VA247-17-AP-8148 FIRE ALARM PHASE 2, RHJ AND MYRTLE BEACH, SC
Added: Jul 05, 2017 2:24 pm FIRE ALARM PH.2/ LIFE SAFETY IMPROVEMENTS: REMOVAL FIRE DAMPERS, QUICK RESPONSE HEAD REPLACEMENT, DRY SYSTEM REPLACEMENT 26 SCOPE OF WORK Fire Alarm PH.2/Life Safety Improvements: Removal Fire Dampers, Quick Response Head Replacement, Dry System Replacement 534-18-102 6/30/2017 I. SUMMARY OF SERVICES REQUIRED: Provide the Design Services listed below. They are summarized here to provide an overview; detailed requirements follow in this document. The Scope of the Construction is provided at the end of this document. The summary of services required includes, but, is not limited to: Site visits, all necessary field investigations (shall be documented) to include confirmation of existing as builts from previous Fire Alarm Phase 1/Life Safety Improvements in a verifiable documentary with clarification of existing shortfalls remaining for Fire Alarm Phase 2/ Life Safety Improvements. The preparation of design and design documentation including Schematic Design, Preliminary Design, Design Development, and final Construction Documents, including construction drawings, specifications, cost estimates, analysis and narratives as summarized here and described at the end of this attachment (expanded upon in Handbook H-08-15, Volume B, Minimum Requirements for A/E Submissions), and other guidelines that make up this contract. Construction documents will become part of the construction contract and shall be sufficient to support competitive bidding. Provision of an independent fire safety review shall determine compliance with the Life Safety Code, NFAP 101 (most current edition) and applicable VA fire safety requirements. Review to be done by a PE in fire protection engineering who is a paid consultant to the A/E. Life Safety sheets are required in each submittal indicating correct locations of fire walls, smoke walls, and maximum travel distances to egress/and or separate smoke zone. The A/E fire protection engineers shall be primary design agents for the project scope. Bidding and Negotiation support, as required, to explain and clarify the A/E s work during the Bidding and Negotiation process. Actual Bidding and Negotiation will be accomplished by the Department of Veterans Affairs. The reproduction of review documents and construction documents are to be included as part of this contract. Construction Period Services Support as required to verify compliance with the designer s intent, both during the submittal process and during actual construction, and to document variances from the original construction documents. The Department of Veterans Affairs will administer the actual construction. Post Construction Services will be required to 1) update the original construction documents to reflect changes and unforeseen conditions encountered during construction (Record Drawings) and to 2) generate as builts from construction documents and specific findings from field investigations during design or construction. Incorporate changes into the facilities master drawing documentation. (As-Builts). II. THE FACILITY at which the work will be performed is the Ralph H. Johnson VA Medical Center located at 109 Bee St., Charleston, SC 29401. Additionally, the work will also be performed at Building 5, 3381 Phillis Blvd., Myrtle Beach, SC 29577. III. GUIDE SPECIFICATIONS: The A/E shall use the VA Master Specifications available from www.cfm.va.gov/til/spec.asp The VA will provide guidance to the Web site. IV. PLOTTING REQUIREMENTS: All Construction Document Drawings will be plotted onto 30 x 42 inch reproducible bond vellum with border lines @ 28x40 inches. Refer to the locally available VAMC Charleston AutoCAD Guidelines, , www.cfm.va.gov/TIL/sDetail.asp and related documents for additional information and guidance. See elsewhere in this document additional drawing format requirements. V. DRAWING DISTRIBUTION: Once the 100% design has been reviewed and approved, and the cover sheet signed, the A/E shall deliver the original Construction Document Drawings, Specifications, Computer Disks (Construction Document Drawings & Specifications), Cost Estimates, Narratives, and reproduced documents to the COR as one package. E-mail pdf of each in units under 5 MG. The cost of the drawing material, computer disks, reproduction of the design review submittals, specifications, reports, and cost estimates will be included in this contract. VI. CAD TEMPLATES: The A/E will utilize the Charleston VAMC provided AutoCAD Cover Sheet drawing (VA-COVER.DWG), Title Block drawing (VABORDER.DWG), Finish Schedule drawing (FINISH.DWG) and the Signage Schedule drawing (SIGNSCH.DWG) for the project drawings. The Cover Sheet includes an area for the signature of the Medical Center Director/Assistance/Associate, Chief of Staff, Energy Manager, IH/Safety/Infection Control, and Service Chiefs involved; an index of the drawings; and key drawing. General notes, statement of work, and other pertinent items will be provided by the A/E on the cover sheet. VII. DRAWING FORMATS: The A/E may utilize copies of the current version of AutoCAD As-Built plans as listed in the Engineering Service AutoCAD Guideline Index, but shall be responsible to verify critical correctness for content impacting work in place. The A/E may utilize copies of the VA Record Drawings as may be available and relevant to this work. A/E is responsible for implementation of changes to produce accurate and final construction documents. Panel information is included in this responsibility for verification. VIII. CAD REQUIREMENTS: Computer-Aided Design (AutoCAD) Management Requirements: The A/E will follow the Charleston VAMC Engineering Service AutoCAD Guidelines in the development of the Project Construction Drawing Documents, Record Drawing Documents and As-Built modifications. In particular, the following sections apply: Section B: Engineering Service AutoCAD Project Requirements for Architects/Engineers. Section C: Group No. 1 Plotting Configurations Section E: Plot Configuration Parameters (PCP). Guidelines are available electronically from this Medical Center. IX. DESIGN CRITERIA: The A/E will use the criteria in the Facilities Management Technical Information Library as the basis for the design and its development for this project. This library may be found at www.cfm.va.gov/til/projReq.asp. The VA criteria listed below are available at this library unless originating in the Public domain or indicated to be locally available. These criteria are common to most work but shall not be considered as all-inclusive and shall be applied as appropriate to the specific project design. Variances and Requirements for additional technical or design guidance shall be addressed to the Contracting Officer s Technical Representative. Listing of Design Criteria for Project Design Program: www.cfm.va.gov/TIL/ VAMC Policy Memorandum VA Master Construction Specifications VA Construction Standards VA Architectural Standards VA Mechanical Standards VA Electrical Standards Electrical Design Criteria VA Equipment Guide List Hardware (Equipment) Symbols Seismic Requirements VA Planning Criteria Barrier Free Design Handbook Uniform Federal Accessibility/Standards/ADA / UFAS VA Signage Standards (format available) Local Memo 137-7 VA Interior Finish Standards Local Memo 138.13 VAMC Interior Design Standards Local Memo 138.13 VA HVAC/Plumbing Design Criteria VA Industrial Hygienist Requirements JCAHO Criteria Uniform Building Code/International Code NFPA Life Safety Codes Energy Code (Lighting & HVAC) ASHRAE/IES Standard 90.1 (DOE Federal Energy Standard 10 CFR Part 435) Engineering Service AutoCAD Requirements VA Handbook 7610 Space Planning Criteria VA Fire Protection Design Manual Infection Control Risk Accessment (memo 138-03-A-1) Compliance with all known applicable codes, including VA criteria, standards & guidelines, will be reflected in the completed design documents. Conflicting criteria shall be brought to the attention of the Chief of Engineering Service for resolution. Typically the most stringent criteria will apply. Codes used by the VA are listed at www.cfm.va.gov/TIL/cpro/cpTop01.doc . The primary focus is typically the Life Safety Code, and Electric Codes (Emergency Electrical & Critical Life Safety Electrical); the Uniform Building Code is still noted as the VA model building code. X. AVAILABLE INFORMATION: Facility Information (As Builts, Record Drawings, etc.), which may be on file at the Medical Center is available to the A/E for his information and use by arrangement with the Project Staff Engineer at the Medical Center. Available information does not alleviate the A/E from the responsibility of first hand documentation of existing as-built conditions and life safety and sprinkler system integrity as there are limited record drawings and only out of date as-built drawings (2007). Electronic copies of these documents may be obtained by email request to the Project Staff Engineer (72 hours notice should be allowed for Charleston VAMC, Engineering Service to respond to a request). Documents which do not pertain to the specific task order shall not be supplied without proper justification. The A/E should arrange to review what relevant information may be available and only then make separate arrangements for its reproduction. The VAMC (or the A/E using VAMC equipment and materials) will provide limited copies of information on file (up to 15 sheets of drawings) at no charge. Reproduction beyond that shall be arranged by the A/E at his expense. Available project information based on VAMC approved submittal data: Record drawings of existing related construction, site, & adjoining buildings As-Built Drawings (Original and AutoCAD versions) of most recent major renovations XI. DETAILED SCOPE OF A/E SERVICES to be provided shall be as stated at the beginning of this attachment, and as follows: DESIGN PERIOD AND CONSTRUCTION PERIOD SERVICES PRE-DESIGN SERVICES FIELD WORK: Field work by the A/E shall be scheduled in advance with the COR and Medical Center. The A/E will be required to coordinate with any clinical programs and schedules and to fully respect patient and staff privacy. The A/E may expect full and free access to public, common, and building service areas during normal business hours. Access to departmental and clinical areas may be limited, may require escort, and shall be coordinated in advance tough Engineering Service. A Medical Center escort cannot be provided at all times. Escorts will be required when working in sensitive areas and must be coordinated in advance of the requirement. The A/E will be provided Identification that must be displayed when working unescorted. After-hours access will be arranged only when mutually convenient with both the A/E and the Medical Center. Normal business hours are 7:30 AM until 4:30 PM, Monday tough Friday, excluding Federal Holidays. Local exceptions exist in many departments. Access will be provided to all available facility documentation. Prior Reports and Analysis are scattered and often dated. Prior coordination and scheduling will be required for access to all information sources. CODES AND ANALYSIS REQUIREMENTS: The primary code in use at the VAMC is the most current edition of NFPA 101, Life Safety Code. The Uniform Building Code remains the Code of Record for the VA, though seldom referenced. Other codes shall be as listed above and found at www.cfm.va.gov/TIL/cpro/cpTop01.doc. The most current seismic code shall be adhered to for the design and bracing of the non-structural systems. DESIGN SERVICES (General Requirements). Provide A/E Design Services including Field Investigation, and Design (Conceptual 15%, Schematic 35%, and Design Development 60%) as may be required and Contract Document Preparation 100%. These services for each phase shall include but not be limited to: SURVEYS AND TESTING: The A/E will assess any suspected hazardous materials by reviewing prior surveys and verifying with spot tests. Testing is required at both facilities; negative results are as significant as positive for accuracy. The Environmental Engineer and testing lab shall be approved by the VAMC prior to the start of this phase of the work. Testing and soil borings are to be included in contract price where applicable. PROGRAMMING: The VA will provide the general direction and intent of the work. The A/E will review this material, verify field conditions and offer alternate methods of accomplishing the intent within the Government s constraints. The A/E brings a high level of technical knowledge that is essential to achieving the best value for fire alarm and life safety improvements at both facilities. FIELD INVESTIGATION: Perform all site visits, field investigations, as built verification and existing condition verification necessary for execution of the design and preparation of construction documents. As built and existing condition information provided to the A/E are not error free. The A/E is expected to become familiar with the area of the work and is to utilize experts in the area of fire alarm systems and life safety improvements for the investigation, the documentation of the investigation, and interpretation of findings. DESIGN INTERVIEWS AND CONFERENCES: Provide all visits and conferences necessary for the A/E to verify the interests of concerned parties are being addressed. Of particular note, the VA plumbing shop, mechanical and electrical shops, shall be solicited for preferences and measures for quality control. Report shall include VA documentation of logged problems and recent issues with the fire alarm system and life safety and suppression system currently in place. Allow time to resolve issues resulting from the design during bidding and construction. DESIGN SUBMITTAL REVIEWS The A/E will be required to make presentations of each submission on site. The A/E will be required to meet with the Medical Center after each submission to review his work with the Medical Center, clarify questions regarding his work and receive comments and discuss any concerns arising out of the review. He may expect to discuss his work and receive comments for a period not to exceed four hours at each submission. DESIGN SERVICES SPECIFIC REQUIREMENTS DESIGN DEVELOPMENT Conceptual/Schematic Design (DD1) Submission/submittal is due 60 days from contract award Provide conceptual data to locate and describe the intended design, highlight available options with the design, verify existing conditions, and to establish the dialogue with the Medical Center necessary for developing a design. Material shall be suitable for discussing various options and/or limitations that might be present in the work. A/E Provides a submittal of investigation findings and recommendations. 3 copies (3 dwg sets at half sized) . Submittal will include: Building plans showing and locating the areas and the extent of the work, including paths of access (including material delivery and removal), limits of work (partitions) and significant constraints to the work (ex., such as ongoing medical staff work and patient care in adjacent departments or those directly below or above affected by utilities or construction.) Sketches of design concepts showing suggested overall layouts (that work from verified tie-ins or available power- not from sources not available at time of construction) (if for design a rough sprinkler layout of patient rooms and toilets including initial suggestions and locations of supporting spaces) and more detailed (larger scale or more precise detail) for work of a complex or controversial nature. Detailed sketches of routine work are not required but materials to be removed or replaced by the contractor shall be called out, and not assumed, and generally indicated by a dashed line to be inclusion into scope of work. A broad projection of costs and an outline of trades and services to be considered in future detailed cost estimates. Make clear references concerning the requirements for work to be done after hours and on weekends. Construction coordination issues and Management Plan that may be needed to maintain operations during construction. This will be developed jointly with Medical Center Personnel and prepared and presented by the A/E. It shall include the following: patient circulation; utility/other outages; material handling and lay down; customer flow issues and solution recommendations; project construction phasing and durations; construction period testing/inspection requirements; construction route for material delivery and removal; impact of utility system demo/relocation on other floor(s). Utilize sketches developed in 3.1.2 when applicable to communicate and aid discussions. Neat, legible, freehand, single lines, to scale drawings are acceptable at this stage. Reproducibles or electronic files of any drawings or narratives shall be submitted. Refer to Program Guide, PG-18-15, Volume C, May 2006 for submission requirements for Schematics, DD, and CD. Color schemes and interior finishes, with recommendations. N/A Results of Infection Control Risk Assessment as referenced in Center Policy Memorandum No. 138-03-ATTACHMENT A-1. Provide 6 copies of bound design analysis and subsequent narrative for the disciplines as follows: Architectural narrative includes location, access, site impact, impacts to any existing interior layouts and any phasing information to accomplish the required fire alarm and life safety improvements. Some areas of high use or significant impact can increase the amount of construction phasing required for the project. Mechanical narrative includes requirements for replacement, removal, or repair of 68 fire dampers (Charleston location), in addition to any identified existing associated corrections of fire alarms and life safety upgrades, as controls that interface with mechanical systems. Electrical narrative includes requirements for addressing Emergency Electrical systems as it will provide 800A 480/277V Life Safety ATS and (16) 225A 208/120V Life Safety panels in building (3 panels per floor) and connect to Life Safety distribution. The project shall address panel on the 2nd floor of the new addition, reconnecting the Life Safety circuits to the Life Safety panels, and provide 1600A 480/27V equipment ATS and connect equipment distribution board. Plumbing / Fire Suppression System narrative includes requirements for a replacement of any remaining, existing remaining PVC piping. Old (20 years, plus) dry system to be tested and replaced if not compliant. In accordance with NFPA 25 employ the use of quick response heads in all locations where not currently installed (typical in AA and BB sections). Plumbing to also cover any pits/sump pumps/backflow preventers that might impact the performance, or long term maintenance, of the operation of the sprinkler system. Structural narrative includes a comprehensive approach to all of the existing structure that is steel or needs additional fire proofing, in additions and to Bldg. 1. Require a minimum of fire coating added to patch, or verify in a report that is adequate as is, and confirmed as adequate from designated field investigation. Presentation of findings above, to the Medical Center, on site. DESIGN DEVELOPMENT 35% (DD2) Submission. Submission/submittal is due 45 days after the DD1 review comments are completed (allows 14 days for plan approval). The A/E will develop the schematic concept tough visits to the Medical Center and discussions with its staff. The submission shall be made during the early stages of design where the main features of the work are determined, but where changes can still be made with minimal effort. The A/E shall use this submission to verify and confirm the viability of the concepts previously discussed during the DD1 submittal. They shall also define the building system issues required to support the proposed design for engineering or maintenance of fire alarm systems and life safety improvements of: 415,145 GSF in Building 1 (Charleston) and 14,500 GSF in Building 5 (Myrtle Beach). Submission requires: 3.2.1) To-scale formal drawings of the main features of the work including the location, extent, and concepts being implemented. 3.2.2) Concepts and schematics from all disciplines required to support the design with emphasis on technical issues that may be in question or controversial. 3.2.3) Equipment and Furnishings Layouts. N/ A If specific requirements are not available from the end user, a generic basis of design will be shown for the end user to comment on and respond to. 3.2.4) Preliminary Finish Schedule. N/A A draft finish schedule to show the designers intent and to give the designer a frame work for discussing finishes with the Medical Center s Interior Design Coordinator (if corrections involve impacts to existing finishes to correct). 3.2.5) Code Analysis. A summary of the code compliance rationale (thought process) used for the design shall be submitted. This shall preferably be on the drawings themselves but may be in a separate narrative if necessary. Codes being used shall be indicated for each discipline even if work for that discipline has not advanced to a state permitting code analysis. Rated assemblies will be shown graphically. 3.2.6) A refined projection of costs. A detailed, preliminary cost estimate reflecting a quantity take off including labor and materials and based on an established reference (Means, etc.). Coordinate format prior to preparation. 3.2.7) Electronic Drawing Files of key drawings and narratives. 3.2.8) Any technical analysis, product literature or evaluations used to derive the information submitted above. Provide a description and identification of the individual HVAC systems that will have fire dampers removed. Provide calculations for fire suppression systems that will be modified with new pipe or new heads or in areas where the floor plan has changed in size of function from the previous layout. Test existing pumps for capacity and compliance. Trace all life safety utilities (electrical and plumbing). Where analysis indicates non-code compliance, design a remediation to correct the condition (Charleston and Myrtle Beach). 3.2.9) Outline specifications showing sections intended for use. 3.2.10) Reproducibles. A clean, clear copy shall be submitted of all drawings, narratives, etc. to enable the VAMC to reproduce any additional copies that it may require beyond those required in the submission, and to permit comments to be noted and reproduced. The Charleston VAMC uses a photocopy process for reproducing drawings. Any clean, clear, vellum or bond plot generally suffices; prints generally will not satisfy this requirement. 3.2.11) SUBMISSION REQUIREMENTS: The package submitted to the VAMC shall include: 1 set of full size plans and 5 half sizes, 35% complete, showing basic plan for each discipline involved, with all review comments accounted for. 1 copy of electronic data. This should be made accessible via PDF to all on the design team if requested. 2 sets of detailed construction cost estimates. 1 of the 5 copy of suitable reproducible.(half size) 2 copies of marked up list of Master Construction Specifications showing sections intended or used on this project. 2 copies of Identification of Deductive Bid Alternates: approximating 20% of construction. Presentation to Medical Center, on site. (May require 2 sites to present to) CONSTRUCTION DOCUMENTS 65% (CD1) Submission. Due 60 days after DD2. 3.3.1) Developed architectural drawings addressing all significant aspects of the structural design. Fully coordinated and detailed drawings are not expected; identification and delineation of all issues and aspects of the work for all disciplines are required. Although fully coordinated and detailed drawings are not expected and routine detailing is not yet required, for assurance of rapid turnaround at the 100% submission it would be prudent. 3.3.2) Preliminary drawings of all mechanical, electrical, and technical systems showing sources of utilities and services and distribution of all services if that is necessary to provide non-structural seismic supports for code compliance. Scope of work should be clearly shown; significant technical problems should be addressed and resolved. 3.3.3) Informational plan for functional user: A separate plan showing only the features significant to the end user is required. Such features might include but not be limited to floor plans clearly showing room names and numbers and location of work and phase of work. This product is an important step in quality control and swing space planning for the VA and should not be omitted. 3.3.4) Reference to code issues or survey findings related to the work. 3.3.5) A Detailed cost estimate reflecting a quantity take off including labor and materials and based on an established reference (Means, etc.). Coordinate format prior to preparation. 3.3.6) Electronic Drawing Files of the primary drawings, narratives, and cost estimates. 3.3.7) Specification Outline updated, with marked up sections of any unusual or controversial areas only. 3.3.8) FINISHES: Not a major element, but when needed the work shall comply with the Medical Center s current interior design master plan and be coordinated with the Medical Center s interior design coordinator to match and replace in kind. 3.3.9) SUBMISSION REQUIREMENTS: The package submitted to the VAMC shall include: 5 sets of plans (1 full size, 4 half size), 65% complete, with all review comments accounted for. 2 sets of detailed construction cost estimates. Emailed PDF files for uploads (5 MB ) 3 copies of sample edited and marked-up VA Master Specifications of each discipline and VA Master Specification Table of Contents. Include brief descriptions of project deduct alternates, in the amount of 10% of the construction estimate. Proposed construction phasing, and estimated phase durations, will also be included. Presentation to the Medical Center, on site. CONSTRUCTION DOCUMENTS 100% (CD2) Submission. Due 45 days after CD1. This submission shall include: 3.4.1) Completed sets of construction documents for final VAMC verification prior to final reproduction. 3.4.2) Updated Informational plan for functional user: 3.4.3) Updates to any code, technical analysis or evaluations previously submitted. 3.4.4) A Final detailed cost estimate reflecting a quantity take off including labor and materials and based on an established reference (Means, etc.). 3.4.5) The final original cover sheet for signatures. 3.4.6) Final complete Electronic Files. See format information elsewhere in the full copy of this attachment. Shall include plans, specifications, narratives, estimates and other key documents. To be updated at Final Submission if changes occur. PDFs sized not larger than 5 MG in size for ability to upload. 3.4.7) Updates to finishes. Highlight changes to previous submissions for the benefit of the reviewer. N/A 3.4.8) Specifications. 3 copies; final edited specification for review. 3.4.9) Reproducibles: Shall be submitted of all drawings to enable the VAMC to reproduce any additional copies required and to permit comments to be noted and reproduced. 3.4.10) SUBMISSION REQUIREMENTS: 4 copies of all documents shall be submitted except: 4 sets of plans (4 half size), with all review comments accounted for. 2 sets final construction cost estimates. 1 copy electronic data. 1 copy ( Mylar) Cover required for signatures 3 sets complete typed specifications. They will include all incorporated comments received from legal and technical review, and VISN Fire and Safety Engineer review (if applicable). 1 set submittal checklist 1 copy of the brief description of work for inclusion in construction solicitation. Deductive alternatives, in the amount of 20%-15% of construction estimate, shall be provided. Presentation to the Medical Center, on site. Upon completion of all revisions by the A/E and final approval of the Contracting Officer, the following items shall be submitted by scheduled date, but not later than, July 13, 2018: 3.5.1 1 MYLAR reproducible of the Cover Sheet, and 1 set reproducible plans plus a copy on CD disk in AutoCAD 2014 format (See Section B, Paragraph A.10 of the Engineering Service AutoCAD Guidelines for electronic submittals). 3.5.2 1 set complete typed reproducible specifications plus a copy on CD in current revision of Microsoft Word (See Section B, Paragraph A.10 of the Engineering Service AutoCAD Guidelines for electronic submittals). 3.5.3 3 copies of the final description of work including base bids and all deduct alternates. Each item shall have cost and time included for that item of work. 3.5.4 Upon Medical Center approval and signature of plans described in paragraph 3.5.1 above, provide: 2 complete sets of construction plans and specifications (bound) to the Contracting Officer.(call COR prior to replication to confirm a need, see 7 CDs below as a standard) 2 half size set of construction plans (bound) to the Project Manager, COR, at the VA. 7 CDs, in TIF, PDF, and DOC format, containing drawings and specs as required by the contracting officer. Construction Document Drawings will be prepared as follows: 3.6.1 Only the signed mylar cover sheet will be plotted onto 30X42 inch, 4-mil MYLAR, with border lines @28X40 inches, and as indicated in Handbook PG-08-15, provided. (Wait for authorization to plot to mylar by COR, bond may be adequate). 3.6.2 The A/E will utilize the VA provided AutoCAD Cover Sheet Drawing (VA-COVER.DWG), Title Block Drawing (VABORDER.DWG), Finish Schedule Drawing (FINISH.DWG) and the Signage Schedule Drawing (SIGNSCH.DWG) for the project drawings. The Cover Sheet includes an area for the signature of the Medical Center Director, Director s Associate and Assistant, Infection Control Prevention, and those Service Chiefs involved; an index of the drawings; and key drawing. General notes and other pertinent items will be provided by the A/E on the cover sheet. 3.6.3 The A/E will utilize copies of the VA AutoCAD As-Built Plans as listed in the Engineering Service AutoCAD Guideline Index. The A/E may utilize copies of the VA Record Drawings as listed in the Engineering Service Record Drawing Listing. 3.6.4 The A/E will follow the Engineering Service AutoCAD Guidelines in the development of the Project Construction Drawing Documents, Record Drawing Documents and As-Built modifications. In particular, the following sections apply: Section B: Engineering Service AutoCAD Project Requirements for Architects/Engineers. Section C: Group No. 1 Plotting Configurations Section E: Plot Configuration Parameters (PCP). DESIGN ELEMENTS OF SPECIFIC CONCERN include: ARCHITECTURAL DESIGN: The primary intent is to make necessary provisions to allow fire alarm and life safety improvements in Ralph H Johnson and Myrtle Beach CBOC. Architectural detailing may be required to allow for repairs after corrections or for access to make corrections. ARCHITECTURAL BARRIERS existing in the area of this work shall be identified to the VA. Any major corrections or connections, such as outages requiring an ILSM that is longer than 8 hours, should be within one zone or identified within two hour fire walls, to mitigate possible impacts to working areas and inpatients. INTERIOR DESIGN N/A INDUSTRIAL HYGIENE services may be required for this work. The A/E shall review existing hazardous material surveys and perform additional testing to define the limits of material requiring removal, or to fill gaps in the information available. There could be some minor abatement to access and correct deficiencies. STRUCTURAL DESIGN/ ENGINEERING will not be primary but infrastructure will need bracing for sprinkler pipes and life safety features installed toughout the facilities. HVAC DESIGN is impacted to the extent that duct detectors need to be removed or installed, as required to address existing deficiencies (reference to the FCA list). FIRE ALARM SYSTEM/ SPRINKLER SYSTEM. The A/E shall perform preliminary field investigation with a report that is all inclusive of any existing deficiencies associated with critical Fire Alarm, Life Safety, and Emergency Electrical System deficiencies. Investigation shall include the Myrtle Beach CBOC (Bldg. 5). ELECTRICAL DESIGN will require alterations and upgrades to meet current codes. It is part of the A/E's design. EQUIPMENT. N/A. COST ESTIMATING: Detailed line item cost estimates showing materials and labor with appropriate markups for each shall be provided. The contractor s contingency, overhead, and profit shall be listed as separate items and not pro-rated into the line items. Subcontractor s markups may be handled as convenient. Appropriate mark-ups for set-asides need to be evaluated in the cost estimating process with consideration to any recommendations by VA engineering. BIDDING AND NEGOTIATION will be accomplished by the VAMC. The A/E shall be available to respond to questions concerning his design which evolve from this process at no additional cost to the government. Errors and omissions in the contract documents identified during pricing and bidding shall be corrected at no additional cost to the government. Changes in scope requested by the government during bidding shall be subject to negotiation. The A/E shall provide the agreed upon number of reproduced plans and specifications to the VAMC for the VAMC's distribution and use. Electronic media may be required for the VA s use during bidding; this shall be established during negotiations and provided under this contract. All facets of the work shall be prepared to standards required for competitive bidding where the bidders are not required to visit the site. CONSTRUCTION PERIOD SERVICES. FIELD SERVICES. Will be requested on an as-needed basis using a unit price established by mutual agreement during negotiations. The basis for the unit price will be Construction site visits and shall be based on monthly visits during the period of construction of 4 Hrs each. Additional 4 visit shall be allowed for a pre-construction conference, punch list inspections, and final inspections. Each visit shall include preparation of field reports and related administrative activities. The 4 Hrs nominally includes local travel time to and from the site; travel costs in excess of this shall be factored into the final unit price during negotiations. It is suggested that the unit be per visit. Not all visits may be used; no compensation will be made for visits not used. Additional visits if required will be paid at the unit rate. Field Services may be requested for other than the evaluation of construction. Field Visit Services for construction (Suggest 60 visits minimum) shall consist of: 6.1.1) VERIFICATION OF DESIGN INTENT: assurance that all construction work complies with the designers intent. 6.1.2) VERIFICATION OF POST CONSTRUCTION AS-BUILT CONDITIONS: The A/E shall review the contractors notes of changes in the field for accuracy and content and shall advise the VAMC of readily apparent problems, particularly with utility, wiring, piping, etc. The A/E shall assist the VAMC in maintaining a second record of field changes if it is felt the contractor s work is not sufficient. 6.1.3) PAY REQUESTS: The A/E shall assist the VAMC with the analysis of pay requests if requested by the VAMC. The VAMC will process and administer all payments to the contractor. 6.1.4) MEDIATION: The A/E shall provide a third party non-binding opinion in the event of minor disagreements between the contractor and the government. Serious disputes are addressed elsewhere in the A/E s contract. 6.1.5) CONTRACTOR S REQUEST FOR INFORMATION AND COST PROPOSALS: The A/E shall review the Contractor s requests for information and cost proposals for construction change orders when requested by the Resident Engineer. The A/E reply regarding his review of cost proposals and his recommendations shall include an independent breakdown of costs in detail, quantities and unit prices and shall cover both additions and deductions of labor, materials and equipment. OFFICE SERVICES. Submittal review services will be required to insure that submitted materials comply with the designer s intent. The VAMC will administer the submittal reviews by collecting comments from VAMC staff, approve/disapprove submissions, and track submissions with the contractor. POST CONSTRUCTION SERVICES Requirements for Post-Construction Up-dating of the Medical Center s AutoCaD As-Built Drawings. Record Drawings: The A/E following construction will review the notes kept by himself, the VAMC, and the contractor during construction and update the Construction Documents to reflect the work actually built. This shall be done in accordance with the policies, procedures, cited elsewhere in this attachment. As-Builts: The A/E, following construction and Record Drawing completion of the project, will up-date the Softdesk/AutoCaD As-Builts to reflect all pertinent project modifications. The up-dating will consist of electronic data revisions. a). Medical Center AutoCaD As-Built Plans affected by the project which will necessitate up-dating will be similar to the following except that that the drawings will consist of a structural set of Bldg 1 drawings. Currently there are not structural as builts of Bldg 1. Up-dating of VA As-Built drawings a) VA As-Built Drawing files will be modified by the A/E to up-date affected As-Builts with project modifications. Use approved shop drawings for basis of more accurate as-builts and record drawings and for life safety and fire alarm information. Information and current floor plans shall be transferred to the fire alarm s subcontractor for finalized interactive floor plans creating a seamless transition of existing with new. b) The A/E will provide disks and the current applicable drawing files will be copied onto them by Engineering Service. c) The A/E will create the directories, as required, to maintain External Reference path integrity (i.e., without the project number) in compliance with the appropriate Engineering Service AutoCaD Guidelines. d) The A/E will modify the As-Built Drawings (as listed in 2. above) in compliance with the appropriate Engineering Service AutoCaD Guidelines. e) Modified As-Built drawing files will be returned to the Government in the same configuration as the A/E received them. Plotting of VA As-Builts. a. The A/E, following up-dating of the VA Medical Center As-Builts will plot the drawing files. The A/E will create the plot files, for Group No. 1 plots, in accordance with Engineering Service AutoCaD Plotting Configuration Guidelines. XII. PROJECT INTENT: The intent of this project is to provide construction documents suitable for bids from SDVOSB contractor. Incorporate accurate drawing documentation of existing conditions of all fire alarm and life safety deficiencies toughout Bldg. 1 at the Ralph H. Johnson VAMC and deficiencies at the Bldg. 5, Myrtle Beach CBOC; provide documents for the designed correction for all conditions to be modified or replaced. The majority of the remaining deficiencies of the Fire Alarm and Life Safety systems are: installation/removal of the sprinkler systems, fire dampers and recorded Facility Condition Assessment (FCA) deficiencies, all of which must be accurate to minimized change orders and specific to support final bids. The intention is that the project address all deficiencies identified in the Facility Condition Assessment (FCA) and all similar or related deficiencies for both facilities. For example, at the Ralph H. Johnson FCA findings have been: needed installation and removal of non-compliant sprinkler systems and heads (Floors 1 and 2, essential and room H200C essential), existing fire dampers and life safety deficiencies, ducts and suppression system piping modifications needed, separation of new fire alarm panels from the switch gear with a rated fire wall in the new H-wing addition; extending the expansion joint covers; need to fill in voids similar to cored openings tough slab floors; need to replace one way door swings with cross corridor doors; need to remove louvers at the fire exit stairs for passive corridor ventilation into the crawl space (currently the louvers do not have fire dampers and violate the fire separation required at corridors); need to replace fire doors and frames at all of the fire egress stairs to be rated assembly (45 to 50 doors); need to provide egress hardware at fire stair #6 and confirm toughout. For example, at the Myrtle Beach CBOC FCA findings have been: the existing fire alarm system needs to be replaced (Silent Knight IFP-100 FACP in main electrical closet, and pull stations, horn/strobes, an addressable fire alarm system with ADA A/V devices and off site reporting capabilities and security devices); resolve issue with faulty design on sump pump/backflow preventer/water pit pending failure of backflow control. Construction documents shall include final construction details for corrections of all of these deficiencies. For the construction documents and bid, the A/E shall prioritize repairs for the greatest benefits for available construction funds of $8,300,000 plus deductions equal to $600,000. The A/E (Architect/Engineer) process is divided into two contract portions: Design Development (DD) and Construction Documents (CD). The preliminary site survey work (such as verifying as-built drawings, field investigations, and analyzing utility systems for compliance) shall be accomplished in conjunction with design development. Design Development (DD) will involve feasibility studies, seismic analysis tough models and calculations, expert reviews by third party, assessment of utility systems and impact to existing systems and medical center operations, infection control assessment during construction, detailed construction estimate, and construction schedule. Construction Documents (CD) will include recommendations, structural requirements, utility modifications, VA accessibility requirements, patient and staff flow, existing affected finishes and spaces, safety code compliance, infection control assessment recommendations, signage and applicable design guides, scheduling, phasing, and specifications. Construction will be phased to minimize disruptions to the operations of the Medical Center. The design shall ensure compliance with current VA standards and all other applicable codes and criteria. Value engineering is encouraged and shall be noted at each design review. Submissions and estimates are expected at the DD1, DD2, CD1, and CD2 design stages *** END *** The AE will receive a total of 11 months to complete the design. The design time does not include Government reviews between the stages. All interested firms who have experience in this type of Architect/Engineer Design Service may submit four (4) hard copies of the SF-330 form which can be found at the following website: http://www.gsa.gov to Cassaundra Mulligan, Contracting Officer, 109 Bee Street, Charleston, SC 29401-5799 no later than 4:00 PM EST on July 25, 2017. One (1) CD, which contains the SF 330s, is also required. This requirement is issued as a Service-Disabled Veteran-Owned Small Business Set-Aside. The NAICS Code is 541310, and the SBA size standard is $7.5 Million. All work shall comply with the current VA Master Specifications and Standard Details. In order to be considered for an award, the A/E must be registered in SAMS at https://www.sam.gov. SAMS includes the CCR and ORCA registration. The A/E must also be visible in the VIP pages at http://www.vip.vetbiz.gov. SF 330 Supplemental Information Architect Evaluation Criteria for Project 509-16-116 In addition to the submission of the SF 330, firms are required to provide the following supplemental information as part of the total submission package. Submitting firms are to provide four (4) bound hard copies with tabs and two (2) CDs which contain the SF 330s and the following documents. 1. Professional qualifications necessary for satisfactory performance of required services. a) Submission requirements: Submit personal resumes that best demonstrate the firm's professional qualifications, including specific licenses and registrations relevant to the solicitation requirements. Complete and submit a summary disclosure for each discipline, principal, project manager, and other support personnel, for up to 10 employees covering disciplines offered, that will handle work for the solicited task order. Each resume package may not be longer than two (2) pages in length. b) Basis of Evaluation: Evaluation of professional qualifications will include but is not limited to the subjective assessment of the firm's individual resumes as required in the solicitation. Firms unable to demonstrate required qualifications necessary to perform designs may be considered non-responsive. Failure to provide requested data may negatively impact a firm's rating. Higher ratings for this criterion may be given when the firm's specific personnel demonstrate excellent or very good credentials, above and beyond those usually expected. 2. Specialized experience and technical competence in the type of work required. Specialized experience pertains to the types, volume and complexity of work previously or currently being performed by a firm that is comparable to the types of work covered by this requirement. a) Definitions: Specialized work means construction and design projects similar in project scope, size, construction features, dollar value and complexity of that listed in the RFP. Projects submitted outside these parameters will be assigned lower ratings. Similar dollar value is considered construction projects of One Million dollars ($1,000,000) and greater. Similar complexity is considered projects of an operational likeness to that listed in the RFP Within the past five (5) years shall mean from date of SF 330 package submission to five (5) years prior. b) Submission requirements: Submit up to tee (3) relevant projects, accomplished within the past five (5) years that best demonstrate your relevant experience to the solicitation requirements. Firm is at risk of receiving a lower rating if fewer than tee (3) relevant projects are submitted. Complete and submit a data summary sheet for each project. Each project data package may not be longer than two (2) pages in length and may include verbiage, graphics and photos. Projects may include Federal, State, or local Government, as well as private industry projects. Firms are responsible for providing project description and applicable experience in sufficient detail to permit evaluation of project relevancy. c) Basis of Evaluation: Evaluation of specialized experience will include but is not limited to the subjective assessment of the firm's resume of the type of work required in the solicitation. Firms unable to demonstrate proven competence to perform these kinds of projects may be considered non-responsive. Failure to provide requested data may negatively impact a firm's rating. Higher ratings for this may be given when a proposal demonstrates project examples of excellent or very good examples of projects relevant to the solicitation. 3. Capacity to accomplish the work in the required time. Identify the firm s past and present workload, and convey the understanding of being able to handle several design projects concurrently and within prescribed deadlines/constraints. a) Submission requirements: Provide a narrative, (maximum of one 8 ½ X 11 page) that discusses the firm s approach to accomplishing multiple concurrent design projects with emphases on meeting prescribed deadlines. b) Basis of Evaluation: Evaluation of this factor will be a subjective assessment of the firm s ability to clearly demonstrate an understanding of multiple design project goals and requirements set for the completion of the projects within prescribed deadlines. Higher ratings may be given for this factor when information provided exceeds the minimum requirements. 4. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality work, and compliance with performance schedules. Past performance relates to how well a firm has performed on substantially completed projects, within the past five years. a) Definitions: Past performance is a measure of the degree to which a firm satisfied its customers in the past and complied with applicable laws and regulations. Government agencies are defined as local, state, and federal entities. Higher ratings may be given for work performed on VA Medical Center campuses. Private industry is defined as non-governmental clients. "Within the past five (5) years" shall mean from date of proposal submission to five (5) years prior. The term "substantially complete" shall mean a fully designed project with construction of the facility/project more than 80% complete. b) Submission requirements: Submit up to tee (3) relevant projects design complete or substantially construction complete within the past five (5) years and best demonstrates your relevant experience to the solicitation requirements. Firm is at risk of receiving a lower rating if fewer than tee (3) relevant projects are submitted. Complete and submit a project data summary sheet for each project. Each project data package may not be longer than two (2) pages in length. Projects may include Federal, State, or local Government, as well as private industry projects. Firms are responsible for providing project description and applicable experience in sufficient detail to permit evaluation of project relevancy. Provide a list of all projects accomplished within the last 7 years at VAMC s including point of contact and brief description of project. Questionnaires. Firm is at risk of receiving a lower rating if fewer than tee (3) Past Performance Questionnaires are received. c) Basis of Evaluation: Failure to provide requested data or to provide an accessible point of contact (POC) may negatively impact a firm's rating. The evaluation of past performance will include but is not limited to the assessment of the firm's commitment to customer satisfaction, timely delivery of quality work, the firm's record of conforming to specifications, successful implementation of quality control procedures; adherence to schedules; and history of reasonable and cooperative behavior. Firms unable to demonstrate proven competence to perform projects similar to the requirements of the solicitation may be considered ineligible for award. Higher ratings for this may be given when a proposal demonstrates excellent or very good ratings for past performance and customer satisfaction on projects relevant to the solicitation. 5. Location in the general geographical area of Charleston, SC, (within a 200 mile radius) and knowledge of the locality of the Ralph H. Johnson VAMC: a) Definitions: Knowledge of the locality is defined as familiarity of applicable codes and regulations in place for the area. b) Submission requirements: Provide a narrative, (maximum of one 8 ½" x 11" page) that discusses the firm's location. c) Basis of Evaluation: Firms that are outside a 200 mile radius of the Charlie Norwood VA Medical Center in Augusta, Ga. will be given a lower rating than those firms within that distance. Higher ratings for these evaluation criteria may be given as follows: § Firms that can be on site at the Charlie Norwood VA Medical Center in Augusta, Ga. within 120 minutes will be given a higher rating. § Firms that can be on site at the Charlie Norwood VA Medical Center in Augusta, Ga. within 60 minutes will be given the highest rating. A subjective determination of the firm's statement of knowledge of the locality and how it was obtained relative to the requirements of this solicitation. 6. Implementation of the Design Quality Control Program. Identify the roles and responsibilities of the major personnel of the firm and depict the understanding and implementation of Quality Control procedures for task orders. Firm is at risk of receiving a lower rating if fewer than tee (3) relevant projects are submitted. a) Submission Requirements: Provide a narrative, (maximum of one 8 ½" x 11" page) that discusses the firm's approach to the task orders with emphasis on the envisioned role of the design team with regard to Quality Control. b) Basis of Evaluation: A subjective determination of the firm's statement of knowledge of Quality Control and how it will implement Quality Control procedures relative to the requirements of this solicitation. Higher ratings may be given for this factor when information provided exceeds the minimum requirements. 7. Program management process/plan for handling Charlie Norwood VAMC projects. Identify the roles and responsibilities of the major personnel of the firm and depict the lines of communications envisioned for the design tasks between the firm and with the Government. a) Submission Requirements: Provide the relationships between the firm and all partners and/or subcontractors/consultants to be associated with this solicitation and identifying each of the firms key positions/personnel and their role in managing work for these task orders. Provide a narrative, (maximum of one 8 ½" x 11" page) that discusses the firm's Program management approach to the task orders. b) Basis of Evaluation: Evaluation of this factor will be a subjective assessment of the firm's ability to clearly demonstrate an understanding of the task order projects goals and requirements and set forth a realistic approach for the design of the task order projects. Higher ratings may be given for this factor when information provided exceeds the minimum requirements. 8. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. a) Submission Requirements: Provide a narrative (maximum of one 8 ½" x 11" page) that addresses any claims, disputes, lines or judgments against your firm for instances where there have been design errors, deficiencies and/or omissions AND the steps your firm took to resolve the issues and the ultimate outcome. Provide a statement if item 8 above is not applicable to your firm. b) Basis of Evaluation: Evaluation of this factor will be an objective assessment of the firm's ability to provide clear, concise, accurate design drawings and specifications free from design errors, deficiencies and/or omissions AND a subjective assessment of how well the firm managed situations when these issues were encountered. Higher ratings will be given to firms that have not had any of the issues mentioned in item 8 above; however, firms with no performance history will be scored lower than those firms with significant performance history and none of the issues in item 8. A lower rating will be given to firms that have experienced issues that resulted from design errors, deficiencies, and/or omissions, but resolved the matter to the satisfaction of the Government and/or customer. Firms that were unable to amiably resolve issues that arose from design errors, deficiencies and/or omissions will not be considered eligible for competition. 9. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. a) Submission Requirements: Provide a narrative (maximum of one 8 ½" x 11" page) that addresses any partnering, teaming, or subcontracting relationships your firm has and how long members within your firm have worked with one another b) Basis of Evaluation: Evaluation of this factor will be a subjective assessment of the firms relationships and how well the firm works as a team within their organization and with other partners, teams, and subcontractors. Higher ratings will be given to firms that clearly demonstrate organizational health and cooperation with other teams, partners, and Government and industry personnel (customers). A lower rating will be given to firms that cannot demonstrate organizational health and cooperation with other teams, partners, and Government and industry personnel (customers). THIS IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED. THE GOVERNMENT WILL NOT BE HELD LIABLE FOR CONTRACTOR COSTS INCURRED IN THE PREPARATION OF SF 330 s OR SUBMISSIONS. NOTE: SF-330 packages shall be submitted on JULY 25, 2017 at 4:00 PM local time to the below cited contracting office address. Contracting Office Address: DEPARTMENT OF VETERANS AFFAIRS RALPH H. JOHNSON VA MEDICAL CENTER ATTN: CASSAUNDRA D. MULLIGAN, CONTRACTING OFFICER 109 BEE STREET CHARLESTON, SC 29401-5799 (843) 789-7504 - Cassaundra.mulligan@va.gov Place of Performance: Ralph H. Johnson VA Medical Center, Charleston, SC and Building 5, 3381 Phillis Blvd., Myrtle Beach, SC.
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