SPECIAL EVENT CATERING SERVICES

Solicitation # Q25111
Posted 6/18/25, 12:00 AM
No Updates
Due 7/8/25, 2:00 PM
Source
No public source available
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The City of Lansing Purchasing Office is seeking a catering vendor to provide Special Event Catering Services for a Senior Fair event scheduled on August 13th, 2025, at Gardner Middle School. The procurement opportunity requires catering services for approximately 500 attendees, with a specific menu including homemade meatloaf, scalloped or au gratin potatoes, green beans, dinner salad, dinner rolls, brownies or cookies, and iced tea. Vendors must provide comprehensive catering services, including two serving stations, full setup with plates/napkins/utensils, food service, condiments, and complete clean-up. Interested vendors are required to demonstrate substantial catering experience by providing details about years of large group catering, largest group size previously catered, and three references from previous large-scale catering events. The Request for Quote (RFQ) specifies that pricing must be per person and include all associated costs for food, service, and equipment. Quotes are due by 2:00 PM local time on July 8, 2025, with a contract delivery method of FOB vendor truck and net 30 days payment terms.

The procurement opportunity encourages quotes from all vendors, with a stated preference for Lansing-based job providers and U.S. manufacturing firms, suggesting potential preference points for local economic impact. While no specific set-aside designations are explicitly mentioned, the language implies potential advantages for local businesses. The contract includes a one-year service quality guarantee, indicating a potential for future ongoing relationship. No specific budget range or award value is detailed in the documentation, though the scale suggests a mid-sized catering contract for approximately 500 people. The procurement is specifically for Grand Traverse County, with the event taking place in Lansing, Michigan. Vendors will be evaluated based on their catering experience, menu compliance, pricing, and ability to meet the comprehensive service requirements outlined in the RFQ.

Generated 6/18/25, 4:39 PM