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Federal contract opportunity F2ET563308A001-HydrazineSniffer for instruments and related products manufacturing for measuring, displaying, and controlling industrial process variables at Air Combat Command 49 CONS, response was due Jan 13, 2014.
CLIN0001 - Item 2-500-001, ChemLogic 8 Continuous Monitor 110VAC..(Includes 32 Outputs -0.2A/Pt 1.6A Max) QTY: 1 EA
CLIN0002 - Item 2-500-110, CL8 Hydrazine 60 Day Calibration Curve N2H4 0-500 ppb (Order ChemLogic Hydrazine Tape separately -1-D11-010) QTY: 1 EA
CLIN0003 - Item 2-500-013, Memory Card Flash 2.0 GB Compact or Less QTY: 1 EA
CLIN0004 - Item 60009, Filter Housing Assembly for Corrosive Gases QTY: 4 EA
CLIN0005- Item 14249, FEP Teflon Tubing - 250Ft. Continuous Length Coil..FEP 3/16ID X 1/4OD QTY: 1 EA
CLIN0006- Item 9999, Shipping to Holloman Air Force Base QTY: 1 EA
CLIN0007- Item 1001, Optional Start up and training QTY: 1 EA
Brand name or equal.
All items shall be delivered FOB Destination to Holloman AFB, NM 88330. Provision at FAR 52.212-1, Instruction to Offerors Commercial Items (JUL 2013) applies to this acquisition. The following addenda is provided to this provision: Request for Quotation should be submitted and shall contain the following information: Solicitation Number; Time Specified for receipt of offers; Name; Address; Telephone Number of Offeror; Terms of the expressed warranty; Price, Payment terms, Any discount terms, F.O.B. destination, Expected Delivery Date, CAGE code, DUNS number, Tax ID number and acknowledgement of all solicitation amendments. Quotes must indicate quantity, unit price and total amount. Offerors that fail to furnish the required information, or reject the terms and conditions of the solicitation may be excluded from consideration. FAR 52.204-7 System for Award Management (JUL 2014); FAR 52.211-6 Brand Name or Equal (AUG 1999) FAR 52.212-3 Offerors Representations and Certifications-Commercial Items (AUG 2013); FAR 52.212-4 Contract terms and conditions-Commercial Items (JUL 2013); FAR 52.252-1 Solicitation Provisions incorporated by reference (FEB 1998); DFARS 252.204-7004 ALT A System for Award Management (MAY 2013); FAR 52.222-50 Combating Trafficking in Persons (FEB 2009); FAR 52.212-5 (Dev) Contract terms and Conditions required to implement statutes or executive orders-Commercial Items (JAN 2013), FAR 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011), FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (MAR 2012) (E.O. 13126), 52.222-21, Prohibition of Segregated Facilities (FEB 1999), 52.222-26, Equal Opportunity (MAR 2007)(E.O. 11246), 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2010)(38 U.S.C. 4212), 52.222-36, Affirmative Action for Workers with Disabilities (OCT 2010)(29 U.S.C. 793), 38 U.S.C. 4212), FAR 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008)(E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of Treasury), FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003)(31 U.S.C. 3332). FAR 52.252-2 Clauses incorporated by reference (FEB 1998); DFARS 252.212-7001(Dev) Contract terms and conditions required to implement statutes or executive orders applicable to Defense Acquisitions of commercial items (JUN 2010), DFARS 252.225-7001 Buy American Act and Balance of Payments Program (DEC 2012)(41 U.S.C. 10a-10d, E.O. 10582), DFARS 252.232-7003 Electronic Submission of Payment Requests (JUN 2012)(10 U.S.C.).
HAFB 001 - HOLIDAYS, Holloman AFB Instructions (MAY 2012)
The following Federal legal holidays are observed by this base:
New Year's Day 1 January
Martin Luther King's Birthday Third Monday in January
President's Day Third Monday in February
Memorial Day Last Monday in May
Independence Day 4 July
Labor Day First Monday in September
Columbus Day Second Monday in October
Veterans Day 11 November
Thanksgiving Day Fourth Thursday in November
Christmas Day 25 December
NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.
End of HAFB 001 Instructions
HAFB 006 - NCIC REQUIREMENTS, Holloman AFB Special Instructions (MAY 2012)
CONTRACTOR EMPLOYEES DELIVERING TO HOLLOMAN AIR FORCE BASE
Subject to military security requirements and regulations, the Contractor may be re-routed to differing entry points at Holloman AFB. During these periods where the Contractor may be re-routed to other entry points, the contractor will not hold the Government liable for any claims under the disputes clause of this contract/solicitation.
AFI 31-102, PHYSICAL SECURITY: July 07
All contractors will be required to screen and monitor each employee and potential employee to identify those who may pose a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Examples of conditions that may identify employees or potential employees as a threat to the installation include, but are not limited to, substantial misconduct, convictions or arrests for violent behavior, dishonesty or sexually aberrant behavior. Each contractor shall notify the contracting officer of any reason or condition that identifies an employee or potential employee as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. No contractor shall employ any employee or potential employee identified by the contractor or the contracting officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population in the performance of any contract awarded by Holloman Air Force Base.
Important Notice Concerning Contractor Access to Holloman AFB, NM
Visit Access Request (VAR), Holloman AFB, NM
For contracts awarded/administered by the 49th Contracting Squadron.
Request that a visitor pass be issued to all contractor employees to gain access to Holloman AFB, NM. All employees will be briefed on and shall comply with Holloman AFB security requirements. All employees will sign the government provided consent form authorizing the U.S. Government (United States Air Force) to conduct a background check to confirm their eligibility or ineligibility to gain access to Holloman AFB, New Mexico. The VAR will consist of employees FULL Name, Date of Birth, Social Security Number, Place of Birth and Citizenship. The format for a Visit Access Request Form will be provided upon request. Contractors will ensure that the VAR is provided to the 49 SFS Pass and Registration Office (bldg 1) at least 7 business days prior to requested installation access for processing and 14 business days prior for foreign nationals. Foreign nationals will no longer be granted unescorted entry to the installation.
Delivery drivers will provide a bill of lading at the time of pass issuance; passes will not exceed 6 hours. Routine deliveries require the contractor add the driver(s) to a VAR to undergo the appropriate background check.
Contractor employees shall report to the 49 SFS Pass and Registration Office (bldg 1) with photo identification issued by a federal/state activity. Contractor employees requesting to operate a contractor or privately owned vehicle on the installation shall provide a valid driver's license, current vehicle registration, and proof of current vehicle insurance or car rental agreement. Contractor personnel requesting to operate a motorcycle on Holloman AFB shall provide proof they have completed a motorcycle safety course (i.e. motorcycle safety course certificate/card) prior to being authorized to ride on the installation.
End of HAFB 006 Instructions
HAFB 009 - WIDE AREA WORKFLOW (WAWF), Holloman AFB Special Instructions (MAY 2012)
In order to receive awards from the 49th Contracting Squadron at Holloman AFB, New Mexico, you must now use an E-Invoicing system called Wide Area Work Flow (WAWF).
WAWF is a web-based tool for the processing of invoices/receiving reports. This will bring about major changes in the amount of time it takes to process these documents making payment much faster. The web site for this system is https://wawf.eb.mil. There are no charges to use WAWF. All questions relating to system setup and vendor training can be directed to the help desk at Ogden. Their number is 1-866-618-5988.
NOTICE TO CONTRACTOR AND BILLING/INVOICING PERSONNEL:
Any invoice submitted must be entered into WAWF exactly as the contract line items are identified in this award. Adding or removing line items, and higher quantities than listed will result in delays in payment. If shipping was included in the line items prices, the invoice must reflect the same. Shipping may not be billed as a separate line item unless specifically identified in the award. Failure to invoice correctly will result in rejection at the payment office and require resubmission through WAWF.
THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES
AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF.
* Required Fields in WAWF
TYPE OF INVOICE SUBMISSION:
(Creates Stand Alone Invoice)
X Invoice and Receiving Report (Combo)
[Creates two documents, an Invoice and a Receiving Report, within one data entry session (combo). Creating both documents at the same time, rather than separately, is recommended.]
_ Invoice as 2-in-1 (Services Only)
[Creates an Invoice 2-in-1, which is a document that serves as both an invoice and a certificate of performance for services rendered (also called an "acceptance report").] Use for all Service contracts.
(Creates a Construction Payment Invoice from a contract for construction. Both an Inspector and a Contracting Officer must review and accept).
X Cage Code*: __________
X Pay DoDAAC*: F67100
X Issue By DoDAAC: FA4801
X Admin DoDAAC*: FA4801
Inspect By: Ext.: Leave Blank
X Contracting Officer*: FA4801 Ext: Leave Blank
Ship To Code*: Ext.: Leave Blank
Contractor: WAWF will prompt asking for "additional e-mail submissions" after clicking "SIGNATURE"
The following E-Mail addresses MUST be input in order to prevent delays in processing:
Buyer/Administrator : Jesse.Stansbury@holloman.af.mil
Contracting Officer: Jennifer.Johnson@holloman.af.mil
Additional Contact: Sally.Roberts@holloman.af.mil
The paying office DoDAAC and mailing address can be located on front of your award. You can easily track your payment information on the DFAS web site at http://www.dfas.mil/money/vendor. Your purchase order/contract number or invoice will be required to inquire status of your payment. Most Holloman orders are non-MOCAS, use the options listed under there.
Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone at 1-800-390-5620 or 1-800-337-0371 or faxed to 1-207-328-1660. Please have your order number and invoice number ready when calling about payment status. If your paying office is other than Limestone, contact your contract administrator for the customer services phone/fax numbers.
End of HAFB 009 Instructions
HAFB 012 - HAFB CELL PHONE POLICY, Holloman AFB Special Instructions (31 Aug 2006)
MANDATORY: Contractor personnel shall adhere to the base cell phone policy. Operators of vehicles on a Department of Defense (DoD) installation, such as Holloman AFB, NM, will not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands-free cellular phones) while operating a motor vehicle is prohibited. Penalty: $25 fine (+$25 fee).
End of HAFB 012 Instructions
Points Of Contact
Contract Administrator: Jesse Stansbury, SSgt, USAF, Phone: (575) 572-7827, FAX: 575-572-7333, e-mail Jesse.Stansbury@holloman.af.mil
Contracting officer: Jennifer Johnson, USAF, Phone: 575-572-2203, FAX: (575) 572-7333, e-mail Jennifer.Johnson@Holloman.af.mil
1) RFQ submission must be in accordance with solicitation;
2) Offerors must be registered in the System for Award Management to be eligible for award (Ref. DFARS 252.204-7004, Required Central contractor Registration);
3) All Amendments, if applicable, must be acknowledged;
4) Questions concerning this notice should be submitted to the Points of contact as indicated in this announcement.
5) Facsimile and email offers will be accepted.
Questions in regards to this solicitation are due by 8 Jan 2013.
Response Time- Request for Quotation will be accepted at the 49th Contracting Squadron, 490 First St, Suite 2160, Holloman AFB, NM 88330 not later than 1000 (10:00 a.m.) Mountain Standard Time on 13 Jan 2013. All quotes must be marked with RFQ number and title.