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Federal contract opportunity HSCG27-14-Q-5AFE89 for landscaping services at United States Coast Guard (USCG) USCG Sector Baltimore, response was due Mar 7, 2014.
Unit POC for technical questions or to arrange a site visit: SK1 Jolena Natividad @ (410) 289-1905
The USCG Station Ocean City has a requirement to purchase:
1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to complete lawn care services located at USCG STA Ocean City 610 S. Philadelphia Ave. Ocean City, MD 21842
2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT five (5) days after notice to proceed and work diligently to complete the entire work ready for use by 10 working days after contract award.
3. SCOPE OF WORK:
Services to be provided from April 1st-September 30 2014. Weekly lawn cutting, edging, and clearing of cuttings from hard surfaces. Vendor will trim bushes as needed on Station grounds. Vendor will fertilize Station grounds twice a year (once in spring and fall). Cutting will take place weekly for the month (s) of April 2014-September 2014 for a total of 30 cuts.
4. SITE VISIT: All bidders are strongly encouraged to visit the site to verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with SK1 Jolena Natividad Email: Jolena.M.Natividad@uscg.mil
5 . DESIGNATED CONTRACTING OFFICER'S QA EVALUATOR (QAE) REPRESENTATIVE: The designated contracting officer's QAE representative and Point of Contact for this project is Jolena.M.Natividad@uscg.mil. Inquiries concerning any phase of the specification before or after award shall be made to (410) 289-1905.
6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.
7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer's QAE representative of his intended start date. The work shall be done in accordance with the specification.
8. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.
9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.
10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.
11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.
12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the unit's regular hours, must submit their request in writing to the Contracting Officer's QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.
13. UPON COMPLETION OF WORK: Contact the Contracting Officer's QAE Representative to arrange for inspection/acceptance of work.
14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee's full name, date and place of birth, current address and last four (4) of SSN. The USCG Station Ocean City Security Officer will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor's name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.
15. SAFETY REQUIREMENTS:
a. All contractors working on CG Station Ocean City shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Base Safety Officer prior to starting work.
b. Written notification must be provided to the Station Ocean City Base Safety Officer, MK1 Wesley Lunkley in their capacity as Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Base Safety Officer.
c. Copies of the following must be provided to the Base Safety Officer prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work. A facility dig chit is required in addition to a Miss Utility dig chit.
d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on USCG Station Ocean City . A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.
a. Every employee working on USCG Station Ocean City has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE's and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.
16. ENVIRONMENTAL PROTECTION REQUIREMENTS:
a. All contractors working on USCG Station Ocean City shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist prior to starting work and must be in accordance with the Unit Environmental Guide.
b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on USCG Station Ocean City Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.
c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.
d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.
Company's quotes MUST include:
(1) The solicitation number;
(2) The time specified in the solicitation for receipt of offers;
(3) The name, address, and telephone number of the offeror;
(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;
(5) Terms of any express warranty;
(6) Price, availability and any discount terms;
(7) "Remit to" address, if different than mailing address;
(8) A completed copy of the representations and certifications at
FAR 52.212-3 (Aug 2013), (see FAR 52.212-3(j) for those representations and certifications that the offeror shall complete electronically);
(9) Acknowledgment of Solicitation Amendments;
(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information);
(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration;
(12) DUNS Number.
(13) One copy of current liability insurance certificate
(14) One copy of current business/contractor's license
All responsible sources may submit a quotation, which if timely received, shall be considered by this agency. Quotes may be mailed, faxed and/or emailed.
The following FAR provisions/clauses apply to this solicitation.
Offerors may obtain full text versions of these clauses electronically at http://www.acquisition.gov/far/
FAR 52.204-7 Systems for Award Management (Jul 2013)
FAR 52.204-8 Annual Representations and Certifications (Jul 2013)
FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract
Awards (Jul 2013)
FAR 52.204-13 Systems for Award Management Maintenance (Jul 2013)
FAR 52.209-6 Protecting the Governments Interest when Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment (Aug 2013)
FAR 52.212-1 Instructions to Offerors-Commercial Items (Jul 2013); there are no addenda to this provision.
FAR 52.212-2 Evaluation-Commercial Items-Pricing (Jan 1999) is incorporated and the evaluation criteria will be pricing and delivery.
FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Aug 2013) with Alt 1 must be included with your offer.
FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Jun 2013); there are no addenda to this clause.
FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders, Commercial Items (Aug 2013)
The following clauses listed in 52.212-5 are incorporated:
52.219-1 Small Business Program Representations (Apr 2012)
52.219-6 Notice of Total Small Business Set-Aside (Nov 2011)(15 U.S.C. 644)
52.219-28 Post Award Small Business Program Representation (Jul 2013)
52.222-3 Convict Labor (Jun 2003) (E.O. 11755)
52.222-19 Child Labor - Cooperation with Authorities and Remedies (Mar 2012)(E.O. 13126)
52.222-21 Prohibition of Segregated Facilities (Feb 1999)
52.222-26 Equal Opportunity (Mar 2007) (E.O. 11246)
52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010)
52.222-41 Service Contract Act of 1965 (Nov 2007) (41 U.S.C.351, et seq)
52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.)
52.222-43 Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.)
52.222-50 Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g))
52.222-51 Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration or Repair of Certain Equipment-Requirements (Nov 2007)(41 U.S.C. 351, et seq.)
52.223-2 Affirmative Procurement of Bio-based Products Under Service and Construction Contracts (Jul 2012)
52.223-15 Energy Efficiency in Energy Consuming Products (Dec 2007) (42 U.S.C. 8259b)
52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts (May 2008)
52.223.18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513)
52.225-1 Buy American Act - Supplies (Jun 2003)(41 U.S.C. 10a-10d)
52.225-3 Buy American Act-Free Trade Agreements-Israeli Trade Act (Nov 2012)
52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008)(E.O. 12722, 12724,13059, 13067, 13121, and 13129)
52.225-25 Prohibition on Contracting with Entities Engaging in Sanctioned Activities
Relating to Iran - Certification (Dec 2012)
52.232-25 Prompt Payment (Jul 2013)
52.232-33 Payments by Electronic Funds Transfer Central Contractor Registration
(Jul 2013)(21 U.S.C. 3332)
52.232-36 Payment by Third Party (Jul 2013) (31 U.S.C. 3332)
52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)
52.237-11 Accepting and Dispensing of $1 Coin (Oct 2008)
52.249-1 Termination for Convenience of the Government (Fixed Price) (Short Form)
Department of Labor Wage Determination No: 2005-2095, Revision No: 13, Dated 06/25/2013and its successors applies.
The following Homeland Security Acquisition Regulations (HSAR) are incorporated as addenda to this solicitation:
3052.209-70 Prohibition on Contracts with Corporate Expatriates (Jun 2006)
3052.212-70 Contract Terms and Conditions Applicable to DHS Acquisition of
Commercial Items (Sep 2012)
3052.223.70 Removal and Disposal of Hazardous Substances - Applicable Licenses
and Permits (Jun 2006)
Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov.
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