Federal contract opportunity W9124V-14-T-0005 for hotels (except casino hotels) and motels at National Guard Bureau USPFO for Montana, response was due Mar 7, 2014.

Due
Solicitation Number
W9124V-14-T-0005
Contract Number(s)
None listed
Additional Info Link
None listed
Set-Aside
No Set-Aside Used
Synopses View

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.


MONTANA ARMY NATIONAL GUARD
W9124V-14-T-0005
REQUEST FOR QUOTE


This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This procurement is set-aside for small-business. The NAICS code is 721110 and size standard is $30,000,000. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-26, Effective 1 June 2008 & Class Deviation 2005-00001.

Statement of Work


1: SCOPE OF WORK
The 8th Annual State Family Readiness and Volunteer Workshop will be held on the following dates:

- Friday April 25 from 3:00 p.m. - 10:00 p.m.
- Saturday April 26 from 7:00 a.m. - 5:00 p.m.
- Sunday April 27 from 7:00 a.m. - 3:00 p.m.

This workshop focuses on our Families and Family Readiness Group volunteers, the goal of the workshop is to provide tools to all attendees that will help them succeed in this Military Life that we all live.

2: LOCATION Bozeman, MT

3: DATE 25-27 April 2014

4: HOTEL REQUIREMENTS:

Lodging -

- 65 double occupancy rooms and 1 suite with open space for childcare ages 0-5 years old for Friday April 25 and 66 rooms for Saturday April 26, 2014.


5: CONFERENCE ROOMS AND AUDIO VISUAL

Meeting Space - 5 meeting rooms needed in the same facility as lodging. 1 area needed in the same facility as lodging for vendor tables and meals and Friday evening social; 1 room needed to hold 110 ppl with tables to be set up classroom style for general session on Saturday morning and Sunday; 3 separate rooms for Saturday afternoon for breakout sessions; 1 room to hold up to 50 people with tables to be set up classroom style 1 room to hold up to 40 people classroom style; 1 room to hold up to 25 people classroom style.
1 boardroom for storage, gathering and meeting for staff.

All rooms must have: screen, speakers, microphone and av cart.

Beverage Service - Water service should be provided for each meeting space all day.


6: FOOD SERVICES/CATERING

Breakfast for 135 ppl on Saturday April 26 and Sunday April 27, 2013 starting at 6:30 a.m.
Buffet with Scrambled eggs, French toast, bacon, fruit and country potatoes
Orange juice
Apple juice
Caffeinated and Decaf Coffee
Hot Tea
Water

Lunch for 135 ppl Saturday April 26 and Sunday April 27, 2013 to be served at Noon.
Buffet with ham, beef, turkey and cheese with assorted bread, green salad, potato salad, chips and condiments
Peanut butter and Jelly sandwiches for the toddlers
Iced Tea

8th Annual State Family Readiness Volunteer Recognition Award; Saturday April 26 from 6:00 p.m. - 10:00 p.m. for 160 people.
This evening is focused on recognizing our Family Readiness Group volunteers that work very hard throughout the year in making sure that our Service Members and Families have the support and know where to find the resources they need. This evening will start with dinner and then a formal awards recognition ceremony.
Facility will need to hold 160 people banquet style, with a podium, stage, microphone, speakers, screen and av cart and hookup.

Buffet dinner to be served at 7:00 p.m. to include a choice of chicken or beef, potato, salad, rolls and dessert
Iced tea
Caffeinated and Decaf Coffee
Water



7: ADDITIONAL REQUIREMENTS
7.1 All parking fees shall be inclusive in rate of room
7.2 Group rate for lodging is requested to be available to attendees two (2) days before and after event if they choose to extend their stay
7.3 The attendee /traveler/ service member who reserves a room for the event will be responsible for all incidental expenses, room service, telephone calls, movie and game rentals, restaurant invoices, etc. These costs will be the sole responsibility of the individual attendee, and shall be billed to the individual's personal credit card account provided during check-in
7.4 Rooms for facilitators and support staff will be available at the per diem rate and will be paid for by their government or personal credit card. These rooms will not be included in the master bill.

******Note******
Vendor must request how many days advance notice, if required, are needed for lodging and meal counts if other than stated in previous sections. Must not be more than fifteen (15) days for lodging and no more than seven (7) days for meals prior to event start date. All attempts to give advance notice to hotel of participant names and meal counts for contracted events will be made.







52.212-2, Evaluation-- Commercial Items (January 1999). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price and Technical Capability. If services from offerors are found to be technically equivalent, price will be the determining factor.

The following Federal Acquisition Regulation (FAR) and its supplements DFAR and AFAR provisions and clauses apply to this acquisition:

52.204-13 System for Award Maintenance
52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarrment
52.211-6 Brand Name or Equal AUG 1999
52.212-1 Instructions to Offerors - Commercial Items JUN 2008
52.212-2 Evaluation-Commercial Items JAN 1998
52.212-3 ALT I Offeror Representations and Certifications--Commercial Items APR 2002
52.212-4 Contract Terms and Conditions--Commercial Items JUN 2010
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items FEB 2010
52.219-6 Notice of Total Small Business Set-Aside NOV 2011
52.219-28 Post-Award Small Business Program Representation APR 2009
52.222-21 Prohibition of Segregated Facilities FEB 1999
52.222-3 Convict Labor JUN 2003
52.222-19 Child Labor - Cooperation with Authorities and Remedies FEB 2008
52.222-21 Prohibition of Segregated Facilities FEB 1999
52.222-26 Equal Opportunity MAR 2007
52.222-36 Affirmative Action for Workers with Disabilities JUN 1998
52.222-41 Service Contract Act of 1956 NOV 2007
52.222-50 Combating Trafficking in Persons AUG 2007
52.223-5 Pollution Prevention and Right to Know Information MAY 2011
52.223-18 Encouraging Contractor Policy to Ban Text Messaging While Diving AUG 2011
52.225-13 Restrictions on Certain Foreign Purchases JUN 2008
52.228-5 Insurance-Work on a Government Installation JAN 1997
52.232-18 Availability of Funds APR 1984
52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT 2003
52.233-2 Service of Protest SEP 2006
52.233-3 Protest After Award AUG 1996
52.233-4 Applicable Law for Breach of Contract Claim OCT 2004
52.252-2 Clauses Incorporated by Reference FEB 1998
252.203-7000 Requirements Relating to Compensation of Former DoD Officials
252.203-7002 Whistleblower Rights
252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A SEP 2997
252.212-7001 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation) MAR 2008
252.225-7001 Buy American Act-Balance of Payments Program Certificate JUN 2005
252.225-7036 Alt I Buy American Act - Free Trade Agreements - Balance of Payments Program (Alternate I)
252.232.7003 Electronic Submission of Payment Requests and Receiving Reports
252.232-7010 Levies on Contract Payments DEC 2006
252.243-7002 Requests for Equitable Adjustment MAR 1998

Event is subject to the availability of funds.

You can visit the website at http://farsite.hill.af.mil/ for the provisions and clauses needed for this synopsis/solicitation. Offers must be submitted by hard copy to the USPFO for Montana, ATTN: Mr Dan Blaine, Purchasing and Contracting, 1956 Mt Majo Street, Post Office Box 4789, Fort Harrison, Montana 59636-4789, no later than 07 March 2014 by 12:00 P.M. Mountain Standard Time. Offers may also be submitted electronically to dan.n.blaine.mil@mail.mil with the same deadline. If you have any questions, please contact Mr. Dan Blaine at 406-324-3406 or email dan.n.blaine.mil@mail.mil.


Place of Performance