Waynesboro Public Schools is seeking proposals for a 2025 STEM Summer Program through RFP #2025-102-A, targeting an organization to provide comprehensive summer camp services for students in grades 3-5. The procurement focuses on delivering a full-day, in-person summer camp with three one-week sessions, each accommodating up to 12 students, running Monday through Thursday from 9:00 AM to 4:00 PM. The selected contractor will be responsible for supplying staff, curriculum, supplies, and equipment, with a specific focus on an engaging, high-tech program centered on game design and digital fabrication. The evaluation criteria will assess proposals on a 100-point scale, with 70 points allocated to service quality (curriculum, staffing, supplies/equipment, and cost), 20 points for demonstrated capacity (experience and proximity), and 10 points for references. Proposals are due by March 17, 2025, at 2:00 p.m. local time, with the contract running from award through July 15, 2025, and potential annual renewals for up to four additional years. The solicitation does not explicitly mention set-aside designations or specific restrictions for disadvantaged enterprises. The contractor must collaborate with school staff to align curriculum with Virginia Standards of Learning and participate in monthly consultation meetings. Proposals must include evidence of technology equipment capabilities, proposed budget, and a minimum of three references. While a specific award value is not detailed, the RFP requires comprehensive documentation, including attachments covering contractor data, State Corporation Commission registration, anti-collusion certification, criminal background checks, interest declarations, and debarment status. The school division will manage student recruitment, meals, and transportation, indicating a collaborative approach to program implementation. The program will include a digital design and fabrication lab where students will design a mini-golf course, with the design to be recreated annually, suggesting a dynamic and innovative educational approach.
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