The Maryland State Department of Education's Division of Rehabilitation Services (DORS) is seeking a vendor to provide vehicle modification services through Invitation for Bid (IFB) R00B5600100, specifically for adapting a 2024 Chrysler Pacifica FWD for a consumer with mobility limitations. The primary deliverable involves furnishing and installing adaptive equipment such as a Braun XT conversion with a fold-out ramp, hand controls, steering modifications, wheelchair docking, and restraint systems. Qualified bidders must be certified by the National Mobility Equipment Dealer's Association (NMEDA) Quality Assurance Program and possess a minimum of three years of vehicle modification experience. The procurement schedule includes a bid submission deadline of May 1, 2025, at 10:00 a.m., with a questions submission deadline of April 21, 2025, at 10:00 a.m. Evaluation will focus on responsiveness, vendor responsibility, and lowest price, with bids to be submitted exclusively through eMaryland Marketplace Advantage. The contract will feature a one-year base period, with pricing guaranteed for 120 days and potential project authorization within a 90-day period. This procurement is designated as a Small Business Reserve (SBR) procurement, meaning only certified small businesses are eligible to bid on the contract. The project is partially funded by federal funds from the Rehabilitation Act of 1973, with 76.1% of DORS's budget derived from federal sources. Vendors must comply with various state and federal regulations, including the Maryland Healthy Working Families Act and HIPAA regulations. The contract requires detailed documentation submissions, including financial statements and references. Invoicing can be completed partially for equipment exceeding $5,000, with the final invoice submitted upon vehicle delivery. The contract includes a one-year maintenance provision for all installed equipment, and vendors must maintain communication with DORS representatives regarding project milestones and potential delays. While a specific budget range is not explicitly stated, the procurement involves a comprehensive vehicle modification project designed to enhance mobility for an individual with specific accessibility needs.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
CS_25-02_Amended_VEAPA_ROF_CS_25-02_final.xlsx | 146KB | Spreadsheet | 4/11/25 | |
Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1_CS_25-02.pdf | 110KB | 4/11/25 | ||
Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1_CS_25-02.pdf | 110KB | 4/11/25 | ||
IFB_R00B5600100_Vehicle_Modification_CS_25-02_Final_4.10.25.pdf | 528KB | 4/11/25 | ||
Addendum_No._1_FY25-DORS-028__Vehicle_Modification_FINAL.pdf | 224KB | 4/11/25 |