Maine Pest Control
Page 4 of 4 Department of Veteran Affairs (VA) Sources Sought Notice Obtain Pest Control Services for the Maine (04330) VA Medical Center This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA s understanding of your company s offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Source Sought Notice. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the service requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. Refer to the General Requirements section below for the requested service description (requirements are subject to change). This Sources Sought is to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. PURPOSE: The purpose of this contract is to establish an environmentally sound and effective Integrated Pest Management (IPM) program to prevent general artopod, invertebrate, vertebrate pests and wildlife from adversely affecting the Togus Maine VA installation operations and personnel tough obtaining pest control services. A contract shall be awarded for a base year of (12 months). SCOPE and OBJECTIVES: The contractor shall provide all management to prevent and control a wide variety of artopod and vertebrate pests which include but not limited to cockroaches, flies, fruit flies, termites, ants, fleas, bed bugs, stored product pests, silver fish, mosquitoes, mice, rats, bees, and wasps using best practice in our region. There may be a need to eliminate wildlife such as skunk(s), squirrel(s), bird(s), raccoon(s), possum(s) and others. In addition, the contractor will provide tools, supplies equipment, transportation and labor to develop and implement an Integrated Pest Management (IPM) plan. All infestations shall be addressed until pests are eliminated. IPMS REQUIREMENTS: The service shall include all buildings, inside and out, at all VAMC Togus locations. This includes at a minimum: Thoroughly inspecting all areas requested for pest infestation(s) and surrounding areas/facilities as necessary. Communicating regularly with the Contracting Officer's Representative (COR), determined at contract award, regarding planned actions and recommendations. The contractor shall provide an Integrated Pest Management Plan (IPMP) to the COR within thirty (30) days of contract award. IPMP plan requires approval by the COR prior to implementation Contractors IPMP plan requires but is not limited to address the following tasks: Inspect to determine pest management measures are appropriate are required. Recommend and communicate to the COR environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests. Selection and utilization of non-chemical control methods, which eliminate, exclude or repel pests, i.e. traps, caulking, air screens, etc Selection and utilization of the most environmentally sound pesticides(s) and application methods that present the lowest potential hazard to human health and non-target animals. All products shall be approved by the COR prior to use. Collection and disposal of all pests. Control general structural artopod pests (i.e., cockroaches, ants, beetles, spiders, carpenter ants, bees, silver fish etc..). Control flying insect pests (i.e., flies, fruit flies, etc..). Control predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc..). Control stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, trogerman beetles, moths, etc..). Control mice and rates (i.e., house mouse, field mouse, rats, etc..). Control pest bird (i.e. pigeons, sparrows, etc.). Control other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, racoons, possums, etc.). Control wood destroying organisms (i.e., subterranean termites, dry wood termites, fungi, wood boring beetles, etc.). Control aquatic pests (i.e., mosquito larva/pupae, etc.). Each building shall be sprayed with protective outer pesticide around perimeter of building (at minimum of tee feet up and tee feet out) Bi-Monthly. Map of locations required is attached. Each facility/building shall be equipped with catch-all mouse trapping stations at each entrance, which are meant to capture small pests prior to entry into facilities. Map of locations required is attached. Contractor shall have capacity to eradicate bed bug infestation by means of convection heat treatment method. The contractor shall respond to emergency calls within four (4) hours after receipt of notification and non-emergency calls within twenty-four (24) hours after receipt of call or e-mail. Notifications shall be provided to the contractor during normal business hours 8:00AM 4:30PM EST, Monday Friday. Emergency calls include, but are not limited to: bedbugs, swarms of bees or ants, bats in buildings, or nuisance wildlife, such as squirrels, skunks, chipmunks or others in a building or on campus affecting operations. Contractor shall be able to treat a minimum of 1,000 sq. ft in same day service. Contractor shall provide a reporting system (preferable web-based) that allows the VA Facilities Management Service (FMS) to see metrics (i.e. number of calls, work orders submitted, when calls are addressed and/or when work orders are closed out) In addition, the report shall provide the following information: Provided Pest Sighting Log Book to have items serviced at each date of service. Log book will be kept in Facilities Management Services (FMS) offices, B201, and maintained by FMS staff. It should include the following information: The name and address of the individual who applied the pesticide. The location, by building and room number where each pesticide was applied. The pest or pests against which the pesticide was applied. The date and time of application. The brand name of the pesticide applied. The name of the pesticide manufacturer, or the federal environmental protection agency registration number of the pesticide. The rate of application or amount of the pesticide applied. Total area treated. The contractor shall provide a Pest Sighting Log Book that shall be kept in the FMS office, B201 and maintained by FMS staff. NOTE: Fumigation treatments may require separate scheduling as approved by COR for the convenience of the facility. C. WORK HOURS: Normal Work Hours 7:00AM 3:30PM EST: Service schedule shall be developed between the contractor and COR prior to any service being performed. The COR will be named at the time of award. National Holidays: The ten holidays observed by the Federal Government are: New Years Day, Martin Luther King s Birthday, President s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Cistmas Day and any other day specifically declared by the President of the United States to be a national holiday. SPECIFICATIONS: The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed. The IPM plan requires approval by the COR prior to implementation. Installation Services include set up of catch all stations, and perimeter residual application to all buildings listed in attachments. Routine Services include minimum of two service days a month to buildings, scheduled bi-weekly. Buildings shall have all catch all traps services during these two days of service. In addition, all documented pest issues in the Pest Log Book will be treated on these two treatment days, which include all buildings listed on attachments. On Demand Services will be requested by COR or delegate during normal business hours. On Demand Services are to be estimated at 10 hours per month and may increase or decrease depending on the needs of the VA. E. CALL BACKS: EMERGENCY CALL BACK: The Contractor shall respond and perform IPM Services to correct the emergent condition within four (4) hours after receipt of notification by the Contracting Officer or COR. This call back service shall be accomplished at no additional charge to the Government. NON-EMERGENT CALLS: Contractor shall report within mutually agreed upon time with COR for non-scheduled services without additional charge to the Government. REPORTING FOR SCHEDULED SERVICES: Contractor shall report to B202 on the second floor, on scheduled days for any instructions for location of infestation, as called in by FMS, etc. Contractor shall submit a written report of all activities following each visit, with the signature of the COR or designee responsible. The required inspection is required to be done bi-weekly. G. SAFETY FACTORS: All rodenticides or traps shall be placed only at times and in the areas approved by the COR or his/her designee. Rodenticides, and/or traps shall be replaced as necessary and per manufacturer recommendations. No pest control material or trap shall be placed where it may be recovered by patients, nor shall such material be allowed to contact food or cooking utensils. STORAGE OF PEST CONTROL MATERIALS: Storage of pest control materials or equipment is prohibited without the written approval of the COR. QUALITY ASSURANCE: Performance Objective Performance Teshold All emergency complaints shall be addressed and corrected within the timeframe specified above. Non-emergent complaints will be addressed and corrected within the timeframe specified above. Failure to meet prescribed timeframes shall not exceed one time per Quarter. J. REQUIRED CONTRACTOR REPORTING: The contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract. The Contractor shall furnish the COR s office, prior to initial application the trade names (if any), and the chemical names of all approved pesticides/chemicals along with appropriate antidote information and current Material Safety Data Sheet (MSDS). The Contractor shall supply this information as new products are submitted for approval to the COR. K. CONTRACTOR PERSONNEL BADGES, PARKING AND INSPECTION: 1. The contractor shall provide the COR with a list of contractor employees expected to be on VA premises. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. 2. An access badge will be given to the contractor s employee upon entrance into VA buildings. The contractor employee shall safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel shall properly display their access badges. Access badges shall be worn at or above the waist (facing forward.). The contractor s employees shall return the access badge(s) to the COR or designee at the end of each work day. 3. The contractor shall be required to comply with all security policies/requirements of the Togus VA. All security policies/requirements shall be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract. 4. It is the responsibility of the contractor s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with the COR prior to scheduled work taking place. The Togus VA, does not validate or make reimbursement for parking violations of the contractor s personnel under any circumstance. L. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at anytime so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with the COR or designee.
36C24119Q0217 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1
3/20/19, 8:01 AM Togus Maine Pest Control
Combined Synopsis Solicitation Togus Maine VAMC Pest Control Services (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24119Q0217 and the solicitation is issued as a request for quotation (RFQ). (iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2019-01. (iv) This requirement is being issued as an open market, service-disabled veteran-owned small business set-aside. The associated NAICS code is 561710 Exterminating Services and small business size standard is $11 million. (v) The Government intends to award a firm-fixed price award for Pest Control Services at the Togus Maine VA as indicated in the Performance Work Statement. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission. ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 YR __________________ __________________ Bi-Weekly facility preventive Pest Control measures, as outlined in the PWS. Contract Period: Base POP Begin: POP End: 0002 1.00 YR __________________ __________________ Bi-Monthly facility pesticide spraying, as outlined in the PWS. Contract Period: Base POP Begin: POP End: 0003 0.00 HR __________________ __________________ Emergency Service Calls hourly rates for: Weekend Hourly Rate After hours Hourly Rate Holiday Hourly Rate Contract Period: Base POP Begin: POP End: 0004 1.00 YR __________________ __________________ Bi-Weekly facility preventive Pest Control measures, as outlined in the PWS. Contract Period: Option 1 POP Begin: POP End: 0005 1.00 YR __________________ __________________ Bi-Monthly facility pesticide spraying, as outlined in the PWS. Contract Period: Option 1 POP Begin: POP End: 0006 0.00 HR __________________ __________________ Emergency Service Calls hourly rates for: Weekend Hourly Rate After hours Hourly Rate Holiday Hourly Rate Contract Period: Option 1 POP Begin: POP End: 0007 1.00 YR __________________ __________________ Bi-Weekly facility preventive Pest Control measures, as outlined in the PWS. Contract Period: Option 2 POP Begin: POP End: 0008 1.00 YR __________________ __________________ Bi-Monthly facility pesticide spraying, as outlined in the PWS. Contract Period: Option 2 POP Begin: POP End: 0009 0.00 HR __________________ __________________ Emergency Service Calls hourly rates for: Weekend Hourly Rate After hours Hourly Rate Holiday Hourly Rate Contract Period: Option 2 POP Begin: POP End: 0010 1.00 YR __________________ __________________ Bi-Weekly facility preventive Pest Control measures, as outlined in the PWS. Contract Period: Option 3 POP Begin: POP End: 0011 1.00 YR __________________ __________________ Bi-Monthly facility pesticide spraying, as outlined in the PWS. Contract Period: Option 3 POP Begin: POP End: 0012 0.00 HR __________________ __________________ Emergency Service Calls hourly rates for: Weekend Hourly Rate After hours Hourly Rate Holiday Hourly Rate Contract Period: Option 3 POP Begin: POP End: 0013 1.00 YR __________________ __________________ Bi-Weekly facility preventive Pest Control measures, as outlined in the PWS. Contract Period: Option 4 POP Begin: POP End: 0014 1.00 YR __________________ __________________ Bi-Monthly facility pesticide spraying, as outlined in the PWS. Contract Period: Option 4 POP Begin: POP End: 0015 0.00 HR __________________ __________________ Emergency Service Calls hourly rates for: Weekend Hourly Rate After hours Hourly Rate Holiday Hourly Rate Contract Period: Option 4 POP Begin: POP End: GRAND TOTAL __________________ (vi) The Contractor shall provide all resources necessary to provide Pest Control Services IAW the attached Performance Work Statement. Please see the attached PWS for full requirement details. (vii) The Place of Performance is the VA Togus Medical Center, 1 VA Center Augusta, ME 04330-6796. (viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.204-7 System for Award Management (Oct 2018), 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016), 52.209-7 Information Regarding Responsibility Matters (Oct 2018), 52.217-5 Evaluation of Options (Jul 1990), 52.233-2 Service of Protest (Sep 2006), 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JUL 2016), 852.233-71 Alternate Protest Procedure (Oct 2018), 852.233-70 Protest Content/Alternative Dispute Resolution (Oct 2018), 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference, 852.270-1 Representative of Contracting Officers (Jan 2008) (ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement. Submission of Quotes: (1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered. (2) Offerors shall submit their quotes electronically via email to Joshua.Gallien@va.gov. (3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. A site visit is scheduled for April 26, 2019 at 10:00 AM EST in Building 202, Room # 204 at the Togus Maine VAMC. The cut-off date and time for receipt of questions is 30-April-2019 10:00 AM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers. (4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Evaluation Process: Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory. Following receipt of quotes, the Government will perform a comparative evaluation of the products/services quoted. The Government will compare quotes to one another to select the product/service that best benefits the Government by fulfilling the requirement. The evaluation of Government requirements outlined in this request for quote will determine suitability. The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:A Price (Follow these instructions): Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces.A Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items", and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation. Past Performance: Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant).A Please utilize Attachment 1 Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement.A The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner.A Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Performance Work Statement. Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Work Statement. Contractor shall provide a quality control plan, which explains the offerors approach to quality control and methodologies. An example quality assurance surveillance plan is attached, see Attachment 2 QASP and can be utilized as a template. Contractor shall provide all current and relevant licenses and/or certifications for the State of Connecticut. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.252-2 Clauses Incorporated by Reference (Fed 1998), 52.203-16 Preventing Personal Conflicts of Interest (DEC 2011), 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014), 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011), 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011), 52.204-13 Systems for Award Management Maintenance, 52.204-18 Commercial and Government Entity Code Maintenance, 52.228-5 Insurance-Work on a Government Installation, CL-120 Supplemental Insurance Requirements, 52.232-40 Providing Accelerated Payments to small Business Subcontractors, 52.217-8 Option to Extend Services (NOV 1999), 52.217-9 Option to Extend the Term of the Contract (MAR 2000), 852.203-70 Commercial Advertising (May2018), 852.219-74 Limitations on Subcontracting-Monitoring and Compliance, 852.219-75 Subcontracting Commitments Monitoring and Compliance (JUL 2018), 852.232-72 Electronic Submission of Payment Requests, 852.237-70 Contractor Responsibilities (Apr 1984), (xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.219-8, 52.219-14, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.222-54, 52.223-18, 52.225-13, 52.232-33, 52.222-41 (Togus Maine VAMC Kennebec County WD 15-4009 (Rev.-8) was first posted on www.wdol.gov on 01/01/2019), 52.222-42, 52.222-43, 52.222-55, 52.222-62. (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. Offer quotes shall (xv) RFQ responses are due 03-May-2019 at 10:00 AM EST. RFQ responses must be submitted via email to: Joshua.Gallien@va.gov. Hand deliveries shall not be accepted. (xvi) The POC of this solicitation is Josh Gallien, Joshua.Gallien@va.gov.
36C24119Q0217 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1
4/19/19, 12:52 PM