EPA-RTP Operations and Maintenance
EPA’s Information Technology Acquisition Division (ITAD) located at Research Triangle Park, NC (RTP) has a requirement for continuation of services under the current EPA-RTP Facilities Maintenance and Support Services Contract (O&M) EP-D-15-041 for an anticipated period of six (6) months to allow for completion of on-going proposal evaluation(s) and award of the follow-on contract. The EPA has multiple facilities in the RTP and Chapel Hill, NC area (combined identified as EPA-RTP Facilities). All O&M responsibilities for the EPA-RTP Facilities are performed under contract EP-D-15-041. The EPA’s facilities on the main campus at RTP are 1.2 million square feet of office space, research laboratories, computer center, conference spaces, and child-care facilities. The EPA-RTP facilities are classified as a Centers for Disease Control (CDC) Bio-Safety Level II Research Facility and AAALAC (Association for Assessment and Accreditation of Laboratory Animal Care) facilities. Wood Environmental and Infrastructure, Inc (Wood) has provided support to the EPA under contract EP-D-15-041 since September 2015. ITAD has issued the now-closed solicitation 68HERD20R001 for these required services and is currently in the proposal evaluation process with the intent to award a contract under competitive procedures by September 2021. The timeline for this acquisition has been significantly delayed due to the COVID-19 pandemic. Due to the size, scope, and complexity of this requirement, the Government determined that an on-site preproposal conference was essential to ensure that all prospective vendors had the opportunity to visit the campus prior to submitting a proposal. Therefore, the on-site portion of the conference was delayed by approximately five (5) months until local conditions improved to allow the Government to host the anticipated number of interested vendors in accordance with state and local reopening guidelines, while limiting the number of tours to the greatest extent practicable to ensure fair opportunity and consistent information. Depending on the outcome of the on-going competition, the responsibility for the EPA-RTP requirement may transition to a new contractor in September 2021. Contractor transition for a requirement with the size, scope and complexity of this PWS is complex and places critical Government facilities, assets, research, and systems at increased risk as the incoming contractor becomes fully capable of performing the services required. The continuity of services and personnel is essential to the health of the facility, it’s occupants, and the facility’s role to support the EPA’s mission of protecting human health and the environment. The potential period of performance for the new contract (Base Period plus for potential Option Periods) will make the risk and costs inherent in transitional activities acceptable to the Government. A modification of EP-D-15-041 to allow for continuation of services with the current O&M Contractor (Wood) provides the lowest risk for critical facility and support systems for the six-month time period contemplated. Additional details are below. Wood currently employs a staff of maintenance technicians, supervision, and administrative personnel to support EPA’s O&M requirements at RTP. Contractors generally propose incumbent retention target rates to fulfill personnel requires as part of their technical proposal. There is no assurance that the incumbent staffing retention targets can be achieved during the actual transition phase of the contract. This means the potential for increased costs for training, security clearance processing of employees, uniforms and the overall loss of efficiency as employees become familiar with the facility or the new employer’s approach to the work. These risks and/or associated costs are anticipated, expected, and an inherent cost of doing business when awarding a long-term contract as the Government will receive value and benefit from the investment in the successful offeror and their personnel. Transitional risk and associated costs for a contractor to perform services over a six-month period of performance with the likely additional transition occuring in September 2021 would introduce inefficiency and an unacceptable level of performance risk without the Government receiving benefit from the sustained continuity of those personnel. A short term disruption to the continuity of operations for the maintence and operations of this facility (prior to the new award date of September 2021) would also lead to increased costs due to excess turnover and unacceptable levels of risk exposure to Government assets and facilities in the following: Operations and Maintenance of the Building Automation Systems (BAS), Disruptions to Environmental Conditions impacting Laboratory Research within the bio-level II research facilities which comprise over 300 environmental research laboratories EPA’s National Computer Center Child-care at the First Environments Early Learning Center (FEELC) Endangerment of laboratory animals housed at the campus within the AAALAC certified facility Disruption of the Routine and/or Scheduled Maintenance Program Over 800 different defined procedures on over 11,000 pieces of equipment or systems performed on a fixed price basis The Government is not stating that there are no other contractors who can support this O&M requirement. The Government is instead saying that considering the short period of performance contemplated within this extension that no other contractors could transition this workload from Wood, and efficiently continue performance without potential reduced services, increased costs, and unnecessary risks to the Government. This six-month extension of services is also not an attempt by the Government to limit competition to the incumbent contractor. Proposal evaluation is on-going in response to solicitation 68HERD20R001. Interested contractors will have the opportunity to compete for this long-term work under the re-competed contract. In accordance with FAR Part 5.207(C)(16)(ii), all responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency. Such capabilities/qualifications will be evaluated solely for the purpose of determining whether or not to conduct this procurement on a competitive basis. A determination by the Government not to compete this proposed effort on a full and open competition basis, based upon responses to this notice, is solely within the direction of the Government. This six-month extension to contract EP-D-15-041 will be issued via contract modification, therefore no formal solicitation is anticipated for this requirement. EPA-ITAD will issue the request for proposal via formal request letter. EP-D-15-041 Environmental Protection Agency Office of Acquisition Management
2/24/21, 10:38 AM Facilities Maintenance and Support Services
Added: Apr 08, 2014 11:21 am THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a request for proposals and no contract will be awarded from this notice. The United States Environmental Protection Agency (EPA) is seeking Small Businesses with current relevant qualifications, experience, personnel, and capabilities to perform the proposed requirement. The EPA currently has a contract for the provision of facilities maintenance and support services at all EPA facilities in the Research Triangle Park, NC area and Chapel Hill, NC area. The contract number is EP-D-09-095 and the contractor is AMEC Environment & Infrastructure, Inc. The current contract is in its last option period, which expires on September 30, 2014. The Government intends to exercise the Option to Extend Services clause to end performance March 31, 2015. The EPA intends to issue a solicitation for a successor contractor to furnish all necessary labor, supervision, transportation, equipment, and supplies to provide facilities maintenance and support services to operate and maintain all EPA facilities (six different locations) located in the Research Triangle Park, NC area and Chapel Hill, NC area. Facilities Maintenance and Support Services include, but are not limited to the Maintenance and Operation of Facilities, including all Facility Infrastructures located on surrounding federal property, Buildings and Equipment; the Design and Fabrication of Hardware and Equipment; Engineering Documentation; Alterations and Repairs of Buildings, Equipment and Electrical, Mechanical, Plumbing Systems; Review of proposed changes to EPA RTP Facilities; Shop Services; and Preventive/Predictive Maintenance (PM) inspections and repairs. Facilities maintenance and support services also includes, but are not limited to the Electrical Safety Inspections and Maintenance of Electrical Services/Panels, Substation Switchgear, and Lighting Fixtures/Systems; Electronic & Closed Circuit Television Security Systems Maintenance; Fire Extinguisher Inspections and Maintenance; Inspection, Operations and Maintenance, and Repair of Government-Owned Fire Alarm and Sprinkler Systems; Control Systems; Food Service Equipment Maintenance; Elevator Maintenance; Environmental Compliance; Snow Removal Service; Roadway/Surface Parking Lot and Parking Deck Maintenance; Chemical Spills; Engineering Technician Support; and utility work at all facility locations. Work will be subject to the Service Contract Act/Collective Bargaining Agreement and the Davis-Bacon Act. EPA anticipates the award of a hybrid contract that consists of Firm Fixed Price (FFP) Contract Line items (CLINs) and Fixed Rate for Services - Indefinite Delivery, Indefinite Quantity (FR/IDIQ) CLINs. The contract will consist of a base period of twelve (12) months, with four (4) additional twelve-month option periods. The total duration of the proposed contract is sixty (60) months. This notice is a request for information from the small business community. The Government invites contractors that are designated as small business with the experience and capabilities necessary to meet or exceed the stated requirements to submit a Capabilities Statement Package consisting of appropriate documentation, literature, brochures, and references anticipated to be five to ten pages, following the set format. The Government will not pay for any information solicited. Respondents will not be notified of the results of this evaluation. One of the main functions of this notification is to assist the Contracting Officer in determining whether a Small Business Set-aside is a viable strategy for this procurement. If a full and open competition is ultimately pursued, responses to this notification will be used to aid in establishing small business subcontracting goals. All Small Businesses that are qualified to perform this work are encouraged to respond. The North American Industry Classification System (NAICS) number 561210 applies to this requirement and the small business size standard is $35.5 Million in average annual receipts over the preceding tee fiscal years. It is requested that interested parties submit a brief Capabilities Statement Package. Respondents must include a company profile, to include number of employees, annual receipts, office location(s), DUNS number and CAGE Code, references with detail of work performed, and a capability statement for at least tee recently completed projects of similar work within the same magnitude of this notice. Each reference shall include the company name and title, telephone number, and point of contact. Indicate whether your firm was the prime contractor or subcontractor on other similar projects. The capability statements for each project should be numbered consistent with the below requirements followed by supporting documentation. Interested parties who believe that they are qualified to perform these services must submit for evaluation, a list of projects by contract numbers, project titles, description of work, size of facility, contract dollar value, brief description of how the referenced contract relates to the work described, and evidence that documents in detail the following specific capabilities: 1. The Environmental Protection Agency has multiple facilities in the Research Triangle Park (RTP) and Chapel Hill, NC area. The Environmental Protection Agency facilities on the main campus in Research Triangle Park (RTP) are 1.2 million square feet of offices, laboratories, computer and conference spaces, and child care facilities. The EPA RTP facilities are classified as a CDC Bio-Safety Level II Research Facility and AAALAC (Association for Assessment and Accreditation of Laboratory Animal care International) facilities. Descriptions of the facilities covered are as follows. a. The main facility is 1,145,000 million square feet and includes 3 office wings, an office tower, an additional office building currently under construction and 400 laboratories. The EPA main campus complex includes four 5-story laboratory blocks, tee 3-story office blocks, and a 6-story office building that also houses special program areas. b. The High-Bay building is an engineering research facility that is comprised of specialized large-scale labs with 35 foot ceilings and specialized research equipment. Located elsewhere on the main campus are the 100,000 square foot National Computer Center (NCC) which houses office space, computer training facilities, high performance scientific computers and large-scale computing systems. There is also an 25,400 square foot Child Care Center located on the main campus. c. Other buildings included in the scope of this requirement are the Human Studies Division in Chapel Hill, NC where EPA's clinical and epidemiological research is conducted. The Page Road Facility which currently houses Receiving/Delivery Operations & Fluid Modeling Facility - Wind Tunnel Operations. Lastly, the Reproductive Toxicology Facility (RTF) Building in RTP, NC in which the EPA conducts research into environmental contaminants (the Government will be vacating the RTF during the term of this contract). 2. Provide documentation that demonstrates recent and relevant experience in providing facilities maintenance and support services for projects that involves multi-facility installation, including child care centers, engineering research facilities, research laboratories (CDC Bio-Safety Level II and AAALAC accredited or equivalent), and computer centers of similar size, scope, and complexity. 3. Provide experience in the utilization of products containing recovered materials. 4. Provide documentation that demonstrates a full understanding of state, federal, and environmental regulatory compliance policies and safety and energy concerns / issues for projects of similar size, scope, and complexity. 5. Provide proof of available bonding capacity. Include evidence of sufficient available construction bonding capacity with the name of bonding company, telephone number, and point of contact. Indicate the maximum amount of construction bonding that your company can obtain. Construction bonding level should be shown in dollars per contract and aggregate. 6. Indicate if you are 8(a), HUBZone, Service Disabled Veteran Owned, Woman Owned, Veteran Owned, and/or general small business. Provide proof of SBA certification of the firm's status as a small business. Include average annual receipts over the preceding tee fiscal years. 7. The estimated value of the Construction portion of this requirement is estimated between $5,000,000 and $10,000,000 per year. The Capabilities Statement Package for this sources sought notice is not expected to be a proposal, but rather short statements regarding the company's ability to demonstrate existing, or developed, expertise and experience in relation to this project and the areas specified herein. Any commercial brochures or currently existing marketing material may also be submitted with the Capabilities package. Submission of Capabilities statement package is not a prerequisite to any potential future offerings, but participation will assist the EPA in tailoring the requirement to be consistent with industry capabilities. The determination to proceed with full and open competition is solely within the discretion of the Government. Responses to this announcement shall be transmitted via e-mail to the following address: stearns.keith@epa.gov. Responses must be received no later than 3:00 pm Eastern Daylight Saving Time on April 22, 2014 to be considered. Please address any comments or questions regarding this sources sought notice to Keith Stearns, EPA RTP-POD/OARM, EPA Research Triangle Park, NC, Code E120-E via the above address. Email correspondence is preferred. Telephonic submissions and questions will not be entertained. SOL-NC-14-00011 Environmental Protection Agency Research Triangle Park Procurement Operations Division
4/8/14, 11:21 AM EPA-RTP Operations and Maintenance
EPA-RTP Facilities Operations and Maintenance SOL-NC-14-00011 Environmental Protection Agency Office of Acquisition Management
5/29/15, 3:50 PM EPA-RTP Facilities Operations and Maintenance
Added: Sep 30, 2015 11:47 am Standing Task Order for Maintenance Repairs (MRs) and Preventive Maintenance Repairs (PMRs) (IGF::OT::IGF) SOL-NC-14-00011 Environmental Protection Agency Research Triangle Park Procurement Operations Division
9/30/15, 11:47 AM EPA-RTP Facilites Operations and Maintenance Support Services
Added: Oct 16, 2015 9:08 am Facilities Operations and Maintenace Support Services to support the Environmental Protection Agency's (EPA) Research Triangle Park (RTP), NC main campus and associated locations.Hybrid Firm Fixed Price and T&M Contract for Base plus four option periods. SOL-NC-14-00011 Environmental Protection Agency Research Triangle Park Procurement Operations Division
10/16/15, 9:08 AM