Federal contract opportunity DACS10Q2185 for hotels (except casino hotels) and motels at Division of Acquisition and Cooperative Support DACS, response was due Jul 22, 2010.

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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is being issued as a Request for Quote (RFQ). Proposals are being requested and a written solicitation will not be issued. Provisions and clauses in effect through FAC 2005-43 are incorporated into this RFQ.



The National Science Foundation (NSF) intends to procure meeting space, sleeping rooms, food, and audio visual equipment of a high-quality facility for the Program Management Seminars to be held August 10-13, 2010; September 14-17, 2010; October 12-15, 2010; and November 16-19, 2010. The facility must be located outside of the Washington Metropolitan Area but within a two (2) hour driving distance from NSF.


The facility must provide one (1) large general session meeting room to accommodate 40 attendees on all meeting days. Meeting room requires 5-6 tables with 5-6 adjustable/rolling chairs per table, same meeting room each day, and after meeting hours access strongly preferred. Meeting space is to only be utilized by NSF for the duration of the seminars and access should be provided to the room through 10 pm for each night. One hospitality room is needed for the first, second and third day of each seminar. Participants will provide their own food and drinks (i.e. alcohol) for the hospitality room. Assistance required on the first and last day of each seminar with loading and unloading heavy boxes of materials. All applicable fees must be included.


The facility must provide up to 40 single, private rooms with private baths for three nights each seminar (Tues, Wed, Thurs). All lodging rooms must be at the same location as the conference facility. Internet connection is required in sleeping rooms. All applicable fees must be included.


Large general session room requirements: one (1) overhead projection screen, eight (8) flip charts with pads required, and wireless connection needed each day. All applicable fees must be included.


On-site restaurant needed with adjoining dining area for all meals. Meals: Vegetarian options are required. Full menu selection for dinner is required. At least a 2 ½ hour dining window needed to allow maximum flexibility for participants. Breakfast needed for Wednesday, Thursday and Friday of each seminar. Lunch needed for Tuesday, Wednesday and Thursday of each seminar. Dinner needed for Tuesday, Wednesday and Thursday of each seminar. On the Friday of each seminar participants will need a box lunch to go, departure time will be 11:45am.

Morning and afternoon breaks for participants need to be continuous from 8:30 am-5:00 pm and include light refreshments. All applicable fees must be included.

NOTE: Pursuant to the National Science Foundation Authorization Act of 1950, NSF may use appropriated funding for special activities which includes meals and beverages.


Quotes are due no later than 4:00pm, local Washington, D.C. time, July 22, 2010. Quotes are to be e-mailed to Jannele Gosey at jgosey@nsf.gov. No faxes will be accepted.

Late quotes will be subject to the terms of FAR Provision 52.212-1 as incorporated below. As provided in 52.212-1, offerors shall provide a technical description of the items being offered in sufficient detail to allow the NSF to evaluate compliance with the requirements in this solicitation.

If you have questions regarding this requirement, please submit your inquiries, via email, to Ms. Gosey, no later than 12:00pm Washington, D.C. local time, July 16, 2010.


The following factors listed in descending order of importance shall be used to evaluate offers:

(i) Technical - The quality of the proposed items/services and the capability to meet NSF's requirements.

(ii) Price - will be evaluated for reasonableness.

(iii) Past Performance - will be evaluated for relevance to this requirement.

Technical and past performance, when combined, are significantly more important than price.

NOTE: The NSF reserves the right to verify the offerings of any offeror through an onsite inspection of the property.


NSF will make a source selection decision based on Best Value. Award will be made to the responsible offeror whose quote provides the greatest value to the Government after consideration and evaluation of all the factors. The factors in descending order of importance are as follows: Technical, Price, and Past Performance.

The following Federal Acquisition Regulation (FAR) provisions and clauses in effect through FAC 2005-16 are applicable to this procurement: 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS; 52.212-2, EVALUATION-COMMERCIAL ITEMS, 52.212-4, CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS; FAR Clause 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS, The Contractor shall comply with following clauses, as indicated within the respective sections of paragraph b of this provision: (8) 52.219-6, NOTICE OF TOTAL SMALL BUSINESS SET ASIDE; (19) 52.222-3, CONVICT LABOR; (20) 52.222-19, CHILD LABOR; (21) 52.222-21, PROHIBITION OF SEGREGATED FACILITIES; (22) 52.222-26, EQUAL OPPORTUNITY; (24) 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; (31) 52.232-33, PAYMENT BY ELECTRONIC FUNDS TRANSFER____CENTRAL CONTRACTOR REGISTRATION; and (33) RESTRICTIONS ON CERTAIN PURCHASES

Place of Performance