36C26319Q0029 - Subscription Service for Physician Recruitment - BH
VA Network Contracting Office 23, Black Hills, is issuing this Sources Sought Synopsis to determine the suitability for a Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), or other Small Business set-aside for online, web-based, Physician research and recruiting service, with an included social network capability for the Black Hills (VABHHCS), SD area (see Statement of Work below). This is not a request for quotes or proposals and any such submitted in response to this notice will not be evaluated. Vendors who are interested in this requirement should respond to this notice by providing: a. A short capability statement outlining their ability to provide the service b. A list of other contracts for similar service that they have been prime or a sub-contractor on c. Certification of their SDVOSB/VOSB status tough VetBiz.gov (if applicable) d. Company DUNS number e. Company Contact information Annual workload estimate for this requirement is: Description of service Qty Subscription to online, web-based, Physician research and recruiting service 1 YR Respond directly via email at: Stephen.holly@va.gov STATEMENT OF WORK FOR ---- VA Physician Staffing and Recruiting Resource 1. BACKGROUND The VA Black Hills Health Care System (VA BHHCS) seeks a subscription service solution to provide broad scope access to Physicians indicating a potential availability for a career at the VA Black Hills Health Care System (VA BHHCS). The service will provide VA BHHCS access to a Web Based, vendor managed database of candidates that share their resume and profile information in limited access forum to secure quality talent for hard to fill VA BHHCS Physician positions. 2. OBJECTIVE Provide a subscription to an online, web-based, Physician research and recruiting service, with an included social network capability. Provide VA Physician Recruiters and/or other Designees a secure access to both Physician profiles, including resumes and other data outlined in the Salient Characteristics. Conform to requirements as outlined by statute, VHA regulations and directives and local policies. 3. SCOPE OF WORK Vendor will provide access to their web-based tool that incorporates recruiting and specific social networking capabilities. 4. SALIENT CHARACTERISTICS Line Item 1 Product that exists as a software service subscription, not requiring purchase of actual software or software licenses. Offers annual subscription pricing. Provides a search engine which allows for user to connect with other healthcare professionals, collaborate on patient treatment, and allows for career advancement. Provides for a live-chat feature, so that external Physicians can message directly with the VA BHHCS representative about potential positions within the VA BHHCS. Provides a social network tool that can be leveraged, to study physician credentials, for recruitment purposes. Provides a function to track mass email distributions, including dates and targeted specialties. Allows VA User to research the following information categories: Basic Information: Candidate Name, Specialization & Status, Contact Information, Physical Address, Email Address, Contact Numbers, Verification of Career Intent. Professional Information: Education, Schools, Academic Honors, and CECs I CMEs. Experience: Supervised Practice, Practice Experience, Professional Activities, Clinical Research, Publications, Presentations, Societies, and Interests. Licenses & Certifications: Licenses, Certifications, Honors, and Board Status. Personal Information: Geographic Preference, Citizenship, Availability, Personal Details, and Personal Interests. Curriculum Vitae builder tool for candidates. Provide upload capabilities for candidates to upload their curriculum vitae and other documents pertinent to their qualifications. Provide savable advanced candidate search capabilities in each of the fore mentioned data categories. Provide candidate tracking and reporting capabilities to manage candidates. Provide high quality job ad placement for a minimum often job ads. Includes basic facility and locale information, images, and other position specific information. Must allow ad archiving for historical purposes. Must also allow job highlighting for high priority ads. Provide professional email blast capabilities for groups, select physicians, and any range of sortable groups. Must, at a minimum, offer results monitoring to include: Number of Recipients, Number of Responses, Date Sent, Number of Views, and the Open Rate Percentage. Provide one-stop "live" dashboard to monitor all activities for a minimum of tee account holders. Includes: Candidate Tracking, Recently Viewed Candidates, Searches, Responses, and Recruiter Statistics. Provide database and email blast download features to MS Excel, MS Word, and MS Outlook. Provide dialog capabilities between the recruiter and candidates. In-system mail notification board to operate as a live chat-option with candidate. Provide web presence and easy user functionality. Provide High speed accessibility via traditional personal computers, hand-held devices, and smart phones. 6. PERIOD OF PERFORMANCE Base plus 4yr option. 36C26319Q0029 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 23
10/3/18, 3:45 PM 36C26319Q0029 Subscription Service for Physician Recruitment Black Hills Health Care System, SD
Page 2 of 2 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. The solicitation number is 36C26319Q0029 and it is issued as a Request for Quote (RFQ). This requirement will be solicited as 100% Small Business Set-Aside. The applicable North American Industry Classification System (NAICS) code is 519130, Internet Publishing and Broadcasting and Web Search Portals, and the size standard is 1000 Employees. The Department of Veterans Affairs, Black Hills intends to establish a single award, firm-fixed price type contract for Subscription service solution to provide online, web-based, physician research and recruiting service. for The VA Black Hills Health Care System (VA BHHCS), SD. A description of the services required is attached to this RFQ and is labeled Statement of Work. Evaluation and Award Methodology: Acquisition of items will be procured in accordance with FAR Part 12 - Acquisition of Commercial Items and Part 13.106-2(b)(3) - Simplified Acquisition Procedures, Comparative Evaluations. The Government intends to base award determination on the offer that provides the best value to the government in terms of technical capability while also providing a competitive price, and can meet the servicing requirements outlined in the attached SOW. Offerors are advised that the Contracting Officer will verify registration in the System for Award Management (SAM) database prior to award of any contract, by entering the potential awardee DUNS number into each database. Failure to complete the registration will result in elimination from consideration for award. Description: The contractor shall provide The VA Black Hills Health Care System (VA BHHCS), SD a subscription service solution to provide online, web-based, physician research and recruiting service. See Statement of Work for complete requirement description. Submission of Quote: Quotes must be received no later than 2:00 PM MST Monday, December 3, 2018. The anticipated date of award will be approximately December 17, 2018. It is the responsibility of the offeror to ensure their quote is received in its entirety by the POC listed below prior to the solicitation closing date and time. Quotes will only be accepted by email. All quotations must be sent in .pdf, or .docx format only to Stephen Holly, Contract Specialist @ stephen.holly@va.gov. Include the following in your subject line: Quotations submitted in response to 36C26319Q0029. Questions regarding this requirement must be emailed to the Contract Specialist, no later than 2:00 PM. MST on Monday, November 26, 2018. Questions will not be addressed via telephone. The VA will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation and statement of work, will be most advantageous to the Government. A comparative evaluation in accordance with FAR 13.106-2(b)(3), to determine which vendor provides the best value to the government in terms of technical capability while also providing a competitive price, will be used. 36C26319Q0029 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 23
11/19/18, 3:46 PM