LANDSCAPING AND SNOW REMOVAL SERVICES
Added: Dec 15, 2017 4:24 pm This sources sought announcement is for information and planning purposes only. It is not to be construed as a commitment by the Government. A contract may not be awarded as a result of this sources sought announcement. This sources sought request may be used for planning purposes and should not be construed as a Request for Quote or as an obligation on the part of the Government. The Government does not intend to pay for the information solicited. The Government will not pay for any material provided in response to this sources sought announcement nor return the data provided. The Government will only utilize the information you provide in developing its acquisition approach for future requirements. Firms responding to this sources sought announcement who fail to provide ALL of the required information requested will not be used to assist the Government in the acquisition decision, which is the intent of this announcement. The Defense Logistics Agency Contracting Services Office - Columbus (DCSO-C), located at the Defense Supply Center Columbus (DSCC) in Columbus Ohio intends to procure landscaping, snow removal, holiday decorations and geese control services using either 100% Small Business Set Aside procedures in accordance with FAR Part 19 or under full and open competitive measures. If at least two small business concerns are determined by the Government to be capable of performing the required based on evaluation of the capability packages submitted, the requirement will be solicited as a 100% small business set aside. If capability packages are not received from at least two responsible small business concerns as cited above in accordance with FAR Part 19 by the response date or the Government determines that no small business concerns in accordance with FAR Part 19 are capable of performing this requirement based on an evaluation of the capability packages submitted, this requirement will be solicited under full and open competition procedures.Capability packages are requested to be submitted by small businesses only. Interested small business concerns that are qualified under NAICS 561730 with a size standard of $7,500,000.00 are encouraged to submit a capability package. The capability packages for the sources sought shall not be proposals, but rather statements outlining the company's existing experience to demonstrate capabilities for this requirement. Please reference the solicitation number SP470218R0503 in all correspondence pertaining to this project. All capability statements should:Not exceed and will be restricted to twenty (20) pages.Shall be electronically submitted to the email address provided below.Shall include :(a) a positive statement of your intent to submit an order for this solicitation,(b) a statement identifying your certified small business designation, (c) past performance information providing evidence of experience in work similar in type and scope to include contract numbers, length of contract, project titles, dollar amounts, points of contact and telephone numbers, (d) identification of certificates and licenses that your skilled labor workforce possesses to perform these services (e) identification of management capabilities, management controls and procedures which ensure successful performance, (f) your company name, point of contact, address, phone number, e-mail address and business size under NAICS 561730 and (g) number of years of experience performing similar type and scope of work. The DLA Contracting Services Office - Columbus intends to consider all comments and the responsive qualification packages when developing a final acquisition strategy and resulting solicitation. The synopsis, solicitation, amendments and other information related to this sources sought as well as any subsequent procurement notifications will be posted at http://fbo.gov. All interested parties should check this site frequently.All work described in the technical requirement described below will be awarded under one contract and proposals will require contractor to submit pricing on all requirements of the technical provisions. Any contract resulting from responses generated from the solicitation of this requirement will contain FAR 52.219-14 -- Limitations on Subcontracting. By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.A firm fixed priced contract is anticipated for this requirement. The anticipated period of performance will be one base year plus four (4) one year option periods. The place of performance will be the Defense Supply Center Columbus. Contractor personnel will not require a secret clearance but will be required to undergo a background check for center access purposes.Please submit all capability statements by 4:00 PM EST on 29 December, 2017 by email to barbara.bocsy@dla.milTECHNICAL PROVISIONS LANDSCAPINGSCOPE: The contractor shall furnish all labor, materials, tools, equipment, fertilizers, chemicals, supervision and other items as necessary to perform grounds maintenance, landscaping services and irrigation system maintenance at the Defense Supply Center Columbus (DSCC). All work shall be performed in strict accordance with these provisions and subject to the terms and conditions of the contract. All work associated with this portion of the contract shall be performed between March 1 and November 30 unless specifically directed otherwise by the Contracting Officer. WORK AREAS: The contract is divided into four work areas or zones; Zone 1 includes Buildings 20 and 21 and their associated parking areas, the North Yearling Road entrance, Building 14, Building 23 and the S. Yearling Road entrance; Zone 2 includes the area surrounding Buildings 1 and 24; Zone 3 includes the area surrounding Buildings 2, 3 and 4; and Zone 4 includes all remaining areas of the Center. See drawing DSCC SITE MAP GRASS CUTTING, for areas requiring grass cutting. GRASS CUTTING: The contractor shall cut all grass areas as shown on the SITE MAP. Additionally, the contractor shall cut all other miscellaneous grass areas within the DSCC perimeter fence whether or not specifically shown on the drawing. Areas expressly omitted from the contract include the Golf Course, driving range, Bldg 5 and Bldg 6; these areas are identified on the SITE MAP. The areas and configuration of grass shown on the SITE MAP are only approximations. It is the contractor's responsibility to determine the exact amount of grass to be cut. Grass cutting shall be performed on a weekly basis at approximately seven-day intervals, except for field mowing areas and the area south of the perimeter fence along Maryland Avenue. The area of grass between the south fence line and Maryland Avenue shall be cut every two weeks. Field mowing shall be performed according to Paragraph 4.12. The contractor shall begin grass cutting on or about April 1 and continue services tough November 30 (total of 35 weeks). The Government reserves the right to require the contractor to begin and/or complete grass cutting either earlier or later than the specified dates if local climatic conditions dictate. Should grass cutting extend beyond 35 weeks, it is the contractor's responsibility to bring this to the attention of the COR and a negotiated adjustment will be made in the contract price. Each contract year, before performing any work, the contractor shall submit a detailed schedule showing on which days specific areas of the Center will be cut. The Government reserves the right to dictate the weekly sequence in which the grass is cut. Prior to performing each grass cutting the contractor shall remove all tree limbs, rocks, trash and other debris located within the work area and dispose of trash off site and any limbs, rocks, etc may be disposed of at the dumping area east of Building 308. The contractor is responsible for moving and replacing picnic tables, benches, trash receptacles, etc., located within the work areas. All grass shall be cut to a uniform height of approximately two and one half (2-1/2) inches. However, it is the contractor's responsibility to vary the grass height according to the season and local climatic conditions to optimize the appearance and health of the grass. When work is complete, grass surfaces shall present a smooth even finish. The contractor shall rake grass when grass clippings are clearly visible in clumps or patches on the finished grass surface. All grass cutting shall be performed in a systematic manner with cutting patterns parallel or perpendicular to adjacent buildings and roads. Once the contractor has begun work in an area, he shall complete all work in that area prior to initiating work elsewhere. Grass cutting shall be performed in a manner to prevent rutting, scalping or any other type of turf damage. The contractor shall repair or replace any turf damaged as a result of his grass cutting operations. The contractor shall repair any damage to trees, subbery, flowers, groundcover, etc. caused by his grass cutting operation. Deflectors on mowers and trimmers shall be in place at all times. The contractor shall direct discharge away from pedestrians, vehicles, structures and mulched areas. Upon completion of grass cutting the contractor shall immediately remove clippings from sidewalks, roads, parking areas and all other paved or concrete surfaces The contractor shall perform no grass cutting when the grass or soil is excessively wet, when frost is present or under any other condition where turf damage may result. The contractor shall not cut grass when an excessive amount of leaves are present. Grass trimming shall be performed concurrently with grass cutting. Trimming is required in grass areas around all obstructions such as buildings, support structures, trees, utility poles, guy wires, subs, flower beds, utilitymanholes, fences, fire hydrants, landscaped areas, etc., and along ditch banks and roadways. Grass may not be trimmed to a height lower that one (1) inch and no higher than the height of the recently cut grass surface. The contractor shall be responsible for repairing any damage to trees, groundcover, subbery, flowers, etc., caused by his grass trimming operations. The contractor shall edge along sidewalks, curbs, miscellaneous paved surfaces and landscaped areas as required. The contractor shall collect and dispose of all sod, turf, soil, rocks and clippings disrupted as a result of edging. The contractor shall dispose of all edging debris east of Building 308. Upon completion of edging, grass areas shall present a neat, clean straight or appropriately curved edge. The contractor shall edge two times per year. In the event the Government determines that certain areas of grass do not require regular cutting because of local climatic conditions, the Government may direct the contractor not to perform grass cutting. In such an event, the Government and the contractor will agree upon an equitable reduction in the contract price. Over the past several years intermittent drought conditions have resulted in a significant reduction in the amount of grass cutting performed in non-irrigated areas of the Center. The Government will provide the contractor with a minimum of 48 hours' notice if specific grass cutting is not to be performed. When cutting grass in areas adjacent to parked vehicles the contractor shall exhibit extreme caution to ensure grass or other discharges do not come in contact with the vehicles. If the contractor cannot assure this situation, the work in these areas must be performed during non-normal duty hours when no vehicles are present. When this work is performed during non-normal duty hours there will be no adjustment in the contract price. Special Grass Cutting Requirements: Occasionally DSCC may request that the grass in a specific area be cut on a certain date to accommodate a special activity. The contractor shall revise his work schedule in order to cut these areas on the required date.. Sprinkler heads damaged as a result of the contractor's grass cutting operations shall be immediately repaired or replaced by the contractor at no additional cost to the Government.The area of grass to be cut is as follows: Zone 1 - 45 acres; Zone 2 - 14 acres; Zone 3 - 10 acres; and Zone 4 - 31 acres. These areas do not include the field mowing requirements. The areas provided are only approximations; it is the contractor's responsibility to determine the exact amount of grass that requires cutting. LEVEL 2 GRASS SERVICES: In addition to grass cutting requirements detailed in Paragraph 4.3, the contractor shall also provide the following services in Zone 1. The contractor shall provide and apply fertilizers, herbicides, and insecticides as required to maintain the grass in a healthy condition. The amount of fertilizer, herbicide and insecticide should be limited to the lowest effective amount. Natural or eco- friendly options should be utilized whenever possible. The contractor shall maintain grass areas in a thick, lush, dark green condition, and be free of weeds and undesirable grasses. The contractor shall utilize only granular lawn applications unless specifically approved otherwise by the Contracting Officer. The contractor will work directly with DSCC's Environmental Team for reporting of pesticides for monthly and annual usage reports. At the beginning of each contract year the contractor shall submit a comprehensive plan detailing type and schedule of each lawn application. Each October the contractor shall aerate all grass areas in Zone 1.MAINTENANCE OF LANDSCAPED AREAS: The contractor shall maintain all landscaped areas within the DSCC perimeter fence. Additionally the contractor shall maintain the planter at the entrance to the Broad Street Gate, all landscaped areas at the entryway to the South Yearling Road Gate, North Yearling Road Gate entryway and the James Road Gate entryway. Any area that is presently covered by mulch or landscape rock is considered a landscaped area. These areas include but are not limited to; ground cover and subbery areas; planters both ground level and elevated; flowered areas; tree saucers, etc. The contractor shall perform spring clean-up in all landscape areas to remove dead leaves, cut back perennials and prepare beds for mulch. All tree root collar flares shall be visible, excess soil and mulch shall be removed and disposed of in accordance with this contract. Notify the COR if the top of the root collar flare is below the level of the surrounding soil. After removing excess soil and mulch, identify trees with visible stem-girdling roots to the COR. Spring cleanup shall be completed by the first week of May each year and the COR shall be notified to perform an inspection of the areas upon completion. Application of Mulch: The contractor shall apply two inches of processed hardwood mulch to all landscaped areas and shall be completed by the first week of May each year and the COR shall be notified to perform an inspection of the areas upon completion. Contractor may request alternate completion date, but this must be approved by the COR. All mulch shall be applied over a continuous two week period. Mulch shall not be applied until climatic conditions and ground temperatures are acceptable. The contractor shall apply additional mulch as required to maintain proper cover toughout the year. New and existing mulch shall be kept tee inches away from the base of all trees. Additionally, prior to applying new mulch the contractor shall remove existing mulch and soil where build-up has occurred (this should be completed during spring cleanup in paragraph 4.5.1). The tree root collar flare shall be visible at the surrounding ground level. Saucers at the base of trees shall be circular. All saucers in a specific area shall have the same diameter. Mulch shall be free of all types of debris including large lumps of wood or bark, and be uniform in color and texture. Where applicable, the contractor shall edge around all landscaped areas prior to applying mulch. The contractor shall maintain all landscaped areas free of weeds, grasses and other undesirable vegetation. The contractor shall maintain a neat, clean straight or appropriately curved edge between landscaped and grass areas. The contractor shall remove all trash and other debris from landscaped areas whenever work is being performed. The contractor shall remove grass and weeds from joints and cracks in hardscape, sidewalks and paved areas surrounding Buildings 14 Community Center, 20, 21, Building 55 (outdoor pavilion), Bldg 61 Visitor Control Center, Bldg 64 Gatehouse and Bldg 65 Search Office. The contractor shall perform this task toughout the growing season. MAINTENANCE OF GROUND COVER, SHRUBBERY AND TREES: Ground Cover, Subbery, etc.: The contractor shall trim, prune, fertilize, spray or otherwise treat all ground cover, subbery, perennial plants and ornamental trees in Zones 1, 2, 3 and select areas in Zone 4 as necessary to maintain the plants in a healthy, aesthetically appropriate condition. In Zone 4, the contractor shall maintain ground cover, subbery and trees in the following locations: Broad Street Gate planters, landscaped areas at the intersection of Jackson Boulevard and "A" Street, landscaped areas at the intersection of Jackson Boulevard and Roosevelt Lane and landscaped areas surrounding Bldg 22, Child Development Center (CDC), to include all subbery at the barrier cable. The contractor shall also maintain the subbery along the barrier cable at Buildings 20, 21 and 23. Dead or dying ground cover and subbery shall be removed completely, including the root ball. After the dead/dying ground cover and subbery is removed, the contractor shall fill in the hole with soil and lay grass seed if applicable. Dead or diseased branches in subbery and ornamental trees shall be removed. Suckers shall be removed from trees and subbery. Subbery shall be trimmed to established shapes or as recommended by the contractor's horticulturist and as approved by the Contracting Officer. Areas containing ground cover, subbery, perennial plants and ornamental trees, whether mulched or not, shall be kept free from weeds, grasses and other vegetation. Trees: The contractor shall trim as required all tree branches in Zones 1, 2, and 3 which interfere with vehicle or pedestrian traffic, utilities or any other structure. The contractor shall remove as required all dead, dying or diseased tree branches in Zones 1, 2, and 3. As required, the contractor shall adjust, replace or remove guy supports from all trees on Center. The contractor shall familiarize himself with all types of ground cover, subs, plants and trees on Center to insure that he has the knowledge necessary for proper maintenance. It is the contractor's responsibility to diagnose problems associated with the Center's plantings, and respond to the problems accordingly. MAINTENANCE OF IRRIGATION SYSTEMS:Each year the contractor shall service, start up, operate, program, maintain and winterize irrigation systems at Buildings 20, 21, James Road gate entrance, the Broad Street entrance planter, Yearling Road gate entrance and the landscaped areas at intersections of Jackson Boulevard and "A" Street, and Jackson Boulevard and Roosevelt Lane. Irrigation system Backflow preventers are installed at the following locations: between Bldg 20A and Roosevelt Lane, Bldg 55 (Red Pavilion), corner of 18th Blvd and Roosevelt Lane, "A" Street south of Bldg 21, South side of James Road Gate entrance against the fence,S.E. corner of Bldg 19 behind the "Welcome to DSCC" sign. No later than 31 May, the Contractor shall perform an annual test on all irrigation system backflow preventers. Testing shall be performed by a State of Ohio Certified Backflow Tester, a copy of the Certificate shall be provided to the Contracting Officer. In addition, the contractor shall submit a copy of the Certificate to the City of Columbus, Division of Water and provide the submission date to the Contracting Officer. At the conclusion of all testing the contractor shall include a map showing irrigation zones and identify damaged areas on the map. During each system start-up the contractor shall submit a detailed written report to the Contracting Officer listing all system deficiencies with corresponding costs for repairs. Once either the contractor (at additional cost to the Government), or the Government has completed these repairs, it then becomes the contractor's responsibility to maintain the irrigation systems for the remaining term of the contract. Subsequent irrigation repairs required during the operating season, unless they are the result of contractor negligence, will be completed as a Level 2 service using predetermined wage rates and material costs. All required repairs to the irrigation systems shall be completed in a timely manner. The contractor shall operate the irrigation systems in a reasonable manner to insure optimum growing conditions for grass, ground cover, flowers and subbery. The contractor shall not over water. The contractor shall adjust and clean grass, soil, mulch, etc. from sprinkler heads as required to optimize water flow and coverage. The contractor shall adjust the flow and direction of each sprinkler head as required. The Contracting Officer shall approve the operation schedule for the irrigation systems. The contractor shall re-program the irrigation systems operation schedule to address local climatic conditions or when directed by the Contracting Officer. The contractor shall bury all exposed irrigation piping prior to mulching each year. Pipe shall be buried prior to application of mulch. Irrigation repair required because of contractor negligence shall be repaired at no cost to the Government. The irrigation controller mounted inside Bldg 20A operates all Bldg 20 irrigation lines. The irrigation controller is connected to an on-site weather station. The contractor shall subscribe to the on-line Tucor Inc RealNet Data Access service to be able to communicate with the controller, remotely access to run and program the controller. The subscription will also provide communication to and from the on-site weather station and allows email alerts to be sent to the contractor. Approximate costs are for a one-time activation fee and annual server access fee. Tucor Inc. RealNet information is found at www.tucor.com or by calling (800) 272-7472. At the end of each growing season, the contractor shall remove the small 1" to 2" irrigation backflow preventers and store them inside Bldg 20A. At the beginning of the next growing season the contractor shall re-install the backflow preventers before testing. MAINTENANCE OF MASON AND TURKEY RUNS:Grass, weeds, subs, small trees, etc. on the slopes and bottom Turkey Runs shall be cut six (6) times each contract year. Only 10' down into the sloped edge shall be cut along Mason Run. Prior to each cutting of Mason and Turkey Runs the contractor shall remove all debris from the bottom and slopes of the waterways and dispose of the debris off site. Each cutting of both Mason and Turkey Runs shall be completed within five consecutive workdays. The contractor will be reimbursed only for the cuttings performed. Vegetation in Mason Run shall be cut to a height of approximately six (6) inches. All large weeds, subs and small trees shall be removed from Mason (10' down) and Turkey Runs and disposed of. MAINTENANCE OF DRAINAGE PONDS: The contractor shall not perform any work on the drainage ponds. LEAF COLLECTION AND DISPOSAL: The contractor shall perform leaf collection and disposal for all areas within the DSCC perimeter fence. Leaves shall be collected on a regular basis from mid October tough the end of November or until leaf fall is substantially complete. Leaf accumulation will not be permitted where the possibility exists of damage to grass, ground cover or subbery. FLOWER PLANTING: Each year the contractor shall plant annual flowers at the following locations; Building 20 north flag pole area, north planters and south planters (approximately 1,400 square feet); Building 21 at the corner of Roosevelt Lane and 16th Blvd. and west flag pole area (approximately 500 square feet). All flowerbeds are existing. The contractor shall prepare, treat and fertilize soil as required. Flowers shall be planted on or about May 15. The contractor shall weed, fertilize, water, trim, etc., as necessary to maintain a continuous coverage of flowers toughout the growing season. The contractor shall remove the flowers on or about October 15 or when directed by the Government. The contractor shall submit a proposed planting plan for approval prior to performing any work. The contractor shall plant flower types that are suitable to soil conditions and the environment (sun verses shade). Flowers shall be planted in adequate numbers to insure complete coverage of the beds. FIELD MOWING: The contractor shall field mow the grass area as shown on the SITE MAP. The area requiring cutting is approximately 30 acres. The contractor shall cut the grass in this area to a height of approximately 6 inches. Upon request from the COR, a 50' x 80' area (approximate youth soccer field size) within the field located between "B" and "D" Streets shall be cut at a height of 2-1/2 inches up to tee (3) times per contract year. NOTE: A ten (10) foot buffer shall be maintained between the edge of the field mowed areas and all perimeter and intersecting roads and/or sidewalks. The buffer areas shall be cut weekly along with all other grassy areas. TREE FERTILIZATION: Annually fertilize trees located at Buildings 20 and 21 and their surrounding parking lots (Zone 1). Average tree truck diameter is tee inches. Utilize liquid fertilizer and inject into ground per fertilizer manufacturers recommendations. Fertilizer shall be selected for use on Center's specific variety(s) of trees. Submit fertilizer and work procedures for approval prior to performing any work. WASTE DISPOSAL: The contractor shall dispose of all vegetation and debris generated as a result of all work associated with this contract at an off-site licensed facility. At the time of award, the contractor shall provide the name and address of the licensed facility to the Contracting Officer. Vegetation and debris shall be disposed of according to all applicable Federal, State and local environmental and disposal regulations. MISCELLANEOUS SERVICES: In addition to the work requirements specifically detailed in this statement of work, the Government may elect to require the contractor to perform additional work.The work may include; tree and turf fertilization, furnishing and planting of trees, subbery and perennials; placing of sod or planting of grass seed; mechanical and/or manual weed control; subbery rejuvenation, installing and maintaining temporary irrigation systems; or other similar landscape related work. Work may also include modifications to the Center's irrigation systems. Prior to performing these miscellaneous services the Government and the contractor will agree to an equitable number of man-hours to perform the work and costs for all specialty materials and supplies. The man-hour cost to perform miscellaneous services shall include labor, transportation, hand tools, overhead, profit, etc. WORK NOT IN CONTRACT:The contractor is not responsible for removal of dead shade trees, or the removal of trees or large tree limbs damaged as a result of high winds, snow, ice, etc. The contractor is not responsible for the replacement of dead trees and subbery, unless the death is caused by the contractor's actions/inaction. The contractor is not responsible for the application of grub treatments. The contractor is not responsible for turf damage due to the affects of road salt or pedestrian traffic. EQUIPMENT:The contractor shall maintain all equipment in a satisfactory, safe operating condition. All cutting edges shall be maintained in a sharp condition. All equipment shall be operated in a safe manner per its intended use. Only equipment in proper mechanical adjustment shall be used on this contract. The Government may direct the contractor to remove from DSCC any equipment that is not in satisfactory operating condition.The discharge from tractors, mowers, weed eaters, etc. shall at all times be directed away from parked and moving vehicles, pedestrians, workers and Government and personal property. Deflectors shall be present on all equipment and be in the down position at all times. The contractor shall be fully responsible for any and all injury to personnel and/or damage to property caused by an item discharged from his equipment.The contractor will be provided with a staging area on site where equipment and supplies may be stored. The contractor shall maintain the staging area in a neat, organized manner.The contractor shall provide all contractor employees with all required eye, ear and foot protection in accordance with industry standards. Contractor employees shall wear all protective gear while performing work.APPLICATION OF CHEMICALS:The contractor shall make reasonable attempts to minimize the use of chemicals and pesticides.The contractor shall not apply fertilizers, chemicals, pesticides, etc. near the Child Development Center (CDC), Building 22. No fertilizers, chemicals, pesticides, etc. shall be applied within the boundary line identified on the SITE MAP.The contractor shall apply fertilizers, chemicals, pesticides, etc. only after 1730 hours Monday - Friday or on the weekends. Each contract year prior to performing any work, the contractor shall submit Safety Data Sheets and product labels for all fertilizers and chemicals used on this project. All chemicals and fertilizers shall be approved by the Installation Environmental Team prior to use each contract year. All chemicals and fertilizers shall be used according to the manufacturers' recommendations.All individuals applying fertilizers, chemicals, pesticides, etc. shall be properly trained and have all required licenses and certificates required by the applicable Government agency. Prior to starting work the contractor shall submit a copy of the Pesticide Applicator License issued by the State of Ohio, or similar licensing from the Department of Defense, for the individual(s) responsible for applying pesticides and chemicals.Chemicals and fertilizers used for this project shall not be stored on Center.REPORTING OF CHEMICAL USAGE:Within 72 hours of each application, the contractor shall provide a detailed listing of the types, amounts and locations of all fertilizers and chemicals used on this project. The contractor shall report chemical usage on DD Form 1532-1 to the COR & the Installation Environmental Team. Each month the contractor shall provide a detailed listing of the types, amounts and locations of all fertilizers and chemicals used on this project. The contractor shall submit this monthly report by the seventh day of the following month. The contractor shall sign the DD Form 1532-1, Block 5 "Installation Certified Pest Management Supervisor, Applicator, or Inspector" and submit the signed report to the COR & the Installation Environmental Team.The contractor shall complete an alternate form or forms at the direction of the Government.QUALITY CONTROL AND ASSURANCE: The contractor shall submit a site specific quality control plan in sufficient detail to insure all work performed is completed in accordance with the contract requirements. The contractor shall submit the quality control plan for approval within 15 days of contract award and whenever the plan changes. The contractor shall update and modify the plan as required to address contract changes and job site concerns. The Government will inspect the contractor's performance and document any deficiencies found. Major deficiencies will be reported to the contractor by email. Should the Government determine that any aspect of the contractor's work is unsatisfactory, the Government may elect to either require the contractor to re-perform the work at not additional cost, or deduct funds from the contract that are commensurate with the amount of unsatisfactory or non completed work. ACCEPTABLE PERFORMANCE: The contractor shall satisfy a minimally acceptable performance level. On a monthly basis, if the contractor fails to perform or perform satisfactorily more than five regularly scheduled work requirements, the contractor's performance will be considered unsatisfactory and the Government may take appropriate action. Additionally, should the Government determine that any aspect of the contractor's work is unsatisfactory, the Government may elect to require the contractor re- perform the work at no additional cost or deduct funds from the contract that are commensurate with the amount of unsatisfactory work. Re-performance shall be accomplished with 24 hours of notification. PROJECT MANAGEMENT:Field Supervisor: The contractor shall provide a field supervisor who shall be responsible for the performance of work and who shall act as an emergency point of contact. The names of the field supervisor and a designated alternate shall be provided to the Contracting Officer within seven (7) days after award of the contract. The contractor shall provide phone numbers where both the field supervisor and his/her alternate can be reached at all times. The field supervisor shall be knowledgeable of the requirements stated in the contract. The field supervisor and alternate shall have authority to act on behalf of the contractor on all contract matters relating to the daily operation of this contract. The field supervisor or his/her alternate shall be available within two hours during normal duty hours to meet at the job site with the Contracting Officer or his/her representative to discuss job site concerns. Contractor Quality Control (QC) Program: The contractor shall establish and implement a quality control program to insure all requirements of the contract are being adequately performed. The contractor shall designate an individual, who is knowledgeable of the requirements stated in the contract, to perform quality control. The name of the QC shall be submitted to the Contracting Officer. This individual shall meet with the Government representative at the job site as requested to observe and discuss contract concerns.Weekly Schedule/Report: The Friday prior to work starting, the contractor shall submit to the Government a written schedule of all work to be performed during the following week. The work areas shall be identified by building number or street location. No work shall be performed prior to the contractor submitting the work schedule. On the last day of the work week, the designated QC shall submit a report identifying work observed during the week, note any problems encountered causing work delays and any other pertinent information.Daily Reports: Whenever work is performed the contractor shall submit a daily activity report. The report shall include a description of work performed, work location(s) by building number or street, working conditions (weather), problems encountered, manpower and equipment requirements and any other pertinent information. Daily reports shall be submitted to the Government representative by the end of the following workday.On Site Meetings: The contract manager shall meet on Center with Government representatives as required to discuss job site problems and concerns. A mutual effort will be made to resolve all problems in a timely manner. Government Quality Assurance: The Government will closely monitor the contractor's performance under this contract. A Government COR and alternate will be assigned to monitor and coordinate the contractor's daily activities on Center. ANNUAL REPORT: At the end of each growing season, no later than 31 December, the contractor shall submit a detailed annual report. The report shall detail the condition of all vegetation and landscaping being serviced and maintained under this contract. The report shall also include recommendations for cost containment, improved and/or alternate services, or any other recommendations that would improve the performance of the contract.WORK HOURS: All work (except as noted) shall be performed Monday tough Friday between 0600 and 1600 hours. Should it be necessary for the contractor to work other than normal duty hours to accomplish the work requirements, the contractor shall first receive approval from the Contracting Officer. Work performed during non-normal duty hours shall be performed at no additional cost to the Government. No work shall be performed on Government observed holidays. Work in the Buildings 20 and 21 parking lot areas and the Building 22, CDC area shall be performed weekdays after 1730 hours or on weekends. LEVEL OF PERFORMANCE: As a minimum, unless specifically stated otherwise in this statement of work, all work shall be performed to current industry standards. Lawn maintenance and landscaping in high profile areas (Buildings 20 and 21, DSCC gate entrances, Jackson Avenue/"A" Street intersection) shall present a corporate center appearance. CONTRACTOR EXPERIENCE: Each bidder shall submit with their cost proposal a list of projects completed within the past tee (3) years which demonstrate the contractor's capability to successfully provide all of the services in the size and scope detailed in this specification. The contractor shall include a brief description of the work performed and the cost for each project listed. Provide references for each project listed. The contractor shall demonstrate in his proposal that his employees have detailed experience in turf grass management and horticultural science. The contractor shall submit along with his cost proposal the resumes of those employees who will be responsible for turf grass management and horticultural science services. Only those proposals containing sufficient documentation detailing the contractor's required level of experience and expertise will be considered. Any offer that fails to include information to demonstrate that the offeror has the required experience will be ineligible for award and will be rejected as technically unacceptable.CONTRACTOR EMPLOYEES: All contractor employees (including subcontractor employees) shall be attired in a standard company uniform to include shirt and hat. The shirt shall be inscribed with the company name and/or logo. Contractor vehicles shall be identifiable with the company logo. The Government may require the contractor to remove from DSCC any employee (including subcontractor employees) whose conduct is considered unacceptable, or whose actions may be detrimental to the operation of the Center.TECHNICAL PROVISIONS SNOW REMOVALSCOPE: The contractor shall furnish all labor, materials, equipment, supervision and other items as necessary to remove snow and ice from roadways, parking areas and sidewalks surrounding Building 21 and Bldg 21A located at the Defense Supply Center Columbus.DESCRIPTION OF WORK:SNOW REMOVAL:The contractor shall remove snow and ice from all roadways, parking areas and sidewalks as shown on the site map Bldg 21, DFAS Parking/Sidewalk Snow Removal Service. The work area is bounded on the north by Pershing Ave, on the west by 14th Blvd, on the south by "A" Street and on the east by 16th Blvd. The Government reserves the right to direct the contractor to perform snow removal work and apply salt at other areas of the DSCC site. The contractor will be reimbursed for all additional work performed. The Bldg 21 peak employee arrival times are 0600 to 0900 and peak departure times are 1500 to 1800 Monday - Friday.The contractor shall provide ice and/or snow removal services as directed by the designated Government representative(s). In general, ice removal (salting) will be performed whenever icing occurs or a snowfall of less than one inch occurs. Snow removal shall be performed whenever a snowfall in excess of one inch occurs. Under most conditions it is expected that salting will be required after completion of snow plowing. Pre-salting prior to an anticipated snow event is not authorized unless the contractor recommends pre-salting and the COR approves. Snow will not be plowed onto streets, walkways, crosswalks, etc. Snow will be plowed from all sidewalks in all areas being serviced. The weight of the snow plow shall not crack or damage sidewalks.Parking lot/Road work Priorities: the first priority is to clear the small parking lot closest to the building (boundary is Roosevelt Lane, 14th Blvd and "A" Street); second priority includes the loading dock access road between "A" Street and the Bldg 21 loading dock and rows A tough L of the large parking lot North of Roosevelt Lane; the third priority is the remaining rows of the large parking lot and Bldg 21A parking lot. The first priority area shall be monitored toughout the time the contractor is on site to ensure these areas remain clear of snow and ice.Sidewalk priorities: The sidewalks shall be kept clear of snow and ice. The following work priorities will be observed: the first priority is to clear the main pedestrian travel routes closest to the building and the areas identified on the SITE MAP where most slips, trips and falls occur. The second priority is to clear the remaining sidewalks on the west, south and north parking lots starting from the points closest to the building and working outward. The first priority area shall be monitored toughout the time the contractor is on site to ensure these areas remain clear of snow and ice.The contractor shall provide five employees at each snow event, regardless of the amount of snow/ice. Two (2) for sidewalks, two (2) for parking lot areas, and one (1) as a working quality control manager/operation coordinator. If additional crew or equipment are necessary this shall be brought to the attention of the COR immediately. The contractor shall remove snow and/or ice in an efficient, productive manner and without a delay in service. SALTING:Salting refers to the application of sodium chloride (rock salt) or calcium chloride to snow and ice in order to facilitate melting. Sodium chloride shall be used on roads and parking areas and calcium chloride shall be used on sidewalks and ramps. Other similar products may be used only if approved in advance by the Contracting Officer or their designated representative.The contractor shall apply sodium chloride and calcium chloride in adequate amounts to melt the snow and ice. The contractor shall not over apply sodium chloride. The contractor shall take reasonable precautions to limit salt overspread onto grass and landscaped areas. Sodium chloride shall not be used on sidewalks.Both sidewalk and road salt will be provided and maintained by the government. Location of salt will be at Building 308's salt barns on the north end of the installation. Contractor shall track weights/amount used on approved DSCC form. WORK HOURS:The contractor shall initiate parking lot/road and sidewalk service within one hour of notification/approval from the Government representative, this includes possible work on Saturday and Sunday. Parking lot, road, and pedestrian snow and ice removal areas shall be completed in Priority 1 areas within two hours of arrival to the site. The contractor shall notify the Government representative if Priority 1 areas cannot be cleared within the specified time frame. For snowfalls occurring during normal work hours, the contractor will be principally directed to remove snow and/or apply salt from sidewalks and main traffic routes. For snowfalls predicted during non-normal work hours, the contractor shall coordinate the snow and ice removal start time in advance with the Government representative.The contractor shall work continuously or as directed by the Government representative until safe conditions are restored.For every snow/ice event, all 5 employees and associated equipment shall arrive within 1 hour of notification/approval from the Government representative. For every snow/ice event a minimum of 2 hours of labor will be paid to the contractor regardless of service performed. The 2 hours does not start until employees arrive on site and have punched in with the time card. After the initial 2 hours the onsite QC Manager shall obtain hourly approvals from the COR to continue work in 1 hour increments. With a crew this size it is assumed that the contractor can clear all areas within 2 hours during a normal snow event. Beyond the initial 2 hour payment, the contractor will only be reimbursed when his equipment and personnel are actively removing snow or applying salt. The contractor will not be reimbursed for labor and equipment costs when the equipment is down for service or repairs. Contractor shall release employees as areas are cleared and/or after the initial 2 hours. Contractor shall provide a time card clock in/out system. Each employee shall use the time card punch when they arrive and when they depart. Logs shall be attached to the daily reports. In addition to the log in/log out clock, a labor/equipment/material sheet will track the number of labor hours per person, equipment used and amount of salt used. The contractor field supervisor or designated Quality Control representative shall sign and date the log in/log out and labor sheet. The signed log in/log out and labor sheet shall be submitted to the COR within 24 hours of the end of the snow event. The log in/log out and labor sheets shall be used to validate the contractor labor, equipment and material cost on the monthly invoice.Contractor shall fill salt barrels for Building 21's custodial employees. Barrels are located at each sidewalk approach approximately 30-80' from the building. Generally barrels will be filled at the end of a snow event to ensure there is enough salt available for the next snow event. Occasionally barrels will need filled before/during snow events. Contractor shall not use the salt in these barrels. CONTRACT MANAGEMENT:Working Quality Control (QC) Manager: The contractor shall provide a Quality Control Manager on site for every snow event. This individual may work with the crew, but shall be responsible for the performance of the work and serve as the emergency point of contact available 24 hours a day, seven days a week from November 1 tough April 15. The name of the individual and an alternate, along with phone number(s) shall be provided to the Contracting Officer in writing within seven days of the contract award.The Quality Control Manager and alternate shall be knowledgeable of the contract requirements and have full authority to act on behalf of the contractor at all times on all contract matters regarding the daily operations of this contract. The QC Manager shall direct his/her employees during each snow event to ensure snow and ice is removed as stated in the PWS. During the snow event, the QC Manager shall monitor the work area including priority areas as often as needed to ensure his/her employees are removing snow and ice in accordance with the PWS. This often times requires the QC Manager to move his/her employees around the work area to ensure snow and ice are removed from the higher priority parking areas, sidewalks and the identified slip, trip and fall areas.The QC Manager or alternate shall be available within one hour during normal duty hours to meet on the job site with Government personnel to discuss problem areas.Quality Control (QC): The contractor shall establish and implement a quality control plan to insure all aspects of the contract are satisfactorily accomplished. The contractor shall designate an individual and alternate to perform quality control. The person designated as QC shall be knowledgeable of the contract requirements. These individuals shall meet with the Government representative at the job site as required to observe and discuss contract concerns.COORDINATION:A Government representative will be assigned to coordinate all aspects of the work with the contractor. The contractor shall provide a telephone number where the service personnel can be reached at all times during normal work hours. In the event of a snowfall or icing conditions, a Government representative or the Contracting Officer will notify the contractor that services are required.The contractor shall attend a snow removal kick-off meeting at the beginning of each snow season with Government representatives.QUALITY CONTROL AND SAFETY: The contractor shall submit a site specific quality control and safety plan in sufficient detail that insures all work performed is completed in accordance with the contract requirements. The contractor shall submit a site specific quality control plan and a site specific safety plan for approval within 15 days of contract award, before the start of each contract year and whenever the plans are changed.ACCEPTABLE PERFORMANCE: The contractor shall satisfy a minimally acceptable performance level. Government will inspect the contractor's performance. Should the Government determine that any aspect of the contractor's work is unsatisfactory, the Government may elect to either require the contractor to perform or redo the work at no additional cost, or deduct funds from the contract that are commensurate with the amount of unsatisfactory or non-completed work. On a weekly basis, if the contractor fails to perform or perform satisfactorily more than two specified work requirements, the contractor's performance will be considered unsatisfactory and the Government may take appropriate action. If at any time during a contract year the contractor fails to report for duty after being contacted by the Government or cannot be successfully contacted by the Government, the contractor's performance will be considered unsatisfactory and the Government may take appropriate action.PROTECTION FROM DAMAGE: The contractor shall take all necessary precautions to protect vehicles and Government property during all snow and ice removal activities. The contractor is financially responsible for all damage to private and Government property that may result from his work activities. The contractor shall immediately notify the Government representative of any damage caused by contractor action.CONTRACTOR EXPERIENCE: Each bidder shall submit with their cost proposal a list of projects completed within the past tee (3) years which demonstrate the contractor's capability to successfully provide all of the services in the size and scope detailed in this specification. The contractor shall include a brief description of the work performed and the cost for each project listed. Provide references for each project listed. The contractor shall demonstrate in his proposal that his employees have detailed experience in snow/ice removal and applying salt on roads and sidewalks. The contractor shall submit along with his cost proposal the resumes of the field supervisor, Quality Control and crew leader(s). Only those proposals containing sufficient documentation detailing the contractor's required level of experience and expertise will be considered. Any offer that fails to include information to demonstrate that the offeror has the required experience will be ineligible for award and will be rejected as technically unacceptable.CONTRACTOR EMPLOYEES: All contractor employees (including subcontractor employees) shall be attired in a standard company uniform. The shirt/outerwear shall be inscribed with the company name and/or logo.The Government may require the contractor to remove from DSCC any employee (including subcontractor employees) whose conduct is considered unacceptable, or whose actions may be detrimental to the operation of the Center.CONTRACTOR EQUIPMENT: At every snow event, regardless of the amount of snow/ice, the contractor shall provide the following equipment: •- Two (2) Polaris RANGERS equipped with a BRUTUS® Angle Broom or approved equal. This will be used to clear snow from sidewalks. Salt spreading shall happen at the same time as clearing occurs via an attached spreader or other approved means. •- Two (2) 4x4 trucks equipped with a plow & appropriate salt spreader. •- One (1) 4x4 2.5 Ton dump truck equipped with a plow & appropriate salt spreader for large quantity salt spreading. •- One (1) Skid Steer to load salt into trucks from established bulk storage site. Any equipment beyond what is listed above is at the contractor's discretion and shall be sufficient to satisfactorily perform snow/ice clearing as established in the description of work. Contractor vehicles shall be identifiable with the company logo.All equipment used on this contract shall have appropriate backup indicators and safety lights. BIDDING REQUIREMENTS:Snow Removal: The contractor's proposal shall include an hourly unit cost for providing snow removal services for roads, parking areas and for sidewalks. The contractor's unit costs shall include all costs (labor, transportation, materials, equipment, fuel, overhead, profit, etc.) associated with providing one hour of service with one piece of equipment or individual. The contractor will be reimbursed for each hourly unit of service provided. It is expected that the contractor will require multiple units of equipment at any given time to satisfy the work requirements of the contract.Ice Removal: The contractor's proposal shall include a unit cost (ton) for applying sodium chloride and for calcium chloride. The contractor's unit cost shall include all costs (labor, materials, equipment, fuel, profit, etc.) associated with providing these services. The contractor will be reimbursed for each ton of sodium chloride and calcium chloride applied.The successful bid will be based upon the total of the salt spreading cost and snow removal costs per the bid sheet.Contractor may store bulk salt at Building 19 to ensure quick access to salt and minimize delays with ordering bulk salt from off site. Weights and quantities shall be tracked and submitted with daily reports/invoices to track quantities. TECHNICAL PROVISIONS HOLIDAY DECORATIONSThe contractor shall install, maintain and remove Government furnished holiday decorations in the quantities and sizes at the locations listed below. The contractor shall install the decorations the week after Thanksgiving and remove the decorations between January 2 and January 8. The contractor shall deliver and store all holiday decorations at a location to be determined at DSCC. Refurbish decorations (replace bulbs) each year as required.North Yearling Road Gate: Install two wreaths (36 inch) with bows on the monument sign.James Road Gate: Wrap perimeter of north gatehouse with garland with bows, approximately 62 Linear feet. Install two wreaths (24 inch) with bows on gatehouse.Building 20: Install a Government furnished 12 foot diameter wreath with lights on the north exterior face of the building. Hanger and receptacles are existing. Wreath hanger is mounted approximately 30 feet above ground. Drape garland on top of glass wall in main lobby, approximately 25 linear feet. Install two wreaths (24 inch) with bows on glass wall in main lobby. Install tee wreaths (2 - 48 inch and 1- 60 inch) with bows on the south wall/second floor railing in the main lobby.Garlands and wreaths shall not obstruct view of video cameras.The contractor shall attach all decorations in a safe, secure manner. Securing methods shall be approved by the Government. The contractor shall return and adjust decorations during the holiday season as necessary. Decorations damaged by wind, rain snow, ice, etc. shall be immediately repaired.All decorations with lights shall be operated by timers provided by the contractor. The contractor shall provide all necessary extension cords. All electrical devices shall be rated for exterior use. TECHNICAL PROVISIONS GEESE CONTROLThe contractor shall control to the maximum extent reasonably possible the presence of Canada geese in all areas inside the DSCC perimeter fence by means of trained Border collie dogs. Control means to discourage geese from taking up either permanent or temporary residence at DSCC. The contractor shall control geese on both land and water. The contractor shall not destroy eggs or harm geese as part of their control methods.The contractor shall provide services for a 35 week period beginning 1 March and continuing to October. In each subsequent contract year, the contractor shall provide services for a similar 35 week period. In each option year, the contractor shall receive approval from the Contracting Officer prior to starting work. The contractor shall visit the Center six days per week (Sundays excluded), up to twice daily to control the geese. The contractor shall establish his or her own visitation schedule and provide a copy of the schedule to the Government. As the Center becomes geese free, the contractor may reduce the frequency of visits if approved by the Contracting Officer or their designated representative.The contractor shall immediately report to the COR the location of any goose nests discovered on Center.All dogs used as part of this contract shall be properly licensed and have all required shots and treatments as required by the appropriate local, state or Federal agency. Dogs shall not be kept on Center overnight.The contractor shall be licensed under Ohio Revised Code 1531.40 for Nuisance Wild Animal or Control Services. The contractor is responsible for monitoring applicable Federal, state, and local regulations and complying with such. All pertinent licensing shall be provided to the Contracting Officer before work begins.Only contractors experienced in servicing sites of similar in size and makeup may submit bids. The Government may request references prior to awarding a contract. Inadequate experience is grounds for not awarding the contract.The contractor's proposal shall include a weekly cost for providing service.Acceptable Performance: The contractor shall satisfy a minimally acceptable performance level. If in any month the Government must notify the contractor of the presence of geese on Center on more than four occasions, the contractor's performance is considered unsatisfactory and the Government may take appropriate action.
SP470218R0503 Defense Logistics Agency Land and Maritime
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