USPSC OTI Learning Coordinator - Washington, D. C. (Ladder)
Added: May 18, 2018 9:47 am Request for Personal Services ContractorUSAID Office of Transition InitiativesPosition Title: OTI Learning Coordinator - Washington D.C. (Ladder)Solicitation Number: 72D0T118R00018Salary Level: GS-11 Equivalent: $68,036 - $88,450GS-12 Equivalent: $81,548 - 106,012Issuance Date: May 18, 2018Closing Date: June 5, 2018Closing Time: 1:00 P.M. Eastern TimeDear Prospective Offerors:The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified U.S. citizens to provide personal services as a Learning Coordinator under a personal services contract, as described in the attached solicitation.Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:1. Complete resume. In order to fully evaluate your offer your resume must include:(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all overseas field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.(b) Specific duties performed that fully detail the level and complexity of the work. (c) Names and contact information (phone and email) of your current and/or previous supervisor(s). (d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. (e) U.S. Citizenship.Note: Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration.2. Supplemental document specifically addressing:Each of the two (2) Evaluation Factors shown in the solicitation. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.NOTE: The Evaluation Factors are worth 60 out of 100 points. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor.3. USPSC Application form AID 302-3. Offerors are required to complete and sign the form. This form must be physically signed. Electronic signatures will not be accepted.NOTE ABOUT THE DATA UNIVERSAL NUMBERING SYSTEM AND SYSTEM FOR AWARD MANAGEMENT REQUIREMENTS All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.Additional documents submitted will not be accepted. Incomplete or late offers will not be considered. Your complete resume and the supplemental document addressing the EFs must be mailed or emailed to:Office of Transition Initiatives 529 14th Street, NW, Suite 300 Washington, DC 20045 E-Mail Address: OTIjobs@usaid.govOfferors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Offeror resources are available at www.otijobs.net/#!guidance-for-applying/c1ggu. Any questions on this solicitation may be directed to:OTI Recruitment Team Telephone Number: (202) 836-7487 E-Mail Address: OTIjobs@usaid.gov Website: www.OTIjobs.net Sincerely, Cristina Sylvia Contracting OfficerATTACHMENT 1Solicitation for U.S. Personal Services Contractor (PSC) OTI Learning Coordinator - Washington D.C. (Ladder)I. GENERAL INFORMATION1. SOLICITATION NO.: 72D0T118R000182. ISSUANCE DATE: May 18, 20183. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: June 5, 2018, 1:00 pm Eastern Time4. POSITION TITLE: Learning Coordinator5. MARKET VALUE: This position has been designated as a "ladder" position. The highest level of this position is a GS-12 ($81,548 - $106,012); however, USAID intends to fill this position at the GS-11 ($68,036 - $88,450) equivalent level, DC-locality pay. Final compensation will be negotiated within the listed market value based upon qualifications, previous relevant work experience and work history, salary and educational background. Salaries over and above the pay range will not be entertained or negotiated. Offerors who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.Following at least one year at the GS-11 grade, the offeror may have the opportunity for advancement to the GS-12 equivalent grade. In order to be advanced to the higher grade, the incumbent must meet the minimum qualifications of the higher grade and receive an excellent performance rating in their most recent annual performance evaluation. The evaluation must include a statement by the supervisor that the employee is performing successfully at the current grade and is considered ready to perform at the higher grade level. Neither advancement nor extension of the contract is guaranteed.6. PERIOD OF PERFORMANCE: Two years, with tee one-year option periods.START DATE: Within 45 days of receiving notification that required security clearance has been obtained.7. PLACE OF PERFORMANCE: Washington, D.C.8. SECURITY LEVEL REQUIRED: Secret9. STATEMENT OF DUTIESPOSITION DESCRIPTIONBACKGROUNDUSAID's Office of Transition Initiatives (OTI) is seeking highly motivated, highly qualified individuals who want the opportunity to help support rapid international transition programs for priority conflict-prone countries. Created in 1994 as a distinct operating unit within USAID, OTI helps local partners advance peace and democracy in politically-transitioning countries. In support of U.S. foreign policy, OTI seizes emerging windows of opportunity in the political landscape to promote stability, peace, and democracy by catalyzing local initiatives tough adaptive and agile programming.Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI assists in securing peace by aiding indigenous, mostly non-governmental, civil society and media organizations. OTI uses such mechanisms as support for re-integration of ex-combatants into civilian society; development of initiatives to promote national reconciliation; identification of quick-impact community self-help projects to meet urgent economic needs; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public participation.To respond quickly and effectively and meet its program objectives and mandate OTI retains a group of high level professionals and experts under U.S. Personal Services Contracts (USPSCs). These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the office's programmatic goals and objectives. There are several benefits that USPSCs may participate in, such as partial reimbursement for health and life insurance costs, as well as full coverage of workers' compensation, among other benefits. For more complete information on USPSC benefits, please see Section VI of this solicitation.For more information about OTI and its country programs please see: http://www.usaid.gov/political-transition-initiativesINTRODUCTIONAs a member of the OTI Applied Best Practices and Coordination (ABC) Team, the Learning Coordinator position utilizes the experience and skills gained from working with political transition, stabilization, and conflict mitigation programs, to provide support and guidance for country program staff to help ensure the successful implementation of OTI program activities in the field. OTI's success now and in the future depends in large part on its ability to achieve an overarching organizational goal: the effective transfer and ongoing analysis of knowledge and experience - comprised of values, management processes, lessons learned, best practices, standards, and innovations - in real time, with a variety of stakeholders. These stakeholders include: OTI staff in the field and headquarters; OTI's implementing partners around the world; USAID Missions overseas; other USAID offices and bureaus in Washington; other U.S. Government agencies and branches; other donors; other transition, stabilization and reconstruction practitioners; host government and/or other local counterparts; and the U.S. public. All of the above increases OTI's level of transparency and accountability.To this end, the OTI ABC Team supports a model of organizational learning across the office that ensures:1. Increased transparency and accountability between the headquarters and field teams;2. Increased opportunities for peer-to-peer dialogue;3. Easier access to content and learning resources for a variety of stakeholders;4. More guidance available in online format;5. Provision of tools to surface and apply OTI's programming lessons to increase the effectiveness and efficiency of OTI programs.The Learning Coordinator supports OTI's mission to provide fast, flexible, short-term assistance targeted at key political transition and stabilization needs by building the knowledge, skills and abilities of OTI staff to continually improve country program performance. The Learning Coordinator does this by: supporting the design and coordination of innovative solutions that are adapted to OTI's fast-paced global needs; supporting and facilitating learning and training events; and providing support services ranging from procurement to linkages with private sector partners. ABC supports learning and innovation tough the application of technology - including OTI's knowledge management platform, mapping, data visualization, and other analytic tools - to continually improve OTI country program analysis, management and performance. ABC will ensure the effective integration of lessons and knowledge into OTI's learning and training resources. ABC coordinates closely with other units, teams, and divisions within OTI to achieve these goals.CORE FUNCTIONAL AREAS OF RESPONSIBILITYDUTIES AND RESPONSIBILITIESThe work of the Learning Coordinator requires teamwork, the exercise of discretion, judgment, and personal responsibility. As a member of an operational office, the incumbent is willing and able to perform a wide range of administrative functions to help ensure programmatic success. The incumbent has a high level of integrity and attention to detail to ensure the use of OTI systems and procedures to maintain effective and efficient management of funds, programming, and monitoring and evaluation. The incumbent is flexible and willing to work under conditions of ongoing change, and remains professional and respectful of colleagues and authority in a diverse workforce. She or he places a premium on the building of positive relationships with his or her respective team both in the field and in Washington, and with key stakeholders both in and outside of USAID. The incumbent is able to prioritize and complete tasks without follow-up by the supervisor, while also filling in gaps as needed to ensure the responsiveness of the team. The Learning Coordinator is a strategic thinker, articulates innovative ideas, presents solutions, and is a positive role model for colleagues both in and outside of OTI.Under the direct supervision of the DCHA/OTI Applied Best Practices and Coordination (ABC) Training Portfolio Lead or his/her designee, the Learning Coordinator will perform the following duties:At the GS-11 level:Note: Duties and responsibilities are listed in order of importance for this position• Provide logistical and administrative support for ABC training and learning initiatives and events;• Serve as project manager for learning and training initiatives and support the design, development and delivery of innovative learning and training solutions, ranging from instructor led to e-learning, that are well adapted to OTI's fast paced global needs;• Assist Training Portfolio Lead in implementation of a proposed means of monitoring and evaluating the learning and training efforts, including generating feedback that will help shape future learning and training;• Develop and maintain collaborative relationships with all tee OTI Divisions. Coordinate closely with the rest of the ABC team and PLI division, OTI's Field Programs Division, and OTI's Operations and Management Division to ensure the effective management and coordination of training across the office;• Carry out critical knowledge management efforts to capture, document and integrate lessons and knowledge into OTI's learning and training resources;• Disseminate regular announcements to OTI's worldwide staff regarding relevant training opportunities;• Provide contract management support, including serving as Contracting Officer Representative (COR) for Task Orders as appropriate to carry out preparation of documentation, oversight of contract budgets and deliverables, and liaison with implementing partners, OTI's Program Office and USAID's Office of Acquisition and Assistance (OAA) as required and in accordance with agency and office guidelines (serving as COR requires the successful completion of a USAID training course within the first 6-12 months of employment);• Assist with OTI's training budget in close coordination with the ABC Team Leader, Training Portfolio Lead and the ABC Team's Administrative Program Specialist responsible for overall budget management. Seek out additional funding from other sources for developing on-line training-or other innovative approaches-for OTI and other Agency staff working in transitional environments;• Collaborate with Training Portfolio lead on the provision of support services, referrals and administrative assistance that enables OTI's staff to benefit from other USAID and external training opportunities. Additional responsibilities include liaising with other parts of the DCHA bureau and Agency on training requests, requirements and opportunities;• Serve on inter- and intra-agency working groups on learning and training on transitional assistance and/or working in complex, crisis and transitional environments;• Serve on short-term assignments with other USAID offices or bureaus in direct support of OTI programs. These placements shall not exceed tee months.At the GS-12 level:Note: Duties and responsibilities are listed in order of importance for this position• Play a leading role on logistical and administrative support for ABC training and learning initiatives and events;• Under the supervision of the Training Portfolio Lead, lead the design, development and delivery of innovative learning and training solutions, ranging from instructor led to e-learning, that are well adapted to OTI's fast paced global needs;• Develop and implement monitoring and evaluation methods for learning and training efforts, including generating feedback that will help shape future learning and training;• Develop and maintain collaborative relationships with all tee OTI Divisions. Coordinate closely with the rest of the ABC team and PLI division, OTI's Field Programs Division (FPD), and OTI's Operations and Management Division (OMD) to ensure the effective management and coordination of training across the office;• Disseminate regular announcements to OTI's worldwide staff regarding relevant training opportunities;• Carry out critical knowledge management efforts to capture, document and integrate lessons and knowledge into OTI's learning and training resources;• Provide contract management support, including serving as Contracting Officer Representative (COR) for Task Orders as appropriate, involving preparation of documentation, oversight of contract budgets and deliverables, and liaison with implementing partners, OTI's Program Office and USAID's Office of Acquisition and Assistance (OAA) as required and in accordance with agency and office guidelines (serving as COR requires the successful completion of a USAID training course within the first 6-12 months of employment);• Assist with OTI's training budget in close coordination with the ABC Team Leader, Training Portfolio Lead and the ABC Team's Administrative Program Specialist responsible for overall budget management. Seek out additional funding from other sources for developing on-line training-or other innovative approaches-for OTI and other Agency staff working in transitional environments;• Collaborate/coordinate with Training Portfolio lead on the provision of support services, referrals and administrative assistance that enables OTI's staff to benefit from other USAID and external training opportunities. Additional responsibilities include liaising with other parts of the DCHA bureau and Agency on training requests, requirements and opportunities;• Serve on inter- and intra-agency working groups on learning and training on transitional assistance and/or working in complex, crisis and transitional environments;• Serve on short-term assignments with other USAID offices or bureaus in direct support of OTI programs. These placements shall not exceed tee months.SUPERVISORY RELATIONSHIP:The Learning Coordinator will be supervised by the OTI Training Portfolio Lead or his/her designee, as a member of the Applied Best Practices and Coordination (ABC) team within the Program Learning & Innovation (PLI) Division.SUPERVISORY CONTROLS:At the GS-11 grade, the supervisor will set overall objectives and resources available, and work with the employee to develop deadlines, methodology, and work to be accomplished. The employee will be responsible for carrying out assignments and consulting with the supervisor on policy interpretations. The supervisor will evaluate work for technical soundness and effectiveness in meeting work objectives.At the GS-12 grade, the supervisor will set overall objectives and resources available, and work with the employee to develop deadlines, projects, and work to be accomplished. The employee will be responsible for planning and carrying out assignments, resolving most conflicts, coordinating with others, and interpreting policy in terms of established objectives. Keeping the supervisor informed of progress, the employee may determine the approach to be taken and the methodology to be used. The supervisor will review completed work from an overall standpoint of feasibility, compatibility with other work, or effectiveness in meeting requirements.10. AREA OF CONSIDERATION: U.S. Citizenship11. PHYSICAL DEMANDSPHYSICAL DEMANDS:The work is generally sedentary and does not pose undue physical demands.WORK ENVIRONMENT:Work is performed in an office setting. Overseas deployments are not required for this position.12. POINT OF CONTACT:OTI Recruitment Team529 14th Street, NW, Suite 300Washington, DC 20045Telephone Number: (202) 836-7487E-Mail Address: OTIjobs@usaid.govII. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under "Applying")Education/Experience Required: At a minimum, the offeror must have:At the GS-11 level:(1) A Master's Degree with tee (3) years of work experience;ORA Bachelor's Degree with four (4) years of work experience;AND(2) Two (2) years of project management experience with a U.S. Government foreign affairs agency, international or domestic assistance organization, or non-governmental organization in community development, economic development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis;(3) Tee (3) months of overseas experience in a developing country.At the GS-12 level:(1) A Master's Degree with four (4) years of work experience;ORA Bachelor's Degree with five (5) years of work experience;AND(2) Tee (3) years of project management experience with a U.S. Government foreign affairs agency, international or domestic assistance organization, or non-governmental organization in community development, economic development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis;(3) Tee (3) months of overseas experience in a developing country, of which at least one (1) month must include experience working in one or more countries undergoing political transition.SELECTION FACTORS:(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)• Offeror is a U.S. Citizen;• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements;• Supplemental document specifically addressing how the offeror meets each of the Evaluation Factors submitted; • Ability to obtain a SECRET level security clearance (NOTE: Dual citizens may be asked to renounce second-country citizenship);• Satisfactory verification of academic credentials.A USAID Secret level security clearance required prior to issuance of the contract for this position.NOTE: If a full security investigation package is not submitted by the selected within 30 days after it is requested, the offer may be rescinded. If a security clearance is not able to be obtained within four months after the selected submits the initial security clearance documentation, the offer may be rescinded.III. EVALUATION FACTORSEVALUATION FACTORS:(Used to determine the competitive ranking of qualified offerors in comparison to other offerors. The factors are listed in priority order from highest to least.)Offerors should cite specific, illustrative examples for each factor. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.Factor #1 Demonstrated experience supporting the design, planning and implementation of innovative training and/or learning solutions, such as instructor-led, e-learning, and/or cross-program learning.Factor #2 Demonstrated experience in event planning and logistics, from invitation to evaluation, with blended formats and multimedia.BASIS OF RATING: Offerors who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.The Offeror Rating System is as Follows:Evaluation Factors have been assigned the following points:Factor #1 - 30Factor #2 - 30Total Possible - 60 PointsInterview Performance - 40 pointsSatisfactory Professional Reference Checks - Pass/Fail (no points assigned)Total Possible Points: 100The most qualified offeror may be interviewed, required to provide a writing sample, and demonstrate an ability to operate commonly used office applications. OTI will not pay for any expenses associated with the interviews. In addition, offers (written materials and interviews) will be evaluated based on content as well as on the offerors writing, presentation, and communication skills. In the event that an offeror has fully demonstrated his/her qualifications and there are no other competitive offerors OTI reserves the right to forego the interview process. Professional references and academic credentials will be evaluated for offerors being considered for selection.IV. APPLYINGOffers must be received by the closing date and time at the address specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12.Qualified offerors are required to submit:1. Complete resume. In order to fully evaluate your offer, your resume must include:(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all overseas field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.(b) Specific duties performed that fully detail the level and complexity of the work. (c) Names and contact information (phone and email) of your current and/or previous supervisor(s). (d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. (e) U.S. Citizenship.Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration.2. Supplemental document specifically addressing:Each of the two (2) Evaluation Factors shown in the solicitation. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.NOTE: The Evaluation Factors are worth 60 out of 100 points. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor.3. USPSC Offeror Information for Personal Services Contracts AID 302-3. Offerors are required to complete and sign the form. This form must be physically signed. Electronic signatures will not be accepted.Additional documents submitted will not be accepted.To ensure consideration of offers for the intended position, offerors must prominently reference the solicitation number in the offer submission.Offerors resources are available at www.otijobs.net/#!guidance-for-applying/c1ggu.DOCUMENT SUBMITTALSVia mail: Office of Transition Initiatives, 529 14th Street, NW, Suite 300, Washington, D.C. 20045Via email: OTIjobs@usaid.govPlease note in your document submittal where you heard about this position.NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATIONThis solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENTAll individuals contracted as US PSCs in the United States are required to have a DUNS Number and be registered in the SAM database. The selected offeror will be provided with guidance regarding this registration.For general information about DUNS Numbers and SAM, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number and FAR 52.204-7, System for Award Management.https:/acquisition.gov/far/current/html/52_200_206.html or www.sam.gov.ALL QUALIFIED OFFERORS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.V. LIST OF REQUIRED FORMS FOR PSC HIRESOnce the CO informs the successful offeror about being selected for a contract award, the CO will provide the successful offeror instructions about how to complete and submit the following forms. Forms outlined below can found at http://www.usaid.gov/forms/1. Declaration for Federal Employment (OF-306).2. Medical History and Examination Form (DS-6561). 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or Questionnaire for Non-Sensitive Positions (SF-85). 4. Finger Print Card (FD-258).VI. BENEFITS/ALLOWANCESAs a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:1. BENEFITS:(a) Employer's FICA Contribution(b) Contribution toward Health & Life Insurance(c) Pay Comparability Adjustment(d) Annual Increase (pending a satisfactory performance evaluation)(e) Eligibility for Worker's Compensation(f) Annual & Sick Leave2. ALLOWANCES:Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas)(a) Post Differential Chapter 500 and Tables in Chapter 900.(b) Living Quarters Allowance Section 130.(c) Temporary Lodging Allowance Section 120.(d) Post Allowance Section 220.(e) Supplemental Post Allowance Section 230.(f) Payments During Evacuation Section 600.(g) Education Allowance Section 270.(h) Separate Maintenance Allowance Section 260.(i) Danger Pay Allowance Section 650.(j) Education Travel Section 280.VII. TAXESUSPSCs are required to pay Federal Income Taxes, FICA, and MedicareVIII. ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDS) AND CONTRACT INFORMATION BULLETINS (CIBS) PERTAINING TO PSCsAAPDs and CIBs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/work-usaid/aapds-cibs#psc to determine which AAPDs and CIBs apply to this contract.AAPD 06-10 - PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITYGeneral Provision 28, MEDICAL EXPENSE PAYMENT RESPONSIBILITY(OCTOBER 2006)(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/16fam/index.htm. Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs.(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES."(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled "Emergency and Irregular Travel and Transportation." In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or tough any other available debt collection mechanism.(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
72D0T118R00018 US Agency for International Development Washington Office
5/18/18, 9:47 AM