A/E Design for "Upgrade Public Corridors and Waiting Room"
Added: Dec 29, 2014 7:02 am DESCRIPTION: This is a Pre-Solicitation Notice for the following services under project number 62615-102 - "A/E Design for Upgrade Public Corridors and Waiting Rooms" at the Nashville VA Medical Center in Nashville, Tennessee. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF330s. Interested firms should submit their current SF330 to Dean.Regazzi@va.gov. The SF330s are due on January 15, 2015 at 2:00pm Central Time. Contractor visits and phone calls to the facility to discuss this announcement are not permitted. The Nashville VA Medical Center is seeking professional architect/engineering firms to provide investigative services, construction documents, working drawings, specifications and cost estimates, and construction administration period services as required to prepare complete specifications, drawings, and Cost estimates for the design of project "Upgrade Public Corridors and Waiting Rooms" at the Nashville Campus of the VA Tennessee Valley Healthcare System, 1310 24th Avenue South, Nashville, TN 37212. The project will address the renovation of over 10,000 square feet of corridors, waiting and public toilets on the first and second floors of the Nashville Campus. This project will focus on the reconfigurations of toilets, waiting and reception rooms which are adjacent to the main corridors. This project will include: architecture, fire protection, interior design, plumbing engineering, mechanical engineering, electrical engineering (including lighting), data and communications, industrial hygiene (asbestos abatement) and estimating. The submitted SF330s will be evaluated on the following criteria: (1) Professional qualifications necessary for satisfactory performance of required services. (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (3) Capacity to accomplish the work in the required time. (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. (5) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. (6) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (7) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. (8) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. (9) Architect or Interior Designer must be LEED or EBD Certified. (10) Interior Designer must be NCIDQ Certified. The awarded A/E firm will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired work. The awarded A/E firm is responsible for ensuring that the specifications and drawings supplied fully represent all of the work described in the Request for Proposal (RFP). The Medical Center must remain operational toughout the construction period and a detailed sequence of work will be provided by the A/E to minimize impact of the construction. The NAICS code for this project is 541310. The SF-330 can be downloaded tough the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, type in 330 in the "Find a Form" block and click on search. THE MAGNITUDE OF THE CONSTRUCTION PROJECT IS BETWEEN $100,000 AND $250,000. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF330s. The area of consideration for this project is a 350 mile driving radius from prime contractor main office or satellite office to the Nashville VAMC in Nashville Tennessee 37212. Determination of mileage eligibility will be based on www.mapquest.com. Firms responding to this announcement by submitting an SF330 will be evaluated by the Contracting Officer for the initial eligibility evaluation. Following the Technical Evaluation Board evaluation of all submitted SF330s, a solicitation for a price proposal will be sent to the highest technically qualified contractor to provide the type of services required. Interested firms should submit their current SF330 to Dean.Regazzi@va.gov. The SF330s are due on January 15, 2015 by 2:00pm Central Time. I. GENERAL SCOPE OF WORK: The contractor shall provide all necessary professional architectural and engineering services as required to prepare complete contract drawings, specifications, technical reports, and cost estimates, including services toughout construction for "Upgrade Public Corridors and Waiting Rooms" at the Nashville Campus of the VA Tennessee Valley Healthcare System, 1310 24th Avenue South, Nashville, TN 37212. The project will address the renovation of over 10,000 square feet of corridors, waiting and public toilets on the first and second floors of the Nashville Campus. This project will focus on the reconfigurations of toilets, waiting and reception rooms which are adjacent to the main corridors. This project will include: architecture, fire protection, interior design, plumbing engineering, mechanical engineering, electrical engineering (including lighting), data and communications, industrial hygiene (asbestos abatement) and estimating. II. STATEMENT OF PROJECT OBJECTIVES: It is the intent of the Department of Veterans Affairs to have the A/E fully survey, investigate, and document the existing space in order to gain the knowledge and insight necessary to prepare quality, accurate documents. The project objectives are as follows: A. TVHS is undergoing a change from the institutional style healthcare model of the past and creating a new healing environment for the future. This project will address TVHS's commitment to the National VA Patient Centered Care Initiative and embrace patient centric concepts. This project will focus on the environment of care tough soothing and maintainable finishes, wayfinding, ABA compliance and energy efficiency. B. Renovate Corridors, Waiting Areas, and Public Toilets to meet VA needs, VA space criteria, and VA design standards. C. Provide a patient centric environment that successfully addresses both functionality and aesthetics by creating welcoming environments which symbolize Patient Centered Care. Tennessee Valley Health Systems will send a vital message of dignity and respect to our Veteran patients. D. Design of corridors, waiting areas, toilets and reception areas shall incorporate contemporary design and operational philosophies. E. The design will increase efficiency and optimize processes by improving patient and staff flows. F. Design of the space shall meet or exceed facility standards and materials shall be maintainable. G. The project will partially correct FCA #114990 and will make required energy and sustainability upgrades. Lighting will be addressed. H. Energy efficiency and cost savings shall be considered in all design decisions. Design to applicable sections of the TVHS Energy Requirements and Design Guide for specific energy guidance; see attachment. III. STATEMENT OF A/E TASKS: A. The A/E shall furnish all services for a complete design development including producing two (2) interior design color boards, construction documents, and construction period services as specified in the contract. B. Necessary site survey work and evaluation such as verifying existing conditions, verifying record drawings, and verifying and analyzing utility systems shall be accomplished in conjunction with preparation of design and construction documents. A/E shall furnish documentation and drawings of these findings, and address deficiencies in the project. C. The A/E shall provide cost estimation, project scheduling, phasing, bid period and construction period services as further described in the contract. D. The A/E shall meet with the user group and provide design concepts as required for approved Schematic Design, Design Development and Construction Documents. E. The A/E shall provide design and construction period services as required by the project. Changes in personnel from those who are proposed must be approved in writing by the Contracting Officer. F. A/E shall develop and execute a Quality Control plan that defines the team and method of review for the project documents. The project QC team shall thoroughly review each package prior to submission to the VA. The QC plan shall be submitted to the VA along with the project schedule. Within 14 days after receipt of Notice to Proceed, the Contractor shall submit to the COR a detailed QC plan describing each QC task that will be taken during the development of the various design submission packages and the name of the Contractor member responsible for that task. Upon its completion each task shall be initialed and dated by the responsible team member. A 100% completed QA/QC plan shall be submitted with the final construction document submission package. IV. GEOGRAPHICAL LOCATION OF A/E: A/E firms must have a working office located within 350 miles of the Nashville campus of the Tennessee Valley Healthcare System, Nashville, TN. Determination of mileage eligibility will be based on www.mapquest.com. V. BASIS FOR DESIGN: 1. Department of Veterans Affairs standards may be obtained from the Internet at http://www.cfm.va.gov/TIL/. VHA Patient Safety Alerts and Advisories 2. VA Physical Security Design Manual for VA Facilities 3. VHA National Center for Patient Safety http://www.patientsafety.gov/alerts.html 4. VA Handbook 1330.01 Health Care Services for Women Veterans (5/2010) http://www1.va.gov/vhapublications/ViewPublication.asp?pub_ID=2246 5. See the Technical Information Library (http://www.cfm.va.gov/TIL/) for specific design guides. 6. The A/E shall design for a construction budget which will be provided to the most technically qualified firm in the solicitation for price proposal. The A/E design and estimate shall identify 20 percent of the total construction budget as viable deductive construction alternates by areas of work and/or phases. This will require individual estimates by area/phase. 7. Comply with current applicable state, local, & federal building codes as well as codes and regulations from other recognized authoritative bodies such as Joint Commission; including but not limited to Associated Air Balance Council (AABC), American Concrete Institute (ACI), Acoustical and Insulating Materials Association (AIMA), American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE), American Society of Mechanical Engineers (ASME), American Society for Testing and Materials (ASTM), Gypsum Association (GA), International Building Code (IBC), National Electric Code (NEC), NFPA, National Environmental Balancing Bureau (NEBB), International Plumbing Code (IPC), OSHA, Sheet Metal and Air Conditioning Contractors' National Association (SMACNA), and Uniform Federal Accessibility Standard (UFAS), & American Barriers Act (ABA), and other applicable codes. Refer to VA Construction Standard CD-30 and VA PG 18-13 design standards. VI. DETAILED SUBMISSION REQUIREMENTS: Program Guide PG-18-15, establishes the guidelines for the A/E submissions. Design shall be performed and submitted in accordance with VA AE Submission Instructions for Minor and NRM Construction Program. Refer to (http://www.cfm.va.gov/contract/aeDesSubReq.asp). These guidelines indicate a minimum level for submission compliance, which may not be adequate for certain, types of design. In some instances in which critical decisions need to be made, sufficient and relevant information has to be provided timely in order for the design to progress to meet certain milestone dates. The level of applicability of the program guide depends upon the scope of work and the exclusions, which are herein specified. Questions in regards to the applicability of specific requirements shall be resolved with the medical center staff prior to any submission deadline. The COR shall approve a document index sheet/ mock up set outlining the drawing set and project documentation. The naming and numbering of sheets and the scale of base plans will be coordinated with the COR early in the documentation stage of the project. Where "days" are stated, this refers to "calendar" not "work" days. A. At each submission, all drawings and support material shall be dated and appropriately labeled above the title block. The number of submissions is outlined below: Work Element Copies Approximate Sequential Duration Design Kick-off Meeting 1 day Schematic 1 full/ 2 half-size 21 days Gov't Review 5 days Design Development 1 full/ 2 half-size 28 days Gov't Review 5 days Construction Document 1 1 full/ 2 half-size 24 days Gov't Review 14 days Construction Document 2 1 full/ 2 half-size 24 Days Gov't Review 7 days Final 100% Bid Document Check set 1 full/ 2 half-size 14 Days Gov't Review 5 days B. VA submission review comments may be verbal, noted directly on review sets, or written list. The AE shall be responsible for compiling and addressing review comments. A/E shall produce and distribute meeting notes or minutes for COR review immediately after each submission review meeting. C. The final construction documents submission package will incorporate all VA supplied comments from the earlier submission package reviews and will comply with the resultant contract requirements. D. If the final construction documents submission package is not complete, the A/E must resubmit the package in its entirety. VII. CONSTRUCTION DOCUMENTS The A/E shall prepare construction documents as described in the A/E Submission Instructions for Minor and NRM Construction Programs, which detail the minimum requirements for various A/E submissions. The drawings and specifications shall be in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired work. The A/E is responsible for ensuring that the specifications and drawings supplied fully represent all of the work described in the Request for Proposal (RFP). In addition to the requirements outlined in the A/E Submission, the following will be required: A. Construction Document submission will include a Life Safety Plan which includes the compartmentalization and wall ratings of the entire floor. Existing 4th floor Life Safety Plan will be furnished by VA for reference. B. Construction Documents will include an ABA sheet which depicts most commonly referenced provisions for interior renovations. C. Construction Documents will include a Code Analysis on the Index sheet. D. The A/E shall retain the services of an Industrial Hygienist (IH). The A/E or the IH have the option of preparing the asbestos drawings. The services include all A/E IH services associated with asbestos for the Schematics, Design Development and the Construction Documents stages of the VA design process and the Construction Period Services of the Project. The IH shall coordinate with the A/E to ensure that fully coordinated drawings are provided for all asbestos abatement and related restoration work. The VA shall furnish a recent study documenting the location of asbestos. E. Specifications - Project specifications shall include specifications for all products, materials, equipment, methods and systems shown on the construction drawings in accordance with standard professional practice and the resulting contract. The specification submitted for review shall include: The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project. Specifications for all sections of the work shall utilize the VA Master Specification system. Electronic files shall include PDF and Microsoft Word formats. F. Final bid documents shall be reproduced as part of the contract. Two 2 full sets and two 2 half sets of the Construction Bid Documents are to be delivered to the COR. Electronic files of the Construction Bid Documents will be provided to the COR and Contracting Officer. G. Total time to accomplish Schematics, DDs, and CDs tough final reproduced bid documents shall be 140 calendar days from the issuance of the Notice to Proceed. Each submission will require 5 days for VA review. A/E shall prepare a submission schedule based upon the table above to meet timeframes set in this Statement of Work. VIII. CONSTRUCTION PERIOD SERVICE REQUIREMENTS: A. Review of Submittals: A/E shall review all material submittals, shop drawings, test reports (as applicable), etc. The A/E shall recommend approval, disapproval, or other suitable disposition. The A/E shall notify the COR in writing of any and all deviations from the requirements of the construction documents that is found in the Construction Contractor's submittals. Reviews shall be completed and submittals returned to the VA COR within 7 days of the A/E's receipt of the submittal. B. The A/E, when requested, shall assist the COR to interpret the construction documents and shall prepare any supplemental drawings, specifications or other documents that may be required to clarify or supplement the construction documents. C. Review Analysis of Requests for Information, Change Orders, and Costs: A/E shall provide a response within 5 days of being contacted by the COR to review and provide analysis of construction contractor requests for information; change orders; and ambiguities, etc. D. Site Visits: A/E shall provide 40 site visits during the construction period when requested by the COR. These visits shall be in addition to final inspection, in-wall and above ceiling inspections as well as 2 pre-bid site surveys and the pre-construction meeting. Additional site visits may be requested by the COR. A site visit "unit" is defined as a visit to the site by one individual for 3 hours when requested by the Contracting Officer or an authorized representative. On this job, a site visit should last 3 hours and may require the use of multiple "units" when more than one individual or an extended period of time is needed to inspect an area of work. Only registered architects and engineers familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for each site visit. The A/E shall notify the COR of their presence on site before any work is performed in order to document the number of individuals who are making the site visit. The A/E shall observe the construction, advise the COR of any deviations or deficiencies, and recommend appropriate corrective actions. E. "Record Drawings" Requirement: A/E shall revise the drawings and specification documents if necessary and provide a complete set of all drawings showing actual, completed construction. The A/E shall incorporate into the drawings all changes marked-up by the Construction Contractor and changes made by solicitation amendments and construction contract modifications. Drawings shall be in AutoCAD 2013 and Adobe PDF shall be signed and sealed. A/E shall load and. Compatibility means that data can be accessed directly by target system without translation or processing of data files. Final electronic media specifications shall be in Microsoft Word and PDF Format. IX. MATERIALS TO BE FURNISHED TO THE A/E BY VA: The following items if available will be furnished to the selected A/E when requested: A. If printed and electronic plans are available, they will be provided to the A/E for scanning. The VA does not have any electronic media of utilities mechanical, electrical, plumbing, systems, etc. The accuracy of drawings is not guaranteed and shall be used for general information only. Actual conditions shall be field verified by the A/E. X. DELIVERABLES TO BE FURNISHED TO THE VA BY THE A/E For each submission, furnish electronic files (PDF and DWG) and 3 hardcopies of 1 full and 2 half size drawings and 1 copy of specifications, estimates, and supporting documents (except Bid Document review as stated above). The design submissions and final documents shall be reproduced as part of the contract. Two (2) full size sets and (2) half size sets of the Construction Bid Documents are to be delivered to the COR. Electronic files of the Construction Bid Documents will also be provided to the COR and Contracting Officer. Drawings shall be in AutoCAD 2013 and Adobe PDF shall be signed and sealed. Compatibility means that data can be accessed directly by target system without translation or processing of data files. Problems shall be corrected to satisfaction of VA. Final electronic media specifications shall be in Microsoft Word and PDF Format. Use the following instructions for submitting your SF330. Requirement for Electronic Submission Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable and will be returned. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below. In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail. Acceptable Electronic Formats (Software) for Submission of Offers 1. Files readable using the current Microsoft* Office version Products: Word, Excel, PowerPoint, or Access. Spreadsheet documents must be sent in a format that includes all formulas, macro, and format information. Print or scan images of spreadsheets are not acceptable. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (purpose: contracting can open the PDF version and engineering can open AutoCAD files) 2. Files in Adobe* PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater. 3. Other electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer. 4. Please note that we can no longer accept .zip files due to increasing security concerns. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers. a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, or Bid depending on the solicitation type. b. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this paragraph or in writing by the Contract Officer submitting the solicitation. The offer will be date and time stamped by the Microsoft Email system and will be the official record of receipt for the submission. Security Issues, Late Bids, Unreadable Offers 1. Late submission of offers are outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Particular attention is warranted to the portion of the provision that relates to the timing of submission. 2. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers. 3. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as "unreadable" pursuant to FAR Parts 14.406 and FAR 15.207(c ). 4. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable. 5. Password protecting your offer is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals. Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veteran Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control sufficient to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs Center for Veterans Enterprises at the time of submission of proposal. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of proposal submission will result in the offeror's proposal being deemed non-responsive. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so. VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.
VA24915R0188 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 9
12/29/14, 7:02 AM