Y1DA--460-323 CLC Addition for Modernization - Minor Design - Wilmington, DE (VA-23-00004368)
Presolicitation Notice
Presolicitation Notice
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Presolicitation Notice
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Presolicitation Notice
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PRESOLICITATION NOTICE
THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM (SF) 330'S ARCHITECT-ENGINEER QUALIFICATION PACKAGES ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY, NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.
1. GENERAL INFORMATION:
Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC) is seeking sources and intends to award a firm-fixed price design contract for Architect-Engineering (A-E) services for the development of complete construction documents, which include working drawings, specifications, reports and construction period services for Project # 460-323 - the Community Living Center (CLC) Addition for Modernization Minor Design, Wilmington
DE. The A-E Services contract that is anticipated to be awarded will be procured in accordance with the Selection of Architects and Engineers Statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation Part 36.6 Architectural and Engineering Services and VA Acquisition Regulation 836.6. In accordance with FAR 36.209 Construction Contracts with Architect-Engineer Firms, no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.
2. PROJECT INFORMATION
This project is a 100% Set-Aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSB). The NAICS Code for this procurement is 541330 Architectural and Engineering and the annual small business size standard is $25.5M. This project requires a full design team to complete this project. The design must be complete and bid-ready no later than 365 calendar days after Notice of Award.
The existing CLC space on the ground floor (Building 17) is currently comprised of dual patient
rooms, two nurse s stations, kitchen, an activity room, library, and a multipurpose room. This
building is approximately 36,279 square feet. With the demand increase for our veteran population and the need for long term care for our aging veterans, the expansion of our CLC is a necessity. This project will create an additional 16,000 new net square foot and renovate approximately 1,000 Sq. ft at the tie-in point (Patient library).
The new proposed expansion will be built to accommodate the latest design requirements of
VA s CLC small house design consisting of single patient rooms incorporating cultural transformation, and an interior design scheme this is more of a home like atmosphere. This design shall also provide patient with more privacy, storage and offer palliative care treatment. The design must comply with all VA criteria as well as applicable Building codes and standards. The consultant shall provide all architectural and engineering services as defined to accomplish complete contract drawings, specifications, technical reports and cost estimates.
A/E Part One Services (also known as Design Phase) provides a full set of construction documents for the second phase of a multi-phased project to modernize the Community
Living Center (CLC) for Veterans with varying disabilities and illnesses (e.g. chronic illnesses
requiring nursing home level of care to hospice care at the end of life) that promotes sheltered
freedom for patients, ready access to the outdoors, substantial natural light, space for private
time as well as therapeutic socialization that is conducive to family visitation and an effective
workflow for staff. This is the second phase of a multi-phased project that shall provide
48,279 square feet of functional space. The desired outcome is a community style
home with personal residential like living spaces, communal space, and supporting infrastructure.
A/E shall be responsible for providing certified industrial hygiene services to perform asbestos
survey investigations, bulk sampling, development of specifications and drawings, and construction period services as needed. All designs shall be accomplished in accordance with VA guidelines and specifications, and program guides PG-18-1 thru PG-18-17, which are available on the Internet at http://www.cfm.va.gov/til/. A/E shall pay particular attention to Occupational Safety and Health Administration (OSHA), National Fire Protection Association (NFPA), International Building Code (IBC), Environmental Protection Agency (EPA), VA guidance, and VA space criteria - http://www.cfm.va.gov/til/space.asp.
A/E Part Two Services of this design project (also known as Construction Period Services) includes responding to construction contractor Requests For Information (RFIs) during the solicitation (solicitation support) and construction phases of the construction project, attendance at prebid, post-award and kick off construction project conferences, review of construction material submittals and shop drawings, approximately twenty-five (25) site visits during construction (before and after modular trailer placement) to ensure compliance with the design drawings and specifications, re-view of any construction project modifications for cost and technical acceptability, attendance and participation during the final acceptance inspection, preparation of the punch list, commissioning services and preparation of record drawings of the completed construction project based on the construction contractor s as-built drawings. The A/E shall prepare a submittal log to be utilized by the VA during construction period services, maintain RFI log and provide meeting minutes for weekly construction meetings throughout the duration of construction. All Part Two Services are optional line items and will not be exercised at the time of award.
3. A-E SELECTION PROCESS:
Firms submitting SF 330 s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for evaluation. The selection will be made as follows:
SF 330s will be evaluated in accordance with the primary selection criteria as stated in this pre-solicitation notice. These evaluations will determine the most highly qualified firms for this particular requirement. In accordance with FAR 36.602-3-(c), at least three (3) of the most highly qualified firms will then be notified of the Government s intent to hold discussions. All firms not invited to participate in discussions will be notified at this time.
Discussions will be held with the most highly qualified firms in the form determined to be most advantageous and economical by the contracting officer. This may include in writing, via phone interview or in-person interview presentations. However, the form of discussions will be the same for all firms. The firms invited to participate in discussions will be notified by email and provided further instructions, to include any questions or topics to address. Following the completion of discussions, the firms will be evaluated and ranked for selection based on the primary and secondary selection criteria (if necessary), and the most highly qualified firm will be selected and subsequently sent the solicitation. The final evaluation and ranking will consider the SF330 submission for each firm, as well as additional information obtained via discussions.
A site visit will be authorized for the highest rated firm during the negotiation process. An award will be made as long as the negotiation of rates and hours leads to a fair and reasonable determination of the final contract price. If negotiations are not successful with the highest rated firm, the firm will be notified that negotiations have been terminated. Negotiations will then be initiated with the next highest rated firm, and so on until award can be made.
4. SELECTION CRITERIA:
Firms responding to this notice will be evaluated and ranked using the primary and secondary selection criteria listed below. The factors are listed in descending order of importance. The evaluation will consider how each factor is addressed and how it is formatted to coincide with the selection criteria. The evaluation factors listed below shall be addressed in Part H of the SF-330.
Primary Selection Criteria: (listed in descending order of importance):
Specialized Experience:
Specialized Experience and Technical Competence in the type of work required: Specialized experience and technical competence in the design, construction, and construction period services provided for the CLC addition Modernization. Provide specialized experience examples in new building construction and the VA s small house design. Any provided past performance information on projects should include relevant work with CLC New Construction Addition, Civil, Architectural, Mechanical, Structural, Electrical, and physical security upgrades/installation. Include no more than six (6) Government and/or private projects that demonstrate relevant experience with project that are similar in size, scope and complexity, and experience with specialized building types requiring physical security
measures.
Offeror shall include at least two (2) examples of CLC new construction
addition design experience. The A/E shall have completed at least two (2) different
CLC new construction addition design and have the capacity and experience to design
this type of healthcare facility. AE shall have at least five (5) years experience with
designs in hospitals or other hospital related facilities. The evaluation will consider
the management approach, coordination of disciplines and subcontractors, quality
control procedures, prior experience of the prime firm and any key subcontractors
working together on relevant projects and familiarity with VA Design Guides/Manuals,
Master Specifications and other applicable standards. Guides/Manuals, Master
Specifications and other applicable standards.
The information provided in sections F and G of SF 330 will be used to rate this evaluation
factor. Do not include this information in section H, unless it is pertinent to support
the in-formation listed in the other sections.
Professional Qualifications:
Professional Qualifications necessary for satisfactory performance of required service.
The architects and engineers on the firm s staff representing the project or signing/
stamping drawings in each discipline must possess a minimum of five (5) years of
experience and are required to be licensed, registered or certified by a US state, the
District of Columbia or a US territory. Provide professional license jurisdiction of
issue and license numbers and/or proof of licensure.
Please also provide a RCDD resume with your submission.
At a minimum, the offeror shall describe the professional qualifications and not less than five (5) years of experience in the required disciplines. Disciplines required for this project include, but are not limited to: Architecture, Mechanical, Electrical, Plumbing, Structural, Civil, Fire Protection, Industrial Hygiene, Physical Security, Cost Estimation, Commissioning Agent and Project Management. The evaluation will consider education, certifications, training, registration, overall and relevant experience as applicable to design and construction period services related to the scope of this project.
Offer must include the following statement of SDVOSB compliance when proposed to perform the work under this requirement:
I [signatory authority] ___________________, [company] __________________,
certify that the team proposed to perform under this requirement demonstrates the capability of 50% SDVOSB performance in compliance with 48 CFR 852.219-10.
The information provided in sections C through E of SF 330 will be used to evaluate
this evaluation factor. Do not include this information in section H, unless it is pertinent
to support the information listed in the other sections.
Capacity
Capacity to accomplish work in the required time. The evaluation will consider the
firm s ability to meet the schedule of the overall project, as well as the available capacity
of key disciplines to perform the work in the required time. Provide the available
capacity of key disciplines by providing current project workload, inclusive of all projects
awarded by the VA during the previous 12 months and the full potential value of
any current indefinite delivery contracts.
The information for this factor shall be provided in Section H of the SF 330. Please ensure
the capacity applies toward the team/personnel provided in the SF 330.
Past Performance:
Past performance on contracts with Government agencies and private
industry in terms of cost control, quality of work, and compliance with performance
schedules. The past performance will be evaluated for all projects provided in
section F to include a review of Contractor Performance Assessment Rating System
(CPARS). The following information is required for all projects noted in section F:
contract/task order number, project title, prime firm, start date, and completion date.
Evaluations may also include additional performance related from the firm, customer
inquiries, Government databases, publicly available sources, and additional projects in
CPARS
Evaluations will consider superior performance ratings on recently completed projects
as well as the reputation and standing of the firm and its principal officials with respect
to professional performance, general management, and cooperativeness. Also, consider,
as appropriate, the record of significant claims against the firm because of improper
or incomplete architectural and engineering services. Failure to provide requested
data, accessible points of contact, or valid phone numbers could result in a
firm being considered less qualified. All projects provided in the SF 330 must be completed
by the office/branch/individual team member performing the work under this
contract.
All submitted projects must be relevant in size and scope as they relate one or more of
the following factors: Community living center design and construction period service
experience shall be required experience in all submitted projects.
The information for this factor shall be provided in Section H of the SF 330. If there is
no CPARS data available, Past Performance Questionnaires (PPQs) will be accepted.
Please utilize the attached PPQ document. *Completed PPQs should be incorporated
into the SF330 directly. PPQs should not be submitted to VHA PCAC directly. The
PPQs will be counted towards the page limitations for this submission.
Locality:
Knowledge of the locality, to include specific knowledge of
certain local conditions or project site features, such as geological features, climatic
conditions, working with and local construction methods or local laws and regulations.
The information for this factor shall be provided in Section H of the SF 330. Note that
the intent of this factor is to showcase a firm s understanding of the site and locality,
and not where the firm is located and how they would travel to the site. Information
related to the firm s location, shall be provided in section H, under Secondary Selection
Criteria Factor 1.
Construction Period Services:
Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information (RFI s) during the construction period, support of construction contract changes to include drafting statements of work and cost estimates, attendance at weekly conference calls, providing minutes of meetings between the AE, VA, and contractors, pre-final inspection site visits, generation of punch-list reports, and production of as-built documentation. The information for this factor shall be provided in Section H of the SF 330.
Secondary Selection Criterion*:
Geographic location. Location of the firm, as measured by the driving distance
(miles) between the Offeror s principal business location and the VA North Atlantic
Health Care System, Wilmington VA Medical Center (WVAMC), 1601 Kirkwood
Highway, Wilmington, DE 19805. Determination of the mileage will be based on Google Maps (https://www.google.com/maps/dir/).
* The secondary selection criterion is used as a tiebreaker, if necessary, in ranking
the most highly qualified firms following the completion of discussions. The secondary
selection criterion will not be applied when determining a firm s SF 330 submission.
SUBMISSION REQUIREMENTS:
The below information contains the instructions and format that shall be followed for the submission of the SF 330, Statement of Qualifications:
Submit ONE (1) SF 330, Statement of Qualifications, via email to the Contract Specialist Robin.Cramer@va.gov. This shall include SF 330 and any applicable attachments.
All responses are due on or before Wednesday, July 14 2023, at 2:00 PM Mountain Standard Time.
The SF 330 shall be submitted in one email and have a file size shall be no larger than 5 MB. No hard copies will be accepted.
The subject line of the email shall read: SF 330 Submission; 36C77623R0134 CLC Addition for Modernization Wilmington. DE
The submission must include the SF 330, Architect/Engineer Qualifications (form is available on-line at http://www.cfm.va.gov/contract/ae.asp).
The page limitation of the SF 330 shall not exceed a total of 35 pages. This includes title page, table of contents, and any other relevant information. Each page shall be in in Arial size 12 font, single spaced. Part II of the SF 330 and any Contractor Performance Assessment Rating System (CPARS) reports will not count as part of the page limitations.
All SF 330 submissions must include the following information either on the SF 330 or by accompanying document: 1) Cage Code; 2) Unique Entity ID; 3) Tax ID Number; 4) The E-mail address and Phone number of the Primary Point of Contact; 5) A copy of the firms Vet Biz Registry.
All questions shall be submitted via email to Robin.Cramer@va.gov.
NOTE: Only submissions from SDVOSB concerns will be acceptable for this project. In order for an SDVOSB to be considered as a proposed contractor, the firm must be verified and visible by VET Biz (www.vetbiz.gov) and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their qualifications. Failure of a proposed SDVOSB to be verified by the CVE at the time the SF-330 is submitted shall result in elimination from consideration as a proposed contractor.
All Joint Ventures must be CVE verified at time of submission and submit agreements that comply with 13CFR 125.15 prior to contract award.
SF 330 submissions received after the date and time specified will not be considered. Firms not providing all of the required information may not be evaluated. All information must be included in the SF 330 submission package.
It is the offeror s responsibility to check the Contract Opportunities website at: beta.sam.gov for any revisions to this announcement prior to submission of SF 330s.
End of Document
36C77623R0134 Department of Veterans Affairs Technology Acquisition Center Austin
6/14/23, 1:23 PM