Utility Task Vehicle

Hillsborough County Public Schools has issued an Invitation to Quote (ITQ No. 25009-ITQ-EST) for a utility task vehicle, seeking bids from experienced and qualified vendors to provide a specific make and model vehicle tailored to departmental needs. The procurement involves comprehensive vehicle procurement with associated vendor responsibilities, including assisting in determining precise product specifications, manufacturer part numbers, and unit measurements. The ITQ was released on January 15, 2025, with key procurement dates including the last day for questions on January 22, 2025, and proposal submissions due on January 29, 2025, at 3:00 PM. Vendors must submit proposals electronically through VendorLink, with no hard copy submissions accepted. The initial contract term is one year, with potential options to renew for two additional one-year periods. The district requires vendors to provide firm pricing for at least one year, inclusive of all labor, supervision, equipment, travel, and incidental costs. Vendors must also submit detailed specifications, warranty information, and demonstrate compliance with federal, state, and local regulations.

The procurement opportunity emphasizes small business participation, with specific encouragement for Office of Supplier Diversity (OSD) registered Small Business Enterprise (SBE) vendors. Potential bidders must complete several mandatory documents, including a W-9 Substitute Vendor Payment Profile Form, a Vendor Affidavit regarding labor coercion prevention, and potentially a Statement of No Bid if not pursuing the opportunity. The district reserves significant procurement flexibility, including the right to add quote items, request large quantity quotes, and seek alternative vendor quotes if the awarded vendor cannot meet requirements. While no specific budget range was explicitly stated, the procurement appears focused on acquiring a utility task vehicle with comprehensive vendor support. Vendors must also demonstrate compliance with human trafficking prevention statutes under Section 787.06(13) of Florida Statutes, providing legal affirmations about their labor practices. The opportunity presents a structured procurement process with multiple administrative and legal requirements designed to ensure vendor accountability and district procurement standards.