R499--FY20: Pharmacy Annual Wall to Wall Inventory
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
The solicitation number 36C24820Q0314 is issued as a Request for Quotation (RFQ). The incorporated provisions and clauses in this document are those in effect through Federal Acquisition Circular 2020-04, effective on 01-15-2020.
This solicitation is for a full and open competition. The associated North American Industrial Classification System (NAICS) code for this procurement is 561990, with a small business size standard of $12 Million. The FSC is R499.
The Department of Veterans Affairs, Network Contracting Office -8 located at VA Caribbean Health System (VACHS), 10 Casia Street, Admin Building Suite 4M440, San Juan, Puerto Rico 00921 is seeking services to conduct a Wall to Wall inventory utilizing a barcode readers technology capturing the NDC/UPC.
Detailed specifications and requirements are provided in the attached SCOPE OF WORK (SOW) Instructions to Quoters, Price/Cost Schedule, Clauses and Provisions.
The contract period of performance is expected to be from February 15, 2020 or later until January 31, 2021, including four option years.
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far
The following solicitation provisions apply to this acquisition:
1. FAR 52.212-1, Instructions to Quoters Commercial Items (Addendum attached)
2. FAR 52.212-2, Evaluation-Simplified Acquisition Procedures
3. FAR 52.212-3, Offerors Representations and Certifications Commercial Items
(www.sam.gov registration is required to be complete at time of submission of response)
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/SAM/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
1. FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) (Addendum attached)
2. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (OCT 2019)
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Questions submission shall be received not later than 10:00 AM EST on Wednesday, February 5, 2020 at Rafael.Rodriguez2@va.gov.
Submission of your response shall be received not later than 10:00 AM EST on Wednesday, February 12, 2020 at Rafael.Rodriguez2@va.gov.
The quoter shall submit a PDF version of the quote to the Government. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Omission of any one item MAY result in a quoter package being deemed not technically acceptable.
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Rafael Rodriguez, Contracting Officer, 787-641-7582 Ext. 34972 and email Rafael.Rodriguez2@va.gov
See attached document A: 36C24820Q0314- SOW (SOW)
See attached document B: 36C24820Q0314-PRICE-COST SCHEDULE.
See attached document C: Clauses and Provisions
36C24820Q0314 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8
1/28/20, 12:05 PM R499--SERVICE: FY20 Pharmacy Annual Wall to Wall Inventory
SCOPE:
The Department of Veterans Affairs Caribbean Healthcare System (VACHS) has a requirement to perform as annual Wall to Wall inventory in Pharmacy including San Juan VAMC, Mayaguez and Ponce pharmacies by an independent party. According to VHA Handbook 1761.2. Inventory will be performed once a year every February for Five (5) years- Base year and Four (4) Option years.
GENERAL REQUIREMENTS:
Contractor shall provide the necessary personnel and equipment for the job to be performed. Contractor shall conduct a Wall to Wall inventory utilizing a barcode readers technology capturing the NDC/UPC of each item, the number of pieces and price contracted/open market and should be rounded to the nearest 10th.
SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES
Contractor shall provide the handheld scanners needed to perform the inventory.
Contractor shall be capturing the barcodes use for the UPDC or NDC on the merchandise.
Contractor shall be capturing or entry the prime vendor (MCKESSON CORP.) price of the merchandise.
Contractor shall be capturing or entry the number of pieces of the items (if the product is open, the quantity should be estimated to the nearest 10th of a bottle)
(a) Items in the Inpatient Pharmacies (WP and BV) OS-PAC machines SHALL be counted. The Pharmacy department will provide the contractor with the data so the data can be included within the required reports.
(b) Items in the Outpatient Pharmacy Optifill APS machine canisters SHALL be counted. The Pharmacy department will provide the contractor with the data, so the data can be included within the required reports.
(c) Items in the Inpatient Parata machines SHALL be counted. The Pharmacy department will provide the contractor with the data, so the data can be included within the required reports.
(e) Bulk Intravenous solutions SHALL be counted. The contractor will be provided the pricing data by the Pharmacy department, so the data can be included within the required reports.
(f) Opened bottles of medication other than what is used for compounding must be estimated to the nearest tenth (10th) of a bottle.
(g) Unit dose PRE-PACKED items SHALL be counted (these are individual doses or small strip-packages of individual doses).
(h) Items in the Emergency Pharmaceutical Cache WILL NOT be counted.
(i) Prosthetic items in unopened containers with a cost over $500.00 SHALL be counted and the pricing data will be provided by the respective facility. Items in question are located at the Outpatient locations only.
(j) Controlled substances will be counted by the Pharmacy personnel only. However, the contractor will be provided the data by the Pharmacy department, so the data can be included within the required reports.
Contractor shall supply at the end of the inventory a report with the information collected.
Contractor personnel need to wear the company ID Badges at all moments during the inventory. Pharmacy personnel will serve as escort and assist the contractor if they found problems during inventory (price needed, NDC look up, etc.).
Description:
THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION Only. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. This Request for Information is intended for Socio-economic groups: Service Disable Veteran Owned Small Business and Veterans Owned Small Business. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of the solicitation. The Department of Veterans Affairs Service Area Office East/Network Contracting Office 8, San Juan, Puerto Rico Services Team, is conducting market research to identify potential sources with the intention to award Service Contract.
Responses to this notice should include company name, address, point of contact, phone number, fax number and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS). NAICS Code is 561990. This procurement will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received in writing no later than 10:00am Eastern Standard Time (EST) on January 24, 2020. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff in regard to this requirement, as they are not authorized to discuss this matter related to this procurement action, all questions will be addressed during the solicitation stage by the Contract Specialist. All firms responding to this Request for Information are advised that their response is not a request for proposal therefore will not be considered for a contract award.
36C24820Q0314 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8
1/21/20, 1:18 PM