NEW A-E IDIQ CONTRACT FOR STATES OF NEBRASKA, KANSAS, AND MISSOURI
Added: Apr 30, 2014 7:44 pm Category: C-Architect and Engineering Services Date Published: April 30, 2014Solicitation Number: GS-06P-14-GZ-D-0004Proposals Due Date and Time: June 16, 2014 at 11:00 a.m. Central Standard Time (CST) (Proposals received after this date and time will be considered late and will NOT be accepted)INFORMATION - COMBINED SYNOPSIS/SOLICITATION:Type of ContractThis procurement opportunity is 100% set-aside for small businesses only.GSA will award Indefinite Delivery/Indefinite Quantity (IDIQ) Architect and Engineering (A-E) Services Contracts in response to this solicitation. Region 6 encompasses the four (4) state region that includes the states of Iowa, Kansas, Missouri, and Nebraska. For this procurement, GSA will award one or more base contracts for A-E Services in the states of Nebraska, Kansas, and Missouri ONLY (the specific geographic areas are explained below) .GSA reserves the right to award task orders under the base contracts in all 4 states and firms receiving an award may be asked to provide A-E services in all 4 states. For this procurement GSA will not award a base contract for A-E Services in the state of Iowa.Contractors responding to this solicitation are required to clearly specify which of the following geographical area(s) they wish to be considered for award:1. The State of Kansas, including the City of Kansas City Missouri, Columbia, Missouri and the area of Missouri west of Columbia, Missouri2. The State of Missouri East of Columbia, Missouri, including the city of St. Louis3. The State of Nebraska, including the cities of Council Bluffs, Iowa and Sioux City, IowaNOTE: Firms wishing to respond to this solicitation that are interested in multiple geographic areas must submit a clear and identifiable separate proposal for each geographical region.The Indefinite Delivery/Indefinite Quantity (IDIQ) contract for A-E services will be for a period of one (1) year with four (4) additional 1-year option periods. Prior to exercising each option, the Government will review the A-E firm's/joint venture's performance to date, and award options consistent with applicable portions of FAR Part 17. GSA will reserve the right to issue orders for services to be provided toughout the entire Region 6 (Kansas, Iowa, Missouri, and Nebraska). GSA also reserves the right to award a single contract per geographic area or Multiple Awards per geographic area, based on the Region 6 GSA needs at the time of award. The North American Industry Classification System (NAICS) Code/Size Standard for this procurement is: 541310. The Small Business Size Standard is $7.0 Million.One or more Firm-Fixed-Price (FFP) IDIQ contracts will result from this solicitation, including profit, overhead and hourly rates for anticipated disciplines and for use in negotiating FFP task orders. When pricing design for task orders over the life of the contract, the Government will require fully documented compliance with the mandates prescribed in FAR 15.404-4(c)(4)(i)(B) regarding the 6% fee limitation. Pricing on task orders for the production and delivery of designs, plans, drawings, and specifications shall not exceed 6 % of the estimated cost of construction, including fees. A chart indicating A-E services that are included in the 6% fee limitation and A-E services that are excluded from the 6% fee limitation will be included in the contract.A minimum guarantee amount of $5,000 is to be awarded for the base year only. If the minimum guarantee is not met during the base year, the government reserves the right to unilaterally issue a task order to satisfy this guarantee. If the contractor does not accept this task order, all claims to the minimum guarantee will be waived by the contractor. The annual estimated magnitude for all task orders in a one year period may range from $5,000 - $3,000,000.00. There is no yearly maximum. The sum of all task orders issued against the contract cannot exceed the maximum contract value of $25,000,000.00.Offerors are cautioned to read this announcement in its entirety. Questions concerning this announcement may be submitted in writing, via email, to Eric Bowie, eric.bowie@gsa.gov, and KA Perkins, kanika.perkins@gsa.gov. All questions concerning this announcement must be submitted in writing, via email, by June 2, 2014 at 11:00 a.m. Central Standard Time (CST). All answers to questions will be posted in an Amendment to the synopsis/solicitation prior to June 6, 2014 at 11:00 a.m. Central Standard Time (CST).Personal visits for the purpose of discussing this announcement will not be scheduled.Proposals are due and must be submitted by June 16, 2014 at 11:00 a.m. Central Standard Time (CST). Further submittal instructions are provided in this document under Response Requirements on page 7.Types of Services Required Under the ContractThe services under this proposed contract include Architect Engineer Design and related A-E services in support of the GSA in Region 6.The major function of this contract will be professional services, including but not limited to, design and the preparation of construction documents for repair and alteration, and tenant finish projects for the General Services Administration and other government agencies in occupied federally owned or leased office buildings. Typical projects may include repair, improvement, remodeling of building interior space, and building systems and features, including but not limited to: interior and exterior finishes, landscaping, civil, mechanical, plumbing, electrical, structural, fire safety, elevators, environmental, and roofing components/systems. The majority of projects under this contract will have an estimated construction cost of $3,000,000 or less.Services identified are consistent with the North American Industry Classification System (NAICS) Code 541310. Services to be provided include, but are not limited to:Evaluation, Testing, and Design Services: Architectural, landscape design, civil, structural, mechanical, electrical, and cost estimating. Professional disciplines, registrants, and expertise for related services to be provided include: assisting GSA staff engaged in scope development, master planning, feasibility studies, interior design, design review, construction administration and inspection, elevator evaluation/design, roofing analysis and design, envelope system integrity analysis, commissioning of building systems, code compliance reviews, signage design, boundary and topographic surveying, space planning, and various technical studies including, but not limited to: Building Engineering Reports, Historic Building Preservation Plans, seismic and structural evaluations, energy studies for design of energy upgrades including investigations to capture energy rebates available tough local utility rebate programs , basic engineering estimates of increases or decreases in building energy or water usage that would result from proposed project changes, roof evaluations, fire safety reviews/studies, and handicapped accessibility (ABAAS) reviews.Contract Administration, (CA), Services; Constructability reviews, construction shop drawing and submittal reviews, construction observations and inspections, forensic reports, pavement rehabilitation, design clarifications, scheduling, risk assessments, BIM specialists, use of recycled materials, LEED, Life cycle cost analysis, real estate market analysis, record drawings and other services not identified herein.Additional Services and expertise may also include: acoustical design and analysis, security system design, blast resistance and progressive collapse engineering, geotechnical testing, surveying (boundary & topographical), quality control testing, asbestos sampling, air monitoring, hazard material assessment, abatement design, preparation of environmental impact assessments, as well as, identification of acceptable design based solutions available for regulated items such as asbestos, PCBs, CFCs, radon, lead-based paint, underground storage tanks, mold investigations, and other various types of testing, monitoring, and quality checks as required to support services provided under this contract. The Government will not indemnify the firm against liability involving asbestos or other hazardous materials, that is, no clause holding the firm harmless will be included in the contract.Minimum Submission RequirementsJoint venture or firm/consultant arrangements will be considered and evaluated on a demonstrated interdependence of the members to provide a quality design effort. Compliance with Minimum Submission Requirements should be documented on the Minimum Submission Requirements Checklist provided. To be considered under this solicitation, firm/joint ventures must meet and show conformance to the following minimum requirements:1. A completed, current Standard Form 330, "Architect-Engineer Qualifications", and a completed, current Standard Form 330 for each proposed consultant. Interested firms with more than one (1) office must indicate on their SF 330 the staffing composition of the office in which the work will be performed. Indicate the solicitation number in block 3, on the SF 330. The completed SF 330 should indicate the specific personnel from the responding firm and all consultants expected to do the work on this contract, with resumes for each, professional registrations by state, and experience in this type of work over the past six (6) years. It is required that you include the Lead Architectural and Engineering Designers and the Primary Point of Contact that would be responsible for managing this contract and assigning task orders. It is recommended that the Key Personnel directly responsible for work submitted in section F should also be included. The projects listed in Section F shall be at least "similar" to the projects required by section "Evaluation Criteria, 1) Past Performance and design, and b) Similar Projects" of this solicitation. Projects included in this section may be greater in construction dollar value.2. Services shall be provided under the direction of a registered Architect or Engineer. The firm/joint venture must have Architects and/or Engineers that are currently registered in the state in which your firm has specified in your choice for geographical area. If the firm/joint venture has specified a geographic area that covers multiple states, current registration should be in all states covered under the geographical area.The firm/joint venture must possess and clearly indicate the following minimum staffing requirements: • Two registered (2) Architects or Engineers (or a combination of both), and • Two (2) CAD/D/BIM Technicians (CAD/BIM Technicians do not have to be registered).The minimum staffing to fulfill this requirement for the firm/joint venture is 3 people. This minimum staffing requirement does not refer to and should not consist of sub-consultants. All construction documents, reports, construction cost estimates, etc. submitted under this contract will require the professional seal and signature of an Architect and/or Engineer.Note: If your firm/joint venture has specified a geographic area that covers multiple states, registered architects/engineers do not have to be registered in both states if you have multiple architect/engineers that are registered in each state. However, if you have only one registered architect or engineer, he/she must be registered in each state covered under the geographical area.3. The firm/joint venture and/or consulting firms, if any, must have at least one (1) registered Professional in the state in which your firm has specified in your choice for geographical area, in each of the following disciplines: Structural, Mechanical, Civil, Electrical, and Fire Protection Engineering. The proposal must clearly state which person(s) is designated to fulfill this requirement. If the firm/joint venture has specified a geographic area that covers multiple states, current registration should be in all states covered under the geographical area. This minimum staffing requirement refers to, and should consist of, the firm/joint venture plus any proposed sub-consultants.4. Demonstrate the ability to comply with the following requirements: Construction drawings shall be created and submitted in the current version of AutoCAD (2014) and Revit (2014), which GSA updates every 2 years. Construction drawings created in other CAD programs and then translated into AutoCAD are NOT acceptable. Construction drawings must conform to the current GSA CAD/BIM standards. Construction specifications (Master Format), reports, databases, and similar items shall be submitted in the current version of MS Word format. The firm/joint venture shall update software versions at their own expense at the request of the Government.5. Provide current certificate of errors and omissions insurance.NOTE: All page count instructions toughout this document are maximum page limits. All page count instructions must be strictly adhered to. All pages that exceed the page count will not be made a part of the firm's submission and will be discarded, not reviewed, nor considered by GSA Region 6.EVALUATION FACTORS AND THEIR RELATIVE ORDER OF IMPORTANCEThe Government will make one or more awards to the responsible offerors whose offer conforms to the solicitation and is most technically qualified. Therefore, offerors will be requested to submit initial qualification packages to the Government on the most favorable terms from a technical standpoint. The Government reserves the right to conduct discussions/negotiations.The evaluation factors associated with the written submission are listed below in descending order of importance. The written and oral evaluation criteria are of equal importance; total of cumulative score considered.EVALUATION CRITERIA:Written Qualification Package Phase (100%)1. Past Performance and Experience on Design (50%)a. Design Approachb. Similar Projects2. Design Management and Philosophy (20%) a. Composition of Design Team and Technical Capabilitiesb. Design Methods and Philosophy3. Construction Administration (CA) Experience and Expertise (15%)4. Specialized Design Experience and Technical Competence (10%)5. Location in the Geographical Area and Knowledge of Locality (5%)Oral Presentation/Interviews Phase (100%)1. Project Management, including the firm's specific process flow (40%)2. Oral Presentation, including an overview of the firm/joint venture and sub-consultants, and lead designers (40%)3. Questions from GSA, and provide answers, including Specialized Design Expertise (20%)DESCRIPTION OF THE EVALUATION PROCESS, METHODOLOGY AND TECHNIQUES TO BE USED:The GSA Region 6 intends to award one or more contracts per geographic area to the responsible offeror whose offer conforms to the solicitation and is the most technically qualified based on written technical qualification packages and oral presentations/interviews.Written Qualifications Package: Written qualification packages shall be evaluated against the evaluation standards. Firms that submit a qualifications package and meet the minimum requirements will be evaluated. Firms determined to be the most highly qualified may be given an opportunity to conduct oral presentations/interviews.Oral Presentation/Interviews: Oral presentations/interviews will be evaluated based on the offeror's overall architectural knowledge, ability to assess, strategize and communicate efficiently, while creating innovative solutions to project challenges. Offerors will have 1 hour for the oral presentations/interviews.WRITTEN QUALIFICATIONS PACKAGEEvaluation Criteria: The information in this section is to be submitted in a separate section of the technical qualification package and in addition to the SF330, unless otherwise specified. Selection of the firm/joint venture will be based on the following evaluation factors that are listed in descending order of importance:1. Past Performance & Technical Expertise (50%): a. Technical Expertise: 1 page (1 side only)Provide a one (1) page, 1 side only, narrative detailing how the Principal and Project Manager for the IDIQ contract have worked together on prior projects to successfully satisfy the client's program, function, image, mission, budget, schedule and operational objectives on past projects. The supporting evidence should show the Project Manager is the best project manager for the IDIQ services. In addition, the firm/joint venture shall detail its plan to employ those strategies in this contract.The standard is met when offeror provides a narrative delineating the working history between the Principal and Project Manager used to achieve successful completion on past projects and how the firm/joint venture intends to apply a successful approach to Design on this contract for all subsequent task orders. The narrative should clearly demonstrate the Project Manager is the best Project Manager for the IDIQ services by listing previous successful projects completed under his supervision with verifiable customer satisfaction statistics.b. Similar Projects: 1 page (1 side only for each project - 5 pages total)The firm/joint venture shall submit a 1 page narrative, 1 side only per project, for five (5) similar projects of *scope, *size, and *complexity in which construction has been completed during the past *six (6) years. Submittal of less than five (5) projects will result in a lower score. Necessary project data shall include, project name, project location, project description, initial and final construction cost, project design start, construction start and completion dates.Additional consideration may be given to projects with greater complexity, and projects that demonstrate a thorough understanding of the any special characteristics of the general locale of the project (A-E Services) and how this relates to the area your firm has specified as its choice.*Project Completion: Projects must be completed between January 1, 2008 and December 31, 2013 to be considered.*Similar Scope: "Similar" in scope is defined for this announcement as tenant finish, renovation, and repair/alteration projects. "Similar"in size relates to the cost of the construction project.*Similar Construction Project Cost Range: $150,000 to $3,000,000.*Project Complexity: The complexity of the project considers the degree of tenant and/owner involvement in the design and any special phasing requirements in occupied facilities:Tier 1 Projects: Highly complex, include Federal, State or Municipal courts space where the clients include court officials, security officials and prosecuting officials, hospital projects, laboratory projects and/or there are special phasing requirements to keep the facility in operation.Tier 2 Projects: Complex, include corporate, institutional, or governmental office space where there are many organizational functions represented. Tier 3 Projects: Least complex, are those of minimal client involvement such as roof replacements, tuck-pointing, and parking lots.Project References: Provide a current client/owner reference contact and general contractor reference contact for each of the 5 projects included in this section. Reference information should include: Name, title, e-mail address, street address, phone number, and certificates, awards, peer recognition, etc. This information can be used to demonstrate energy and environmental efficiency and sustainable design excellence.The standard is met when the offeror has submitted narratives for five (5) separate, yet similar (as defined above), projects that demonstrate how these projects are similar to those that will be required under this contract, and the offeror has provided client/owner reference contacts for each project as outlined above.2. Design Management and Philosophy (20%): a. Composition of Design Team and Technical Capabilities:Provide a 1 page, 1 sided, organizational chart of key team personnel, including applicable joint venture and sub-consultants.Provide a 1 page, 1 sided detailed plan describing your firm's plan to manage multiple projects / task orders simultaneously.Provide a 1 page, 1 side only description of the background and qualifications of each key team personnel indicated on the organizational chart (1 page, 1 side only for each person). Describe the nature and extent of their technical capabilities. This information can be a narrative expansion of the information provided on the SF 330NOTE: Information of key team personnel is to be indicated on the resume pages of the Standard Form 330. The key team personnel indicated as part of SF 330 shall be the same as indicated on this organizational chart.The standard is met when the offeror provides a readable organizational chart identifying key team personnel from the SF 330's that are submitted, and a plan for managing workload. Firm should also include detailed information regarding the technical capabilities of each of the key team personnel from the organizational chart.b. Design Methods and Philosophy - 2 pages (double-sided).1. Methods: Provide a narrative indicating how project management, cost estimating, coordination, quality control, planning, scheduling, timeliness, problem resolution and cost control measures are addressed by your firm/joint venture during design. Give detailed information regarding your firm's method for conducting site investigations/site verifications on projects. Provide an owner point of contact including name, title, address and current phone number, References may be contacted.2. Design Philosophy, energy consciousness and low maintenance design features: Proved design philosophy information that illustrates how the firm responds to project challenges, application of design intent, realize actual constructed systems and operations, energy conservation measures and sustainable durable design features. This narrative should include verifiable information, objective details, facts, performance history and other information that can substantiate the architect and engineering firms' design philosophies and approach to public architecture.The standard is met when the offeror provides a narrative delineating its specific methods in the areas of project management, quality control, planning, scheduling, cost control and problem resolution. The firm should also address, in detail, methods for site investigations/verifications. The narratives should also indicate the A-E's philosophy to energy consciousness and sustainable, low maintenance project solutions, and explains how this philosophy shapes the creative design process and pragmatic implementation of the solutions. The narrative should provide clear methods of cost estimating, coordination, quality control, planning, scheduling, and problem resolution.3. Construction Administration (CA) Experience and Expertise (15%): 1 page, 1 side only for each CA key personnelProvide project specific information for each CA key personnel proposed on this project. Describe the following for one (1) specific project per each CA key personnel that was completed within the past 6 years between January 1, 2008 and December 31, 2013:CA key personnel name and title, construction project title, period of performance (calendar days), estimated completion date, actual completion date, location (city, state), total award amount, and final project amount .Provide a client/owner reference contact and general contractor reference contact for each project. Reference information should include name, title, e-mail address, street address, and phone number.Include a narrative for each CA key personnel proposed on this project. In the narrative describe their previous experience in communicating and mitigating issues during construction phase services. Include problem resolution techniques on specific issues and experience with mitigating risks.The standard is met when the offeror submits all of the above noted information regarding each CA key personnel, and a narrative describing the detailed expertise of the personnel mentioned, as it relates to key CA personnel's ability to communicate and mitigate risks during the construction phase services and indicates sufficient techniques are used for identifying and resolving issues.4. Specialized Design Experience and Technical Competence (10%):1 page (double-sided)Provide a narrative detailing the firm's/joint venture's familiarity, experience, and expertise in specific building design specialties such as: roof replacement, interior design, elevator, childcare, building system evaluation, historic preservation, landscaping, laboratory, sustainable and accessible design, energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Other specialized design includes fire protection, life safety, and security systems design.The standard is met when the offeror provides a narrative detailing the strengths of their company and the type of expertise that their firm possesses with regard to the examples listed in the description of this section. The specialized design experience and technical competencies should be detailed and clearly indicate proficiency that will be sufficient for successful completion of specialized services necessary on this contract.5. Location in the Geographical area and Knowledge of the Locality (5%):1 page (double sided)Provide a detailed and clearly written description of the firm's production capability within the geographical area specified in your technical qualifications submission. The description should indicate the following:1. Location of production facility in the geographical area, or, if applicable, the firm's plans to establish such capabilities2. Specific knowledge of the geographical area3. Detailed plan conveying your firm's ability to respond immediately (within 24 hours) to any GSA building site within the geographic area your firm has specifiedThe standard is met when the offeror provides a narrative detailing the firm's location in the geographical region or a plan to establish such, knowledge of the geographical area is clearly demonstrated, and the offeror has provided plans for immediate responsiveness to the GSA Region 6 needs that may arise in the geographical region specified.ORAL PRESENTATION / INTERVIEW EVALUATION FACTORS: Oral presentations/interviews will be evaluated based on the offeror's overall experience and architectural knowledge, efficient communication and project flow, ability to assess, strategize and create innovative processes and solutions to project challenges. Offerors will have 1 hour for the oral presentations/interviews.Oral Presentation/Interviews Phase (100%)1. Oral Presentation by the Principal in charge of the IDIQ services, introducing the Project Manager and, including an overview of the firm/joint venture and sub consultants, and lead designers (20%) 10 minutes2. Interview questions for the Project Management team, including the firm's Project Management strategic tactics, specific process flow, Specialized Design Expertise, and explaining the vision the team has to address risks, accountability, and control mechanisms. Answers should be concise and thoroughly address the question. (80%) 45minutes 3. Questions for GSA 5 minutesNOTE: Offerors shall present information that is not included in the technical proposal.Offerors should provide an overview of the firm, lead designers, and overall Project Management Process including design solutions. Offerors presentation should address critical facets of the project management process including negotiation of work orders, involvement of GSA project managers, onsite inspection and evaluation, staffing, strategies for management/performance in occupied facilities, communication, scheduling, budget, cost estimating, design solutions/innovative architectural/engineering concepts, security, historic preservation strategies, integration of sustainable design practices, and use of CAD/BIM technology toughout design, and overall project management.The standard is met when the offeror effectively communicates their architectural knowledge, ability to assess, strategize and communicate efficiently, while creating innovative solutions to project challenges. Offerors should explain the team composition, roles and responsibilities and the firm's ability to effectively manage the staffing, workload, and multiple projects at once.RESPONSE REQUIREMENTS:When responding to this announcement, offerors must fully address their capability with regard to each of the above stated minimum submission requirements and evaluation criteria. Oral Presentation/Interviews will be conducted with the most highly qualified A-E firm/joint venture, based on their written response to this announcement. The contract will be procured under the Brooks Act and FAR Part 36. This solicitation is a Request for Qualifications and is not a Request for Proposal.NOTE: All packages shall be marked "TECHNICAL QUALIFICATIONS SOLICITATION - GS-06P-14-GZ-D-0004".The Technical Qualifications Package shall include:• one (1) original bound hard copy• one (1) electronic copy/CD PDF formatLimit all pages to technical proposals to 8 ½ x 11 size pages.Firms/joint ventures wishing to be considered must submit completed SF 330(s) and other pertinent information as required above. The contents of the technical proposal shall consist of the items in the order and format indicated under Minimum Submission Requirements and Evaluation Criteria.Technical Qualifications Package shall consist of the following information that is clearly labeled:• Minimum submission requirements (include one completed Minimum Submission Requirements Checklist per Geographic area)• Completed SF 330• Technical qualificationsNOTE: The Technical qualifications portion of the Technical Qualifications Package must contains the information required to be submitted, per the evaluation criteria section of this Request for Qualifications in addition to the SF 330.A follow-up announcement shall be placed in this publication containing the list of the firms considered to be the most highly qualified.This is not a request for fee proposal.It is the vendor's responsibility to monitor FedBizOps for any changes and/or conditions. Offerors submitting a proposal in response to this announcement shall complete electronic Annual Representations and Certifications (formerly in ORCA) in conjunction with required Entity (formerly contractor registration in the Central Contractor Registration (CCR) database) accessed via https://www.sam.gov.If you have any questions concerning this announcement, please contact Eric Bowie at (816) 926-5029/eric.bowie@gsa.gov or KA Perkins at (816) 823-5804/kanika.perkins@gsa.gov. The subject line of the e-mail must read "New A-E IDIQ Solicitation GS-06P-14-GZ-D-0004".All questions regarding this synopsis/solicitation must be received via email no later than 11:00 a.m. Central Standard Time (CST) June 2, 2014. All answers to questions will be posted in an Amendment to the synopsis/solicitation prior to June 6, 2014 at 11:00 a.m. Central Standard Time (CST).A pre-technical qualifications meeting with R6 GSA and/or personal visits for the purpose of discussing this announcement will not be scheduled.Do not send Technical Qualification Packages via email.Technical Qualifications Packages in response to this synopsis/solicitation must be received no later than 11:00 a.m. Central Standard Time (CST), June 16, 2014, by the General Services Administration at the following location:General Services AdministrationOffice of Business and Support Services (6ADB), Room 11611500 East Bannister Road, Kansas City, Missouri 64131-3088.ATTACHMENT: MINIMUM SUBMISSION REQUIREMENTS CHECKLIST GS06P14GZD0004 General Services Administration Public Buildings Service Region 6
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