AE Design Project No. 520-19-117 Repair Water Supply Gulf Coast Veteran Health Care System Biloxi, MS
CONTRACT INFORMATION: General. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implement in Federal Acquisition Regulation (FAR) 36.6. All submissions will be evaluated in accordance with the evaluation criteria. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The NAICS Code for this acquisition is 541330 and the applicable Small Business Size Standard is $15M. The area of consideration is RESTRICTED to a 500-mile radius of the Gulf Coast Veterans Health Care System, 400 Veterans Avenue, Biloxi, MS 39531 in which either the A/E firm s Primary or established Auxiliary/Satellite office must be located. Note: The 500-mile radius will be measured by one or more of the nationally recognized commercial free on-line mapping services from the Primary or established Auxiliary/Satellite Office Address to the above VA address (shortest driving distance option). In order to use the address of an already established Auxiliary/Satellite Office, the A/E Firm must have employees of their firm who are currently (before and at the time of SF330 submission) physically located at the Auxiliary/Satellite Office and are on the A/E s payroll- not employees of an actual or proposed subcontractor or on the payroll of an actual or proposed subcontractor. Contract Award Procedure: The proposed A/E services will be obtained by a Negotiated Firm-Fixed Price Contract. Interested parties shall ensure current Licensing and have a current registration in the System for Award Management (SAM) database at https://www.sam.gov/portal and the Vendor Information Pages database at https://www.vip.vetbiz.gov/ as well as have submitted the current cycle VETS-100 Report per the requirements located at http://www.dol/gov/vets/contractor/main.htm. Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. SDVOSB Requirements: In accordance with VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, a service disabled veteran-owned small business concern agrees that, in the performance of the contract, at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns. c. Design Costs: All offerors are advised that in accordance with VAAR 836.606-73(a) the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design. The magnitude for construction (not design) of this project is between $100,000 and $250,000. SELECTION CRITERIA: The selection criteria for this acquisition will be in accordance with FAR 36.602-1 and VAAR 836.602-1 and are listed below in descending order of importance. (1) Professional qualifications necessary for satisfactory performance of required services; (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; (3) Capacity to accomplish the work in the required time; (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; (5) Location in the general geographical area of the project and knowledge of the locality of the project (500 miles); (6) Acceptability under other appropriate evaluation criteria. (7) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (8) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. (9) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. SUBMITTAL REQUIREMENT: This project is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009). All original Standard Form (SF) 330 packages shall be submitted to: VA Gulf Coast Veterans Health Care System Network Contracting Office (NCO 16) ATTN: Tammy Saxon, CS 400 Veterans Ave, Bldg. T102 Rm A114 Biloxi, MS 39531 (a) All SF 330 submissions shall be clearly marked with the subject line displaying the Solicitation Number 36C25618R0023. The SF 330 form may be downloaded from www.gsa.gov/forms. Completed SF 330 s shall include the primary firms, subcontractor firms, and any consultants expected to be used on the project. IMPORTANT: All submissions shall be in black and white (no color of any type) and shall be on loose leafed pages. NO color submissions NO binders of any type (b) Firms that meet the requirements listed in this announcement are invited to submit tee (3) copies of the completed SF 330 including Parts I and II as described herein and one CD-ROM of the SF 330 submittal as a single pdf file, to the above address no later than 2:00 P.M. (CST) on Wednesday, February 11, 2019. FAX AND/OR E-MAIL SUBMISSIONS WILL NOT BE ACCEPTED. Late proposal rules found in FAR 15.208 will be followed for late submittals. (c) Interested firms shall address each of the Nine (9) Selection Criteria in their SF 330 s and additional documents/submittals. THIS IS NOT A REQUEST FOR PROPOSAL. THERE ARE NO SOLICITATION DOCUMENTS AVAILABLE. This is a request for SF 330 s Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. This requirement is subject to Availability of Funds. PROJECT INFORMATION: PROJECT NO. 520-19-117 REPAIR WATER SUPPLY VA GULF COAST VETERANS HEALTH CARE SYSTEM BILOXI, MS A/E SCOPE OF WORK The Contractor shall provide professional services on a fixed-price contract. This SOW will have SF 330 s submitted and have interviews. After interviews, VA will request a fee proposal and enter into negotiations with the top ranked firm. Document includes portions of work required for the each portion of the Fee Proposal. Negotiations will be conducted for hourly rates for each discipline required, overhead, profit and other costs elements as described on VA Form 10-6298 Architect-Engineering Fee proposal. The negotiated fees will be constant for the entirety of the contract (no adjustment in fees will be allowed during the life of this contract). For this project, the VA will issue a request for fee proposal that includes; Scope of Work, Special Provisions (SP s), Contract Procedures (CP s), and other requirements as needed. The fee proposal shall be based on pre-negotiated unit prices. Additional hourly rates for disciplines required, but not foreseen in the original negotiation, shall be negotiated as needed for each separate contract. Each contract shall be negotiated based on the A/E effort involved. The Contractor s work shall be in response to Government issued contract and Contract Modifications or Change Orders (CO). The price for each individual contract shall be fixed in advance of performance of the work. The Contractor shall perform no additional work for which it will charge a fee in excess of the fixed-price of each contract without the advance written authorization of the Contracting Officer. COST OF MATERIALS/EQUIPMENT: The cost of any materials or equipment required to be furnished in conjunction with the services rendered herein shall be included in the firm-fixed price unless otherwise noted in the contract. TRAVEL: In determining the cost of travel, the terms and conditions of the Federal Travel Regulations shall apply to all travel and travel-related matters authorized under the contract; travel and travel-related expenses shall not exceed the maximum allowable under the Federal Travel Regulations. In connection with authorized travel, the following items may be included in the firm-fixed price of the contract: 1) the cost of domestic economy-class coach air fare; 2) the cost of hotel or housing accommodations meals, and other incidentals when travel is undertaken; and 3) miscellaneous expenses incurred in connection with the travel. SCOPE: Provide professional Architect/Engineer (A/E) Services to furnish all professional and technical expertise to perform design work for project Repair Water Lines, 520-19-117, which involves water line system upgrades, repair or replacement for the campus water distribution system, that may include but not limited to, water study, project/hydraulic analysis and investigative reports, conceptual designs, land survey and mapping, underground utility locating services include preliminary services, complete site investigations indicating any existing conditions, hydrants, valves, equipment, meters (connected to BMS), utilities, electrical, mechanical and plumbing investigative work, planning consultations with Engineering personnel and necessary repeat site visits, site investigation with V.A. staff, design work, preparation of contract drawings and specifications, preparation of bid items, and if necessary, respond to contractor s and subcontractor s inquiries during the bid period, preparation of as-builts drawings, preparation of cost estimates, and construction period services as necessary for construction administration and installation of all work for Project No. 520-19-117. A & E and Engineering firms shall be able to provide Construction Period Services (CPS) that may include but is not limited to the review of equipment samples, shop drawings and other related construction submittals and documents, project site inspections/site visits and reports. Design services may require Architectural, Plumbing, Civil, Surveying, Electrical, Registered Fire Protection Engineer, Landscape Architect, Estimator, Lean Consultants, Green/LEED requirements; and AutoCAD drawings. There will be four (4) submissions for working drawings and specification; 25%, 50%, 75%, and 100% design submissions. All plans and elevation drawings shall be a minimum scale of 1/8 =1 0 , large scale details (minimum A =1 0 ) at largest possible scale to convey conditions of the work to be encountered. All site drawings shall be a minimum of 1 =30 scale. Drawings shall be developed by AutoCad Software Release 2015 (or later) and shall be stored on compact disk (disk to be submitted with design submissions mentioned above.) All drawings are to be submitted to the V.A. in the AutoCad format. This project will include a-n below including applicable code requirements: This scope of this project to replace sections of the existing water service system for the VA Biloxi. The A/E shall be responsible for design, to include repair and replacement of Water Lines project. Design considerations to include but not limited to: Determine sections of the water service to be replaced include all piping from the incoming backflow preventer to each building and install new. The replacement will include all pipes, connections, valves, and all other component necessary for the water service system. Exact size and length of pipe may vary. The main backflow preventer for the water service system shall also be replaced. The new sections of pipe will be of an approved material, suitable for this application. The size of the pipe will be designed with expansion capabilities, unless otherwise required to meet applicable codes and standards. Install a shut-off valve, for each side of the tee to provide uninterrupted service, when shutting down a building off the loop. Provide each building, irrigation system and outlet connected to the water service system. A water meter will be installed for each building and irrigation system. The A/E will evaluate whether to remove the existing water service piping system or leave in place, desire is to minimize pipe left in the place. A/E shall prepare plans for the new water service system/modifications, and submit final as-builts plans upon completion of the project. Building phasing required to minimize downtime and impact to building occupants during swap over from existing to new water service. Thorough site investigation to identify existing and abandoned utility/medical gases/ storm/sewer lines etc. Provide surveying/GPS services as necessary for new work and verify with VA GPS utility survey completed in 2018-2019. As-builts will require updating on GPS utility survey. Storm line evaluation, to include video, for repair, replacement and jetting lines as necessary. Simplify loop piping, where piping crosses and refeed buildings. Investigate existing issues, per engineering staff, leaks etc. A/E s team shall have at least five (5) years of experience in the design and completed projects of water line supply and distribution systems of the same size or larger than this 1,400,00 SF facility. A/E shall be licensed and/or certified to perform the services specified in this Scope of Services. Plans shall include, but not be limited to, the following information: Existing site and grade. Location of existing underground utilities. Location of proposed water service system. Typical sections of new water service system. Location of proposed valves. Pipe and connection details. Restoration details. Plans shall be prepared by the A/E and must be signed and sealed by a registered Professional Engineer. Once 90% documents have been approved by the VA, the A/E will submit the plans, along with the technical and non-technical specifications, to the appropriate permitting agencies for review as required. The A/E will be responsible for all revisions and modifications to the plans and/or specifications as required to meet all Federal, State, and Local codes, as well as to meet the needs of the VA. The A/E shall be responsible for all fees required for testing, and inspections, and make available any inspection certificates during the progress of investigation. The project design shall be completed in accordance with this scope of work and all appropriate Department of Veterans Affairs (VA) Standards, specifications, and other criteria unless otherwise approved by VA. The fire hydrant design shall be reviewed and approved by a Registered Fire Protection engineer. The following references, as a minimum, shall be utilized for planning and design purposes: http://www.cfm.va.gov/til/dManual.asp H-08-1, VA Master Construction Specifications H-08-3, VA Construction Standards H-08-4, VA Standard Details NFPA, EPA, OSHA, and all applicable local, state, and Federal regulations PROJECT OVERVIEW After contract is issued, the A/E shall develop tee (3) conceptual plans for VA selection. The selected plan will be developed further to include requirements and related details. All designs must adhere to VA, JCAHO, NFPA, and life safety latest requirements. The A-E shall prepare all design documents in conformance with, but not limited to, the applicable portions of the following: VA Master Construction Specifications. http://www.cfm.va.gov/til/spec.asp VA Design Guides. http://www.cfm.va.gov/til/spec.asp 3) International Building Code (IBC). 4) National Fire Codes published by the National Fire Protection Association (NFPA). 5) Americans with Disabilities Act Accessibility Guidelines (ADAAG) and Uniform Federal Accessibility Standards (UFAS). 6) LEED Certification. 7) Facility Master Plans and design guides available in the VA Technical Information Library (TIL) Facility Master Plans are available for reference at the VAMC Engineering Office. VA Design Guides and Master Construction Specifications can be viewed on-line at www.cfm.va.gov/TIL/. VA Master Construction Specifications shall be used as the basis for the production of specifications to suit the separate work requirements of the individual items contained in the project. Extraneous material that does not apply to the project must be deleted. While relevant items should be covered in full scope to assure compliance by the contractor and quality construction, the use of notes and/or pictures on the drawings both to accentuate important items in the specifications, and/or to take the place of lengthy written specifications for routine or simple items is encouraged. Entire specifications for simple projects of low monetary value may be by notes on the drawings. Projects should be designed with LEED certification in mind. Certification may or may not be pursued. The A-E will also provide a date of publication for all industry, association and Government standards referenced in the specifications. The date used will be the current publication date of the standard at the time of design. It is not acceptable to state use the latest or current issue . The A/E is required to meet with the users to develop tee (3) conceptual design plans with different space configuration including cost estimates for VA approval and selection. The A/E will prepare equipment layouts for new equipment as required by the equipment s manufacturer specifications and drawings. The Architect/Engineer shall survey the area and verify existing space, study adequacy of square footage for each function, analyze utility systems and verify as built drawings. Existing drawings may not be complete, and the Government neither warrants nor guarantees the accuracy of these documents. The A-E is to conduct its own independent and complete investigation of the currently existing conditions without reliance on any Government-Furnished or provided plans/drawings and specifications. The completed preliminary plans shall include a detailed construction, equipment, and project cost estimates. The A/E is responsible to design the project within available budget and provide recommendations of deduct items as alternatives. The A/E shall thoroughly study existing drawings and building design criteria for exact implementation and coordination of all systems and components of the new renovations, and avoidance of construction conflicts. All features and systems shall conform to the existing building design criteria which mandates runs of all utility systems such as electrical and mechanical systems, air ducts, piping, conduits, etc. in the interstitial space only. Installations of equipment in the interstitial space are prohibited. DESIGN SUBMITTALS The following contractual periods of performance shall begin from the award date. The A/E shall submit 25%, 50%, 75%, 100%, and final design bid packages per VA s Program Guide, PG 18-15, Volume C, A/E Submission Instruction for review and approval. The VA will respond with comments within 15 calendar days after the receipt of each submittal. See submittal requirements in section 3.7. Each submission must include 2 (two) copies for review. One of the copies shall be 1/2 size drawings. Final submittals shall include two (2) original hard copies and CD-ROM disc for drawings using AutoCAD version 2015 and Specifications using Microsoft Word 2016. All electronic submittals must adhere to VA requirements. Room s square footage and dimensions must be indicated on the floor plan. All design submissions are subject to Department of Veterans Affairs review and all review comments are to be addressed by the A/E as part of this Scope of Work. Normally, any comments made by the V.A. to any submittal are considered to be omissions/errors/flaws, etc., and are not considered to be design changes and will not be subject to additional A/E fees to incorporate at any time during each submittal. In the rare instance that a V.A. comment is considered to be a design change, the COR and A/E will coordinate with the Contracting Officer for resolution tough a contract modification The A/E is to continue progress during each V.A. review process. The A/E is not to rely on the V.A. staff as their primary project coordinator. The A/E is responsible for reviewing each of their own consultant s work prior to all documents being submitted to the V.A. The 25% Design Submission will be due not later than 30 days from the Notice to Proceed. The 50% Design Submission will be due not later than 75 days from the Notice to Proceed. The 75% Design Submission will be due not later than 120 days from the Notice to Proceed. The 100% Design Submission will be due not later than 160 days from the Notice to Proceed. First Design submission (25%): After site assessment, A/E shall make a formal presentation in person to discuss with VA Engineering Service the proposed project as required and estimates of construction. A/E shall submit tee (3) sets of project conceptual drawings on blue-line paper showing the basic plan for each discipline required, including a title sheet with drawing index. A/E shall submit one copy of marked-up (edited) VA Master Specifications Table of Contents, listing applicable specification sections to be utilized. A/E shall submit tee (3) copies of conceptual cost estimates, showing probable costs of construction by discipline. A narrative to accompany this design submission shall identify and describe construction phasing. Provide a compact disk with the submittal on it. Second and Third Design Submission (50% & 75%): A/E shall submit tee (3) sets of drawings, specifications, and line item cost estimates. A/E shall submit tee (3) sets of project drawings showing 50% & 75% completion for each discipline involved. This shall include site plans, floor plans, exterior elevations, colored 3D architectural concept rendering, and building sections title sheet with drawing index for all drawings, a detailed construction site plan, and a construction detail sheet(s) indicating applicable sections, details, etc. A/E shall submit sample edited and marked-up VA Master Specifications of each discipline for review by VA Engineering and Contracting personnel. A/E shall submit line item cost estimates based upon the most current information available. Cost totals shall reflect labor and materials separately. Provide a compact disk with the submittal on it. Fourth Design Submission (100% design completion): A/E shall submit tee (3) sets each of drawings, specifications, phasing schedule, cost estimates, and shall incorporate all revisions, review comments, corrections, etc., made by Engineering/Contracting personnel upon previous design submission reviews. Upon receiving approval or making required changes of 100% design submission, A/E shall submit (2) Full size 30x42 Mylar drawing sets (2) Full size paper drawing set (2) half size paper drawing set (2) Copies Bid Documents (CDs) Drawings CAD (not Revit) and PDF Specifications Word and PDF Cost Estimate Excel and PDF". Upon completion of the construction, A/E shall obtain from the construction contractor a marked-up set of drawings incorporating as-built conditions. A/E shall submit one (1) set of Mylar sepia as-builts (each drawing shall be stamped AS-BUILT in red ink), and shall submit computer generated material depicting as-built conditions in accordance with all applicable VA Engineering CADD requirements. A/E shall submit final as-built diskettes to VA Engineering in AutoCad 2017 (or later). SAFETY The A/E is responsible to retain services of a licensed Fire Protection Professional Engineer (FPE). The FPE must be directly involved in the design of fire protection systems and life safety requirements, as addressed in the VA Fire Protection Design Manual http://www.cfm.va.gov/til/dManual/dmfpfire.pdf and VHA Directive 2005-007 Fire Code Review of Delegated Construction Projects http://vaww1.va.gov/vhapublications/ViewPublication.asp?pub_ID=1228. The FPE qualifications and scope of services can be found at http://www.cfm.va.gov/til/etc/fp_engr.doc. SUSTAINABLE DESIGN STANDARDS The A/E shall be responsible for designing to achieve sustainable design equivalencies and for implementing within the design the following Guiding Principles found in the Federal Leadership on High Performance and Sustainable Buildings Memorandum of Understanding and the VA Sustainable Design and Energy Reduction Manual: Protect and Conserve Water (Indoor Water, Outdoor Water) Reduce Environmental Impact of Materials (Recycled Content, Bio-based Content, Construction Waste, Ozone Depleting Compounds) Sustainable design features, activities and equivalencies are part of overall Federal policy to limit environmental impact and ensure the environmental compatibility of Federal facilities. It is the intent of the VA to make every reasonable and rational effort to meet these requirements. In the event the A/E concludes that implementation of specific sustainability requirements is not feasible (in that doing so creates major negative impacts on the project, including major overall cost increases, major operational feasibility issues, major technology application issues, etc.), a detailed rationale for limiting the use of the specific sustainability feature in question shall be submitted in writing to the Project Engineer for consideration. Such rationale shall include discussion of the significant negative impacts to the project. Cost comparisons and evaluations used in supporting the non-inclusion of required sustainability features must show an overwhelming life cycle rationale. Such exclusions shall not be implemented unless specifically approved by the Project Engineer. ARCHITECTURAL (N/A) STRUCTURAL The structural integrity of the existing building shall be considered in the renovation and placement of all new equipment. The building structural system (including slabs, girders, beams, caissons and columns) shall be reinforced as necessary to accommodate all new loads. Structural design shall comply with all applicable codes. The A/E shall be responsible for the performance and any costs associated with topographic surveys, test borings, test pits, soil tests, subsurface exploration and other such investigations as he/she determines are required for the proper design of the project. HEATING, VENTILATING AND CONDITIONING (N/A) PLUMBING The project will repair/replace existing water distribution system One-eighth inch scale plumbing floor plans shall be submitted. Site plan scale as needed. Plumbing fixtures shall be identified; plumbing lines shall be sized. Floor plans, elevations, and sections shall be developed showing all required equipment. All calculations supporting the design shall be submitted. SPRINKLER (N/A) ELECTRICAL AND LOW VOLTAGE SYSTEMS As needed. One-eighth inch scale floor plans shall be submitted. The plans shall indicate room (or area) numbers, titles, and functions. The locations of all lighting fixtures, outlets for power, communication/signal outlets and devices, fire alarm devices, and equipment shall be displayed. The electrical floor plans shall show smoke and fire partitions and zones. As needed. One-quarter inch scale elevations shall be provided to display design details. As needed. Reflected ceiling plans shall show lighting layout, registers, chases, smoke detectors, page speakers, and other overhead equipment. One-line diagrams of the normal and emergency electrical power distribution system shall be submitted. Include low voltage main and secondary power distribution panels. Verify that existing feeders to be reused are adequately sized for the proposed project. Preliminary design data, assumptions, and calculations shall be submitted. BUILDING COMMISSIONING (N/A) CONSTRUCTON COST ESTIMATE The preliminary cost estimates shall reflect the expected construction cost for all work identified and detailed. "Magnitude" and "square foot" estimates will not be accepted. The A/E shall develop a detailed preliminary construction cost estimate. The cost estimate shall present labor, material, and equipment costs for work required by the major disciplines, i.e., Architectural, Structural, Mechanical, Plumbing, Sprinkler, Electrical, and Industrial Hygiene. The work grouped under each major discipline shall be placed into the appropriate VA Master Construction Specification Division (CSI format). The detailed construction cost estimate shall consider contingencies at 7.5%, overhead at 10%, profit at 10%, and escalation attributable to inflation, and any other regional industry costs. The contingency amount is established for change orders or other additional work occurring during construction. The estimate must have sufficient detail and accuracy to reflect the anticipated bid cost upon completion of the contract working drawings and specifications. Cost estimate must include bid deduct(s) that total at least 20% of the construction estimate. MEETINGS Post-award Meeting A post award meeting will be held within ten (10) calendar days after contract award. Design Review Meetings A design review meeting will be held after each design submittal. Meeting Minutes The A/E Contractor shall take minutes of all meetings held relative to this contract with exception to the construction phase. The format must be acceptable to the Contracting Officer (CO). Minutes must include the meeting date and time; agenda; meeting location; list of participants with their affiliations, and telephone numbers; be fully descriptive of issues, problems and decisions made; and action items with names of responsible parties and deadlines. In addition, the minutes must include, as attachments, all exhibits and references distributed as handout materials, unless the materials are part of a formal submission. The A/E Contractor shall provide, via email transmission, complete copies of all minutes to CO and all attendees within 48 hours of the next meeting. All challenges to the minutes will be reflected in a revised version prepared by the A/E Contractor. Copies of updated minutes shall be distributed to the CO and all attendees within 24 hours after change notice. CONSTRUCTION PERIOD SERVICES The A/E shall provide construction period services including as built , responses to RFI s, and site visits. Attend contractor's Pre-Bid site visit and respond with recommendations to any questionable items. If necessary, develop amendments or assist with project procurement. A written response is required. Attend two (2) pre-construction meetings: (1) after award of construction contract, and (1) prior to start of each phase. The A/E firm shall review all construction materials and equipment and contract modifications proposed by the contractor for use in construction of this project. All submittals and modification proposals will be reviewed for compliance with the specifications and reasonable costs and returned to Engineering Service within five (5) calendar days after receipt. The A/E shall visit the site at the request of the Contracting Officer to answer technical questions and/or provide clarification to documents due to errors or omissions at no additional cost to the government. These meetings will not count against required meetings set forth below. Attend and assist with site inspections at the 25%, 50%, 65%, 85%, and final inspection of percent complete for all project phases. Spot checking of contractor s progress based on (16) four-hour site visits when requested by the VAMC contracting officer. These meetings may also be used to answer technical questions and/or develop minor changes due to site conditions, etc. The A/E shall modify design drawings based on marked drawings supplied by the contractor and are to be verified by the A/E in field. As-Built Drawings are to include all addendums and bulletins issued by the VA and the A/E during construction. The changes shall be incorporated into the final BIM Model with the revision documented on the title block as appropriate. These changes shall be bubbled and dated. The A/E is to reformat the drawings based on the VA layering system before final submission. The A/E will receive these required layer standards under a separate cover. A reproducible hardcopy and the electronic model of the As-Built Drawings are to be submitted to the COTR on CD-ROM. Any approved shop drawings with major differences from contract drawings, supplemental agreements processed change orders, etc., shall be incorporated. The A/E shall maintain a complete copy of all project files, correspondence, submittals, RFIs, Change Orders / Modifications, etc. and shall turn over to VA at completion of project. QUALITY CONTROL The contractor shall develop a quality plan. This plan shall be submitted as part of the contractor s cost proposal. The plan should outline the following: The management and organization of this project. Intended key technical personnel, such as subcontractors, discipline managers, project manager, etc. Narrative describing product quality control. 16.2 After award of the contract, the A/E Contractor shall follow minimum standards of quality as follows: There shall be a consistency of key personnel toughout each contract. All deliverables shall be routed tough, reviewed and approved by the A/E contractor project manager. All mistakes, omissions or errors discovered during the construction process shall be rectified by the A/E contractor. The A/E contractor shall provide the government with additional design drawings, cost estimates and statement of work to make field design corrections, should they become necessary, at no additional cost to the government. GENERAL INFORMATION The A/E contractor shall submit all request for information in writing to the COR and allow at least tee working days for the COR to respond. The Contracting Officer must approve all work that is beyond the scope of this statement of work. END OF STATEMENT OF WORK.
36C25619R0023 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16
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