USPSC OTI Program Assistant (Tandem/Ladder, Multiple Positions)
Added: Jan 08, 2018 10:00 am Request for Personal Services ContractorUSAID Office of Transition InitiativesPosition Title: OTI Program Assistant - Washington, D.C. (Tandem/Ladder, Multiple Positions)Solicitation Number: 72DoT118R00005Salary Level: GS-9 Equivalent: $54,972 - $71,467 GS-10 Equivalent: $60,538 - $78,703Issuance Date: January 8, 2018Closing Date: January 24, 2018Closing Time: 1:00 P.M. Eastern TimeDear Prospective Applicants:The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking applications from qualified U.S. citizens to provide personal services as a Program Assistant under a personal services contract, as described in the attached solicitation.Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:1. Complete resume. In order to fully evaluate your application, your resume must include:(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all overseas field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.(b) Specific duties performed that fully detail the level and complexity of the work. (c) Names and contact information (phone and email) of your current and/or previous supervisor(s). (d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. (e) U.S. Citizenship.Note: Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. Applicants must specify in their application materials whether they would like to be considered for the GS-9 or GS-10. Applicants who would like to be considered for both the GS-9 and GS-10 positions should submit separate applications specifying which grade level in the submission. Applicants will only be considered for the grade level specified in the submission. The application will be considered for the lower grade level if the applicant does not specify the grade level in the submission. Applicants who are unsure of which grade level they meet the minimum qualifications for should submit separate applications for the GS-9 and the GS-10 positions. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration.2. USPSC Application form AID 302-3. Applicants are required to complete and sign the form. This form must be physically signed. Electronic signatures will not be accepted.Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. Your complete resume and AID 302-3 form must be mailed or emailed to:Office of Transition Initiatives 529 14th Street, NW, Suite 300 Washington, DC 20045 E-Mail Address: OTIjobs@usaid.govApplicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Applicant resources are available at www.otijobs.net/#!guidance-for-applying/c1ggu. Any questions on this solicitation may be directed to:OTI Recruitment Team Telephone Number: (202) 836-7487 E-Mail Address: OTIjobs@usaid.gov Website: www.OTIjobs.net Sincerely, Cristina Sylvia Contracting OfficerATTACHMENT 1Solicitation for U.S. Personal Services Contractor (PSC) Program Assistant (Tandem/Ladder, Multiple Positions)I. GENERAL INFORMATION1. SOLICITATION NO.: 72DoT118R000052. ISSUANCE DATE: January 8, 20183. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: January 24, 2018, 1:00 pm Eastern Time4. POSITION TITLE: Program Assistant5. MARKET VALUE: This position has been designated as a "tandem/ladder" position that, depending on the qualifications of the candidate, can be filled at either the GS-09 ($54,972 - $71,467 per annum) or GS-10 ($60,538 - $78,703 per annum), equivalent level, DC-locality pay. The highest level of this position is a GS-10. Final compensation will be negotiated within the listed market value of the GS-09 or GS-10 level depending on qualifications, previous relevant experience and work history, salary and educational background. Salaries over and above the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.If selected at the GS-09 equivalent grade level, following at least one year at the GS-09 grade, the candidate may have the opportunity for advancement to the GS-10 equivalent grade. In order to be advanced to the higher grade, the incumbent must meet the minimum qualifications of the higher grade and receive an excellent performance rating in their most recent annual performance evaluation. The evaluation must include a statement by the supervisor that the employee is performing successfully at the current grade and is considered ready to perform at the higher grade level. Neither advancement nor extension of the contract is guaranteed.Note: Applicants who submit an application for the GS-10 grade level, but do not meet the minimum qualifications as outlined in this solicitation and as reviewed by the Technical Evaluation Committee, will not be considered for the GS-09 position if they have not submitted a separate application for the GS-09 level. Similarly, applicants who apply for the GS-09 position even though they might meet the minimum qualifications for the GS-10 position will not be considered for the higher graded position if they have not submitted a separate application for the GS-10 position. Applicants who are unsure of which grade level they meet the minimum qualifications for should submit separate applications for the GS-09 and the GS-10 positions. The application will be considered for the lower grade level if the applicant does not specify the grade level in the submission.6. PERIOD OF PERFORMANCE: Two years, with tee one-year option periods.START DATE: Within 45 days of receiving notification that required security clearance has been obtained.7. PLACE OF PERFORMANCE: Washington, D.C.8. SECURITY LEVEL REQUIRED: Secret9. STATEMENT OF DUTIESPOSITION DESCRIPTIONBACKGROUNDUSAID's Office of Transition Initiatives (OTI) is seeking highly motivated, highly qualified individuals who want the opportunity to help support rapid international transition programs for priority conflict-prone countries. Created in 1994 as a distinct operating unit within USAID, OTI helps local partners advance peace and democracy in politically-transitioning countries. In support of U.S. foreign policy, OTI seizes emerging windows of opportunity in the political landscape to promote stability, peace, and democracy by catalyzing local initiatives tough adaptive and agile programming.Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI assists in securing peace by aiding indigenous, mostly non-governmental, civil society and media organizations. OTI uses such mechanisms as support for re-integration of ex-combatants into civilian society; development of initiatives to promote national reconciliation; identification of quick-impact community self-help projects to meet urgent economic needs; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public participation.To respond quickly and effectively and meet its program objectives and mandate OTI retains a group of high level professionals and experts under U.S. Personal Services Contracts (USPSCs). These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the office's programmatic goals and objectives. There are several benefits that USPSCs may participate in, such as partial reimbursement for health and life insurance costs, as well as full coverage of workers' compensation, among other benefits. For more complete information on USPSC benefits, please see Section VI of this solicitation.For more information about OTI and its country programs please see: http://www.usaid.gov/political-transition-initiativesINTRODUCTIONThe OTI Program Assistant is a member of one of DCHA/OTI's Regional Teams in the Field Programs Division (FPD), reports to the OTI Regional Team Leader or his/her designee, and is based in Washington, DC. OTI currently has five regional teams as part of its Field Programs Division (FPD): Africa (AFR), Europe and Asia (EA), Latin America and Caribbean (LAC), Middle East (ME), and Pakistan. OTI's Regional Teams are responsible for all program implementation-related activity in the specific region.The Program Assistant's principal responsibility is to assist one of OTI's regional teams in the administration and management of existing country programs and participates in new country program assessments as the need arises. This is a program-funded USPSC position, focused on country program implementation support. The Program Assistant must have a strong interest in assisting countries in transition and be able to accomplish a wide range of administrative functions (budget and financial preparation and management, records management, travel assistance, etc.) to help ensure programmatic success. Since work may require continued changes in program direction and implementation, including frequent coordination, the individual will be someone who is highly flexible and willing to work under conditions of ongoing change. The successful candidate will demonstrate sound judgment, excellent communication, interpersonal and analytical skills, be able to build and maintain collaborative relationships with staff in other support divisions and possess a well-developed understanding of US policy interests.CORE FUNCTIONAL AREAS OF RESPONSIBILITYDUTIES AND RESPONSIBILITIESThe work of the Program Assistant requires teamwork, the exercise of discretion, judgment, and personal responsibility. As a member of a highly operational office, the incumbent is willing and able to perform a wide range of administrative functions to help ensure programmatic success. The incumbent is highly flexible and willing to work under conditions of ongoing change, and remains professional and respectful of colleagues and authority in a diverse workforce. She or he places a premium on the building positive relationships with his or her respective team both in the field and in Washington, and with key stakeholders both in and outside of USAID. The incumbent is a team player, able to prioritize and follow up on their own actions without prompting, while also assisting a busy supervisor track and respond to incoming requests and routine tasks, filling in gaps as needed to ensure the responsiveness of the team. The incumbent is highly responsible, service-oriented, organized, pays close attention to detail, and is able to receive and respond to constructive criticism in a professional manner. The Program Assistant is a strategic thinker, articulates innovative ideas, presents solutions, and is a positive role model for colleagues both in and outside of OTI.Under the direct supervision of the DCHA/OTI Regional Team Leader or his/her designee, the Program Assistant will perform the following duties:At the GS-9 Level:Under the direct supervision of the Regional Team Leader or his/her designee, the Program Assistant will:• Provide daily administrative and operational support for the OTI Regional Team such as scheduling and coordinating meetings, taking notes, ensuring action items are completed, drafting and tracking memos, filing, and other assistance as required;• Backstop field-based staff tough frequent communication and troubleshooting administrative challenges;• Assist in the development and management of effective tracking systems for programmatic and personnel action requests, including travel assistance, training logistics, and other management or budget needs;• Respond to requests for information and taskers regarding OTI programs from other teams, divisions, and/or USAID regional offices, within established office guidelines. Assist the teams in the creation and/or editing of information products in support of OTI programs;• Prepare Acquisition and Assistance Requests and support documentation for the management and administration of procurement in support of OTI country program activities;• Coordinate and collaborate closely with others in OTI's Operations and Management Division and Program Learning and Innovation Division to ensure completion of OTI project administration, budgeting, personnel and other administrative actions;• Evaluate established program operational support processes, and make recommendations to improve effectiveness within office and agency policies and guidelines;• If required, serve as primary or alternate Contracting or Agreement Officer's Representative (COR/AOR);• Participate as needed in design and implementation of new country program operations to include management, logistical, budget, administrative, personnel and contractual issues;• As needed, provide orientation, training, and mentoring for incoming staff; communicate with supervisor to recognize good performance and communicate where performance needs to be improved;• Perform all other duties assigned by the supervisor to ensure the successful implementation of country programs.At the GS-10 Level:Perform the same duties as the GS-09 level but with less supervision, greater decision-making authority, and greater independence of action.• Provide daily administrative and operational support for the OTI Regional Team such as scheduling and coordinating meetings, taking notes, ensuring action items are completed, drafting and tracking memos, filing, and other assistance as required;• Backstop field-based staff tough frequent communication and troubleshooting administrative challenges;• Assist in the development and management of effective tracking systems for programmatic and personnel action requests, including travel assistance, training logistics, and other management or budget needs;• Respond to requests for information and taskers regarding OTI programs from other teams, divisions, and/or USAID regional offices, within established office guidelines. Assist the teams in the creation and/or editing of information products in support of OTI programs;• Prepare Acquisition and Assistance Requests and support documentation for the management and administration of procurement in support of OTI country program activities;• Coordinate and collaborate closely with others in OTI's Operations and Management Division and Program Learning and Innovation Division to ensure completion of OTI project administration, budgeting, personnel and other administrative actions;• Evaluate established program operational support processes, and make recommendations to improve effectiveness within office and agency policies and guidelines;• Participate as needed in the selection of program implementers, such as grantees, contractors, and personal services contractors. If required, serve as primary or alternate Contracting or Agreement Officer's Representative (COR/AOR);• Participate as needed in design and implementation of new country program operations to include management, logistical, budget, administrative, personnel and contractual issues;• As needed, provide orientation, training, and mentoring for incoming staff; communicate with supervisor to recognize good performance and communicate where performance needs to be improved;• Perform all other duties assigned by the supervisor to ensure the successful implementation of country programs.SUPERVISORY RELATIONSHIP:The assigned OTI Regional Team Leader or his/her designee, as a member of the Field Programs Division, will supervise the Program Assistant.SUPERVISORY CONTROLS:At the GS-09 level, the supervisor will set overall objectives and resources available, and work with the employee to develop deadlines, methodology, and work to be accomplished. The employee will be responsible for carrying out assignments and consulting with the supervisor on policy interpretations. The supervisor will evaluate work for technical soundness and effectiveness in meeting work objectives.At the GS-10 level, the supervisor will set overall objectives and resources available, and work with the employee to develop deadlines, projects, and work to be accomplished. The employee will be responsible for planning and carrying out assignments, resolving most conflicts, coordinating with others, and interpreting policy in terms of established objectives. Keeping the supervisor informed of progress, the employee may determine the approach to be taken and the methodology to be used. The supervisor will review completed work from an overall standpoint of feasibility, compatibility with other work, or effectiveness in meeting requirements.10. PHYSICAL DEMANDSPHYSICAL DEMANDS:The work is generally sedentary and does not pose undue physical demands. If traveling overseas, the employee may be subject to some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).WORK ENVIRONMENT:Work is primarily performed in an office setting. If the employee travels overseas, the work may additionally involve safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.11. POINT OF CONTACT:OTI Recruitment Team529 14th Street, NW, Suite 300Washington, DC 20045Telephone Number: (202) 836-7487E-Mail Address: OTIjobs@usaid.govII. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under "Applying")At a minimum, the applicant must haveAt the GS-9 Program Assistant Level:(1) Bachelor's Degree with a minimum of two (2) years of progressively responsible work experience performing a range of duties similar to those outlined in the scope of work above;OR(2) Master's Degree (with significant study in or pertinent to the specialized field, including but not limited to international development and social sciences) with a minimum of one (1) year of progressively responsible work experience performing a range of duties similar to those outlined in the scope of work above;AND(3) At least one (1) year project management experience with a USG foreign affairs agency, international assistance organization, or non-government organization, in community development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis;AND(4) A minimum of six (6) months overseas experience in a developing country preferred.At the GS-10 level:(1) Bachelor's Degree with a minimum of tee (3) years of progressively responsible work experience performing a range of duties similar to those outlined in the scope of work above;OR(2) Master's Degree (with significant study in or pertinent to the specialized field, including but not limited to international development and social sciences) with a minimum of two (2) years of progressively responsible work experience performing a range of duties similar to those outlined in the scope of work above;AND(3) A minimum of two (2) years of recent project management experience with a USG foreign affairs agency, international assistance organization, or non-government organization, in community development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis;AND(3) A minimum of six (6) months of overseas experience in a developing country preferred.SELECTION FACTORS:(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)● Applicant is a U.S. Citizen;● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements;● Ability to obtain a SECRET level security clearance (NOTE: Dual citizens may be asked to renounce second-country citizenship);● Satisfactory verification of academic credentials.A USAID Secret level security clearance is required prior to issuance of the contract for this position.NOTE: If a full security investigation package is not submitted by the selected within 30 days after it is requested, the offer may be rescinded. If a security clearance is not able to be obtained within four months after the selected submits the initial security clearance documentation, the offer may be rescinded.III. APPLICANT RATING SYSTEMThe applicant rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Applicants must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided.Note: Supplemental documentation with written responses are not required and will not be reviewed for this solicitation.Note: Applicants are required to address each factor of the Applicant Rating System in their resume, describing specifically and accurately what experience, training, education, and/or awards they have received as it pertains to each factor. Failure to address the selection factors and/or Applicant Rating System evaluation factors may result in not receiving credit for all pertinent experience, education, training and/or awards.The evaluation factors are as follows:Industry Experience (10 Points):• Demonstrated experience supporting post-conflict, political transition, or emergency operations programs.• Demonstrated knowledge of political transition, conflict, and stabilization work in complex field environments.Program Operations and Management (20 Points):• Demonstrated experience with budgeting and logistical support• Demonstrated experience with grants, contracts, or cooperative agreements• Demonstrated ability to facilitate effective partnerships and collaborate with co-located and remote staffAdministrative Support (20 Points):• Demonstrated experience providing administrative backstopping• Demonstrated experience maintaining program files and record keepingAnalytical Skills (10 Points): • Demonstrated experience with research and information gathering to inform budget, award management, and decision makingBASIS OF RATING: Applicants who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated in accordance with the Applicant Rating System. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, OTI reserves the right to forego the interview process.Evaluation Factors - 60 PointsInterview Performance - 40 PointsSatisfactory Professional Reference Checks - Pass/Fail (no points assigned)Total Possible Points: 100The most qualified candidates may be interviewed, required to provide a writing sample, and demonstrate an ability to operate commonly used office applications. OTI will not pay for any expenses associated with the interviews. In addition, applications (written materials and interviews) will be evaluated based on content as well as on the applicant's writing, presentation, and communication skills. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, OTI reserves the right to forego the interview process. Professional references and academic credentials will be evaluated for applicants being considered for selection. OTI reserves the right to contact previous employers to verify employment history.IV. APPLYINGApplications must be received by the closing date and time at the address specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 11.Qualified applicants are required to submit:1. Complete resume. In order to fully evaluate your application, your resume must include:(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all overseas field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.(b) Specific duties performed that fully detail the level and complexity of the work. (c) Names and contact information (phone and email) of your current and/or previous supervisor(s). (d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. (e) U.S. Citizenship.Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation (for each grade level(s) for which you are applying. If you do not specify which grade level(s), your application will be considered at the lower grade level). This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration.NOTE: The Applicant Rating System Evaluation Factors are worth 60 out of 100 points. Applicants are required to address each factor of the Applicant Rating System in their resume, describing specifically and accurately what experience, training, education, and/or awards they have received as it pertains to each factor. Failure to address the selection factors and/or Applicant Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.2. USPSC Application form AID 302-3. Applicants are required to complete and sign the form. This form must be physically signed. Electronic signatures will not be accepted.Additional documents submitted will not be accepted.To ensure consideration of applications for the intended position, applicants must prominently reference the solicitation number in the application submission.Applicant resources are available at www.otijobs.net/#!guidance-for-applying/c1ggu.DOCUMENT SUBMITTALSVia mail: Office of Transition Initiatives, 529 14th Street, NW, Suite 300, Washington, D.C. 20045Via email: OTIjobs@usaid.govPlease note in your document submittal where you heard about this position.NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATIONThis solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENTAll individuals contracted as US PSCs in the United States are required to have a DUNS Number and be registered in the SAM database. The selected candidate will be provided with guidance regarding this registration.For general information about DUNS Numbers and SAM, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number and FAR 52.204-7, System for Award Management.https:/acquisition.gov/far/current/html/52_200_206.html or www.sam.gov.ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.V. LIST OF REQUIRED FORMS FOR PSC HIRESOnce the CO informs the successful applicant about being selected for a contract award, the CO will provide the successful applicant instructions about how to complete and submit the following forms. Forms outlined below can found at http://www.usaid.gov/forms/1. Declaration for Federal Employment (OF-306).2. Medical History and Examination Form (DS-6561). 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or Questionnaire for Non-Sensitive Positions (SF-85). 4. Finger Print Card (FD-258).VI. BENEFITS/ALLOWANCESAs a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:1. BENEFITS:(a) Employer's FICA Contribution(b) Contribution toward Health & Life Insurance(c) Pay Comparability Adjustment(d) Annual Increase (pending a satisfactory performance evaluation)(e) Eligibility for Worker's Compensation(f) Annual & Sick Leave2. ALLOWANCES:Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas)(a) Post Differential Chapter 500 and Tables in Chapter 900.(b) Living Quarters Allowance Section 130.(c) Temporary Lodging Allowance Section 120.(d) Post Allowance Section 220.(e) Supplemental Post Allowance Section 230.(f) Payments During Evacuation Section 600.(g) Education Allowance Section 270.(h) Separate Maintenance Allowance Section 260.(i) Danger Pay Allowance Section 650.(j) Education Travel Section 280.VII. TAXESUSPSCs are required to pay Federal Income Taxes, FICA, and MedicareVIII. ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDS) AND CONTRACT INFORMATION BULLETINS (CIBS) PERTAINING TO PSCsAAPDs and CIBs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/work-usaid/aapds-cibs#psc to determine which AAPDs and CIBs apply to this contract.AAPD 06-10 - PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITYGeneral Provision 28, MEDICAL EXPENSE PAYMENT RESPONSIBILITY(OCTOBER 2006)(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/16fam/index.htm. Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs.(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES."(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled "Emergency and Irregular Travel and Transportation." In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or tough any other available debt collection mechanism.(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
72DoT118R00005 US Agency for International Development Washington Office
1/8/18, 10:00 AM