(Sole Source-SOP) Shimadzu PPM BHTX

The Alabama Department of Forensic Sciences, located in Jefferson County, is soliciting bids for Premium Preventative Maintenance (PPM) services on a Shimadzu UV-1900i spectrophotometer equipped with LabSolutions UV-Vis software (Model A12536253110) under a sole source procurement. The service must include one scheduled PPM visit per year with full maintenance kits and labor included, to be performed at the Birmingham Lab located at 2026 Valleydale Road, Hoover, Alabama 35244, with Mary Ellen Mai serving as the point of contact. Qualified bidders must be authorized service providers capable of delivering comprehensive preventative maintenance services for this specific equipment. The solicitation was posted on March 11, 2026, with a response due date of March 14, 2026, providing a three-day window for bid submission. Evaluation will be based on cost realism and price reasonableness, with the agency explicitly noting that the Alabama Department of Forensic Sciences will consider its budget when processing awards and must remain within budgetary constraints when issuing purchase orders.

This is a sole source procurement with no indicated set-aside designations for disadvantaged enterprises or other restricted bidder categories. No incumbent vendor or current contractor information has been disclosed in the solicitation documents. Bidders must comply with Alabama's Standard Terms and Conditions for Quick Quotes, including registration in Alabama Buys and electronic submission through the Supplier Portal; suppliers must also comply with federal immigration law and E-Verify requirements if employing workers in Alabama. The specific budget range or award value has not been disclosed in the available documentation, though the agency has indicated that budget constraints will influence the final award decision. For contracts exceeding $25,000, suppliers must file a Disclosure Statement within ten days of award, and foreign entities must register with the Alabama Secretary of State prior to conducting business in the state.