assumptions. The DUNS number for the quoter’s active System for Award Management (SAM) registration. Quoters must have an active registration at www.SAM.Gov at the time of quote submission to receive an award. A completed version of all required solicitation provisions (see attached provisions/clauses document – provisions requiring a response are highlighted). The Appraiser/Contractor shall submit a (redacted) past Yellowbook Appraisal that they have completed and signed. The Appraiser/Contractor shall state whether they will complete the work in-house or subcontract the work. If the work is to be subcontracted, the subcontractor’s quote and credentials shall be submitted for evaluation of the previously listed selection criteria. Award Payment - Partial payments are not authorized. The awardee shall be paid in one lump sum payment upon successful completion and Government acceptance. Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a quoter submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the contractor’s FSS or GWAC contract, and the statement required above shall be included in the quotation. Quoters shall submit their questions to this RFQ by no later than (NLT) 11/16/2021 at 12:00 PM ET via email to John.Clauff@acf.hhs.gov and Yolanda.Stone@acf.hhs.gov. Questions or requests for extension submitted after the cutoff date will not be considered. Quote submissions are due by 11/19/2021 at 3:00 PM ET. Quotes shall be submitted via email to Jack.Clauff@acf.hhs.gov and Yolanda.Stone@acf.hhs.gov. Statement of Work 1. General This is a non-personnel services contract to provide for appraisal of the Glorieta Adventure Camp property located at 11 NM-50, Glorieta, New Mexico 87535. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. 1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform appraisal of the Glorieta Adventure Camp property as defined in this Statement of Work. The contractor shall perform to the standards in this contract. The Appraiser/ Contractor must possess a General State Certification in New Mexico or must obtain a temporary practice permit. 1.2 Background: The Glorieta Adventure Camp property is under review for lease and/or acquisition by the Government. The subject property consists of the tax parcel known as PIN #99306046. The property under this same number is segmented in the local tax database as follows: http://assessor.santafecountynm.gov/map_retired.php?searchType=ParcelNumber&searchValue=99306046 These parcels are under common ownership and shall be appraised as a single property. 1.3 Objectives: The Contractor shall appraise the Glorieta Adventure Camp property, and shall prepare, furnish, and deliver to the Government an appraisal report in electronic (.pdf) format upon completion of the supporting inspections, investigations, research, and studies. Property rights to be appraised are: Fee simple ownership, subject to all easements, encumbrances, and restrictions of record. Rental rate for the property, including the existing buildings on the approx. 100 acres. The objective of the appraisal is to estimate the market value of the fee simple estate of the subject property, and to estimate the rental rate as of the publication date of the property appraisal. The appraisal will be used in support of negotiations for a federal acquisition/rental of the property. 1.4 Scope: The Contractor shall compile and publish the appraisal report in support of its intended use, the needs of the user, and the complexity of the property. The Contractor shall make a detailed field inspection and identification of the property. The Contractor shall make such investigations, research, and studies as are appropriate and necessary to enable the Contractor to derive sound conclusions and to prepare the appraisal report to be furnished under this contract per the established industry standards detailed in this Statement of Work. The appraisal report shall, in form and substance, conform to the requirements for appraisal reports as set forth by the current version of the Uniform Standards of Professional Appraisal Practice (USPAP) in effect upon the date of the report; shall present adequate factual data to support each rate, percentage, or amount used in sufficient detail to permit an intelligent review of the appraisal report; shall relate conclusions to those facts; and shall, among other things, include the items set forth herein. The appraisal is required to be compliant with the Uniform Appraisal Standards for Federal Land Acquisitions (UASFLA or “Yellow Book”). The appraisal report shall at minimum meet the following requirements and conditions: The appraisal shall comply with the USPAP and the UASFLA. In the event of contradiction between these standards, the UASFLA shall rule and a Jurisdictional Exception shall be cited as the authority. The appraiser is responsible for determination of the applicable and necessary approaches. If the appraiser determines that any of the tee conventional approaches are not necessary, they should contact the Contracting Officer Representative (COR). The appraiser should review the discussion of the approaches in the UASFLA before making their determination. The appraiser shall include an estimate of the market value of the land as though vacant, unimproved, and available for development to its highest and best use. Due to the conditions described in Item 1.4(f) below, Extraordinary Assumption (EA) or Hypothetical Condition (HC) may be used as a basis for the appraisal. The effective date of value should be the date of the inspection. No boundary survey, environmental site assessment or title report is currently available, and may not be available before the assignment is due. As a part of this assignment, the appraiser agrees to try to obtain these documents and to review them if and when they are available. If they have no material effect on the appraised value the appraiser will provide a revised report with the EAs and HCs removed at no additional cost to the government. If the appraiser determines that the documentation provided will have a material effect on the value, and if the Contracting Officer concurs, the appraiser will provide a fee and timeframe for revising their appraisal. In accordance with the Yellow Book, a larger parcel analysis is required and if it is determined that the subject property as described herein is NOT the larger parcel, “Before and After” methodology should be utilized. The appraisal report shall, in form and substance, conform to the requirements for an appraisal report as set forth by the USPAP and should adhere as closely as practical to the report format in Section 2 of the Yellow Book; it shall present adequate factual data to support each rate, percentage, or amount used in sufficient detail to permit an intelligent review of the appraisal report. 2. Tasks 2.1 Basic Services Basic services include Appraisal Kickoff Meeting; Submittal of the Appraisal Project Plan; Site Inspection; Submission of Weekly Status Report; and Submission of Appraisal Report. 2.2 Appraisal Kickoff Meeting The contractor and government will conduct an Appraisal Kickoff Meeting within 5 days of contract Notice to Proceed (NTP). The meetings will be conducted to review the contract requirements and to establish a plan for completing the appraisal. 2.3 Submission of Appraisal Project Plan The contractor will submit a project plan that summarizes discussion from the Kickoff Meeting. The plan will include a description of project deliverables and milestones. The Appraisal Project Plan shall be submitted electronically within 7 days after NTP. 2.4 Site Inspection The contractor will perform a detailed site inspection of the AHA property in order to obtain information necessary for completing the appraisal. The site inspection will be conducted with Government and AHA staff. The site inspection will occur within 10 days after NTP. 2.5 Weekly Status Report The contractor will submit weekly status reports that briefly summarize progress in developing the appraisal. Weekly status reports shall be submitted electronically to the COR each Friday until the appraisal is complete. 2.6 Appraisal Report The contractor shall submit a final appraisal report for use by the Government to negotiate the acquisition and or lease of the AHA property. The report shall be submitted electronically in .pdf format within 30 days after contract award. 3. Deliverables and Milestones See in attachments. 4. Period of Performance The period of performance shall be forty-five (45) calendar days after contract award. 4.1 Place of Performance: The work to be performed under this contract will be performed at the Glorieta Adventure Camp property located at 11 NM-50, Glorieta, New Mexico 87535 and at Contractor facilities. 4.2 Type of Contract: The government will award a firm-fixed-price contract. 4.3 Recognized Holidays: Government personnel will not be available on these recognized holiday dates. New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Cistmas Day 4.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 8am to 5pm Monday tu Friday except Federal holidays or when the facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The Contractor must at all times maintain an adequate workforce for the performance of all tasks defined within this SOW. 5. Key Personnel and Qualifications 5.1 Special Qualifications: The Appraiser/Contractor must possess a General State Certification in New Mexico or must obtain a temporary practice permit. 5.2 Key Personnel: The following personnel are considered key personnel by the government: The Certified Appraiser. The contractor shall provide a Certified Appraiser who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the Certified Appraiser is absent shall be designated in writing to the contracting officer. The Certified Appraiser or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The program manager or alternate shall be available between 8:30 a.m. to 5:00 p.m., Monday tu Friday except Federal holidays or when the government facility is closed for administrative reasons. 6. Government-Furnished Services and Property 6.1. Services and Property: No Government-Furnished services or property are required for the completion of this appraisal. 7. Government-Furnished Information 7.1. The Government will provide the below documents to the selected contractor: Site Plan List of Buildings Building Plans 8. Security Requirements 8.1 Security Requirements: Contractor personnel performing work under this contract must follow Glorieta Adventure Camp security procedures, and must maintain the level of security required for the life of the contract. 9. Travel 9.1 Travel: Contractor will be required to travel CONUS within the Santa Fe/Glorieta area during the performance of this contract to perform work and attend meetings. The contractor may be required to travel to off-site locations in support of this SOW. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR. 10. Definitions and Acronyms 10.1. DEFINITIONS: 10.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime. 10.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. The CO is the only person with the authority to act as agent of the Government under this contract. Only the CO has authority to: 1. Direct or negotiate any changes within the contract; 2. Modify or extend the period of performance; 3. Change the delivery schedule; 4. Authorize reimburse to the Contractor of any costs incurred during the performance of this contract; and 5. Otherwise change any terms and conditions of this contract. No information other than that which may be contained in an authorized modification to this contract, duly issued by the CO, which may be received from any person employed by the US Government, other otherwise, shall be considered grounds for deviation from any stipulation of this contract. The Government may unilaterally change its CO designation, after which it will notify Contractor in writing of such change. The CO will appoint a COR in writing tough a COR Appointment Letter that will be provided to the contractor upon award. 10.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. The term "technical direction" includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily. The Contracting Officer's Representative does not have authority to issue technical direction that: (1) Constitutes a change of assignment or additional work outside the specification(s)/statement of work; (2) Constitutes a change as defined in the clause entitled "Changes"; (3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance; (4) Changes any of the terms, conditions, or specification(s)/work statement of the contract; (5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or (6) Directs, supervises, or otherwise controls the actions of the contractor's employees. Technical direction may be oral or in writing. The Contracting Officer's Representative shall confirm oral direction in writing within five work-days, with a copy to the Contracting Officer. The contractor shall proceed promptly with performance resulting from the technical direction issued by the Contracting Officers, Representative. If, in the opinion of the contractor, any direction of the Contracting Officers, Representative, or his/her designee, falls within the limitations in the paragraphs above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day. Failure of the contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes." 10.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work. 10.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports. 10.1.6. HIGHEST AND BEST USE (UASFLA, Para 1.4.4; Pg 22). The highest and most profitable use for which the property is adaptable and needed or likely to be needed in the reasonably near future. 10.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. 10.1.8. MARKET VALUE (UASFLA, Para 4.2.1; Pg 93) – Market value is the amount in cash, or in terms reasonably equivalent to cash, for which in all probability the property would have sold on the effective date of the appraisal, after a reasonable exposure time on the open competitive market, from a willing and reasonably knowledgeable seller to a willing and reasonably knowledgeable buyer, with neither compelled to buy or sell, giving due consideration to all available economic uses of the property. 10.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property. performance. 10.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the end product or service shall meet contract requirements. 10.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. 10.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract. 10.1.13. WORK WEEK. Monday tough Friday, unless specified otherwise. 10.2. ACRONYMS: CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CO Contracting Officer EA Extraordinary Assumption FAR Federal Acquisition Regulation HC Hypothetical Condition NTP Contract Notice to Proceed OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary SOW Statement of Work UASFLA Uniform Appraisal Standards for Federal Land Acquisitions (aka “Yellow Book”) USPAP Uniform Standards of Professional Appraisal Practice 11. Invoice Instructions (1) Invoice Submission The contractor shall submit invoices under this contract once per month. Invoices shall be submitted in accordance with the contract terms. A proper invoice, with all required back-up documentation shall be sent electronically, via email, to: 1) Contracting Officer's Representative (COR)Shane.deckert@acf.hhs.gov 2) Contracting Officer: Yolanda.Stone@acf.hhs.gov 3) Financial Management Services: psc_invoices@psc.hhs.gov 4) Acquisition Management Services: pscsas.invoices@psc.hhs.gov The subject line of the invoice submission email shall contain the contract number, order number (if applicable), and the number of invoices contained within. Each invoice shall be submitted as a single file, limited in size to 25MB, which includes all required back-up documentation based on the contract type. In the event an invoice file exceeds the size limitation, the contractor shall contact the Contracting Officer to provide all required supporting documentation. The email may have multiple invoices for the contract. Invoices must be in the following formats: PDF, TIFF, or Word. No Excel formats will be accepted. The electronic file cannot contain multiple invoices; example, 10 invoices requires 10 separate files. (2) Invoice Elements Invoices must include all elements required by FAR 52.212-4(g). The contractor is required to include electronic funds transfer (EFT) banking information. In accordance with the requirements of the Debt Collection Improvement Act of 1996, all payments under this contract will be made by electronic funds transfer (EFT). The Contractor shall provide financial institution information to the Finance Office designated above in accordance with FAR 52.232- 33 Payment by Electronic Funds Transfer - System for Award Management. Additionally, the Program Support Center (PSC) requires: (i) Invoices must break-out price/cost by contract line item number (CLIN) as specified in the pricing section of the contract. (ii) Invoices must include the Dun & Bradstreet Number (DUNS) of the Contractor. (iii) Invoices that include time and materials or labor hours CLINS must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable). (3) Prompt Payment Act Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315. LIST OF ATTACHMENTS ATTACHMENT TITLE A Site Plan Map [End of Combined Synopsis/Solicitation]
75ACF122Q00006 Department of Health and Human Services Administration for Children and Families
11/12/21, 8:50 AM