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Federal contract opportunity HQ002833106604 for audio and video equipment manufacturing at Defense Media Activity DMA Acquisition and Procurement CA, response was due Mar 13, 2014.
There were five equal responsive quotes received. Per FAR 14.408-6 - Equal Low Bids, selection was made by a drawing of the four equal responsive small business quotes received. The large business quote received was not included in the drawing per the FAR.
a. Solicitation Number HQ002833106604 is being issued as a Request for Quotation (RFQ) and incorporates the following with the word "quoter" substituted for "offeror".
b. Provisions and clauses are those in effect through both Federal Acquisition Circular 2005-72, effective 30 JAN 2014 and DFARS Change Notice 20140129.
c. This procurement is unrestricted and associated with NAICS Code 334310, and small business size standard of 750 EMP.
d. Description: Note: THESE ITEMS ARE BRAND NAME. SEE THE ATTACHED JUSTIFICATION AND APPROVAL. FILL IN ALL UNIT PRICE AND TOTALS.
CLIN 0001: Sony Camcorder Kit - C/O 1EA SONY XDCAM EX CAMCORDER WITH 16X ZOOM LENS (P/N PMW-400KCE), 2EA ANTON BAUER LITHIUM-ION BATTERY WITH 14.4V/90WH (P/N DIONIC 90), 1EA ANTON BAUER GOLD MOUNT PLATE FOR SONY BETACAM SX, DIGITAL BETACAM AND HD CAMERAS, SONY V MOUNT (P/N QR-SDH), 1EA TIFFEN 82MM UV PROTECTION FILTER (P/N 82UVP)
16 EA @ _________________ $______________________
CLIN 0002: Sony Camcorder Kit - C/O 1EA SONY XDCAM EX CAMCORDER WITH 16X ZOOM LENS (P/N PMW-400KCE), 2EA ANTON BAUER LITHIUM-ION BATTERY WITH 14.4V/90WH (P/N DIONIC 90), 1EA ANTON BAUER GOLD MOUNT PLATE FOR SONY BETACAM SX, DIGITAL BETACAM AND HD CAMERAS, SONY V MOUNT (P/N QR-SDH), 1EA TIFFEN 82MM UV PROTECTION FILTER (P/N 82UVP)
2 EA @ __________________ = $ _____________________
TOTAL CLINS 0001 - 0002 = $___________________
USA PART NUMBER ELIGIBLE FOR USA MANUFACTURER WARRANTY, NO GRAY MARKET ITEMS, AUTHORIZED USA DISTRIBUTOR ONLY. PROVIDE DOCUMENTATION TO SHOW AUTHORIZED DEALER STATUS.
e. Delivery and acceptance will be made at location: Multiple locations, see attached Shipping List for details.
f. FAR Provision 52.212-1 (Instructions to Offerors - Commercial Items) (JUL 2013) applies to this acquisition. Para (k) requires current registration in the System for Award Management (SAM) (formerly the Central Contractor Registration ( CCR) database at https://www.acquisition.gov.
g. FAR Provision 52.212-2 Evaluation - Commercial Items (JAN 1999) applies with the following insertion at paragraph (a): Technical, Past Performance, and Price; with award being made to the lowest priced responsible, responsive Offeror, with acceptable past performance, meeting the requirements of this combined synopsis/solicitation. Technical evaluation will be based on the Offeror's certification that it is a Manufacturer Authorized Partner and that it has the certification/specialization level required by the manufacturer to support both the product sale and product pricing, in accordance with the applicable manufacturer certification/ specialization requirements. Past Performance will be verified by checking the Offeror's information on Government past performance websites (i.e. CPARS, PPIRS) and by checking the Offeror's status on the Excluded Parties List System (EPLS). Offerors are reminded that the Government reserves the right to obtain past performance information from any source available. Offerors will be given the opportunity to respond to any negative past performance information received.
It is the responsibility of all interested offerors to review this site frequently for any updates/ amendments that may occur during the solicitation process. The posting of this requirement does not obligate the Government to award a contract nor does it obligate the Government to pay for any proposal preparation costs. The Government reserves the right to cancel this procurement/ solicitation either before or after the solicitation closing date, with no obligation to the offeror by the Government.
The Government will issue a contract to the responsible, responsive offeror, with acceptable past performance, submitting the lowest price. All prospective contractors must be registered in the System for Award Management in order to be eligible for contract award. For registration, go to www.sam.gov and follow the instructions.
The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government's best interest to do so.
h. Quotations must include a completed copy of FAR Provision 52.212-3 (Offeror Representations and Certifications - Commercial Items) (NOV 2013). Electronic ORCA is available at the System for Award Management (SAM) (formerly ORCA) database at https://www.acquisition.gov.
i. This order will include the following referenced clauses which may be accessed electronically at http://farsite.hill.af.mil.
FAR 52.212-4 (Contract Terms and Conditions-Commercial Items) (Sep 2013)
FAR 52.212-5 (Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items) (DEVIATION 2013-O0019) (Jan 2014)
FAR 52.219-8 (Utilization of Small Business Concerns and Small Disadvantage
Business Concerns) (Jul 2013)
FAR 52.225-5 Trade Agreements (Nov 2013)
FAR 52.225-6 Trade Agreements Certificate (Jan 2005)
FAR 52.225-18 Place of Manufacture (Sep 2006)
FAR 52.232-33 (Payment by Electronic Funds-System for Award Management) (Jul 2013)
DFARS 252.204-7004, Alt A (System for Award Management) (MAY 2013)
DFARS 252.204-7007 (Alternate A, Annual Representations and Certification (MAY 2013)
DFARS 252.232-7003 (Electronic Submission of Payment Request) (JUN 2012)
DFARS 252.246-7000 (Material Inspection and Receiving Report) (MAR 2008)
DFARS 252-204-7012 Safeguarding of Unclassified Controlled Technical Information (NOV 2013) - See attached PDF file for full text of this clause. Submit completed document with quote submission.
252.209-7994 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW-FISCAL YEAR 2014 APPROPRIATIONS (DEVIATION 2014-O0004) (OCTOBER 2013)
(a) In accordance with section 101(a) of Division A of the Continuing Appropriations Act, 2014 (Pub. L. 113-46), none of the funds made available by that Act for DoD (including Military Construction funds) may be used to enter into a contract with any corporation that-
(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government; or
(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.
(b) The Offeror represents that-
(1) It is [ ___ ] is not [ ___ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,
(2) It is [ ___ ] is not [ ___ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.
(End of Clause)
Applicable FAR and DFARS clauses required by regulations, in addition to Local DMC clauses, 52.0100-4028 (Contract Contact Information) (DMC) (JUN 2005) and 52.0100-4094 (Marking Instructions for All Items to Include Drop Ship and Direct Shipment) (JUN 2006) will be included.
j. QUOTATIONS ARE DUE BY 2:00PM PACIFIC STANDARD TIME ON MARCH 13, 2014 IN ORDER TO BE CONSIDERED. Send quotation responses to Kitty Maurais at email@example.com or via fax to (951) 413-2432. Assistance or questions about this announcement may be telephonically addressed at (951) 413-2502.
PLEASE NOTE: Due to technical issues email and fax may not result in your quotation arriving before the cut-off time so please allow extra time if you're sending your quote via electronic means. While email is a convenient method of communication, it is not 100% reliable. It is incumbent upon the sender to ensure that the message is delivered/read. DMA Contracting cannot be held responsible for email delivery issues.