Treasury - School Loan Bond Program - RFP

The Michigan Department of Technology, Management and Budget (DTMB) is seeking a contractor-hosted software solution for the School Bond Loan Program through RFP 250000001887. The procurement aims to replace an existing Oracle database and Microsoft Access query system with a comprehensive software platform that enables schools to request bond funding. The proposed system must support approximately 500 total users, including 5 state administrative users and 25 concurrent third-party users from school districts and consultants. Key deliverables include a public-facing portal with customizable workflow, robust data tracking capabilities, and comprehensive security features that can manage multiple application types such as School Building & Site, Refunding, and School Loan Revolving Fund applications. The RFP requires a 5-year base contract with five additional 1-year optional renewal periods, with an anticipated contract start date of August 1, 2025. Critical dates include a bidders conference on April 1, 2025, and a proposal submission deadline of April 21, 2025. Evaluation criteria will focus on licensing models, implementation complexity, hosting capabilities, support fees, and the vendor's ability to provide comprehensive documentation demonstrating compliance with state accessibility standards and security protocols.

While no specific set-aside designations were explicitly mentioned, the RFP indicates integration requirements with existing school district information systems, particularly the School Loan Revolving Fund (SLRF) system. The successful vendor must comply with state IT policies, use currently supported third-party and open-source components, and potentially achieve FedRAMP compliance or equivalent security standards. Authentication protocols like SAML and OpenID are required, and vendors will be responsible for complete data migration and system integration. The state has not defined a specific budget range for the project, directing potential bidders to reference detailed requirements within the RFP. Vendor personnel will be subject to IRS Safeguard training and background checks, and the state will provide access to a test environment with strict conditions. The software solution must include a Software Bill of Materials and accessibility template, demonstrating a comprehensive approach to system development and compliance. While no incumbent vendor was identified, the procurement represents a significant technological upgrade from the current Oracle and Microsoft Access system.