6515--TVHS Microbiology Steam Sterilizer
36C24922Q0509 Page 2 of 2 Combined Synopsis/Solicitation 36C24922Q0509 Microbiology Steam Sterilizers This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation number 36C24922Q0509 is issued as a 100% Small Business set aside Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2022-06, effective 05/26/2022. The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, Surgical and Medical Instrument Manufacturing, with a small business size standard of 1,000 employees. The FSC/PSC is 6515, Medical And Surgical Instruments, Equipment, And Supplies. The Tennessee Valley Healthcare System Nashville Campus located at 1310 24th Avenue South, Nashville, TN 37212, is seeking to purchase Steris Steam Sterilizers or equivalent equipment, accessories and training. Detailed specifications and requirements are provided in the attached SCOPE OF WORK (SOW) Instructions to Quoters, Price/Cost Schedule, Clauses and Provisions. Statement of Work: Contract Title: TVHS Procurement of Small Steam Sterilizers for Microbiology (Nashville) Background: TVHS Laboratory Service is currently using two existing AMSCO Century SV-120 in the Nashville Microbiology section. These units are still working but are well past life expectancy (15 years old). TVHS is seeking to complete a life cycle replacement of these existing units. Scope: This procurement contract shall include the provision of two (2) new (small) steam sterilizers (hardware) and all associated components required for operation. The contract shall include de-installation and removal of the existing units, installation and implementation of the new units, trade-in credit for the existing units, and on-site service training provided to Biomedical Engineering technical staff by OEM qualified equipment trainers. The contract shall include end-user in-service training (on-site) and a minimum 1-year warranty that covers all newly provided hardware, software, etc. The Contractor shall provide all items detailed in 5. Equipment and Software Required and provide all services detailed in 6. Specific Tasks of this SOW. The Contractor shall also comply with the terms and conditions detailed in section 7. Terms and Conditions. Equipment and Software Required: The Contractor shall provide two (2) small steam sterilizers (Steris AMSCO 250LS or equal) that meet the following salient characteristics (technical): Salient Characteristics: Provided sterilizers shall be freestanding units (no pass tough or recessed units required). Area Footprint: Provided sterilizers shall not exceed a 20 x 20 footprint (in either dimension) thus that they fit in the same location of as the existing units (no exceptions). Height Specification: Provided sterilizers shall not exceed 40 in height. Steam Source: Provided sterilizers shall utilize house/building provided steam. House steam is already piped to the location for the sterilizers. No additional utilities or utility modifications shall be required to accommodate the installation of the provided sterilizers. Effluent Decontamination Cycle: Provided sterilizers shall have an effluent decontamination cycle/mode thus that TVHS Microbiology can properly sterilize/decontaminate biologically active or biohazardous agents/materials. This cycle is required in cases where Microbiology staff need to process contaminated waste. Sterilizer shall be capable of decontaminating steam condensate during this cycle before it is sent to drain. Power: Provided sterilizers shall be 110/120 Volt, 60 Hz operating devices (no exceptions). Door/Shelf Configuration: Single door units required with two shelves. Vertical sliding door, manual operation. Control Panel and Printer: Color touch screen control panel on front of the unit required. Thermal printer required. Cycles: Sterilizers units shall be capable of the following cycles (at a minimum): Liquid Cycle Gravity Cycle Pre-vacuum Cycle Laboratory Waste Bag Cycle Leak Test Cycle and Bowie-Dick Test cycle. USP 660 Cycle for sterilization test cycles for glassware. Gauges: Provided sterilizers shall have visible gauges (on front facing side of unit) for chamber and jacket pressures. Unit shall have an RS-232 port and SD card compatibility for saving printout/cycle data. Provided steam sterilizers shall have a vacuum system water ejector and chamber drain system. Provided steam sterilizers shall have a chamber float switch to notify users if excessive condensate is present in the vessel chamber and shall be able trigger alarms and or abort cycles. Provided steam sterilizers shall be able to be installed without requiring any facility modifications to existing power, steam, water, and drain utilities. Sterilizers shall be provided with loading racks and other required accessories necessary for operation. Sterilizers shall utilize commercially available (non-proprietary) control boards. Specific Tasks: The Contractor shall complete/provide all services, labor, and tasks detailed below: Installation: Contractor shall be responsible for complete installation and implementation of the newly provided steam sterilizer systems. Installation shall include: Uncrating of delivered equipment. Any assembly of delivered equipment/ hardware and associated components (to include equipment-side piping). Contractor is responsible for transporting equipment to the installation location within the Nashville facility. Contractor is responsible for leveling the steam sterilizers. Contractor shall connect steam sterilizers to all house/building provided utilities, to include steam, air, water, and drain. Contractor is required to fully test equipment post install to ensure it is working properly. The Contractor shall provide an authorized OEM Field Service Engineer (FSE) to complete installation process (no exceptions). The Contractor shall be able to certify that the newly installed laboratory steam sterilizers are working properly after installation and testing is completed. Contractor shall fully test effluent decontamination cycle as part of the installation process. Contractor shall provide end-user training (on-site) to Microbiology staff (end-users). Contractor shall be able to install the new laboratory steam sterilizers at the Nashville campus with minimal interruptions of services for Microbiology. Contractor shall accept trade-in credit for the two (2) existing AMSCO Century SV-120 sterilizers. Contractor is responsible for complete de-installation of existing AMSCO Century SV-120 sterilizer units. Contractor shall be responsible for disconnecting existing units from existing utility sources (steam, power, water, drain). Contractor is responsible for off-site removal of the existing AMSCO Century SV-120 (haul the units away). Contractor shall provide on-site technical/service training for TVHS Biomedical Engineering technicians. The training shall be provided by a qualified OEM FSE, and it shall be on-site. The training shall accommodate up to five (5) TVHS Biomedical Technicians. Contractor is responsible for all labor and travel required to provide this on-site technical/service training at the Nashville campus. Terms and Conditions If additional parts, labor, travel, and/or repairs are necessary outside the scope and pricing of the original contract, the Contractor shall contact the CO before completing such work. The Contractor shall be liable for any additional parts, labor, travel, and/or repairs (including labor hours) provided that are outside the scope and pricing of the original contract unless 1) the CO has been contacted about the additional parts and/or repairs required and 2) a corresponding contract modification has been put in place to cover and account for the additional parts and/ or work required. The Contractor will be able to have all necessary service level access (or provide OEM FSEs with such access) to the provided steam sterilizer systems propriety software in order to complete the requested work detailed in the SOW. The offering vendor certifies that the proposed steam sterilizer systems shall withstand normal hospital power interruptions, including generator testing, without manual intervention and that normal device operation will be restored automatically, without loss of data once power is restored. The offering vendor shall specify and provide power conditioning if required. The offering vendor shall confirm that the performance of the proposed steam sterilizer systems shall not be affected by EMI radiated or conducted tough the power lines from another device. The offering vendor shall provide a listing of all Recalls, Safety Alerts, and Field Engineering Change notices pertaining to the proposed steam sterilizer systems over the past 12 months. The offering vendor shall provide two copies of all service literature, including any necessary service and maintenance software, keys, and or passwords (in accordance with: 21-CFR 820.170(a), NFPA99 (2012 edition) Chapter 10.5.3, VAAR 852.211-70, and the VA NAC AS3000 clause). All work shall be performed in a professional manner by an authorized service representative. If any deficiencies are found due to negligence of the service representative, the contractor shall be required to correct the deficiency to a fully operational status in accordance with manufacturer specifications at no additional cost to the Veteran Affairs (VA). The contractor shall be able to read, write, speak and understand English. All contractor representatives shall be sufficiently fluent in the English language to effectively communicate with TVHS representatives. The contractor shall present a neat appearance commensurate with that required of a professional. Contractor personnel shall comply with medical treatment facility policies regarding personal appearance and conduct. The contractor is required to report to Biomedical Engineering Section office, Bldg. 801, Room 1B162, and sign in, and obtain an ID badge for repairs or services required during/after normal working hours. If unable to check in with Biomedical Engineering Section office, Bldg. 801, Room 1B162, then the contractor needs to check in with VA Police Office. Repairs or work that cannot be performed at the VA site may be performed at the contractor s site provided the POC approves removal of the equipment. In accordance with VA Handbook 6500.1, Electronic Media Sanitization, equipment that has removable media (i.e. Hard Disk Drives; USB devices; etc.) shall be removed prior to equipment leaving VA premises for repair. The contractor s representative shall sign a receipt for the equipment. The repaired equipment shall be returned to the original premises within two (2) working days or the contractor shall provide a temporary replacement at no additional cost to the VA. Safety shall be performed in accordance with NFPA 99, Chapter 7. This regulation can be reviewed in full text at the Biomedical Engineering Section. When required, the contractor s service representative shall comply with the Occupational Safety and Health Administration lockout/tagout standards while performing maintenance on equipment. The VA and the contractor s service representative shall exchange hazard communication information before the commencement of any repair. All correspondence, service reports and invoicing shall be in English and clearly legible. The contractor shall furnish a detailed listing of any replacement parts provided under the terms of this contract. This listing shall contain the part number, nomenclature, normal life expectancy and shall indicate whether the item is an exchange part. The use of cellular phones and 2-way radios is expressly forbidden in certain areas of Medical Treatment Facilities and Health Clinics. The contractor shall not use cellular phones or radios in these areas. (i.e. Direct patient care areas, etc.). Performance Monitoring: Biomedical Engineering will coordinate with Laboratory Service to ensure the new steam sterilizer systems are installed and functioning correctly before completing the acceptance process. Impaired Contractor personnel: At any time during the performance of this contract, the Contracting Officer, Contracting Officer s Representative (COR) or Director of the medical treatment facility may direct the contractor to immediately remove any contractor employee whose actions or impaired state raises reasonable suspicion that clear and present danger of physical harm exists to a patient, medical treatment facility personnel and equipment or to the impaired individual. This provision shall be used in emergency situations only and not for the purpose of bringing performance issues or other non-urgent concerns to the attention of the contractor. Smoking Policy Enforcement: Smoking is prohibited within TVHS and its clinics and within 15 meters of any building. Security Controls i. No ePHI or ePII is involved in this contract. ii. The C&A requirements do not apply, and that a Security Accreditation Package is not required. iii. There will be no access to sensitive or proprietary information by the contractor. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI): No facilities, equipment, or materials will be provided. Utilities: The VA will provide the normal range of utilities, electricity, water, heating, refuse collection, etc., as is provided other personnel. VA will not be required to modify any existing utility required for use of the sterilizers in room D09-1-NA (where current sterilizers are located). Contractor shall be able to provide new sterilizer units that can work with the utilities that already existing (without required modification by VA in-house personnel). Place of Performance: The work will be performed at the following Tennessee Valley Healthcare System location: Nashville Campus 1310 24th Avenue South Room D09-1-NA (Microbiology) Nashville, TN 27212-2637 End of Statement of Work Price/Cost Schedule All interested vendors shall provide Brand Name or Equal quotations for the following Schedule: CLIN Description Qty Unit of Issue Unit Price Extended Price 0001 AMSCO 250LS Small Steam Sterilizer 20 x20 x38 Vac, Single Door, Steam, Cabinet Part No. SF521301111000000F 2 EACH $__________ $__________ 0002 Decontamination Cycle 2 EACH $__________ $__________ 0003 20 in. Century Rack/2 Shelf, Single Door Part No. FV021005 2 EACH $__________ $__________ 0004 Full and Complete Installation of Equipment Includes Utility Connections & Testing 1 Lot $__________ $__________ 0005 In Person Training for End Users (up to 5) One (1) & Includes Travel 1 Lot $__________ $__________ 0006 Uninstall and Removal of Two (2) Existing Steris Sterilizers Includes Trade-In Pickup Process 1 Lot $__________ $__________ 0007 Trade-In Credit AMSCO Century SV-120 Sterilizer 2 EA $__________ $__________ Total Cost $________________________ Delivery of all quantities to the following location: VA Tennessee Valley Healthcare System Medical Center Nashville Nashville Campus 1310 24th Avenue South Nashville, TN 37212-2637 Invoices shall be submitted in arrears upon acceptance of all products. The following Commercial Items clauses apply to this acquisition: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ FAR Title Date 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS Jun 2020 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE Oct 2018 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE Aug 2020 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT Nov 2021 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS Nov 2021 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS May 2022 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET ASIDE Nov 2020 52.219-28 POST AWARD SMALL BUSINESS PROGRAM REPRESENTATION Sep 2021 52.222-3 CONVICT LABOR Jun 2003 52.222-19 CHILD LABOR COOPERATION WITH AUTHORITIES AND REMIDIES Jan 2020 52.222-21 Prohibition of Segregated Facilities Apr 2015 52.222-26 Equal Opportunity Sep 2016 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES Jun 2020 52.222-50 COMBATING TRAFFICKING IN PERSONS Nov 2021 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING Jun 2020 52.225-3 BUY AMERICAN-FREE TRADE AGREEMENTS-ISRAELI TRADE ACT Jul 2020 52.225-4 BUY AMERICAN-FREE TRADE AGREEMENTS-ISRAELI TRADE ACT CERTIFICATE Feb 2021 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES Feb 2021 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT Oct 2018 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS Nov 2021 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS (DEVIATION) Mar 2020 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS Jan 2008 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS (NOV 2018) The Contractor shall follow standard commercial practices to furnish manual(s), handbook(s) or brochure(s) containing operation, installation, and maintenance instructions, including pictures or illustrations, schematics, and complete repair/test guides, as necessary, for technical medical equipment and devices, and/or other technical and mechanical equipment provided per all CLIN s. The manuals, handbooks or brochures shall be provided in hard copy, soft copy or with electronic access instructions, consistent with standard industry practices for the equipment or device. Where applicable, the manuals, handbooks or brochures will include electrical data and connection diagrams for all utilities. The documentation shall also contain a complete list of all replaceable parts showing part number, name, and quantity required. (End of Clause) VAAR 852.212-71 GRAY MARKET ITEMS (APR 2020) (a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold tough unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA medical facilities. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of clause) VAAR 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS (MAR 2020) (DEVIATION) (a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory. (b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics. (c) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM or by an intermediary distributor authorized by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of clause) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) (a) Definitions. As used in this clause (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are tough one of the following: (1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail tough the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) VAAR 852.246-71 REJECTED GOODS (OCT 2018) (a) Supplies and equipment. Rejected goods will be held subject to Contractor s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor's address at the Contractor s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor. (b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products. (End of Clause) VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing tough an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation shall be furnished to the Contractor. (End of clause) VAAR 852.247-71 DELIVERY LOCATION (OCT 2018) Shipment of deliverable items, other than reports, shall be to: TVHS VAMC - Nashville Campus Room D09-1-NA (Microbiology) 1310 24th Avenue South Nashville, TN 27212-2637 (End of clause) VAAR 852.247-74 ADVANCE NOTICE OF SHIPMENT (OCT 2018) Five workdays prior to shipping all items, the Contractor shall furnish the anticipated shipment date, bill of lading number (if applicable), and carrier identity to the Contracting Officer and to the Contracting Officer s Representative. (End of clause) The following provisions apply to this solicitation: 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses: http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ FAR Title Date 52.204-7 SYSTEM FOR AWARD MANAGEMENT Oct 2018 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING Aug 2020 52.211-6 BRAND NAME OR EQUAL Aug 1999 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Nov 2021 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Nov 2021 Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS The following provisions are incorporated into 52.212-1 as an addendum to this combined synopsis/solicitation: Instructions for the Preparation of Quotes A.A Submission ofA Quotes. Submit signed and datedA quotesA to the office specified in thisA Request for Quote (RFQ) at or before the exact time specified.A QuotesA mayA be submitted on letterhead stationery, or as otherwise specified in theA RFQ. As a minimum,A quotesA mustA show/include: 1. TheA solicitation number; 2. The time specified in theA solicitationA for receipt ofA quotations;A 3. The name, address, and telephone number of theA quoter; 4. A completed Price Schedule (to include pricing for all Line Items), located on page 7 of this document; 5. An authorized distributor letter from OEM which shows evidence of being an authorized OEM Distributor or Reseller for the quoted products; 6. Delivery Date for all items; 7. A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in theA solicitation. ThisA mayA include product literature, or other documents, if necessary; A A A A A A A A A A 8.A Terms of any expressA warranty; A A A A A A A A A A A 9.A Any discount terms; 10. "Remit to" address, if different than mailing address; 11. A completed copy of the representations and certifications at FederalA AcquisitionA Regulation (FAR)A 52.212-3A (see FARA 52.212-3(b) for those representations and certifications that theA quoterA shallA complete electronically); A A A A A A A A A A A 12.A Acknowledgment Request for Quotation amendments (if any); 13. Completion of FAR 52.225-4, Buy American-Free Trade Agreements-Israeli Trade Act Certificate, if applicable. 14. Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in theA solicitation.A QuotesA that fail to furnish required representations and certifications, information requested in (1) to (13) and accept the terms and conditions of theA solicitationA mayA be excluded from consideration. B. Period for acceptance ofA Quotes. TheA quoterA agrees to hold the prices in itsA quoteA firm for 30 calendar days from the date specified for receipt ofA quotes unless another time period is specified in an addendum to theA solicitation. C.A MultipleA Quotes.A QuotersA are encouraged to submit multipleA quotesA presenting alternativeA line itemsA (provided that the alternativeA line itemsA are consistent with FARA subpartA 4.10), or alternativeA commercial productsA orA commercial servicesA for satisfying the requirements of thisA solicitation. EachA quoteA submitted will be evaluated separately. D.A Late submissions, revisions, and withdrawals ofA quotes. 1. QuotersA are responsible for submittingA quotes so as to reach the Government office designated in theA solicitationA by the time specified in theA solicitation. 2. AnyA quotation received at the Government office designated in theA solicitationA after the exact time specified for receipt ofA quotesA is "late" and may not be considered unless it is received before purchase order issuance and theA Contracting OfficerA (CO) determines that accepting the lateA quotationA would not unduly delay theA acquisition. 3. If anA emergencyA or unanticipated event interrupts normal Government processes so thatA quotations cannot be received at the Government office designated for receipt ofA quotesA by the exact time specified in theA solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt ofA quotes will be deemed to be extended to the same time ofA dayA specified in theA solicitationA on the first workA dayA on which normal Government processes resume. E.A Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, theA quoter s initialA quoteA shouldA contain theA best terms from a price and technical standpoint. However, the GovernmentA mayA reject any or allA quotesA if such action is in the public s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation. F.A Unique entity identifier (UEI). Applies to all quotesA that exceed theA micro-purchase teshold, andA quotesA at or below theA micro-purchase tesholdA if theA solicitationA requires the contractor to beA registered in the System for Award Management (SAM).) TheA quoterA mustA enter, in the block with its name and address on the cover page of itsA quote, the annotation "Unique Entity Identifier" followed by theA unique entity identifierA that identifies theA quoters name and address. TheA quoterA alsoA must enter itsA Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to theA UEI. The suffix is assigned at the discretion of theA quoterA to establish additional SAM records for identifying alternative EFT accounts (see FARA subpartA 32.11) for the same entity. If theA quoterA does not have a UEI, itA shouldA contact the entity designated atA www.sam.govA forA UEIA establishment directly to obtain one. TheA quoterA shouldA indicate that it is aA quoterA for a Government contract when contacting the entity designated atA www.sam.govA for establishing theA UEI. (End of Provision) Addendum to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES A. Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. B. The following factors shall be used to evaluate quotations: Technical Capability Past Performance Veterans Involvement Delivery Date Price C. Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The evaluation will consider the following: 1. Technical Capability: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Salient Characteristics are located within the Statement of Work within this document. The salient characteristics associated with each/every item listed herein will be used as go/no-go criteria to determine technical acceptability of the equipment. Vendors offering items considered equal, shall include descriptive detail and product literature that fully demonstrates product equality. The government will evaluate only that information that is provided with the quotes; any vendor that fails to provide sufficient technical detail regarding products considered equal runs the risk of having the quote rejected. See FAR Clause 52.211-6 Brand Name or Equal for further details. 2. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. 3. Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database at time of quotation submission and at time of award ( https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database ( https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award. Delivery Date: An evaluation will assess quotes depicting a firm delivery date that is most advantageous to the Government. Price: Offerors shall provide the unit price and extended price for the items listed above. The total extended price will be evaluated as the overall price. Note: Any delivery or freight charges shall be rolled into the item unit price as appropriate, via FOB Destination. (End of Provision) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERICAL ITEMS (NOV 2021) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed tough https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) tough (v)) of this provision. (b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM. (2) The offeror has completed the annual representations and certifications electronically in SAM accessed tough http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __. [Offeror to identify the applicable paragraphs at (c) tough (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] (End of Provision) Submission of your response (PDF version) shall be received not later than 10:00AM CT, on July 26, 2022, via email to weston.worsham@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Omission of any one item MAY result in a quoter package being deemed not technically acceptable. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail not later than 10:00 AM CT on July 22, 2022, via the same email address. Questions received later than this time/date may not receive a response. Point of Contact: Weston Worsham Contracting Officer NCO 9 weston.worsham@va.gov 36C24922Q0509 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 9
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