UTV - DPS

The Louisiana Department of Public Safety is seeking to procure two Polaris Ranger 1000XP UTVs (Utility Task Vehicles) through a competitive bidding process with solicitation number 3000024506. The specific procurement requires vehicles with an Onyx Black color, 6-seat configuration, and a tip-out full glass windshield, with the bid being proprietary to the Polaris brand. Bids will be publicly opened on April 17, 2025, at 10:00 AM CST, with vendors able to attend via a Zoom link and required to be registered in the LaGov system. Bidders must possess a valid dealer's license from the Louisiana Motor Vehicle Commission and comply with all standard state procurement regulations, including civil rights and anti-discrimination requirements. The evaluation will be conducted on an individual basis, with the contract awarded to the lowest responsive and responsible bidder meeting all specified requirements. Vendors must submit bids either physically to the Office of State Procurement in Baton Rouge or online through the vendor portal, with a strict deadline of April 17, 2025, for bid submission.

The procurement opportunity includes several preference guidelines that favor Louisiana-based businesses, specifically prioritizing vendors with a workforce comprised of at least 50% Louisiana residents and offering preference for products produced, manufactured, or assembled in Louisiana or the United States. Vendors must provide comprehensive documentation including certificates of origin, bills of sale, and relevant paperwork for movable equipment. Non-manufacturer bidders may require manufacturer authorization, and the state intends to utilize electronic payment solutions such as the LaCarte procurement card for purchases under $5,000 and Electronic Funds Transfer (EFT) for larger transactions. The procurement covers East Baton Rouge Parish and Baton Rouge City jurisdictions, with potential integration requirements for existing departmental vehicle infrastructure. While specific budget ranges are not explicitly detailed, the procurement is for two UTVs, suggesting a moderate-scale acquisition. Potential bidders must carefully review all attached documents, including Attachment A (Special Terms and Conditions) and Attachment B (Online Bidding Instructions), to ensure full compliance with procurement specifications.