Connecticut Pest Control Questions
Combined Synopsis Solicitation Connecticut VAMC and CBOCS Pest Control Services (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24119Q0174 and the solicitation is issued as a request for quotation (RFQ). (iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2019-01. (iv) This requirement is being issued as an open market, service-disabled veteran-owned small business set-aside. The associated NAICS code is 561710 Exterminating Services and small business size standard is $11 million. (v) The Government intends to award a firm-fixed price award for Pest Control Services at the Connecticut VAMC and CBOC locations as indicated in the Performance Work Statement. Please see the attached Performance Work Statement for full requirement details. Please complete the Price Schedule below and submit with the quote submission. ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 YR __________________ __________________ Pest Control Services at the VA West Haven Connecticut facility 7 days a week, as described in the PWS. Contract Period: Base POP Begin: POP End: 0002 1.00 YR __________________ __________________ Pest Control Services at the VA Newington Connecticut Campus facility, once a week as described in the PWS. Contract Period: Base POP Begin: POP End: 0003 1.00 YR __________________ __________________ Pest Control Services at the VA CBOC Connecticut facilities, bi-weekly week as described in the PWS. Contract Period: Base POP Begin: POP End: 0004 1.00 YR __________________ __________________ Pest Control Services at the VA West Haven Connecticut facility 7 days a week, as described in the PWS. Contract Period: Option 1 POP Begin: POP End: 0005 1.00 YR __________________ __________________ Pest Control Services at the VA Newington Connecticut Campus facility, once a week as described in the PWS. Contract Period: Option 1 POP Begin: POP End: 0006 1.00 YR __________________ __________________ Pest Control Services at the VA CBOC Connecticut facilities, bi-weekly week as described in the PWS. Contract Period: Option 1 POP Begin: POP End: 0007 1.00 YR __________________ __________________ Pest Control Services at the VA West Haven Connecticut facility 7 days a week, as described in the PWS. Contract Period: Option 2 POP Begin: POP End: 0008 1.00 YR __________________ __________________ Pest Control Services at the VA Newington Connecticut Campus facility, once a week as described in the PWS. Contract Period: Option 2 POP Begin: POP End: 0009 1.00 YR __________________ __________________ Pest Control Services at the VA CBOC Connecticut facilities, bi-weekly week as described in the PWS. Contract Period: Option 2 POP Begin: POP End: 0010 1.00 YR __________________ __________________ Pest Control Services at the VA West Haven Connecticut facility 7 days a week, as described in the PWS. Contract Period: Option 3 POP Begin: POP End: 0011 1.00 YR __________________ __________________ Pest Control Services at the VA Newington Connecticut Campus facility, once a week as described in the PWS. Contract Period: Option 3 POP Begin: POP End: 0012 1.00 YR __________________ __________________ Pest Control Services at the VA CBOC Connecticut facilities, bi-weekly week as described in the PWS. Contract Period: Option 3 POP Begin: POP End: 0013 1.00 YR __________________ __________________ Pest Control Services at the VA West Haven Connecticut facility 7 days a week, as described in the PWS. Contract Period: Option 4 POP Begin: POP End: 0014 1.00 YR __________________ __________________ Pest Control Services at the VA Newington Connecticut Campus facility, once a week as described in the PWS. Contract Period: Option 4 POP Begin: POP End: 0015 1.00 YR __________________ __________________ Pest Control Services at the VA CBOC Connecticut facilities, bi-weekly week as described in the PWS. Contract Period: Option 4 POP Begin: POP End: GRAND TOTAL __________________ (vi) The Contractor shall provide all resources necessary to provide Pest Control Services IAW the attached Performance Work Statement. Please see the attached PWS for full requirement details. (vii) The Place of Performance is the VA Connecticut Medical Center s and CBOC locations as outlined in the Performance Work Statement. (viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda s to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.204-7 System for Award Management (Oct 2018), 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016), 52.209-7 Information Regarding Responsibility Matters (Oct 2018), 52.217-5 Evaluation of Options (Jul 1990), 52.233-2 Service of Protest (Sep 2006), 852.233-71 Alternate Protest Procedure (Oct 2018), 852.233-70 Protest Content/Alternative Dispute Resolution (Oct 2018), 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference, 852.270-1 Representative of Contracting Officers (Jan 2008) (ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement. Submission of Quotes: (1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered. (2) Offerors shall submit their quotes electronically via email to Joshua.Gallien@va.gov. (3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. A site visit is scheduled for May 9th, 2019 at 9:00 AM EST in Building 5 main entrance, at the Connecticut VAMC. (950 Campbell Ave, West Haven CT 06516. The cut-off date and time for receipt of questions is 15-May-2019 at 10:00 AM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers. (4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Evaluation Process: Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory. The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:A Price (Follow these instructions): Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces.A Offerors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards. Ensure your representations and certifications are complete in the System for Award Management (SAM)( https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 "Offeror Representation and Certifications -Commercial Items", and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation. Past Performance: Provide (3) references of work, similar in scope and size with the requirement detailed in the Performance Work Statement. References must include contact information; brief description of the work completed, and contract # (if relevant).A Please utilize Attachment 1 Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Performance Work Statement.A The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the Performance Work Statement in a timely efficient manner.A Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the Performance Work Statement. Contractor shall demonstrate that their technicians meet the qualification standards stated in the Performance Work Statement. Contractor shall provide a quality control plan, which explains the offerors approach to quality control and methodologies. An example quality assurance surveillance plan is attached, see Attachment 2 QASP and can be utilized as a template. Contractor shall provide all current and relevant licenses and/or certifications for the State of Connecticut. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.203-16 Preventing Personal Conflicts of Interest (DEC 2011), 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014), 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011), 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011), 52.204-13 Systems for Award Management Maintenance, 52.204-18 Commercial and Government Entity Code Maintenance, 52.228-5 Insurance-Work on a Government Installation, CL-120 Supplemental Insurance Requirements, 52.232-40 Providing Accelerated Payments to small Business Subcontractors, 52.217-8 Option to Extend Services (NOV 1999), 52.217-9 Option to Extend the Term of the Contract (MAR 2000), 852.203-70 Commercial Advertising (May2018), 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Jul 2016), 852.219-74 Limitations on Subcontracting-Monitoring and Compliance, 852.232-72 Electronic Submission of Payment Requests, 852.237-70 Contractor Responsibilities (Apr 1984), (xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.203-6, 52.204-10, 52.209-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.222-54, 52.223-18, 52.225-13, 52.232-33, 52.222-41 (All counties that the WD covers, WD15-4097, WD15-4111, WD15-4113, WD15-4117, WD15-4119, WD15-4127, WD15-4131, WD15-4133 ) 52.222-42, 52.222-43, 52.222-55, 52.222-62. (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ responses are due 27-May-2019 at 10:00 AM EST. RFQ responses must be submitted via email to: Joshua.Gallien@va.gov. (xvi) The POC of this solicitation is Josh Gallien, Joshua.Gallien@va.gov.
36C24119Q0174 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1
4/24/19, 12:40 PM Connecticut Pest Control Services
Rev-5 Page 5 Page 5 Department of Veteran Affairs (VA) Sources Sought Notice Obtain Pest Control Services for 2 Connecticut VA s & 6 Community Based Outpatient Clinics (CBOCs) This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA s understanding of your company s offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Source Sought Notice. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the service requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. Refer to the General Requirements section below for the requested service description. This Sources Sought is to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. General Requirements: Purpose The purpose of this contract is to establish an environmentally sound and effective Integrated Pest Management (IPM) program to prevent general artopod, invertebrate, vertebrate pests and wildlife from adversely affecting the Connecticut VA installations operations and personnel tough obtaining pest control services. A contract shall be awarded for a base year (12 months) with four (4) potential annual option years to be exercised at the discretion of the government. Scope and Objectives The contractor shall provide all management, to prevent and control a wide variety of artopod and vertebrate pests which include but not limited to cockroaches, flies, fruit flies, termites, ants, fleas, bed bugs, stored product pests, silver fish, mosquitoes, mice, rats, bees, and wasps using best practice in our region. There may be a need to eliminate wildlife such as skunk(s), squirrel(s), bird(s), raccoon(s), possum(s) and others. In addition, the contractor will provide tools, supplies equipment, transportation and labor to develop and implement an Integrated Pest Management (IPM) plan. All infestations shall be addressed until pests are eliminated. Inspections shall be conducted daily 7 days a week at the VA West Haven Campus, once a week at the Newington Campus and bi weekly at each of the CBOC locations. with complaints responded to immediately (within 4 hours upon notification from the COR (Contracting Officer s Representative). **Note: Other locations may be added or deleted as needed and frequency will vary. VAMC Newington 555 Willard Ave. Newington, CT 06111 VAMC West Haven 950 Campbell Ave West Haven, CT 06516 VACBOC Stamford 1275 Summer St, Suite 102 Stamford, CT 06905 VACBOC Waterbury 95 Scovill Street Waterbury, CT 06706 VACBOC Willimantic 1320 Main Street Willimantic, CT 06226 VACBOC Winsted 115 Spencer Street Winsted, CT 06908 VACBOC New London Shaw's Cove Four New London, CT 06320 VACBOC Danbury 7 Germantown Rd Suite 2B Danbury, CT 06810 All work shall be performed during normal business hours, 8:00am to 4:30pm EST, excluding Federal holidays and unless otherwise approved by the COR. The service shall include all buildings, inside and out, at all locations. This includes at a minimum: Thoroughly inspecting all areas requested for pest infestation(s) and surrounding areas/facilities as necessary. Communicating regularly with the Contracting Officer's Representative (COR), determined at contract award, regarding planned actions and recommendations. The contractor shall provide an Integrated Pest Management Plan (IPMP) to the COR within thirty (30) days of contract award. IPMP plan requires approval by the COR prior to implementation Contractors IPMP plan requires but is not limited to address the following tasks: Inspect to determine pest management measures are appropriate are required. Recommend and communicate to the COR environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests. Selection and utilization of non-chemical control methods, which eliminate, exclude or repel pests, i.e. traps, caulking, air screens, etc Selection and utilization of the most environmentally sound pesticides(s) and application methods that present the lowest potential hazard to human health and non-target animals. All products shall be approved by the COR prior to use. Collection and disposal of all pests. Control general structural artopod pests (i.e., cockroaches, ants, beetles, spiders, carpenter ants, bees, silver fish etc..). Control flying insect pests (i.e., flies, fruit flies, etc..). Control predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc..). Control stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, trogerman beetles, moths, etc..). Control mice and rates (i.e., house mouse, field mouse, rats, etc..). Control pest bird (i.e. pigeons, sparrows, etc.). Control other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, racoons, possums, etc.). Control wood destroying organisms (i.e., subterranean termites, dry wood termites, fungi, wood boring beetles, etc.). Control aquatic pests (i.e., mosquito larva/pupae, etc.). The contractor shall perform an evaluation of the exterior of the buildings for any opening or discrepancies that potentially allows pests to enter. The Contractor shall provide a reporting system (preferably web-based) that allows the VA Environmental Management Service (EMS) to see service metrics (i.e. number of calls, work orders submitted, when calls are addressed and/or when work orders are closed out). In addition, the report shall provide the following information: Name and address of person who applied pesticide Location pesticide applied, by building and room number. Pest(s) against which the pesticide was applied Date and time of application Brand name of pesticide Name of manufacturer or federal environmental protection agency registration number for pesticide Rate of application or amount of pesticide applied Total area treated The Contractor shall provide pest control services 8:00am 4:30pm EST 7 days a week at the West Haven Campus, once a week at the Newington Campus and bi weekly at each of the CBOC locations. These days may increase or decrease, depending on the needs of the VA. The contractor shall respond to emergency calls within four (4) hours after receipt of notification and non- emergency calls twenty-four (24) hours after receipt of the call for all facilities. Emergencies include, but are not limited to: bed bugs, swarms of bees or ants, bats in building, or nuisance wildlife, such as squirrels, skunks, chipmunks or others in a building or on campus or affecting operations. Contractor shall be responsible for complying with all federal, state, local laws and regulations. Contractor shall comply with VA Directive 1850.02(1). Safety Factors Storage of pest control materials or equipment is prohibited on VA property without the written approval of the COR. The Contractor shall not dispose of any excess pesticide containers or any other materials contaminated by pesticides at any VA Hospitals, CBOCs or VA locations. Supervision and Security Contractor employees who will perform services at VA facilities covered by this contract shall be required to undergo fingerprinting prior to providing services, fingerprinting will be done at the West Haven Campus building 4. Once vendor employee has been fingerprinted and approved by the VA a facility access badge will be provided. The VA badged certified (licensed) applicator/operator shall report to Building 8 EMS trailer at the West Haven campus, building 42-100 of the Newington Campus and the main check in desk at the VACBOC s. The COR or designee will escort the Contractor employee to provide access to secure areas and act as a liaison to medical center personnel. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. An access badge will be given to the contractor s employee upon entrance into VA Buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel shall be in company uniform with company name displayed and shall properly display their VA access badges. Access badges shall be worn at or above the waist (facing forward). The contractor s employee shall return access badges(s) to the COR or designee at the end of each work day. The contractor shall be required to comply with all security policies/requirements of the CT VA facilities. All security policies/requirements must be met and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract. It is the responsibility of the contractor s personnel to park in the appropriate designated parking areas. The VA shall not make reimbursements for parking or any other violations of the contractor s personnel under any circumstance. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time as not to interfere with normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to a secure area, prearranged scheduling shall be made with the COR or designee. Glossary Certified Applicator/Operator: Any individual who applies pesticides or supervises the use of pesticides and who has been authorized to do so by certification by the State of Connecticut. Contracting Officer (CO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government. Contracting Officer's Representative (COR): An employee of the Department of Veterans Affairs appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. Integrated Pest Management (IPM): A planned program incorporating a wide variety of technological and management practices to achieve long-term and environmentally sound pest suppression and prevention. IPIM uses targeted, sustainable methods including education/communication, habitat modification, non-chemical control, biological control, and where necessary, the use of pesticide compounds, formulations, and application methods that present the least potential hazard to humans and the environment. Integrated Pest Management Plan(IPMP): A long-range, well defined planning and operational document that describes the IPM program. Written pest management plans are required as a means of establishing and implementing IPM. Pesticide: Any substance or mixture of substances, including biological control agents, that may prevent, destroy, repel, or mitigate pests and is specifically labeled for use by the EPA.
36C24119Q0174 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1
3/14/19, 11:23 AM