The City of Sanford, located in Seminole County, Florida, is conducting an Informal Request for Quote (IRFQ 24/25-307) to procure Special Magistrate Services for code enforcement hearings. The solicitation seeks a qualified Florida-licensed attorney to serve as a Special Magistrate, conducting hearings in accordance with the City of Sanford Code of Ordinances and Florida Statute Chapter 162. The selected attorney will be responsible for holding hearings related to code enforcement, assessing fines, issuing orders, and performing quasi-judicial functions. Key qualifications include being an active member of the Florida Bar in good standing, having at least five years of verifiable legal experience in litigation, administrative hearings, land use, and zoning matters, and the ability to attend monthly hearings on the second Wednesday at 9:00 a.m. in the City Hall Commission Chambers. The solicitation was posted on March 31, 2025, with a response deadline of April 15, 2025, at 2:00 P.M. local time. Evaluation criteria appear to focus on hourly rates, qualifications, and overall responsiveness to the solicitation requirements. The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Four law firms submitted proposals: Bowen/Schroth, PA; Scott E Simpson, PA; Roper, Townsend & Sutphen, P.A.; and Sabatini Law Firm, P.A., with hourly rates ranging from $175 to $225. The City of Sanford intends to award the contract to Roper, Townsend & Sutphen, P.A., which submitted the lowest hourly rate of $175 per hour. The contract will be for an initial one-year term with automatic yearly renewals, not to exceed a five-year total term. Bidders were required to complete multiple attachments, including non-collusion affidavits, conflict of interest statements, and various compliance certifications. The City reserves the right to reject any or all proposals and will make the final selection based on the best interests of the City. While no specific total contract value is mentioned, the hourly rate structure suggests flexibility in billing based on actual hearing and preparation time.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
Vendor_Form_Fillable_Revised_3_20_2024.pdf | 292KB | 3/31/25 | ||
IRFQ_24_25-307_Bid_Opening_Minutes.pdf | 420KB | 4/15/25 | ||
IRFQ_24_25-307_Special_Magistrate_Addendum_1.pdf | 587KB | 4/8/25 | ||
IRFQ_24_25-307_Special_Magistrate_Submittal_Checklist.pdf | 205KB | 4/15/25 | ||
IRFQ_24_25-307_Special_Magistrate_Services_CE.pdf | 449KB | 3/31/25 |