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All Federal Contract Awards
Delivery Order 19F14018D0002-19F14018F0018
Award Date
7/10/18
Potential Completion Date
10/30/18
Potential Value
$23K
Overview
Contacts
Activity
3
Transactions
3
Subawards
Opportunity Stack
Similar Awards
Funding Federal Agency
Bureau of Diplomatic Security
Contracting Federal Agency
US Embassy Helsinki
Awardee
Miscellaneous Foreign Awardees LN9PU5M2YZN5
Ultimate Awardee
Not listed
NAICS Category
485310 - Taxi and Ridesharing Services
PSC Category
W023 - Lease Or Rental Of Equipment- Ground Effect Vehicles, Motor Vehicles, Trailers, And Cycles
Set-Aside Type
No Set-Aside Used
Federal Contract Vehicle
Not listed
Extent Competed
Not Competed
Major Defense Program
Not listed
Pricing Type
Firm Fixed Price
Place of Performance
Finland
Solicitation Procedures
Only One Source
Number Of Offers Received
Not listed
Legislative Mandate
Not listed
National Interest Action
Not listed
Research Type
Not listed
Primary Consortia Member
Not listed
19F14018D0002
Indefinite Delivery Contract
19F14018D0002-19F14018F0018
Delivery Order
Update #1
Update #2
RENT A CAR SERVICES (VEHICLES & DRIVERS) IN SUPPORT TO VIP VISIT
Posted 7/10/18
5
1
Name
Description
Solicitation Number
FederalAgency
Type
PostedDate
Transportation-POTUS/Sec State 2018
JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN COMPETITION (OVERSEAS CONTRACTING ACTIVITIES) 1. I recommend that Embassy Helsinki use other than full and open competition for the acquisition of Transportation Services in support of POTUS visit. The estimated cost is EUR765,000 ($900,000). 2. Nature and/or description of the action being approved. Senior High Level USG Principal traveling with a delegation inclusive of support elements in Transportation and Logistics. 3. A description of the supplies or services required to meet the agency's needs. Passenger transportation services, vehicles with drivers and vehicles without drivers for an official VIP visit in Helsinki, Finland. 4. An identification of the statutory authority permitting other than full and open competition. [X] 41 U.S.C. 253 (c) (2), FAR 6.302-2; Unusual and Compelling Urgency; (Based on the available time and urgency of the requirement as detailed below) Security concerns prohibit sufficient advanced notification of VIP travel to allow for sufficient time to conduct full and open competition. The Department of State can only communicate with the staff at Posts abroad when authorization is given due to security concerns. They have an extremely short turnaround time when authorization has been granted for negotiations to commence and site selections to be finalized with both the local vendors and Posts before the actual Senior High Level USG VIP visit occurs. Security and logistical teams make determinations during the site survey as to which hotels are most suitable for the Senior High Level USG VIP and his traveling staff to remain overnight. Consideration of the Senior High Level USG Principal and the location are taken into consideration as a determining factor. The types of events, meetings, locations and availability of venues to support the Senior High Level USG VIP and the delegation are often times designated by the host countries. Unique requirements for communications support are under severe time limitations and always a determining factor in the selection process as its capacity to be augmented to the unique requirements necessary to support certain Senior High Level USG Principals. Many of the arrangements for hotel and transportation are often not confirmed until just before the actual visit. In addition to supporting a large delegation within a short time frame, last minute and frequent changes of itineraries for supporting personnel often result in significant changes in how Posts work with the vendors. With the exception of a few trips, contracts are not permitted to be signed until the Department of State (Post) has written confirmation from all supporting agencies, which enables collection of funds from said agencies in the event of cancellation. This results in an unusual and compelling urgency in accordance with 41 U.S.C. 253 (c) (2), FAR 6.302-2. 5. A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited (for sole source acquisitions; also required for unusual and compelling urgency where more than one offer will not be solicited). Security and logistics are the Department of State's primary considerations when procuring transportation. The Department of State must be able to provide safe and secure transportation for VIP visitors. Frequently VIP visits are not announced or confirmed in sufficient time to conduct a competition, creating an urgent and compelling need. [X] The VIP visit information was not available in sufficient time thereby creating an urgent and compelling need. [X] The proposed contractor has the following unique qualifications which meet the Department of State's security and logistical requirements. [X]Number of vehicles [X]Number of drivers 6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable. The description should include whether a FedBizOpps notice was or will be publicized, as required by FAR 5.2, and if not, which exception under FAR 5.202 applies (e.g., blanket waiver provided in DOSAR 605.202-70). Due to urgency and exception in FAR 25.401(a)(5) this solicitation cannot be posted but the JOFOC will be published in FedBizOpps. 7. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable. Rates given by the contractor are in line with market rates in Finland. 8. A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted. Based on past experience with vendor; prices that meet the normal market; the urgency and time-sensitive nature of this request; market survey was not conducted. 9. Any other facts supporting the use of other than full and open competition. None. 10. A listing of sources, if any that expressed, in writing, an interest in the acquisition. None. 11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required. None. CERTIFICATIONS I certify that this justification is accurate and contains complete data necessary to support the recommendation for other than full and open competition. _______________ ____/S/____________________________ Date Phong Ngo PTS Director, Acting Requirements Office I certify that this submission is accurate, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval. _________________ ______/S/__________________________ Date Monica Madrid Contracting Officer APPROVALS Contracting Activity Competition Advocate (Required for actions exceeding $550,000 but not exceeding $11,500,000) APPROVED BY: _________________ _______/S/____________________________ Date Contracting Activity Competition Advocate.
19F14018Q0002
Department of State US Embassy Helsinki
Award Notice 1/1
8/10/18, 9:32 AM
5
1
Mod #
Description
ReasonForModification
Federal Obligation
Date
P00002
RENT A CAR SERVICES (VEHICLES & DRIVERS) IN SUPPORT TO VIP VISIT
Supplemental Agreement for work within scope
($10k)
8/9/18
P00001
RENT A CAR SERVICES (VEHICLES & DRIVERS) IN SUPPORT TO VIP VISIT
Change Order
($7k)
7/13/18
Not listed
RENT A CAR SERVICES (VEHICLES & DRIVERS) IN SUPPORT TO VIP VISIT
Not listed
$38.9k
7/10/18