Specialty Paper

The County of Dutchess, New York, is conducting a Request for Bid (RFB-DCP-42-25) for specialty paper and related items through its Division of Central Services. The procurement seeks approximately 140,000 sheets of paper, specifically 70,000 sheets of 12"x18" Gloss Cover 80# White Paper and 70,000 sheets of 12"x18" Gloss Text 100# White Paper, along with additional items including A2 envelopes, panel cards, and various financial tax forms. The bid is scheduled to close on September 15, 2025, at 2:00 pm, with both on-site and Microsoft Teams audio conference bid opening options available. Bidders must provide unit pricing for each lot and include prices for all items within a lot to be considered for award. The county reserves the right to purchase more or less than the listed quantities and to award to single or multiple vendors. Delivery is required within 3 days of order placement, and awarded pricing will remain firm for six months from the date of award. Evaluation criteria will focus on the lowest priced, responsible, and responsive bidder who has complied with specifications, with the county maintaining discretion to reject bids not considered in its best interest.

The procurement encourages participation from certified Minority and/or Women-Owned Business Enterprises (MWBE) and Disadvantaged Business Enterprises (DBE), though these are not mandatory requirements. All bid pricing must represent the delivered price FOB Destination Pre-paid, including delivery charges, and the county is exempt from federal, state, and local sales tax. While specific budget ranges are not explicitly detailed, the comprehensive nature of the paper and related item procurement suggests a moderate-value contract. The county is also promoting electronic payment methods, indicating a preference for modern transaction processes. No information was provided about incumbent vendors or existing technological infrastructure that might require integration. The bid appears open to a wide range of paper suppliers who can meet the specified technical requirements and delivery timelines, with the primary selection criteria being price, responsiveness, and compliance with the detailed specifications outlined in the bid document.