eVideon Capable Televisions Ann Arbor VA Medical Center
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C25019Q0913 is hereby issued as a Request for Quote (RFQ). This document incorporates provisions and clauses that are in effect tough Federal Acquisition Circular 2019-04 effective August 7, 2019. This requirement is set aside for small business and the associated NAICS Code for this combined synopsis/solicitation is 334220. The CLINS associated with this Combined Synopsis/Solicitation are contained within the attached SF1449. For extended descriptions, characteristics, and minimum needs please refer to the attached. The period of performance is 120 days from the date of award with delivery to Ann Arbor VA Medical Center, 2215 Fuller Road, Ann Arbor, MI 48105. Installation is required not later than 30 days after the receipt of equipment. The FAR Provision 52.212-1, Instructions to Offerors Commercial, , FAR Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, and FAR Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, apply to this acquisition. Please see attached for additional applicable terms and conditions which govern this action. Offerors shall submit their responses by the date/time advertised in block 8 of the SF1449. Offers will only be accepted via E-mail to Jeremy Boston, Contracting Specialist at jeremy.boston@va.gov. IMPORTANT NOTE: Electronic documents shall be submitted in .pdf, .doc, or .xls and restricted to emails of less than less than 10MB as that is maximum single email size allowable. Communication containing documents in any other format may be blocked or stripped by the Government's server and may not be received by this office. Files in .zip format or file(s) exceeding 10MB may not be received by this office. It is the contractor s responsibility to verify that submissions are received. Any questions regarding this notice may be directed to Mr. Jeremy Boston via email jeremy.boston@va.gov. The representative will be out of the office Monday, June 24 tough Thursday, June 27. Please allow 48 hours for a response confirming the receipt of offers. 36C25019Q0913 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10
8/12/19, 4:27 PM eVideon Capable Televisions
This is a Sources Sought Notice for televisions as identified in the Statement of Work and Equipment Information for the Ann Arbor VA Medical Center and the Green Road outpatient clinic. The contractor shall furnish all necessary labor, supervision, management, management support, transportation, supplies, equipment, and materials necessary to furnish the following services. The equipment to be services is provided and is subject to changes. A draft Statement of Work is attached to this notice and is subject to change should a solicitation be issued as a result of this notice. PERSONNEL QUALIFICATIONS AND REQUIREMENTS: Please respond if you have the ability and intent to complete this requirement. Include in your response the following information: Capabilities Statement; Company Name and Address; DUNS Number; Socioeconomic Size Status (e.g. Large, Small, WOSB, SDVOSB, etc.) Point of Contact information (name, phone, email); Whether site visit will be required/requested; FSS or GSA Contract Number, if applicable. This Sources Sought Notice is intended to locate any business capable of performance. The anticipated NAICS Code for this requirement is 334220. This is not a Request for Quotation and quotes shall not be reviewed at this time. The Department of Veterans Affairs shall not be responsible for any costs incurred by the contractor as a result of this Sources Sought Notice. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. All responses shall be submitted via email by Wednesday, July 10, 2019 at 10:00 AM EST. Responses shall be submitted to Jeremy Boston at Jeremy.Boston@va.gov. Phone calls shall not be accepted for this notice. *Scope/Statement of Work and Equipment Information ae currently drafts and subject to change. SCOPE OF WORK FOR INTERACTIVE PATIENT TV EXPANSION Background The top priority of the VA Ann Arbor Medical Center is to ensure quality care and comfort for our patients. An expansion of our current digital signage, TV displays, and patient cable and movie options would allow us to provide a more comfortable experience for our patients. The intent of this scope of work is to improve the TV s and media options in tee patient room locations as well as digital signage and TV s in various locations toughout the medical center. The intent of this work shall be for the awardee to use the government furnished property, provide additional equipment, complete programming, and integration resulting in a complete upgrade that functions to the VA s specifications as detailed in the scope. The intent of this scope is to provide a better experience for patients while in patient and waiting rooms, to give our staff the ability to use these new upgrades for patient education, and to provide more digital signage toughout the medical center to aid in wayfinding and public relations. Scope Contractor shall uninstall and separate parts to be retained/reused (as GFE) from parts handed back for disposal/recycling by the VA. Supply all parts and labor required to install. Commission and test the new TV displays after installation. Provide all final documentation deliverables including original operator manuals, source code and as-built CAD drawings for the completed system. 6 South - 2215 Fuller Road, Ann Arbor, MI 48105 In the 30 patient rooms, the contractor shall provide 30 Hospital Grade 43 4K Smart TV, Web OS 3.5 or 4.0 (43UV770M) or equal based on the salient characteristics below and provide 35 (one for each room plus 5 spares) Pillow Speakers. In the Patient waiting room, provide 1 Commercial Grade 55 4K Smart TV, Web OS 3.5 or 4.0 (55UU770H) or equal based on the salient characteristics below, with Tilt Mount. The patient rooms currently have mounts installed, so new mounts are not needed. All cabling is currently in place in all these locations but two. Running the coax cable to these two locations will not be the responsibility of the contractor. Digital Signage toughout Ann Arbor VA Medical Center 2215 Fuller Road, Ann Arbor, MI 48105 The contractor shall provide the following commercial grade 4K Smart TVs, Web OS 4.0 commercial grade TV s with tilt mounts as follows. TV s shall be of the same manufacturer as the 30 Hospital Grade TVs listed above: Smart TV QTY Tilt Mount QTY 32" 10 9 49" 21 18 55" 3 2 65" 15 14 75 1 0 Total 50 44 The contractor shall provide 12 hours of design work shall be supplied by the contractor. Running coax cable to these locations will not be the responsibility of the contractor. Interventional Radiology - 2215 Fuller Road, Ann Arbor, MI 48105 The contractor shall provide and install 12, 19 Smart Touch Screen IPTV with Ceiling Mounts. Data cabling to nearest telecom closet (approx. 150 ) and power over coax will need to be supplied by the contractor. Installation shall occur when the Radiology department is closed (typically evenings and weekends). In the patient waiting room, the contractor shall provide 1 Commercial Grade 55 4K Smart TV, Web OS 3.5 or 4.0 (55UU770H) or equal based on the salient characteristics below, with Tilt/Swivel Mount. Data cabling to nearest telecom closet (approx. 150 ) in this location will be the responsibility of the contractor. Additional Requirements The contractor shall notify the COR immediately if any government furnished equipment is found to be not functional or incompatible. The government will either provide replacement equipment, negotiate a modification to the contract to require the contractor to provide replacement equipment, or provide direction to resolve the issue. Following the initial meeting and in accordance with the delivery schedule and normal manufacturer lead times, required parts will be ordered. Unless otherwise stated, parts are shipped to a contractor-owned, climate-controlled commercial property for off-site storage, integration, and staging. Once project is started, VA will provide locked storage in a climate-controlled area, this area will be large enough for anything that the contractor will need to store during this project. The storage area will be located in the same building as the project locations. Any and all parts/supplies provided by contractor shall be new, sourced from the manufacturer or authorized channel/reseller/distributor, and convey to the government with original manufacturer warranty rights, accessories, and manuals. Contractor will re-use parts as designated/directed by the VA and reinstall and integrate GFP with the newly supplied commercial items to be supplied by Contractor to form a complete, functional system. Contractor will uninstall prior equipment, cabling etc. that will not get reused and remove from premises for recycling/disposal. Installing company shall be able to respond within one hour and be on site to troubleshoot within four hours during the one-year warranty period. The project will need a project manager identified, a project engineer and a lead installer identified. A proposed installation schedule along with installing company address, and at least two jobs that are similar in size and scope with reference phone numbers shall be submitted with proposals. EQUIPMENT INFORMATION Item Number Description MODEL NUMBER Quantity Unit of Measure SALIENT CHARACTERISTICS 0001 QAM/IP 48 CHANNEL (GREEN RD UPGRADE) APL-UCYPT48PRO 1 EA A 0002 EVIDEON PILLOW SPEAKER-LG TV & RAULAND NURSE CALL IPS-EV-RLD 35 EA Brand Name Only 0003 LG 32" SMART TV-COMMERCIAL 32LV760M 10 EA - Smart TV with WebOS 3.5 or higher - Compatible with eVideon application/software - minimum of (2) HDMI inputs, (1) COAX Input, (1) LAN Input 0004 LG 43" SMART TV-HOSPITAL GRADE WITH PS PORT 43UV77OM 31 EA - Smart TV with WebOS 3.5 or higher - Compatible with eVideon application/software - minimum of (2) HDMI inputs, (1) COAX Input, (1) LAN Input - Pillow Speaker Compatibility 0005 LG 49" SMART TV COMMERCIAL 49UU770H 21 EA - Smart TV with WebOS 3.5 or higher - Compatible with eVideon application/software - minimum of (2) HDMI inputs, (1) COAX Input, (1) LAN Input 0006 LG 55" SMART TV COMMERCIAL 55UU770H 3 EA - Smart TV with WebOS 3.5 or higher - Compatible with eVideon application/software - minimum of (2) HDMI inputs, (1) COAX Input, (1) LAN Input 0007 LG 65" SMART TV COMMERCIAL 65UU770H 15 EA - Smart TV with WebOS 3.5 or higher - Compatible with eVideon application/software - minimum of (2) HDMI inputs, (1) COAX Input, (1) LAN Input 0008 LG 75" SMART TV COMMERCIAL 75UU770H 1 EA - Smart TV with WebOS 3.5 or higher - Compatible with eVideon application/software - minimum of (2) HDMI inputs, (1) COAX Input, (1) LAN Input 0009 TV MOUNT A 42 EA See details in SOW. 0010 PDI 19" SWING ARM TOUCH SCREEN TV PDI-P19A-BB2H-C 12 EA A 0011 COAX CABLE & POWER OVER COAX HARDWARE A 1 EA See details in SOW. 0012 LABOR/INSTALL OF PDI SWING ARM TVS A 1 EA See details in SOW. 36C25019Q0913 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10
7/3/19, 10:36 AM