TIERED EVALUATIONS HSR&D Professional Services Contract
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as a Request for Quote and supplemented with additional information included in this notice. The solicitation number is 36C24E18Q9491. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-99. The associated North American Industrial Classification System (NAICS) code for this procurement is 541990. The attached solicitation document contains all line item numbers, quantities, units of measure, descriptions of requirements for the items to be acquired, dates and places of delivery, along with other applicable specifications. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. The terms Offeror/Bidder and Proposal/Quote are used interchangeably in this notice. The selected offeror/bidder must comply with commercial item terms, conditions and provisions, which are incorporated in the attached solicitation document. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. In addition, the offeror/bidder must review and acknowledge the attached solicitation document, item details, delivery schedule, and all other requirements, and agree to all terms and conditions set forth in the solicitation document. Quotes will be evaluated using comparative evaluation process. Any questions pertaining to this solicitation must be submitted in writing to Contracting Officer @ elaine.dibucci@va.gov by 4:00 PM ET Wednesday, August 16, 2018 and will be addressed via an amendment to the solicitation. All quotes shall be submitted to the Contracting Officer by email at elaine.dibucci@va.gov by 4:00 PM ET by Friday, August 24, 2018. No hardcopy Quotes will be accepted and late offers will not be accepted. Offeror/bidder must submit a cost quote as a separate document. Offeror/bidder shall provide a narrative to address each task and associated deliverables and must present clear evidence of ability to meet or exceed all requirements of this acquisition. Respondents must submit: 1. Form 1449, including a completed cost sheet 2. A narrative addressing all tasks and associated deliverables identified in the Statement of Work, presenting clear evidence of the ability of the vendor to meet the tasks contained in this solicitation. 3. Past Performance information (details to follow) 4. Socio-Economic Status - The Offeror/Bidder shall provide the Socio-economic status of prime contractor and sub-contractor(s). 5. Offeror must clearly identify their DUNS# on their Quote. 6. Total Quote submission shall not exceed 35 pages, including resumes or CVs of key personnel, as well as a detailed pricing chart and organization chart as described below. Evaluation: This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127. Tiered Evaluations will be utilized in this procurement, as follows: TIERED EVALUATIONS INCLUDING LARGE BUSINESS CONCERNS: This solicitation is being issued as tiered evaluation with the following tiers: (1) SDVOSB concerns, (2) VOSB concerns, (3) small business concerns with HUBZone small business concerns and 8(a) participants having priority; and (4) large business concerns. If award cannot be made, the solicitation will be cancelled and the requirement resolicited. The Government intends to evaluate quotes IAW FAR Part 13.106-2(b)(3) using Comparative Evaluation procedures. The Government will select the quote deemed the best value when compared to all other quotes. The Government will use the value indicators listed below to determine the best value. Lowest price may or may not be deemed the best value. The Government will directly compare quotes to each other, considering the Technical Quote, Price Quote, and Past Performance. Quote/Quote Submission The Offeror s/Bidder s quote shall be evaluated for its detailed discussion and Offeror s/Bidder s approach to proposed solution(s) and demonstrated ability to perform the type of work described by this Statement of Work (SOW), and the qualifications of the Offeror s/Bidder s technical expertise and management approach. The Quote must detail the Offeror s/Bidder s technical approach for fulfilling all of the requirements and adequately address all aspects of the Statement of Work and deliverables. The Offeror s/Bidder s Quote must address the following: Technical           Quote Submission Offerors/Bidders must display adequate understanding of the Government s requirement and the nature of the work to be performed under the prospective contract. Technical quote shall be complete and specific to the tasks and associated deliverables. The plan to carry out the requirement should be logical and should thoroughly address all components in the SOW. Demonstrate capability to execute the technical requirements of the project by: Contractor must have minimum of two years experience providing administrative, research and organizational contract services and demonstrated success in reaching goals when working with similar VA personnel and VA research studies. Contractor shall have a strong track record in quality control monitoring. Estimating Effectiveness The Quote must demonstrate that the Offeror s/Bidder s capabilities will enable them to meet all Government requirements. The Quote must demonstrate the Offeror s/Bidder s readiness to work and have a process in place to start projects quickly and work efficiently within VA s Office of Research and Development environment, including the ability to replace and on board any necessary staff in a minimal time period and gain access to VA information systems as needed. The Quote will be assessed to determine if the Offeror s/Bidder s Quote presents any risks that could potentially lead to the Offeror s/Bidder s poor performance and could jeopardize the success of the contract. Staffing The Quote must address the Offeror s/Bidder s organization and technical team of staff, partners, consultants, and sub-bidders to perform the work. Resumes or CVs of key personnel shall be included in the Quote as appendices and will be counted as part of the 35 page limit These resumes or CVs should reflect experiences of key personnel which relate to the tasks and deliverables outlined in the SOW. The Quote must address the Offeror s/Bidder s Project/Program Management ability to perform the work detailed in the SOW. The Quote shall include a detailed pricing chart which includes positions that will be utilized and the hours and rates associated with each. The Quote shall include an organizational chart which describes the relationships and relative ranks of proposed project personnel. Cost Offeror must submit a Cost Quote as a separate document and provide sufficient information/breakdown for the Government to determine fair and reasonable pricing. This must include a detailed price chart which lists the positions that will be utilized, hours and rates associated with each, and any additional other relevant information/costs that will enable the Government to determine fair and reasonable pricing. Past Performance Quote must list up to five contracts of similar type, scope, size and complexity that are ongoing, or have been completed within the past five years. The following information shall be provided for each contract. Name and address of the contracting activity Name and telephone number of contact person Dates of contract performance (beginning and ending) Total dollar value of contract Brief description of the project, scope and services offered, and brief description of how the previous project aligns with this SOW. Note: Please advise your references to expect contact from VAPHS personnel regarding customer satisfaction with your products and services and your compliance with and fulfillment of the requirements of previous contracts. Information utilized in past performance evaluation will be obtained from the references provided by the Offeror/Bidder, and may also be obtained from other sources such as customers known to the Government, others who may have useful and relevant information, and Government databases. Quote must list up to five contracts for products of a similar type, scope, size and complexity that are ongoing, or have been completed within the past five years. Quote shall be evaluated based on submission of the required number of previous contracts demonstrating past performance. The Government shall make a subjective assessment of the Offeror s/Bidder s current/past performance. The Government shall determine whether the Offeror has consistently demonstrated adherence to contract terms and conditions and a commitment to customer service; commitment to quality of products provided; commitment to quality of contract-related services performed; commitment to providing the products required by customers by commitment to accuracy of reports; commitment to timeliness of deliveries, product price accuracy, and completeness of contract product prices invoiced; adherence to fill-rate requirements; business-like concerns for customers interests, and reasonable and cooperative behavior. The Government shall take into consideration the Offeror s/Bidder s experience on the depth, breadth, relevancy, and currency for contracts similar to this procurement. Offerors/Bidders not able to submit the minimum number of previous contracts will be given a neutral rating. Interviews with previous customers may or may not be conducted. The Government intends to make an award based on the initial quotations. If further questions are required, the contracting officer may contact the Offeror or Offerors/Bidders Award may be made without discussion. Award will be made to the responsible Offeror whose quotation conforms to all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and also provides the best value to the Government based on the results of the evaluation. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
36C24E18Q9491 Department of Veterans Affairs National Acquisition Center
8/13/18, 7:48 AM HSR&D Professional Services Contract
Added: Jun 21, 2018 1:40 pm
Health Services Research & Development (HSR&D) including VA Quality Enhancement research Initiative (QUERI), within the Office of Research and Development, VHA has a requirement to purchase services. The general scope of this solicitation is to provide administrative, research and organizational contract services to assist HSR&D and QUERI in carrying out tasks related to 4 major categories of work: 1) Program and Policy Analyses, 2) HSR&D Strategic and Implementation Plan, 3) Administrative Project Management, and 4) Meeting Planning Support. Additional details of each task are described the attached Statement of Work. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (large business, small business, 8(a), SDVOSB, etc.), relative to NAICS code 541990. Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. Based on responses to this synopsis, the Government may issue this RFQ on eBuy or Fed Biz Ops.
Performance Period:
Base period (anticipated award date) 9/01/2018 08/31/2019
Option period 1 9/01/2019 08/31/2020
Option period 2 9/01/2020 08/31/2021
Option period 3 9/01/2021 08/31/2022
Option period 4 9/01/2022 08/31/2023
Type of Contract: Firm Fixed Price
This notice is not a request for competitive proposals, however; any responsible source who believes it is capable of meeting the requirement may submit a capability statement to the contracting office no later than Wednesday, June 27 2018, 16:00 AM, EST. Interest/capability statements may be sent to Elaine DiBucci at elaine.dibucci@va.gov and should include company name, address, point of contact, business size, and product information. No telephone responses will be accepted. This notice is to assist the Government in determining sources only. A solicitation is not currently available. If a solicitation is issued, all interested parties must respond to that solicitation announcement separately from the responses to this announcement.
36C24E18Q9491 Department of Veterans Affairs National Acquisition Center
6/21/18, 1:40 PM