Transit Passenger Counting System

The City of Fort Collins Transfort Bus Division is seeking proposals for a comprehensive Transit Passenger Counting System to replace its current system that will sunset by Summer 2026. The procurement involves outfitting 60 buses with a new Automatic Passenger Counting (APC) system that must provide accurate passenger counts, support three-door articulated buses, and enable robust data processing and reporting capabilities. Key deliverables include a system that can perform automated passenger counts at the stop level, provide statistical data adjustments, and ensure compliance with National Transit Database (NTD) reporting requirements. Proposals are due by 3:00 PM Mountain Time on October 1, 2025, and must be submitted through the Rocky Mountain E-Purchasing System, with a tentative contract award date of October 27, 2025, and implementation expected in Q1 2026. Evaluation criteria will likely include system functionality, cybersecurity measures, data management capabilities, and overall solution compatibility with the existing transit fleet infrastructure. The RFP requires vendors to complete several appendices, including a Functional Requirements Spreadsheet, Cyber Vendor Questionnaire, and a Total Cost of Ownership spreadsheet.

The procurement appears to be funded by Federal Transit Administration (FTA) funds, which may introduce specific compliance requirements, though no explicit set-aside designations for disadvantaged enterprises are mentioned in the provided documents. The system must integrate with existing transit infrastructure and demonstrate comprehensive cybersecurity practices, including potential submission of a Cloud Security Alliance CONSENSUS ASSESSMENTS INITIATIVE QUESTIONNAIRE (CAIQ) and possessing certifications like SOC 2 Type 2 and relevant ISO standards. While specific budget ranges are not explicitly detailed, the Total Cost of Ownership Schedule suggests vendors will need to provide comprehensive pricing across a five-year implementation period. The procurement requires vendors to demonstrate robust data protection protocols, including clear guidelines on data ownership, breach responsibilities, and encryption standards. Potential respondents must provide detailed documentation of their system's capabilities, including compliance with federal regulations and accessibility standards, and show ability to support manual data entry and error detection mechanisms.